P RESENTATION S KILLS and EXPECTATIONS
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P P RESENTATION RESENTATION S S KILLS KILLS and and EXPECTATIONS EXPECTATIONS Whitney Wiltshire, Ph.D. Whitney Wiltshire, Ph.D. University of Mississippi Medical Center University of Mississippi Medical Center Emergency Medicine Resident Lecture Emergency Medicine Resident Lecture July 15, 2008 July 15, 2008 Adapted from McDougal University Adapted from McDougal University
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P RESENTATION S KILLS and EXPECTATIONS. Whitney Wiltshire, Ph.D. University of Mississippi Medical Center Emergency Medicine Resident Lecture July 15, 2008. Adapted from McDougal University. Learner Objectives. At the conclusion of this presentation, participants: - PowerPoint PPT Presentation
Transcript of P RESENTATION S KILLS and EXPECTATIONS
PPRESENTATION RESENTATION SSKILLS KILLS andand
EXPECTATIONSEXPECTATIONS
Whitney Wiltshire, Ph.D.Whitney Wiltshire, Ph.D.
University of Mississippi Medical CenterUniversity of Mississippi Medical Center
Emergency Medicine Resident LectureEmergency Medicine Resident LectureJuly 15, 2008July 15, 2008
Adapted from McDougal UniversityAdapted from McDougal University
Learner ObjectivesLearner Objectives
At the conclusion of this presentation, participants:At the conclusion of this presentation, participants:
will be able to describe strategies for effective presentationswill be able to describe strategies for effective presentations
will be able to identify departmental presentation expectationswill be able to identify departmental presentation expectations
Know your presentation style!Know your presentation style!
Verbal Presentation StyleVerbal Presentation Style
Speak to the audienceSpeak to the audience
Slow downSlow downSpeak upSpeak upDon’t read your slides (use as cues)Don’t read your slides (use as cues)Vary voice tone (conversational)Vary voice tone (conversational)Genuine enthusiasmGenuine enthusiasm
Non-Verbal Presentation StyleNon-Verbal Presentation StyleAppearanceAppearance
Dress appropriately for public speakingDress appropriately for public speakingTie/jacket or dress is encouragedTie/jacket or dress is encouraged
Body LanguageBody LanguageUse a comfortable, confident style of presentationUse a comfortable, confident style of presentationDo not speak to the screenDo not speak to the screen/monitor/ceiling/monitor/ceilingDo not overuse the laser pointerDo not overuse the laser pointerFace the audienceFace the audienceStand StraightStand Straight
Eye ContactEye Contact
Common ProblemsCommon Problems
Verbal fillersVerbal fillers Um”, “hmmm”, “ah, “uh”, “like”Um”, “hmmm”, “ah, “uh”, “like”Any unrelated word or phraseAny unrelated word or phrase
Swaying, rocking, and pacingSwaying, rocking, and pacingHands in pocketsHands in pocketsFidgetingFidgetingFailure to be audience-centeredFailure to be audience-centered
Know your audienceKnow your audience
In your field - can jump in with brief background; In your field - can jump in with brief background; non-experts - need more set-upnon-experts - need more set-up
Purpose of your talk (Convince? Update? Teach?)Purpose of your talk (Convince? Update? Teach?)
Convey enthusiasm about your workConvey enthusiasm about your work
Don’t talk over their heads; don’t talk down to themDon’t talk over their heads; don’t talk down to them
Presentation ClarityPresentation Clarity
Style & format Style & format use color to highlight & organizeuse color to highlight & organize be consistent (audience knows where to look)be consistent (audience knows where to look)
Read through presentation and see if main points Read through presentation and see if main points stand-outstand-out
Heading = WHAT or HOWHeading = WHAT or HOW Summary statement = CONCLUSIONSummary statement = CONCLUSION
5 easy presentation tips5 easy presentation tips
SmileSmile
BreatheBreathe
WaterWater
NotesNotes
Finish On Or Under Time Finish On Or Under Time
Keep it simple and clearKeep it simple and clear
If If youyou understand it - you should be able to understand it - you should be able to explain it in explain it in simplesimple terms. terms.
It is not enough to know it - you have to explain It is not enough to know it - you have to explain it it clearlyclearly..
More informationMore information more learning more learning
Managing FearManaging Fear
Be preparedBe preparedknow your presentationknow your presentationRehearse (but don’t over rehearse!)Rehearse (but don’t over rehearse!)
Talk with audience beforehandTalk with audience beforehandProvide HandoutsProvide HandoutsTurn your nervousness into energyTurn your nervousness into energyAsk questionsAsk questions
PlanningPlanning
• Who are you talking to?Who are you talking to?
• Why are you talking to them?Why are you talking to them?
• How long do you have to talk?How long do you have to talk?
• What main points do you want to convey?What main points do you want to convey?
PreparationPreparation
• Outline and sketch slidesOutline and sketch slides• • Prepare slidesPrepare slides
• Proof readProof read
• Prepare notesPrepare notes• brief keywords and phrases, except maybe first few paragraphsbrief keywords and phrases, except maybe first few paragraphs
Like most things, Like most things, the best way to learn is to dothe best way to learn is to do
Preparation - OutlinePreparation - Outline
EM Department Grand Rounds Standards / ExpectationsEM Department Grand Rounds Standards / Expectations
• Introduction (1 slide)Introduction (1 slide)• Learning Objectives (1-2 slides)Learning Objectives (1-2 slides)• Background/Clinical Importance (5-10 slides)Background/Clinical Importance (5-10 slides)• Pathophysiology (10-15 slides)Pathophysiology (10-15 slides)• Differential diagnosis (2-3 slides)Differential diagnosis (2-3 slides)• Treatment options (5-10 slides)Treatment options (5-10 slides)• Evidence based medicine summary (5-10 slides)Evidence based medicine summary (5-10 slides)• References – 5 non-textbook references (1 slide)References – 5 non-textbook references (1 slide)
Preparation - SlidesPreparation - Slides Use Images & GraphicsUse Images & Graphics
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & Graphics
Minimize text & numbersMinimize text & numbers
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbers
Light text on dark backgroundLight text on dark background
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbersLight text on dark backgroundLight text on dark background
Avoid distracting backgroundsAvoid distracting backgrounds
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbersLight text on dark backgroundLight text on dark backgroundAvoid distracting backgroundsAvoid distracting backgrounds
24 pt is minimum24 pt is minimum, , 32 pt, or even 32 pt, or even 36 pt is better36 pt is better
If it can’t be read – If it can’t be read – it’s a waste & it annoys the audienceit’s a waste & it annoys the audience
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbersLight text on dark backgroundLight text on dark backgroundAvoid distracting backgroundsAvoid distracting backgrounds
Mix upper and lower caseMix upper and lower case
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbersLight text on dark backgroundLight text on dark backgroundAvoid distracting backgroundsAvoid distracting backgroundsMix upper and lower caseMix upper and lower case
Use color to highlight textUse color to highlight text
Use high contrast colors for important lines, symbols or text, and lower contrast colors for less important lines, symbols or text. But use a limited number of colors
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbersLight text on dark backgroundLight text on dark backgroundAvoid distracting backgroundsAvoid distracting backgroundsMixture upper and lower caseMixture upper and lower caseUse color to highlight textUse color to highlight text
Keep figures simpleKeep figures simple
Preparation - SlidesPreparation - SlidesUse Images & GraphicsUse Images & GraphicsMinimize text & numbersMinimize text & numbersLight text on dark backgroundLight text on dark backgroundAvoid distracting backgroundsAvoid distracting backgroundsMixture upper and lower caseMixture upper and lower caseUse color to highlight textUse color to highlight textKeep figures simpleKeep figures simple
Thick lines and large symbolsThick lines and large symbols
0
20
40
60
80
1 2 3 4 5 6 7 8Condition
Y a
xis
(uni
ts)
*
Show means, sd, effect size statistics, but not test statistics
PerformancePerformance Don’t ApologizeDon’t Apologize
Speak loudly & clearly Speak loudly & clearly
Use short simple sentences Use short simple sentences
Avoid unfamiliar jargon & abbreviationsAvoid unfamiliar jargon & abbreviations
Vary pitch, tone, volume, speed and pausesVary pitch, tone, volume, speed and pauses
PerformancePerformance
Avoid distracting mannerismsAvoid distracting mannerisms
Relax, be enthusiasticRelax, be enthusiastic
Make eye contactMake eye contact
Be aware of the time remainingBe aware of the time remaining
PerformancePerformance
Explain figures, and point to important aspectsExplain figures, and point to important aspects
Visual Aids should:Visual Aids should:Supplement presentationSupplement presentationOutline main pointsOutline main pointsServe audience’s needs, not speaker’sServe audience’s needs, not speaker’sSimple and clearSimple and clear
Vs.
QuestionsQuestions
Paraphrase questionsParaphrase questions1. so that other people hear the question1. so that other people hear the question
QuestionsQuestions
Paraphrase questions from the audienceParaphrase questions from the audience1. so that others hear the questions1. so that others hear the questions2. to make sure you understand the questions2. to make sure you understand the questions
QuestionsQuestions
Paraphrase questions from the audienceParaphrase questions from the audience1. so that others hear the questions1. so that others hear the questions2. to make sure you understand the questions2. to make sure you understand the questions3. to stall while you think about an answer3. to stall while you think about an answer
QuestionsQuestions
If you don’t know the answer, say so.If you don’t know the answer, say so.
Offer to find out. Ask the audience.Offer to find out. Ask the audience.
Extra preparation hintsExtra preparation hints
Ask ahead of time what equipment provided:Ask ahead of time what equipment provided:
- overhead projector vs. Powerpoint- overhead projector vs. Powerpoint
What format used:What format used:
- PC vs. Mac?- PC vs. Mac?
CD / Memory Stick (flash drive) / Zip? CD / Memory Stick (flash drive) / Zip?
Emergency back-ups:Emergency back-ups:
- overheads- overheads
- handouts- handouts
Learner ObjectivesLearner Objectives
Name two strategies for an effective presentationName two strategies for an effective presentation
Name two departmental presentation expectationsName two departmental presentation expectations
Questions?Questions?
