P-20 Data Collaborative Grant

University/College Work Group

May 12, 2010

Objectives

• Review Review P-20 Shared Repository P-20 Shared Repository VisualVisual

• Review/Explain Shared Repository Review/Explain Shared Repository User ListUser List

• Review/Edit Graphic OrganizerReview/Edit Graphic Organizer

• View/Discuss MAPSView/Discuss MAPS

“Black Box” 3rd Party Services:- Linking of Data

- De-Identification of Data (Name, SSN, ID’s)

- Creation of Dummy ID

EPSBData

KDE Data

CPEData

Centralized BI Tools

Data Access Layer

Users

Agency Report Writers

PDC Reporting

Staff

Approved Academic

Researchers

Access to Centrally Developed Analytics

Access to Centralized

BI Tools

Access to Centralized

BI Tools

Access Using Own Tools

Access to Database Extracts

P20 Reporting Data

Data

- Person/Demographics- Assessments- College/University Programs- Degree- Admissions/Exit- Internships

- Student Demographic - Courses and Grades- Entrance and Placement Exams- Degrees and Credentials- GED Earners

- Demographic, Jobs, Pay- Organizations- Region/Districts/Coop- Assessments- Financial- Staff- Programs

Data Visualization

Business Intelligence & Analytics

Agency Report Writers

Data Visualization

Business Intelligence & Analytics

P-20 Shared Repository Visual: Projected Data Elements

EPSBData

Assessment Type Data:- Assessment ID- Category (Praxis-I/II or Admission Test)- Type (Praxis-1, ACT, SAT)- Status (Active, Obsolete)- Pass Score- Minimum Score- Cut Type (State pass rate)- College Statistics (# took, # passed)

Degree Data:- Person ID- Degree Date- Degree ID- Degree Type (Bach., Masters, PhD)- GPA (when degree received)- School ID - Organization Type (KDE Operated)- College Major

Credentials:- Credential ID- Credential Description (Prof Certificate in Mathmatics)- Credential Status (14=Active, 15=Deprecated, 16=Obsolete)- Credential Type (2=Certificate, 4=Approval, 27=Letter)- Credential Category (9=Certificates, 25=Administrative)- Credential Path/Progression (KELS>KELI>KEL)

KY College/Programs:- Program ID- Program Name- Alt Route Type/Description (1=University Based, 2=University Institite)- Program Type (91=Reading)- Program Grade Level- College ID- Single/Dual Option- Program ID/Credential ID Xref

Internship Committee:- Person ID (Cmte Member)- Org ID/Org Type- Committee Type (1874=CoOp)- Start/End Date- Duration in Weeks

Person Credentials:- Person ID- College Org ID/Org Type- College Program ID- Credential ID/Type/Description- District ID- Credential Status/Print Date- Dates: Issued/Effective/Expiration- Renewal Code/Description/Status- Lifetime Code

Admissions/Exit Data:- Person ID- Student ID- Admit Date/Semester/GPA- Organization Type/ID (name) - Estimated Completion Date- Exit Date/Semester/GPA- Program ID- Student Transfer Org Type/ID

Person Assessments:- Person ID- Assessment Score - Pass/Fail Indicator

Internship (Co-Op):- Person ID- Internship Start/End Date- Internship Type (1=CoOp Student Teacher)- Internship Status (Active, Inactive)- Internship Semester/School Year- Principal Flag (as resigned)- College Org ID/Type (name) - Days Instruction Conducted- Region Code of Internship - Initial (I,II) /Final Cycle (3,4) Permitted- Successful Indicator

Person Data:- Person ID, SSN, Name, Title, Address, Phone, eMail,- Gender, Ethnicity- Years Teaching/Work Experience- Rank (1 through 5, Null) )- Step (00>40)- Organization Owned By ID/Type- Education Level (Bachelor, Masters, Doctorate)

Pre-Service (Student Teach/Co-Op) Data:- Person ID- Student ID- Year- School (Student Teach)- District (Student Teach)- Outcome - Source (A=AdmissionsExit, c=CoOp)

Local Educator Assignment Data (LEAD):- Course Number/Name- Grade Range- Content- Population- Job Function- District- School- Teaching Method (KET, KVHS, Direct)- Instructional Setting (Onsite Classroom, College, Vocational, Homebound)- Enrollment

P-20 Shared Repository Visual: Projected EPSB Data Elements

Source: EPSB staff 4/19/10

KDE Data

Assessment Data:- ACT 11th Grade- Individual KCCT Scores- Student Level EXPLORE & PLAN- AP Assessment- KCCT School Level- NCBL Summary - NCLB Detail - Cut Scores- KPR Aggregate Data (includes non-academic measures)- ACCESS (LEP)- CATS Assessment Allegations - KOSSA (KY Occupational Skills Student Assessment)

Region/District/Coop Data:- P-16 Service Areas - Area Development Districts - Judicial Districts - FRYSC Regions - Special Education Cooperatives - State Legislative Districts - Education Cooperatives Participation

Financial Data (from MUNIS):- District Financial Data (District Annual Financial Report)- Tentative SEEK - Forecast SEEK - Final SEEK - Chart of Accounts- District Tax Levies- Tax Rates

Staff Data (from PSD/CSD):- Person ID- Name- Suffix- Title- Address- Phone- FTE Code- HQ Indicator- Gender- Ethnicity- Contract Days- Years of Service- Staff Job Class Codes- Staff Job Class Groupings

Other Data:- Technology Readiness Surveys- Standard Course Codes- Read to Achieve School Participation- Scholastic Audits on Standards and Indicators for School Improvement

Directory/Organization Data (from SRIM):- District Name- District Code- County Code- School Code- School Type- Organization ID, Type, Grades Served- School Days for Year- Funding Number- NCES ID- Status- Date Activated/Deactivated- Organization Relationships

Student Data (Currently from both KCCT and SIS):- Student Demographics- School Enrollment (e.g., school, courses taken, credits earned, grades earned)- Attendance- Behavior- Special Education- Program Participation (e.g., ESS, G/T, IEP)- Free/Reduced Lunch Participation

P-20 Shared Repository Visual: Projected KDE Data Elements

Source: KDE staff 4/14/10

P-20 Shared Repository Visual: Projected CPE Data Elements

Source: CPE staff 4/15/10

CPEData

Student Demographics and Status Data (each semester):- Age- Race/Ethnicity- Gender- County, State, Country- Residency Status- Semester of PSE Entry- Student Classification (Graduate/Undergraduate)- Institution Attended- First Semester of Enrollment- Degree or Credential Sought- Current Major- High School Attended, Graduation Year, GPA

Entrance & Placement Exam Data:- ACT and SAT Superscores- On-campus Placement Exams and Scores- College Readiness Flags, by Subject and Overall

Students’ Course Enrollment Data (each semester):- Institution- Course Identifiers- Course Level- Dual Credit, High School Teacher Flag- Credit Hours- Off-Campus Location- Distance Learning Information- Developmental and Supplemental Course Flags- CIP Code (Academic Discipline)- Grade in Course

GED Recipient Data:- Age- Gender- Ethnicity- GED Credential- Date GED Credential Awarded

Academic Program Inventory:- Institution- Academic Discipline- Title- Level- Program Status

Degrees and Credentials Earned:- Credential Type- Credential Level- Major (CIP Code)- Semester Earned- Institution Earned- Total Credit Hours Earned

Transfer Student Information:- Transfer Status- Number of Credits Transferred- Sending Institution- Receiving Institution- Semester Credit Transferred- Articulation Agreement/Gen Ed Status

Shared Repository User List

• User Roles:– Analyst: analyze data through database and/or

reporting tools; carry out data requests; access to de-identified data only

– Advanced business user: query de-identified data on aggregated/non-confidential data; predefined reports displayed redacted information

– Business analyst user: executes delivers, prompted reports; access to de-identified data only

University/College

Dean/Chair

User Role

Data Contact

User Role

University/College Researcher

User Role

Other Staff

User Role

Asbury Dr. Lowe

Advanced Business User

Nancy Fellows

Analyst Melanie Kinnell Analyst Paula Troutman

Business Analyst User

Berea Dr. Starnes

Analyst Lisa Rosenbarker

Analyst NA NA NA NA

Boyce Dr. Hickey

Analyst NA NA NA NA NA NA

Cumberlands

Dr. Heffern

Advanced Business User

Marius Cozmanciuc

Analyst Dr. Weaver Advanced Business User

Norma Patrick

Business Analyst User

EKU Dr. Phillip

Analyst Margaret Moore

Analyst NA NA NA NA

Lindsey Wilson

Dr. Ralston

Analyst Kachet Manners

Analyst NA NA NA NA

Morehead Dr. Gunn

Analyst Dr. Polmanteer

Business Analyst User

NA NA NA NA

Spalding Dr. Keepers

Analyst Dr. Takona Analyst NA NA NA NA

Graphic Organizer

• Discussion/Feedback

MAPS

• Viewing/Discussion