Overview of Training on How to Become Effective Disability Policy Change Agents
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Transcript of Overview of Training on How to Become Effective Disability Policy Change Agents
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Overview of Training onHow to Become
Effective Disability PolicyChange Agents
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Prepared By:Robert Silverstein, Director
Robert "Bobby" SilversteinPowers Pyles Sutter & Verville, P.C.1501 M Street, N.W., 7th FloorWashington, D.C. 20005Telephone: 202.466.6550; Fax:
[email protected]; website
www.ppsv.com
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The Need for Effective Disability Policy Change Agents
Historically, people with disabilities have
been subjected to degradation, exclusion,
segregation, and denial of appropriate
services and supports. They have been
treated as “defective” and in need of
“fixing.”
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The Need for Effective Disability Policy Change Agents (Continued)
Our nation’s policy makers have slowlybegun to reject this old approach andadopted a new approach that recognizesthat disability is a natural and normal partof the human experience that in no waydiminishes a person’s right to fullyparticipate in all aspects of society.
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The Need for Effective Disability Policy Change Agents (Continued)
Policy makers are also beginning torecognize that in order for people withdisabilities to fully participate in allaspects of society, our nation’s policiesmust ensure that society “fixes thenatural, constructed, cultural, and socialenvironment.
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The Need for Effective Disability Policy Change Agents (Continued)
These changes in policy affecting persons
with disabilities did not occur by
happenstance; they were the result of
advocacy by effective disability policy
change agents.
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What is Policy?
Policy includes the formulation of solutions
to problems of general concern to the
public. Policy often sets forth rights. Policy
also prescribes appropriate behavior and
proscribes inappropriate behavior by
covered entities.
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What is Policy? (Continued)
Policies are included in laws enacted by
the legislative branch. Policy is also
included in regulations, guidelines,
handbooks and interpretations adopted by
executive agencies. Policy interpretations
also appear in judicial decisions.
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What is Disability Policy?
Disability policy includes policy specifically targeted at addressing the needs of persons with disabilities and their families. Examples include the Individuals with Disabilities Education Act (IDEA) and the Rehabilitation Act.
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What is Disability Policy? (Continued)
Disability policy also includes generic laws that address the needs of nondisabled persons as well as persons with disabilities. Examples include Medicaid and the Workforce Investment Act (WIA) (establishing One-Stop career centers).
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Who Makes Public Policy? Where is Public Policy Made?
Policy makers make public policy. Policy makers include members of the legislative branch (e.g., Congress, state legislature, city council), the executive branch (e.g., agencies, school boards and schools), and the judicial branch (justices, judges and administrative law judges).
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Who Makes Public Policy? Where is Public Policy Made? (Continued)
Public policy is proposed, debated, modified and adopted in a political environment where politics, power, self-interest, and compromise are the standard “tools of the trade.”
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Change in Public Policy is the Exception Not the Rule.
The public policy process is complex and uncertain. Tens of thousands of ideas are competing for a place on the policy agenda. Most ideas go nowhere for various reasons e.g., competing interests favor the status quo, limited time, or the press of others matters.
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People Make a Difference.
It takes people to bring about change. Every public policy has its champions and advocates. Everyone can make a difference in the process—each in his or her own way. Some people may choose to share a problem with a policy maker; others may join an organization; still others may conduct research or lobby or run for office.
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Characteristics of Effective Disability Policy Change Agents.
Passion, anger, frustration and commitment are often necessary but not sufficient characteristics of effective disability policy change agents. In order to advance progressive disability policy, an effective disability policy change agent must channel these emotions and beliefs and develop appropriate skills to exercise POWER.
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Knowledge is Power.
Often times, policy is adopted because of the effective use of power. One component of power is knowledge. Effective disability policy change agents must possess knowledge about:
* The historical treatment of people
with disabilities;
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Knowledge is Power. (Continued)
* The values and guiding principles of
disability policy;
* The subject matter e.g., education,
health care, job training;
* The legislative and administrative process;
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Knowledge is Power. (Continued)
* Organized coalitions and strategic plans;
* Approaches for interacting with policy makers;
* Negotiation and communication techniques and skills.
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Emerging Disability Policy Framework: A Guidepost for
Analyzing Public Policy
Iowa Law ReviewAugust 2000, Vol. 85/No. 5
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Prepared By:Robert Silverstein, Director
Robert "Bobby" SilversteinPowers Pyles Sutter & Verville, P.C.1501 M Street, N.W., 7th FloorWashington, D.C. 20005Telephone: 202.466.6550; Fax:
[email protected]; website
www.ppsv.com
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Download This Guide For Free At:
• http://www.childrenshospital.org/ici
• http://www.comop.org
• http://www.uiowa.edu/~lhpdc/work. index.hmtl
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I. Uses of Disability Policy Framework
• How do policy makers view/treat people with disabilities?
• The disability policy framework can be used:
*As a lens, guidepost, benchmark to assess social policy from the viewpoint of persons with disabilities
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Uses of Disability Policy Framework
(Continued)
* To look at how persons with disabilities and their families are addressed in public policy
* As a measure for expanding and improving public policy for persons with disabilities
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Uses of Disability Policy Framework(Continued)
The disability policy framework can be used tolook at all types of public policy such as:
* Generic programs and policies that include people with and without disabilities
* Disability-specific programs and policies focused solely on persons with disabilities and their families
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II. Old and New Paradigm
A. Old Paradigm
1. View/treat people with disabilities as “defective and in need of “fixing”
2. Disability connotes “unable” and “incapable”
3. Approach: out of sight,out of mind
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Examples:
* Ugly laws - state laws which stated that persons with specified disabilities are “unfit for citizenship”
* State laws that required sterilization of the “feebleminded” with the aim of “extinguishing their race”
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Examples: (Continued)
* States laws that permitted school districts to exclude children with disabilities when school officials determined that it was too much of a burden or “inexpedient” to serve them or because they produced a “nauseating” effect on others
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Examples: (Continued)
* Forced institutionalization -- state laws that required persons with disabilities to be placed in institutions because they were a “menace to society”
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B. New Paradigm
1. Disability is a physical or mental condition that affects a person’s ability to function
2. Focus on how a person with a disability interacts with the world
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New Paradigm (Continued)
3. New core precept—disability is a natural part of the human experience that in now way diminishes a person’s right to fully participate in all aspects of American life
4. Goal of public policy is determine how society can “fix” the environment to provide effective and meaningful opportunities
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III. Goals, Core Policies, Methods of Administration and Support Program Constituting the Disability Policy Framework
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A. Goals of Disability Policy
1. Equality of Opportunity
2. Full Participation
3. Independent Living
4. Economic Self-Sufficiency
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B. Core Policies
1. Equality of Opportunity
* Individualization (treat people on
the basis of facts and objective
evidence, not generalizations,
stereotypes, or fear ignorance and
prejudice
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Equality of Opportunity (Continued)
* Genuine, effective and meaningful opportunity (provide reasonable accommodations, make programs accessible, and make reasonable modifications to policies)
* Inclusion and integration (guarantee contact with nondisabled persons, avoid unnecessary and unfair separation and segregation
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2. Full Participation
* Involvement in decision-making by persons with disabilities and their families at the individual and systems levels
* Ensure informed choice
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Full Participation (Continued)
* Provide for self-determination and empowerment
* Recognize self-advocacy
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3. Independent Living
* Recognize independent living as a legitimate outcome of public policy
* Provide for independent living skills development
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Independent Living (Continued)
* Provide for long-term services and supports, including personal assistant services and assistive technology devices and services
* Provide cash assistance
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4. Economic Self-Sufficiency
* Recognize economic self-sufficiency as a legitimate outcome of public policy
* Support systems providing employment-related services
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Economic Self-Sufficiency (Continued)
* Provide cash assistance with work incentives and other forms of assistance
* Devise a tax policy providing work incentives to employers and employees
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C. Methods of Administration
1. Methods of Administration, In General
2. State and Local Plans, Applications, and Waivers
3. Monitoring and Enforcement by Government Agencies
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Methods of Administration (Continued)
4. Procedural Safeguards
5. Accountability for Results (Outcome Measures)
6. Representation at the Individual and Systems Level
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Methods of Administration (Continued)
7. Single Line of Responsibility/Coordination and Collaboration Among Agencies
8. Service Coordination
9. Financing Service Delivery
10. Privacy, Confidentiality, Access to Records, and Informed Consent
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Methods of Administration (Continued)
11. Comprehensive System of Personnel Development and Personnel Standards
12. Racial, Ethnic, and Linguistic
Diversity
13. Fiscal Provisions
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Methods of Administration (Continued)
14. Financial Management and Reporting Provisions
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D. Program Supports
1. Systems Change Initiatives
2. Technical Assistance
3. Research
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Top Ten Tips for Disability Policy Change Agents on How to
Influence Policy Makers and the Policy Making Process
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Prepared By:Robert Silverstein, Director
Robert "Bobby" SilversteinPowers Pyles Sutter & Verville, P.C.1501 M Street, N.W., 7th FloorWashington, D.C. 20005Telephone: 202.466.6550; Fax:
[email protected]; website
www.ppsv.com
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1. Understand Historical and Policy Context
• Research treatment of persons with disabilities (such as exclusion, segregation, and automatic referral by generic system to disability system).
• Become knowledgeable about current policy framework and its strengths and inadequacies.
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Understand Historical and Policy Context (Continued)
• Use understanding of historical and policy context to explain why change is necessary and the nature and scope of needed changes to current policy.
• Recognize intensity of feelings by persons with disabilities regarding why critical to develop new or modify existing policy based on historical treatment.
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2. Articulate Values, Principles, and Goals of Disability Policy
• Recognize the difference between the old v. new paradigm of disability policy (old paradigm—need to “fix” “defective” disabled person v. new paradigm—recognize that disability is a natural part of the human experience and the responsibility of society to fix the natural, build, social and political environment by
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Articulate Values, Principles, and Goals of Disability Policy (Continued)
providing necessary supports, services, and accommodations (civil rights model).
• Recognize the goals of disability policy-equality of opportunity, full participation, independent living, and economic self-sufficiency.
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Articulate Values, Principles, and Goals of Disability Policy (Continued)
• Equality of opportunity (individualization, inclusion, meaningful opportunity).
• Full participation (empowerment, self-determination, informed choice at individual and systems level).
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Articulate Values, Principles, and Goals of Disability Policy (Continued)
• Independent living (skills, services, and supports).
• Economic self-sufficiency (training, education, assistance and supports).
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3. Understand That Policy is Made in a Political Context
• Public policy is proposed, debated, modified and adopted in a political environment
• “Tools of the Trade” include use of:
*Politics
*Power
*Self-Interest
*Compromise of Positions, Not Principles
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4. Understand the Needs of Policy Makers
• Self-Interest (re-election, power, status among peers and interest groups).
• Balancing Priorities (Time Pressures).
• Political Implications.
• Dependent on Others for Advice.
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5. Understand the Needs of Staff
• Promote and protect boss
• Help in sorting through avalanche of inputs to determine what is real and what is posturing.
• Help develop assumptions and present fiscal and program estimates.
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Understand the Needs of Staff (Continued)
• Help in identifying key players.
• Help in developing viable policy options, drafting bills, report language, floor statements, speeches.
• Help in developing political strategy.
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6. Understand the Need for and Role of An Organized Coalition in Exercising Power Over the Policymaking Process
• Need for a coalition (policy makers demand it, source of power, and helps provide support/assistance to policy makers and their staff).
• Composition of the coalition (cross-disability, consumers and providers), and nontraditional groups (reaching beyond the disability community).
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Understand the Need for and Role of An Organized Coalition in Exercising Power Over the Policymaking Process (Cont.)
• Cohesion (keep the disability community together).
• Synergy.
• Skilled individuals performing varied tasks working together.
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Understand the Need for and Role of An Organized Coalition in Exercising Power Over the Policymaking Process (Continued)
• Leadership (policy entrepreneur).
• Responsibility (carrying out agreed on tasks).
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7. Understand the Need for a Strategic Plan
• Planned Spontaneity (need to think strategically and act on basis of a plan; importance of pre-meetings).
• Reality Check (macro issues, past advocacy efforts and why change now possible, constraints on achieving success, capacities of coalition, and degree of opposition).
• Identify the Prize (focus on principles and major concerns, not positions).
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Understand the Need for a Strategic Plan (Continued)
• Decide on overall strategy
*Determine the nature and degree of controversy/opposition.
*Decide on appropriate vehicle such as modifying a statute, regulation, or guideline.
*Identify the key policy makers who will assume leadership roles.
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Understand the Need for a Strategic Plan (Continued)
* Frame the issue and decide on the message.
*Control the dynamics of the debate to create an aura of inevitability.
*Determine how a particular tactic (such as direct action or a meeting with a policy maker) fits in.
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Understand the Need for a Strategic Plan (Continued)
*Develop favorable program and fiscal estimates.
*Present viable policy options based on research and program and fiscal estimates.
• Assess effectiveness of strategies.
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8. Understand the Power of Personal Stories Tied to Policy Objectives
• Telling personal stories in isolation doesn’t work.
• Need to decide policy objective and how to frame the issue and then tie personal story to policy objectives and policy options.
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Understand the Power of Personal Stories Tied to Policy Objectives (Continued)
• Best personal stories demonstrate positive impact of proposed intervention/change in policy (describe circumstances before and after intervention).
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9. Understand the Importance of Long-Term Relationships and that Who Delivers the Message Is Often More Important Than the Message
• Develop long-term trust relationships to maximize influence.
• Strategically select the spokepersons who will have maximum influence over policymakers.
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Understand the Importance of Long-Term Relationships and that Who Delivers the Message Is Often More Important Than the Message (Continued)
• Personalize the Message--Ensure that message is presented in manner that recognizes the needs of particular policy makers/staff.
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10. Recognize Your Strengths and Limitations
• Keep your eye on the prize—put ego aside.
• Don’t agree to a policy option when not fully knowledgeable.
• Don’t agree to a policy option on behalf of others who you don’t represent.
* Lack of Authority.
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Guidelines for Meetingwith a Policy Maker
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Prepared By:Robert Silverstein, Director
Robert "Bobby" SilversteinPowers Pyles Sutter & Verville, P.C.1501 M Street, N.W., 7th FloorWashington, D.C. 20005Telephone: 202.466.6550; Fax:
[email protected]; website
www.ppsv.com
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1. Prepare for Meeting
* Get ready to meet with a policy maker by following the guidelines contained in the Top Ten Tips on How to Influence Policy Makers and the Policy Making Process Prepared by Bobby Silverstein
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2. Beware of Filibusters
*Don’t be sidetracked by long introductions and chit chat because before you know it the meeting will be over
* Goal is to control the agenda (policy maker would prefer chit chat about mutual friends back home in the district and you prefer to accomplish your agenda)
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Beware of Filibusters (Continued)
* Ask for picture at the end of meeting if possible (so doesn’t interfere with advocacy objectives)
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3. Describe Purpose of Meeting/Topic Area
* Limit time period for introductions but use opportunity to demonstrate the status of participants (e.g., part of a disability group with 5,000 members which has a newsletter, go to same church)
* Limit agenda items
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Describe Purpose of Meeting/Topic Area (Continued)
* Explain the subject matter of the meeting
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4. Share Personal Stories and Explain How Personal Stories Relate to Policy Objectives and Policy Options
* Strategically select who will make the presentations
* Get to policy maker’s heart before get to his/her head
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Share Personal Stories and Explain How Personal Stories Relate to Policy Objectives and Policy Options (Continued)
* After get to policy maker’s heart, get to his/her head
* Frame the issue—explain why personal story is important by explaining how it impacts others (i.e., it is an issue of general applicability)
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Share Personal Stories and Explain How Personal Stories Relate to Policy Objectives and Policy Options (Continued)
* Share policy options
* Share support for your position by opinion leaders the policy maker trusts/respects
* Explain the research bases for position
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Share Personal Stories and Explain How Personal Stories Relate to Policy Objectives and Policy Options (Continued)
* Offer to provide additional information for staff
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5. Make Specific Requests of Policy Maker
* Explain why it is important for policy maker to get involved
* Request specific action by policy maker (such as co-sponsor a bill, oppose a certain amendment, speak in support of or in opposition to an amendment, visit a program in the state, give a speech
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6. Ask Policy Maker to Articulate His/Her Position and Suggest Follow-Up Activities
* Ask for the policy maker’s position
* Solicit reasons/rationales for position
* Be aware of nonverbal communication of policy maker
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Ask Policy Maker to Articulate His/Her Position and Suggest Follow-Up Activities (Continued)
* Offer to provide additional information
* Propose a meeting or visit to program in home district
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7. Take Picture
* Take picture
* Share with policy maker distribution strategy
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8. Provide Feedback to Government Affairs (GA) Staff
* What you said to the policy maker
* The policy maker’s response/reaction/concerns
* The response/reactions/concerns of the policy maker’s staff
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Provide Feedback to Government Affairs (GA) Staff (Continued)
* The nonverbal communications by the policy maker and staff
* What you promised to provide to policy maker and/or staff in response to issues raised
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9. Write Thank You
* Use thank you as excuse for summarizing the themes/major points raised at the meeting and your understanding of the policy maker’s position or needs (e.g., more information)
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10. Follow-Up
* Ask government affairs staff what follow-up is appropriate
* Take responsibility to carry out agreed on tasks
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Principled Negotiation:A Tool for Getting To Yes
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Prepared By:Robert Silverstein
Center for the Study and Advancement
of Disability Policy ( CSADP)
1331 H Street, N.W., Ste. 301
Washington, D.C. 20005
202.783.5111 (V/TTY), 202.783.8250 (FAX)
Email: [email protected]
Email: [email protected]
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Acknowledgement
The presentation summarizes major points made by Roger Fisher and William Ury in Getting to Yes (Penguin Books, 1981) and William Ury in Getting Past No (Bantam Books, 1993). As a former congressional staffer, I used the approaches, strategies, and techniques described in these books for negotiating over 20 bills, including the Americans with Disabilities Act (ADA).
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The Purpose of Negotiations
Negotiation is a means of getting what you want from others.
It is designed to reach an agreement when you and the other side have some interests that are shared and others that are opposed.
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The Purpose of Negotiations (Continued)
Negotiation is used to explore whether you can satisfy your interests better through the process of back and forth communication aimed at reaching an agreement than you can by pursuing your best alternative to a negotiated agreement (BATNA).
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Seven Criteria for Assessing the Success of a Negotiation
1. Better result than other alternatives
available to you.
2. Satisfies legitimate interests and underlying concerns of the parties.
3. Options are viable and implementable.
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Seven Criteria for Assessing the Success of a Negotiation (Continued)
4. Neither side “taken.”
5. The agreement is durable and enjoys support of constituencies and the community.
6. The process is efficient.
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Seven Criteria for Assessing the Success of a Negotiation (Continued)
7. Process improves or at least does not damage the working relationship among the parties.
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PROBLEM: POSITIONAL BARGAININGWhich Game Should You Play?
SOFT:-Participants Are
Friends
-Make Concessions to Cultivate the Relationship
-Be Soft on the People and the Problem
-Yield to Pressure
HARD:-Participants Are
Adversaries-Demand Concessions
as a Condition of the Relationship
-Be Hard on the Problem and the People
-Apply Pressure
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Problems with Positional Bargaining
1. See negotiation as a win-lose proposition.
2. Parties tend to lock themselves into their predetermined positions.
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Problems with Positional Bargaining (Continued)
3. Ego becomes identified with position
and there is a need to save face.
4. Behind positions may be fear and distrust resulting in refusal to listen.
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Problems with Positional Bargaining (Continued)
5. Focus more on splitting differences than on addressing legitimate concerns of each party.
6. Inefficient—incentives to stall settlement.
7. Endangers ongoing relationships.
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PRINCIPLED NEGOTIATIONNEGOTIATION ON THE MERITS
PEOPLE: Separate the people from the
problem.
INTEREST: Focus on interests, not
positions.
OPTION: Generate a variety of possibilities
before deciding what to do.
CRITERIA: Insist that the result be based
on some objective standard.
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Separate the People From the Problem
1. Attack the problem, without blaming the people.
2. Don’t let desire to be conciliatory stop you from doing justice to your problem.
* Never give in to improve arelationship.* Be hard on the problem, soft on
thepeople.
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Separate the People From the Problem (Continued)
3. Put yourself in their shoes (step to their side).
* Listen, hear, and acknowledge what
they have to say in order to diffuse
fears, distrust, and
misunderstandings.
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Separate the People From the Problem (Continued)
* Let them know their points, feelings
(fears and distrust), competencies,
and status have been heard and
acknowledged.
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Separate the People From the Problem (Continued)
For example, say:
* “Can I ask you a few questions to see
whether my facts are correct.”
* “Let me see if I understand what you
are saying.”
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Separate the People From the Problem (Continued)
4. Understanding their point of view is not the same as agreeing with it; rather it means you accept it as a valid point.
5. Recognize and understand emotions, theirs and yours.
* Allow the other side to let off steam.
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Separate the People From the Problem (Continued)
* Don’t try to control the other side’s
behavior, control your own. Go to the
Balcony—step back collect your wits, keep your eye on the prize.
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Separate the People From the Problem (Continued)
6. Speak about yourself, not about them. “I” statements describe the impact of the problem on you, i.e., your needs, not the other person’s shortcomings and therefore are less likely to provoke the other side.
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Separate the People From the Problem (Continued)
7. Don’t react to a personal attack with an escalating attack. Recast an attack on you as an attack on the problem.
8. Warn don’t threaten.
* A threat comes across as what you
will do to them if they do not agree.
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Separate the People From the Problem (Continued)
* A warning comes across as what
will happen if agreement is not
reached.
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Separate the People From the Problem (Continued)
9. Acknowledge differences with optimism.
* Agree with the other side whenever
possible to build a positive
momentum, even if you are simply
acknowledging what they are saying.
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Separate the People From the Problem (Continued)
For example, say:
- “I understand what you are saying”
- “I understand your concerns and…”
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Separate the People From the Problem (Continued)
10.Find opportunities to act inconsistent with their perceptions of you.
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Focus on Interests, Not Positions
1. Focus on interests, not positions. Share your interests and reasoning first and your conclusions and proposals later.
2. A position is something you have decided on. Positions are the concrete things that you want e.g., terms and conditions.
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Focus on Interests, Not Positions (Continued)
3. Interests define the problem—they are what caused you to decide. They are the intangible motivations that lead you to take the positions—concerns, needs, fears, desires, and aspirations that underlie and motivate positions.
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Focus on Interests, Not Positions (Continued)
4. Behind opposed positions lie shared and compatible interests as well as conflicting ones.
5. Realize that each side has multiple interests.
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Focus on Interests, Not Positions (Continued)
6. Techniques for switching from positions to interests and for identifying interests:
* Treat the other side like a partner; instead of rejecting a position; reframe it as an informative contribution to the discussion.
- “Why do you want that?”
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Focus on Interests, Not Positions (Continued)
- “Help me understand the problem you are trying to solve.”
The moment they answer, the focus of the conversation shifts from positions to interests.
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Focus on Interests, Not Positions (Continued)
* Ask the other side for advice: “How would you advise me to respond to my colleague’s concerns?”
* Ask them open-ended questions (statements of fact are sometimes threatening):
- “What are your concerns?”
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Focus on Interests, Not Positions (Continued)
- “Help me understand why this is important to you.”
- “What is the policy you are trying to achieve?”
Ask: “Why not” or “What if”
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Focus on Interests, Not Positions (Continued)
* Ask clarifying question: “I’m afraid I don’t understand. Can you explain how this relates to what you said before?”
* Treat stonewalls as aspirations.
7. Reframe an attack on you as an attack on the problem.
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Invent Options for Mutual Gain
1. Go slow to go fast.
* Generate options for addressing interests that are advantageous to both sides.
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Invent Options for Mutual Gain (Continued)
* Separate inventing (brainstorming) from deciding (discussing options differs radically from taking positions).
* Develop multiple options to choose from, decide later.
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Invent Options for Mutual Gain (Continued)
2. To meet one’s own needs, must develop solutions that also appeal to the self-interest of the other party.
3. Look for options that are low cost to you and high benefit to them (face-saving) and vice versa.
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Invent Options for Mutual Gain (Continued)
4. Make the other side’s decision easy (build them a golden bridge).
* Actively involve the other side in devising a solution so that it
becomes their idea, not yours.
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Invent Options for Mutual Gain (Continued)
* Show the other side how your option stems from or relates to one of their ideas.
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Invent Options for Mutual Gain (Continued)
5. Reframe a retreat from their position as an advance toward a better solution.
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Insist on Using Objective Criteria
1. Reach results based on objective standards independent of will and that are also legitimate and practical.
2. Never yield to pressure, only to principle.
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Insist on Using Objective Criteria (Continued)
3. Frame each issue as a joint search for objective criteria (fair standards and fair procedures). Say: “We would like to settle this on the basis of independent standards, not on who can do what to whom.”
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Insist on Using Objective Criteria (Continued)
4. Objective standards include:
* Precedent
* Equal Treatment (parity)
* Tradition
* Reciprocity
* Efficiency
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Insist on Using Objective Criteria (Continued)
* Costs
* Scientific Judgment
* Market Value
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Preparations for Negotiations (Checklist)
1. Alternatives
* Develop your Best Alternative to a
Negotiated Agreement (BATNA)
and estimate theirs.
* The better your alternatives, the
greater your power.
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Preparations for Negotiations (Checklist) (Continued)
* If their BATNA is so good they don’tsee any need to negotiate on themerits, see what you can do tochange it.* The more easily and happily you canwalk away from a negotiation, thegreater your capacity to affect itsoutcome.
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Preparations for Negotiations (Checklist) (Continued)
* Reaching agreement depends on the
attractiveness to you and them of
viable alternatives.
* Don’t expect success unless you make
an offer that is more attractive then
their viable alternative.
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Preparations for Negotiations (Checklist) (Continued)
2. Interests
* Clarify your interests and estimate
theirs.
* Explore priorities and trade-offs.
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Preparations for Negotiations (Checklist) (Continued)
3. Options
* Brainstorm possible agreements.
* Prepare options that reflect proposed
external criteria.
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Preparations for Negotiations (Checklist) (Continued)
4. Legitimacy
* Generate external criteria that are
favorable to you and potentially
persuasive to them.
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Preparations for Negotiations (Checklist) (Continued)
5. Communication (have I thought about how to speak to others in a way that makes them want to listen).
* Identify what you want to learn and
say.
* Develop possible ways to
communicate.
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Preparations for Negotiations (Checklist) (Continued)
6. Relationship (ongoing, past, present, and future)
* Assess the relationship and plan what
is needed.
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Preparations for Negotiations (Checklist) (Continued)
7. Commitments
* Draft possible products.
* Draft a framework for agreement.
* Draft good commitment language
(authority).
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Conducting Negotiations (Checklist)
1. Alternatives
* Disclose Best Alternative to
Negotiated Agreement.
* Lower their estimate of theirs.
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Conducting Negotiations (Checklist) (Continued)
2. Interests
* Look behind positions for underlying
interests.
* Acknowledge legitimate interests.
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Conducting Negotiations (Checklist) (Continued)
3. Options
* Separate inventing from evaluating
and from deciding.
* Jointly brainstorm without
commitment.
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Conducting Negotiations (Checklist) (Continued)
4. Legitimacy
* Use external standards of fairness
as a shield against deception and
coercion and as a sword to
persuade.
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Conducting Negotiations (Checklist) (Continued)
5. Communication
* Speak for ourselves, not for them.
* Listen actively, acknowledge
legitimate points.
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Conducting Negotiations (Checklist)
(Continued)
6. Relationship
* Disentangle relationship from
substance.
* Deal with relationship on its own
merits.
* Establish a side-by-side approach.
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Conducting Negotiations (Checklist) (Continued)
7. Commitments
* Clarify authority and quality of
commitments.
* Avoid negative commitments.
* Commit carefully after negotiating.
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Conducting Negotiations (Outline of Process)
1. Make introductions.
2. Clarify expectations on length of meeting.
3. Clarify purpose of meeting.
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Conducting Negotiations (Outline of Process) (Continued)
4. Nominate substantive issues to be dealt with.
5. Reach tentative agreement on an agenda.
6. Clarify interests on each point.
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Conducting Negotiations (Outline of Process) (Continued)
7. Discuss objective criteria of fairness.
8. Generate options to meet the interests of all.
9. Turn promising options into yesable propositions.
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Conducting Negotiations (Outline of Process) (Continued)
10.Generate a framework agreement.
11.Make tentative or contingent offers.
12.Clarify next steps to be taken.