Overview. Connecting… Issues & Limitations? Phone Email Face-to- Face File Shares Paper-based...

Overview

Agenda

• What is Enterprise Collaboration?• Enterprise Collaboration

Challenges• SharePoint Capabilities & Benefits• Office 2010 integration• Summary

What is Enterprise Collaboration?

Connecting…

How Do Your People Collaborate Today?

Issues & Limitations?

Phone

Email

Face-to-Face

File Shares Paper-based

Messaging

Fax

Consumer Social Networks

Enterprise Collaboration ChallengesBusiness

Connecting people across boundariesRetaining and accessing knowledgeMaximizing productivity and innovationAttracting and retaining talent

ITCostManageabilityIntegration and compatibilityScalability and extensibilitySecurity and compliance

Secure, Cost-Effective Collaboration

Collaborate securely across products, technologies, and organizational boundaries.

TeamDivision Enterprise

Extranet

Internet

Business Applications (SAP, data warehouse, custom, etc.)

Individual

Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web

Connect and Empower People

Cut Costs with a Unified Infrastructure

Rapidly Respond to Business Needs

Communities

Search

Sites

Composites

ContentInsights

Adoption made easier with the Office Ribbon UI

Contextual Ribbon In SharePoint

Familiar Office

experience

Cross-browser support

SharePoint Sites

Pre-Beta screenshots, subject to change

SharePoint Sites Engage people across your value chain using one platform

Customers Partners Employees

Internet Extranet Intranet

Publishing standards(XML, XHTML…)

Accessibility standards

(WCAG 2.0)

Create community knowledge with Wikis and Blogs

SharePoint Communities

Rich media embedded Tag-cloud

navigation

Content rating

Comments and

presence

Rich blogging experience


Easily build and access your business community

Browse People directory

SharePoint Communities

Define your colleagues


Metadata-driven

navigation

Hierarchical taxonomy structure

Capture metadata in

Office

SharePoint ContentMake it easy for users to enter metadata and use it


Microsoft Confidential, Prototype Only

SharePoint ContentRich authoring and publishing for web and multi-media content

Streaming video on web

pages

Ribbon menu for media content

Digital-Asset Management


Supports phonetic name lookup and

Wildcards

Organization browsing

Recentcontent

Filter by focus,

expertise, etc

SharePoint SearchDesigned for a collaboration platform


SharePoint SearchConversational search that understands your information

Featured content

Related searches

Navigators with exact

counts

Document previews

Document thumbnails

Relevance enhanced by user tagging and rating


Access to unlimited data secured in SharePoint with

Gemini capabilities

SharePoint InsightsEffective data analysis and decision-making with Excel Services

Data SlicersInteractive

PivotTables

Dashboards and heat

maps


Real-time updates with connectivity

to any data source

User Interaction with shapes,

graphics, and hyperlinks

Visualize data and interact with it using Visio Services

SharePoint Insights

Real-time, visual data

Visio diagrams within a browser


Enhance out-of-box functionality with Visio & Visio Services

SharePoint Composites

Publish and use in SharePoint

Improve with SPD

Design workflow in

Visio


On-Premise

Control and ownership

Optimize your deployment for every scenarioOn-premise and hosted solutions with SharePoint Online

Customers Partners Employees

Internet Extranet Intranet

Hosted Service

Rapid scalability

Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web

Connect and Empower People

Cut Costs with a Unified Infrastructure

Rapidly Respond to Business Needs

Communities

Search

Sites

Composites

ContentInsights

Microsoft Business Productivity InfrastructureOffice Brings Even More Value to Server & Services Capabilities

Surface LOB information in familiar applications

Single-interface training helps manage support costs

Promote faster adoption of new capabilities through tools used every day

Deliver the value of servers & services to

users

Office 2010 Delivers MoreThe Best Productivity Experience Across the PC, Phone & Browser

Work Better Together

Bring Ideas to Life

Use Office Anywhere

Collaboration Without

Compromise

Insights from Information

PC, Phone &Browser

E

Security, Manageability &

Performance

The Practical Productivity

Platform

Potential savings/efficiency gains: Individuals complete editing tasks faster as compared to the manual reconciliation of revisions. IT can maintain control since documents can be hosted on premises with SharePoint 2010.

Co-authoring: Multiple authors can simultaneously edit different sections of the same server document in several Office 2010 applications.

Challenge: Document collaboration inefficiencies waste staff time.

Work Better Together

Meet Deadlines & Reduce Time Spent Coordinating ChangesBy Enabling Multiple Team Members to Work Together in Real-time

Co-authoring Scenario(Click Image)

Co-authoring (Click Image)

Engineering

Accounting

Project Manager

Happy Customer

Co-authoring Scenario

Host on-premise with SharePoint

Backstage Examples (Click Image)

Updated User Interface: Ribbon toolbar is now in all Office 2010 applications and the new Microsoft Office Backstage™ view is introduced, providing quick access to important operations such as viewing document information, saving, printing, and sharing.

Challenge: With reduced staff and budgets, people need to work more efficiently and produce more in-house.

Potential savings/efficiency gains: Helps people uncover the right commands to produce better results faster.

IT can customize the Backstage view to surface commands or workflow operations that are most important to people in your organization since it is extensible.

Bring Ideas to Life

Ribbon Toolbar Examples(Click Image)

Fuel adoption with a contextual, seamless look and feel from the rich

client applications to the browser

Outlook®

SharePoint Workspace

Project

Visio

1

Welcome Morgan Skinner | My Site | MyLinks |

Field Reports

http://contosoweb/business%20development/customer%20research/juniper/field%20reports/Forms/A

Contoso> Marketing > Business Development > Customer Research > Juniper > Field Reports > All Documents

Juniper>Field Reports

• Lahuan

• Juniper

• Cypress

View All Site Content

Recycle Bin

Documents

• Focus Groups

• Field Reports

• Presentations

Project Info

• Milestones

• Announcements

My Workspaces

• Coho Vineyards

• FabrikamProposal

• City Power

• Ontario Hydro

All Workspaces

Read InsertDocuments

Track

Export

Contribute

Upload

View Properties

Edit PropertiesNew

Delete

Clipboard

Paste

Manage

Workflow

Check-in

Publish Major Version

Version History

Permissions

ManageAccess

Quick Views

All Documents

Sort & Filter

Save as View

Type Name Modified Modified By

Widget Compete 1/22/2009 6:06 pm Junmin Hao

Cog Thinking 2/9/2009 8:32 pm Mike Phillips

Rough Take on New Materials 12/13/2008 6:49 pm James Alvord

Customers Complaints 12/13/2008 2:42 pm BjarneRiis

Rollup Meeting Materials 2/2/2009 7:01 pm Daniel Roman

Market Plan Specifications 1/15/2009 3:05 pm Matt Berg

SharePoint Actions

Customer Research

SharePoint®

New Commands Make Everyone More ProductiveAnd Everyone Finds Them with the Ribbon Toolbar and Backstage view

Improved Printing

Experience

Connect to Services

Customizable &

Extensible

Stay Up to the Minute with Office Mobile Applications that are Much More than Viewers

*Office Mobile 2010 is not included in the Office 2010 applications or suites.

Office Mobile: Mobile companions for Excel, Word, PowerPoint, OneNote and SharePoint provide the ability to create and edit content. Now, seamlessly copy and paste information across programs.

Potential savings/efficiency gains: Get more done on the go with easy access to view and edit information, saving changes back to the source without any loss of content or formatting.

IT can leverage a single, security enhanced platform to ensure that users can access information from more places and devices.

New capability: Office Mobile 2010 for Windows Mobile and Nokia E-series phones

Use Office Anywhere

Office Mobile(Click Image)

Access SharePoint

content

Create & edit

comments

Maintain content & formatting

Rich view of charts & graphs

Copy & paste across programs

Support Robust ComplianceWith Rich Customization and User Support

Retention Policy: A flexible archiving tool with item level retention policies and search integration that works when online and in cached mode. Users are notified when retention is placed on hold and when each policy item expires.

Potential savings/efficiency gains: Less resources can be dedicated to complying with requirements since tools are flexible and user productivity is not disrupted.

Challenge: Compliance can drain resources and disrupt users.

The Practical Productivity Platform

Retention Policy(Click Image)

Organize to item level

Apply policy to user created

files

Help People Accomplish MorePut the Power of the 2010 Servers into Their Hands with Office 2010

Business Intelligence

Collaboration

Unified Communications

Enterprise Content Management

SharePoint 2010

SharePoint 2010

SharePoint 2010

Word 2010PowerPoint 2010

SharePoint Workspace 2010 (formerly Groove)

PowerPoint 2010

SharePoint 2010

SharePoint 2010

Word 2010

Office 2010

Client ServerOCS”14” *

SharePoint 2010

OCS 2007 RC2

Communicator 2010

Word 2010Communicator

2010

SharePoint 2010Excel 2010 with Project Gemini

add-in

Exchange 2010Outlook 2010

Exchange 2010Outlook 2010

Share an Office application with others in one click

See presence and contact others from within your shared document with IM or voice

See voice mail transcripts and faxes right in your inbox

Consolidate & quickly analyze and vast amounts of data. Share & Refresh powerful BI models in SharePoint

Edit the same document at the same time

Use & update SharePoint documents and lists when you’re not connected

Quickly broadcast a slideshow right from within PowerPoint

Avoid sending sensitive mail to the wrong people with help from Mail Tips and keep security a priority with Retention Policy and Automated Policy Application

Enhance content management with smart templates that populate document metadata

Easily access rich client/server capabilities with the Backstage view in Office 2010

* Microsoft Office Communicator "14" and Microsoft Office Communications server “14,” scheduled to release in the second half of 2010, will be required for this functionality. Any future functionality and timing is subject to change.

Get More in Office Professional Plus 2010With SharePoint Workspace, OneNote and Office Web Apps

Experience Business Productivity ServersThrough Office Professional Plus 2010

Initiate workflow from within Office for better process managementMake presence and instant messaging easy with CommunicatorProtect IP with Rights ManagementTake SharePoint content offline with SharePoint Workspace (formerly Groove)Work with line of business information directly in familiar Office applications

Key Updates to Office Professional Plus 2010

SharePoint Workspace OneNoteDeeper server integration Office Web Apps

Office Enterprise Office Pro

Plus Office Small

Biz Office

Standard

= New

Word

Excel

PowerPoint

Outlook

OneNote

Publisher

Access

InfoPath

Comm

unicator

SharePoint

Workspace (form

erly

Groove)

Office web

applications

Business Contact Mngr

Integrated ECM

Integrated Electronic Form

s

Advanced IRM and

policy capabilities

©2009 Microsoft, Microsoft Dynamics, the Office logo, and Your potential. Our passion. are trademarks of the Microsoft group of companies. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Overview. Connecting… Issues & Limitations? Phone Email Face-to- Face File Shares Paper-based...

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