Overview and Scrutiny Functioning Scrutiny Chesterfield Borough Council Anita Cunningham, Policy and...
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Transcript of Overview and Scrutiny Functioning Scrutiny Chesterfield Borough Council Anita Cunningham, Policy and...
Overview and Scrutiny
Functioning Scrutiny
Chesterfield Borough Council
Anita Cunningham, Policy and Scrutiny OfficerChesterfield Borough Council
Presentation to East Midlands Councils’ Scrutiny Network, 12 December 2014
Functioning Overview and Scrutiny
External Review 2010/11
Current arrangements introduced following INLOGOV external review in 2010
Constitution and Scrutiny Procedure Rules overhauled and the following new arrangements adopted 2011 subject to annual evaluation and review.
Functioning Overview and Scrutiny
External Review Recommendations/Outcomes 1. New Structure aligned to Corporate Priorities
2. Scrutiny Link Officers
3. Pre-agenda Meetings
4. Fully Scoped Scrutiny Reviews
5. Additional 0.5FTE Scrutiny Officer
6. More accessible Scrutiny Protocols
7. Member/Officer development on role of Scrutiny
8. Executive inviting Scrutiny to look at certain issues
Forward Plan & Pre-decision/Pro-active Scrutiny
Some reports to Full Council
Informal Scrutiny / Executive Cllr meetings
Overview and Scrutiny Committee Structure3 OSCs aligned to Executive Remits
Overview and Performance Scrutiny Forum
* High Performing Council * Policy, Planning & Budget Framework * Call- In Procedure
Chair (Co) Members (16)
Enterprise and
Wellbeing Scrutiny Committee
*Public & Private Housing *Business Development *Regeneration & Employment *Sustainability *Sport & Leisure
Community, Customer and
Organisational Scrutiny Committee
*Health *Community Safety (C&D) *Customer Services *Tourism/Market/Culture *Outsourced/Shared Services
Chair Chair Vice Chair Vice Chair Members (8) Members (8)
Functioning Overview and Scrutiny
Scrutiny Project Groups (time limited)
All OSCs can appoint Scrutiny Project Groups
SPGs - at least 3 members
SPGs - can include any council member or officer
OSC will agree remit / membership / duration / reporting back procedures / private (by default) or public status.
Functioning Overview and Scrutiny
Protocols and Scoping Documents
New Constitutional Scrutiny Procedure Rules
New Call-in Rules
Handbook (internal) for Effective Scrutiny
Guidance for Scrutiny Project Groups
SPG Brief / Scoping Proforma
Standard SPG Report Format
Other optional proforma’s available, ie project plan
Functioning Overview and Scrutiny
Support and Resourcing • Policy and Scrutiny Officer (Policy Section, Business
Transformation Directorate)
• Advice and development for overview and scrutiny function / horizon scanning.
• Work Programme and Monitoring management / co-ordination.
• Scrutiny and Committee Co-ordinators (Governance Directorate)
• Support scrutiny work (including scrutiny project / policy development groups), scrutiny committee arrangements / support.
• Scrutiny Link Officers (all directorates / services)
• Act as communication / information conduit between scrutiny and service areas.
• Service Officers and Managers
• To produce information, documents and specialist service knowledge requested by scrutiny.
Functioning Overview and ScrutinyScrutiny Link Officer
Env. Health Directorate / Service Link
Officer
Business Transformation
Directorate / Service Link
Officer
Finance Directorate / Service Link
Officer
Regeneration Directorate / Service Link
Officer
Housing Directorate / Service Link
Officer
Overview and
Scrutiny
Functioning Overview and Scrutiny
Pre Agenda Meetings
Informal discussion to agree scrutiny needs / papers for the committee meeting.
Not a pre run of the committee meeting.
Involves Service Manager / Officer, Scrutiny Chair and Policy Scrutiny Officer.
Functioning Overview and Scrutiny
External Review Recommendations/Outcomes 1. New Structure aligned to Corporate Priorities
2. Scrutiny Link Officers
3. Pre-agenda Meetings
4. Fully Scoped Scrutiny Reviews
5. Additional 0.5FTE Scrutiny Officer
6. More accessible Scrutiny Protocols
7. Member/Officer development on role of Scrutiny
8. Executive inviting Scrutiny to look at certain issues
Forward Plan & Pre-decision/Pro-active Scrutiny
Some reports to Full Council
Informal Scrutiny / Executive Cllr meetings
Functioning Overview and Scrutiny
Collaborative Scrutiny
• Joint Overview & Scrutiny Panel with North East Derbyshire and Bolsover District Councils
• Sheffield City Region Combined Authority Scrutiny Committee
• Potential Derbyshire Combined Authority Scrutiny Committee ?
• Health
• Police and Crime Panel
Functioning Overview and Scrutiny
Questions
and
discussion …..