OSP Transmittal FormApril 19, 2023

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Sponsored Programs Transmittal Form

The Transmittal Form is:

• The document that MUST accompany every proposal routed to OSP.

• The document that records PI and Co-PI certifications.• The document that records Department Head and Dean

approvals.• The document that specifies F&A return and credit distribution.• The ONLY source of proposal data available to OVPR and is

critical to populating the Faculty Activity Repository (FAR).

For the University to know anything about a proposal, a transmittal form is needed.

Office for Sponsored Programs

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Sponsored Programs Transmittal Form

Versions of the “Form”:

• Paper-based for decades.• Version 1 of the online form, released in 2010, meant to simply

mimic the paper form and provide an online alternative to paper. This is the version currently in use. Approximately 80% of proposals use this version 1 online

system, the others remain paper.• Version 1.5 was released February 1st.

Use is mandatory. Significant changes in credit accounting. Other improvements (routing and attachments) to facilitate

use.• Version 2 has been designed – awaiting implementation.

Office for Sponsored Programs

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Sponsored Programs Transmittal Form

Version 1.5:• Credit Reporting Changes:

Academic Credit– Any non Center and Institute units

Center and Institute Credit– Any official Center or Institute

• Improvements to facilitate use: Data points easier to understand:

– Management Unit– F&A Return units– Credit Units

Routing Changes:– Multiple Department Heads and Deans per investigator– Routing can be modified at any time.

Attachments– Ability to attach other documents to the form for routing.

Office for Sponsored Programs

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Sponsored Programs Transmittal Form

Version 1.5:

• https://www.ovpr.uga.edu/osp/transmittal/• Detailed instructions provided.

Office for Sponsored Programs

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Sponsored Programs Transmittal Form

Version 2.0 and beyond:

• Purpose: Streamline and expand the data gathering capabilities of

the transmittal process to better report, track, and understand trends in UGA research activity.

Automate approval pathway Simplify, explain, clarify administrative requirements.

• Version 2.0 will be implemented either as a subsequent stand-alone application or embedded within the integrated eRA system.

Office for Sponsored Programs

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Sponsored Programs Transmittal Form

Version 2.0 and beyond:

• Simplify, Explain or Clarify Administrative Requirements (demos): Management Unit Credit Distribution F&A Return Effort and Cost Sharing Matching Funds

Office for Sponsored Programs