Oshkosh Reliance Supplier PPAP Training Slides
Transcript of Oshkosh Reliance Supplier PPAP Training Slides
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October 5, 2016
OSHKOSH RELIANCE SUPPLIER PPAP TRAINING
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Syllabus GPSC Oshkosh Reliance – Foundation Level Training
Target Audience – All GPSC Employees and Suppliers
Pre Requisites – None
Documents / Pre Work Required – None
This is a foundational level training. This material provides you the training required to
successfully manage the PPAP process using the Oshkosh Reliance software. Following
this training you should have an understanding of each of the steps involved and the
process flow to successfully complete an PPAP.
Foundation -101
Application -201
SME -301
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OSN, OSHKOSH SUPPLIER NETWORK
Navigate to OSN, Oshkosh Supplier Network to access Oshkosh Reliance
Link to OSN
https://osn.oshkoshcorp.com/
Login for Oshkosh Reliance
can be found here:
• On October 20
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OSHKOSH RELIANCE LOG IN SCREEN
Enter User name and password to access Oshkosh Reliance
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OSHKOSH RELIANCE LOG IN SCREEN
Enter User name and password to access Oshkosh Reliance
• Oshkosh is using an External Active Directory than generates the
following log in structure “PN123456” for suppliers
• Recommend bookmarking this to minimize typing the PN # every time
you log into Reliance
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OSHKOSH RELIANCE – PASSWORD RULES
• Expires every 45 days
• Must be at least 8 characters
• One upper case
• One lower case
• One special character
• Cannot use the same password if
used in the last 24 changes
• Inputting password 3 times will lock
account
• If locked out wait 30 minutes
and you can try again
• After 1 year of no activity account
will be deleted
• If deleted account holder will need
to request access
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OSHKOSH RELIANCE PPAP HIGH LEVEL PPAP PROCESS MAP
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OSHKOSH RELIANCE HOME PAGE
Modules accessible within Oshkosh Reliance
Click on module to open
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
PPAP Views by Open,
Pending, Closed, All
PPAPs etc.
Screen shows all PPAPs that are assigned to suppliers
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
Ability to sort by all headers in the view
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
If sorting headers to go
back to main view click on
Reset View
Navigation Header
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
Export view into
Excel or PDF Refresh View will
update any changes
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
Exporting a given view to Excel or PDF
can be done by clicking “Export”
Example of exported view into a PDF
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
Exporting a given view to Excel or PDF
can be done by clicking “Export”
Example of exported view into Excel
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OSHKOSH RELIANCE PPAP – BASIC NAVIGATION
Segment
Assigned to
person or
company
Supplier
Name
ERP
Supplier
ID
Part
Number PPAP
Level
Due Date
PO
Number
Reliance
PPAP
Pre-
assigned
Number
Item
Revision
Phase
within
Reliance
NOTE: Due date on PPAP PO should be adhered to this date
only applies if sent back to supplier from Oshkosh after review
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OSHKOSH RELIANCE PPAP – PHASES
Initiate – Supplier required to complete submission
Submitted – Oshkosh required to review submission
Disposition – Oshkosh will either approve, reject, interim approval or approve
with SCR
Closed – Oshkosh
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OSHKOSH RELIANCE PPAP HIGH LEVEL PPAP PROCESS MAP
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OSHKOSH RELIANCE PPAP – SELECTING PPAP TO SUBMIT
Select the PPAP line item you want to complete
NOTE: Due date on PPAP PO should be adhered to this date only
populates if sent back to supplier from Oshkosh after a review
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OSHKOSH RELIANCE 8D – BASIC NAVIGATION
Check out Document
Copy Link
Send Notification to Oshkosh
Switch to Read Mode
Save
Save and Close
Refresh
Drop Down Menu
Close
Navigation
Header
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OSHKOSH RELIANCE PPAP – GENERAL TAB
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OSHKOSH RELIANCE PPAP – GENERAL TAB - CONTINUED
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OSHKOSH RELIANCE PPAP – DECLARATIONS TAB
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OSHKOSH RELIANCE PPAP – REQUIREMENTS TAB
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OSHKOSH RELIANCE PPAP – REQUIREMENTS TAB - CONTINUED
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OSHKOSH RELIANCE PPAP – REQUIREMENTS TAB - CONTINUED
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OSHKOSH RELIANCE PPAP – ACCESS CONTROL
Access Control will be greyed
out; supplier can access but
not change anything
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OSHKOSH RELIANCE PPAP – ALL TABS
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OSHKOSH RELIANCE PPAP – AUTO POPULATED FIELDS
Auto Populated Fields
• OSN Supplier Number
• Supplier Name
• ERP Supplier Number
• PO Number
• Segment
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OSHKOSH RELIANCE PPAP – FIELDS COMPLETED BY SUPPLIER
Complete the following items:
• Address
• City
• State
• Postal Code
• Country
• Phone Number
• Buyer (if known)
• Supplier comments
(if applicable)
• F1000 – Yes or No
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OSHKOSH RELIANCE PPAP – FIELDS COMPLETED BY SUPPLIER
Depending on your browser
the fields will auto populate
when completing PPAP
Please make sure the data
entered is correct.
This information is auto
populated on the PSW.
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OSHKOSH RELIANCE PPAP – FIELDS COMPLETED BY SUPPLIER
SCR (Supplier Change
Request (F1000))
• If “no” click box
• If “yes” select paperclip
icon and attach approved
and completed F1000/SCR
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OSHKOSH RELIANCE PPAP – FIELDS COMPLETED BY SUPPLIER
Auto Filled by Oshkosh
• Part Number
• Part Name
• Revision Level
Supplier completes the following:
• Shown on drawing number
• Supplier part number (required)
• Engineering revision level date
Reason for submission:
• Select why you are submitting this
PPAP
• If “other” is selecting input reason
why
• Ability to enter attachments as
needed
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OSHKOSH RELIANCE PPAP – DECLARATIONS
Declarations:
• Answer questions
• Enter job title
certifying all
information is correct
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OSHKOSH RELIANCE PPAP – DECLARATIONS CONTINUED
Declarations:
• If you select “yes”
for last question
• Text box will appear
for you to explain
what deviation
exists
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OSHKOSH RELIANCE PPAP – REQUIREMENTS
Requirements:
• Submission level will be defaulted
• Suppliers do have ability to change
level if incorrect
Submission Requirements:
• Minimum requirements noted and
must be checked in corresponding
boxes as being submitted
• Comments sections available as
needed to convey information
• Ability to input attachments and
comments as needed
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OSHKOSH RELIANCE PPAP – LEVEL 1 REQUIREMENTS
PPAP Level 1 example
• Level 1 defaulted
• Minimum Requirements
for level 1
• Check box to confirm
submitted items
• Level 1 PPAP template
available
• Standard naming
convention
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OSHKOSH RELIANCE PPAP – LEVEL 2 REQUIREMENTS
PPAP Level 2 example
• Level 2 defaulted
• Minimum Requirements for
level 2
• Check boxes to confirm
submitted items
• Level 2 PPAP Template
available
• Standard naming convention
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OSHKOSH RELIANCE PPAP – LEVEL 3 REQUIREMENTS
Level 3 example
• Level 3 defaulted
• Minimum Requirements
for level 3
• Check boxes to confirm
submitted items
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OSHKOSH RELIANCE PPAP – LEVEL 3 REQUIREMENTS CONT.
Level 3 example
If applicable
• Other Submission
Requirements
• Supporting Attachments
• Comments
Available to supplier
• Level 3 PPAP template
• Standard naming
convention
Access Controls
• Phase Tracking
• Document Security
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OSHKOSH RELIANCE PPAP – LEVEL 4 REQUIREMENTS
Level 4 example
• Level 4 defaulted
• Minimum Requirements for
level 4
• Check box to confirm
submitted items
• Level 4 PPAP template
available
• Standard naming convention
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OSHKOSH RELIANCE PPAP – PART SUBMISSION WARRANT
Generate Part
Submission Warrant:
• Click on Icon
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Generate a Part Submission
Warrant:
• Select OI Template
• Level 1-4 defaulted
• Example level 3 is required
• Select Level 3 Template
NOTE:
Templates are simplified by level
of PPAP
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Generate Part Submission Warrant:
• PPAP Level 3 Template is now
available for download and
completion of PPAP documentation
• Click on PPAP Level 3 template to
open
• PPAP Level 3 Template will display at
bottom left of page
• Click on down arrow to “open” level 3
template
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OSHKOSH RELIANCE PPAP
Enable Content
• Select “Enable Content” to use file
Sync Header
• Supplier must select “Sync Header”
to auto fill out the PSW (part
submission warrant)
• NOTE: Must fill out all information in
Oshkosh Reliance for template to
populate properly
• NOTE: If you miss a section either fill
out manually or delete template and
start over
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OSHKOSH RELIANCE PPAP
Information completed/entered in
Oshkosh Reliance will auto
populate onto the PSW (part
submission warrant)
Please verify all information is
correct.
NOTE:
Supplier is responsible to ensure
accuracy of this document
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Synch Header for all tabs
All headers within the Excel
spreadsheet will auto populate
once you click on “synch
header” including the following:
• Organization
• Part Number
• Supplier Number
• Part Name
• Engineering Revision Level
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Supplier will need to do a “file
save as” to their desktop to
complete the PPAP
Use the following naming convention per
Oshkosh standard
ITEM NUMBER_COMPANY NAME_MMDDYY_REV
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Supplier completes PPAP and
will upload back into Reliance
Supplier can upload Excel
document or PDF versions
• Navigate to PPAP you are
going to submit
• Select “Attach Files(s)
• Select correct PPAP from
your Desktop/Folder
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Upload of Level 3 PPAP
• After supplier uploads
their PPAP document
there are two files
• Either file can be
deleted by clicking on
the red “x”
Supplier can click on red “X” anytime to delete files
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Deleting template
• Supplier needs to delete
the Oshkosh template by
clicking on the red “X”
beside the template file
• Warning box will display,
click ok to proceed
NOTE: Make sure you don’t
delete the file you just
uploaded
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Deleting template
• Only the supplier file
should be visible at this
point
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OSHKOSH RELIANCE PPAP – ACCESS CONTROL
Access Control
• Phase Tracking shows
we are in the initiate
phase
• Additional document
security shows the last
person who edited the
document
• Click Save and Close if
you need to exit anytime
• Click Save anytime
during the process to
ensure nothing is lost
Oshkosh Reliance will time out after “30” minutes
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OSHKOSH RELIANCE PPAP – SUPPLIER SUBMITS
Submitting PPAP
• Supplier has completed all information
• Uploaded the Oshkosh PPAP Excel Workbook
• Select “Submitted” to send to Oshkosh Reviewer Group
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OSHKOSH RELIANCE PPAP – PHASE DIALOG
Phase Dialog
• Phase dialog box prompt:
• Send to - shows submitted phase
• Due Date – defaulted
• Assign to – In this case Defense
Production Reviewers
• Notify – you can enter emails into this
box (if applicable not required)
• Comments – nothing required but you
can enter anything you want to convey
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OSHKOSH RELIANCE PPAP – PHASE DIALOG
I created two common errors for
reference:
Error 1 – we did not click all boxes
under what is being submitted
Error 2 – We selected yes under
F100 but did not attach the file
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OSHKOSH RELIANCE PPAP – SUPPLIER VIEW
PPAP 10-8 100302BA is now in submitted phase
and assigned to Defense Production Reviewers
NOTE: Suppliers cannot make changes
to PPAP until reviewed in this phase
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OSHKOSH RELIANCE PPAP – AUTOMATED EMAILS
Automated email sent to Oshkosh notifying them
you have submitted a PPAP for review
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OSHKOSH RELIANCE PPAP HIGH LEVEL PPAP PROCESS MAP
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OSHKOSH RELIANCE PPAP - REJECTION OR INTERIM APPROVAL
FOLLOWS THE SAME PROCESS IN RELIANCE
Rejection
and
Interim Approval
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REJECTED OR INTERIM APPROVAL FOLLOWS THE SAME
PROCESS WITHIN IN RELIANCE
Rejected
• Supplier CANNOT ship parts
• Supplier must correct PPAP
• Oshkosh provides new due date
Interim Approval
• Supplier CAN ship parts
• Supplier must correct PPAP
• Oshkosh provides new due date
Supplier submits
PPAP in Oshkosh
Reliance
Oshkosh Rejects
PPAP Oshkosh Interim
Approves PPAP
Supplier submits
updated PPAP
Oshkosh Reviews
Supplier PPAP
Revised Due Date for PPAP
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OSHKOSH RELIANCE PPAP – REJECTED OR INTERIM APPROVAL
Oshkosh reliance PPAP main view
Rejected PPAP from Oshkosh
1. Assigned – Back with supplier
2. Phase – Back to “initiate” phase
3. Due Date – Oshkosh provides date for
completion since it was rejected
1
3 2
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OSHKOSH RELIANCE PPAP – SELECT PPAP AND NAVIGATE TO
ALL TABS
Select PPAP 10-8 100302BA
Select All Tabs
Supplier has access to General,
Declarations, Requirements,
and All Tabs to correct issue with
PPAP
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OSHKOSH RELIANCE PPAP – DISPOSITION COMMENTS & CODES
Under Disposition,
reject codes and
comments are
available for supplier
to see why PPAP has
been rejected.
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Navigate to “Generate part submission warrant” to open Excel file
Open Excel file and
make corrections
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Make corrections to
dimensions – Before
Enable PPAP workbook file
Corrected dimensions – After
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Perform a file save as to
upload back into Reliance
Use the following naming
convention per Oshkosh
standard
ITEM NUMBER_COMPANY
NAME_MMDDYY_REV
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Select and upload
corrected file
• Navigate to PPAP you
are going to submit
• Select “Attach Files(s)
• Select correct PPAP
from your
Desktop/Folder
Supplier has corrected
PPAP navigate to Attach
File(s)
Supplier can upload Excel
document or PDF versions
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OSHKOSH RELIANCE PPAP – EXCEL WORKBOOK
Upload
• After uploading PPAP document
there are two files present
• Delete the old version by clicking
on the red “x”
• Warning will come up, click ok to
proceed
• Updated file attached
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OSHKOSH RELIANCE PPAP – SUBMITTING DOCUMENTATION
Submitting PPAP
• PPAP has been updated
• Clicked “Save”
• Click “Submitted” button
to send back Oshkosh
• Select “ok” when phase
dialog box prompts
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OSHKOSH RELIANCE PPAP – SUBMITTED PHASE
Submitted PPAP to Oshkosh
1. Assigned – Back to Oshkosh Defense Production Reviewers
2. Phase – Back to “submitted”
1 2
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OSHKOSH RELIANCE PPAP – AUTOMATED EMAILS
Automated email sent to Oshkosh notifying them
you have submitted a PPAP for review
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OSHKOSH RELIANCE PPAP HIGH LEVEL PPAP PROCESS MAP
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OSHKOSH RELIANCE PPAP HIGH LEVEL PPAP PROCESS MAP
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OSHKOSH RELIANCE – COMMENTS BAR
Shows all comments and what phase a
given PPAP is currently held
NOTE:
This cannot be changed by suppliers or
Oshkosh and is held as a permanent
record for both.
To see all pages click “Show All Pages”
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OSHKOSH RELIANCE PPAP - APPROVED PPAP ONLINE
Oshkosh and Suppliers
can access an
Approved / Closed
PPAP by navigating to
Option 5 or “Closed”
which shows PPAP 10-
8 100302BA as
Approved
History section
also shows
approved on
last line entry
for Oshkosh
and Suppliers
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OSHKOSH RELIANCE PPAP – GENERAL INFORMATION
1. All Open – any open PPAP
2. Pending Level 3 – any open level 3 PPAP
3. Pending Levels 1, 2, or 4 – any open PPAP
4. Waiting on Supplier – Show what is in supplier qui
5. Closed – any closed PPAP
6. Voided PPAPs – any PPAP Oshkosh has voided
7. My Open – PPAP that you have assigned to yourself
and not dispositioned yet
8. All PPAPs – shows all PPAPs for all statuses
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OSHKOSH RELIANCE PPAP – BENEFITS
• Centralization of all PPAP
• Auto populated by Oshkosh
• Accessible by Oshkosh and Suppliers
• No need to upload to FTP site
• Tracking of all information available
• Report available for Oshkosh and Suppliers (Future project being defined)
• Automated system to track and address all PPAP
• Minimal use of email to communicate back and forth
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QUESTIONS