ORIENTATION TO

EFFECTIVE

SITE SUPERVISION

PART 1:

CPS SCHOOL COUNSELOR

PRACTICUM & INTERNSHIP

PROGRAM PROTOCOLS

Barbara Karpouzian, Director, Office of School Counseling and Postsecondary Advising (OSCPA)

Lisa De Gregorio, Lead Elementary Counseling Specialist, OSCPA

Dr. Diana Camilo, Elementary Counseling Specialist, OSCPA

Whitney Triplett, Lead Secondary Counseling Specialist, OSCPA

Leslie Ackerman, Program Manager, Student Teaching, Talent Office Webinar: 10/31/2014

● Foundation of CPS School Counselor Practicum/Internship Program

● Site Supervisor Application Process and Guidelines for Supervision in 2015-2016

●Practicum/Internship Student Placement Application and Process for Placement in CPS in 2015-2016

●CPS School Counselor Internship Security Clearance Packet

● Important Reminders and Timelines

●Questions and Answers

TOPICS

●Mission and Vision of the Office of School Counseling and Postsecondary Advising (OSCPA)

●Connection of Mission and Vision to the School Counselor Practicum/Internship Program and Goals

●Commitment to equity and access

●CPS Board Report 11-1116-ED3 Legal Considerations

●University Partners

● Alignment with REACH Framework for School Counselors, Domain 4: Professional Responsibilities

FOUNDATION OF THE SCHOOL COUNSELOR

PRACTICUM/INTERNSHIP PROGRAM

SCHOOL COUNSELOR PRACTICUM/ INTERNSHIP PROGRAM

PROTOCOLS

SITE SUPERVISOR

APPLICATION AND

PROCESS

SITE SUPERVISOR APPLICATION

INFORMATION

SITE SUPERVISOR APPLICATION

●Required to upload a copy of the Evidence-Based School Counseling Implementation Plan

●Site Supervisors approved to supervise a placement in 2014-2015 must reapply to be eligible for placement in 2015-2016

●Site Supervisor Application Window for placements in 2015-2016: September 22nd – November 10th, 2014

●The School Counselor Internship Site Supervisor Application is available online

● Be an Illinois Professional Licensed Educator (PEL) with a School Counselor Endorsement with a minimum of 2 years experience.

● Be committed to providing weekly direct supervision of the student. ● Have the support of your Principal. ● In order to be an approved Supervisor, there is a 2 Part Mandatory

Orientation Webinar Training that must be completed within 2 weeks of receipt of the Notice of Acceptance from OSCPA in order to be included in the Approved Citywide Site Supervision Profile database made available to interns on Choose Your Future. Depending on your past experience as an Approved Site Supervisor, the required webinar(s) (available in CPS University) will be indicated on the Notice of Acceptance:

Part 1: CPS Protocols; Part 2: The Supervisor/Supervisee Experience.

ELIGIBILITY

● To provide a more quality experience to student interns, OSCPA strives for a supervisor/supervisee ratio of 1:1. A maximum of two Supervisor Applications per school will be accepted for consideration; Supervision arrangements will be decided internally at a school’s discretion.

● Approval to be a Site Supervisor is unique to the individual applicant—it cannot be extended to others in the counseling department.

● Approval to be a Site Supervisor is valid for one school year. However, those wishing to renew their approval will need to reapply, only completing information needed to update their profile.

● It is recommended that you talk early with any staff in your building currently enrolled in a school counseling program to discuss their site supervision needs so you can apply to be accepted into the Site Supervision pool, if necessary.

● No applications will be considered past the deadline.

APPROVAL

● Office of School Counseling & Postsecondary Advising does NOT identify placement sites for interns. Schools with an approved Supervisor(s) will be able to screen and extend offers of placement according to the school’s protocol, which can include a meeting, interview, submittal of resume, etc. as long as the intern is attending an approved university partner school and has received a notice of acceptance in the School Counselor Internship Program.

IMPORTANT SITE SUPERVISION GUIDELINES

● Schools are required to make an offer of supervision to an intern candidate and notify other intern candidates of the status of internship placement within 3 school days of the completion of the school’s screening.

● Upon accepting a placement, student interns must

submit a Notice of Placement Decision that requires Principal, Supervisor, and Student signatures to OSCPA within 5 school days for review and approval so that updates can be made to the Citywide Approved Site Supervision Placement Profiles.

IMPORTANT SITE SUPERVISION GUIDELINES

CONTINUED

● OSCPA will make the final determination of intern application and security clearance approval and all practicum/internship placement assignments, issuing a Notice of Final Approval if applicable.

● All CPS protocols must be followed. Every school counselor intern in CPS must be processed through OSCPA. Any violation in our university partner agreements can result in loss of privilege to mentor interns and/or dismissal from placement arrangement.

IMPORTANT SITE SUPERVISION GUIDELINES

CONTINUED

Quick Guide Flow Chart

Form K12-S1 Security Clearance Packet Form K12-S2 Notice of Program Acceptance Form K12-S3 Notice of Placement Decision Form K12-S4 Notice of Placement Final Approval

SITE

SUPERVISION

APPLICATION

& APPROVAL

PROCESS

● Per our university agreement, universities will advise CPS Liaison and CPS school administrator of any serious site supervision performance issue that could negatively impact the Intern’s ability to achieve the objectives of the Practicum/Internship Program.

● If CPS Liaison and CPS school administrator determine that

the Site Supervisor is not endangering the emotional or physical welfare of the intern, the University Partner, CPS Liaison, and CPS school administrator shall work together to develop a corrective action plan.

NECESSARY CORRECTIVE ACTIONS

SCHOOL

COUNSELOR

PRACTICUM/

INTERNSHIP

PROGRAM

PROTOCOLS

STUDENT PRACTICUM/

INTERNSHIP PLACEMENT

APPLICATION AND

PROCESS

Process Quick

Guide Overview

CPS SCHOOL

COUNSELOR

PRACTICUM/

INTERNSHIP

PROGRAM

INTERN APPLICATION WINDOW:

NOVEMBER 17TH – JANUARY 19TH, 2015

Quick Guide Flow Chart

Form K12-S1 Security Clearance Packet Form K12-S2 Notice of Program Acceptance Form K12-S3 Notice of Placement Decision Form K12-S4 Notice of Placement Final Approval

STUDENT

PLACEMENT

APPLICATION

& APPROVAL

PROCESS

● In addition to the online application that requires a resume upload, the student must submit a hard copy of the Security Clearance Packet to:

School Counselor Practicum/Internship Program c/o Talent Office 42 W. Madison Avenue, Chicago, IL 60602

● The School Counselor Practicum/Internship Security Clearance Packet consists of: ○ Acknowledgement of CPS Confidentiality and School Counselor

Practicum/Internship Policies ○ CPS TB test result and criminal background check authorization

forms ○ Proof of professional liability insurance

STEP ONE: APPLICATION AND SECURITY

CLEARANCE PACKET SUBMITTAL

● The School Counselor Practicum/Internship Security Clearance Packet can be obtained from the Choose Your Future website at:

https://www.chooseyourfuture.org/support-staff/counselor-internship-practicum-program

● Talk with University Counselor Educators/Placement Coordinators

● Current CPS employees planning to complete practicum/internship experiences in CPS should also complete and submit this packet. However, current and active CPS Employees do NOT need to complete the TB test or criminal background check.

● Student Intern candidates should follow the submission guidelines and deadlines set by their university as well as TB Test and Criminal Background Check Results submittal guidelines and timeframes detailed in the packet.

APPLICATION AND SECURITY CLEARANCE

PACKET SUBMITTAL CONTINUED

Form K12-S1

●Confidentiality Agreement

●TB Test Results

●Acknowledgement Form

●Fingerprinting Results

●Proof of Insurance

*Hard copy of Security Clearance packets submitted AFTER January 19th, 2015 will NOT be accepted

CPS SECURITY CLEARANCE PACKET

● Each candidate will receive notification via e-mail regarding their acceptance status. The Notice of School Counselor Practicum/Internship Program Acceptance (Form K12-S2) is issued to approved student interns with the Citywide Approved Site Supervision Placement Profiles List and a Notice of School Counselor Practicum/Internship Placement Decision (Form K12-S3) blank template attached.

● The student Intern is responsible for identifying his/her own placement site(s) that is/are best suited to meet his/her needs. Contact the approved placement sites directly to discuss candidacy and complete any screening process that the school requests, i.e. interview or submittal of documentation.

● To access the list of approved placement sites online, please click here: www.chooseyourfuture.org/support-staff/school-counselor-practicum-internship-program

STEP TWO: NOTIFICATION OF

ACCEPTANCE ISSUANCE

● Schools are required to notify intern candidates of the status of placement and supervision offer within 3 school days of the completion of school’s screening process. If a candidate refuses an offer, student Intern should continue to seek placement with other approved Site Supervisors per the Citywide Approved List posted on Choose Your Future website.

NOTIFICATION OF ACCEPTANCE

ISSUANCE CONTINUED

● If an offer of internship placement and supervision is extended by a school site, the student Intern must contact the school site directly to refuse or accept an offer within 3 school days of receipt.

● The Student Intern will submit the Notice of School Counselor Practicum/Internship Placement Decision (Form K12-S3) to School Counseling & Postsecondary Advising following the instructions on the document within 5 school days of officially accepting an offer for supervision and placement. This form should include required signatures of Principal, Professional Educator Licensed School Counselor Site Supervisor, and Student.

● If an approved student decides not to seek placement in CPS, the Notice of Practicum/Internship Placement Decision Form should still be submitted to notify OSCPA so records and databases can be updated accordingly.

STEP THREE: NOTICE OF PLACEMENT

DECISION SUBMITTAL

Notice of Placement Decision forms will not be accepted after May 22nd,

2015 when the School Counselor Practicum/ Internship Placement

Program closes

NOTICE OF PLACEMENT DECISION

● Once the Notice of Placement Decision has been received and reviewed, OSCPA will e-mail a Notice of School Counselor Practicum/Internship Placement Final Approval (Form K12-S4) e-mail to the student Intern, university liaison identified on application, and school placement Site Supervisor upon CPS approval. It will also include information about any relevant professional development scheduled, if available.

● The student Intern and approved Site Supervisors should also complete any required documentation from the university regarding confirmed placements at this time.

STEP FOUR: NOTIFICATION OF FINAL

APPROVAL ISSUANCE

● Upon completion of field experience, both practicum/internship student and Site Supervisor will complete an evaluative survey of work performance and the general placement experience.

● Goals:

○To assist in improving the School Counselor Practicum/Internship Program

○To ensure exposure to quality evidence-based academic, personal-social, and college and career programming within CPS for student Interns

○To generate data and accountability measures

STEP FIVE: EVALUATION AND

REFLECTION SURVEY

SCHOOL COUNSELOR PRACTICUM/ INTERNSHIP PROGRAM

PROTOCOLS

KEY TAKE-AWAYS

AND TIMELINES

● CPS Board Report 11-1116-ED3 requires legal protocols be abided by; all practicum/ internship placements and Site Supervisor designations through OSCPA.

● For student Interns to be initially eligible for placement in CPS, their university must have a partnership agreement executed.

● For Site Supervisors to be initially eligible, they must have a minimum of 2 years experience as Professional Educator Licensed School Counselor.

● A maximum of two internship placements allowed per CPS school; one student Intern per approved Site Supervisor.

IMPORTANT TAKE-AWAYS FOR SITE

SUPERVISORS

● Submit applications in entirety: Site Supervisor Application and Practicum/Internship Placement Application require additional documentation.

● No more than two Site Supervisor applications allowed per school for consideration.

● For more information and links to applications: ○ See your University Internship Coordinator ○ Choose Your Future Website at:

https://www.chooseyourfuture.org/support-staff/counselor-internship-practicum-program

○ Contact OSCPA at: counselorintern@cps.edu ● Applications and documents are updated each school year for placements

in the following school year only--use the application for 2015-2016!

IMPORTANT TAKE-AWAYS FOR

STUDENTS

● Online Site Supervisor Application is due by November 10, 2014.

● Online Student Placement Application and Security Clearance Packet are due by January 19, 2015.

● Schools required to notify Intern candidates of status of placement offer within 3 days of completion of screening.

● Student Intern is required to refuse or accept an offer within 3 days of receipt of offer.

● Student Intern is required to submit the Notice of Placement Decision Form to OSCPA if placement is no longer desired in CPS and within 5 days of officially accepting an offer for placement in CPS.

● The School Counselor Practicum/Internship Program closes on May 22, 2015—no Placement Decision Forms will be processed after this date.

IMPORTANT TIMELINES

SCHOOL COUNSELOR PRACTICUM/INTERNSHIP PROGRAM

PROTOCOLS

QUESTIONS AND

ANSWERS

● More Information:

○Choose Your Future Website at: https://www.chooseyourfuture.org/support-

staff/counselor-internship-practicum-program

○ The “FAQs” and other helpful documents posted on Choose Your Future

● Contact the Office of School Counseling and Postsecondary Advising (OSCPA) at: counselorintern@cps.edu

QUESTIONS AND ANSWERS