ORIENTATION MEETING FOR

SES PROVIDERS

PALM BEACH COUNTY SCHOOLS

June 28, 2010

DISTRICT CONTACTS FOR SES

Department of Federal and State Programs -Supplemental Educational ServicesTerry Pitchford, Manager (561) 629-8559Jane Glabman, Resource Teacher

(561) 357-7520FAX (561) 357-7618

SES InvoicesKathy Donnelly (561) 434-7464

DISTRICT CONTACTS FOR SES (CONT.)

Department of Federal and State ProgramsDr. Marcia Baldanza, Director

(561) 357-5949 Celia Elrod, Assistant Director

(561) 434-8446

TIMELINE July 19-20, 2010 – Cayen SST training at

FHESC, Ibis Building

July 27, 2010 - Signed contracts due to District

August 20, 2010 - List of SES School Contacts

August 21-25, 2010 - Provider Fairs

September 22-24, 2010 (Tentative) - Student

rosters

By October 14, 2010 - Tutoring begins

PROCEDURES FOR PALM BEACH COUNTY

Provider packets Contract Incentives –

may not be used for recruitment may be awarded for student

performance or attendance and may not exceed $50 per student per year

Provider Fairs – all attendees MUST have a current vendor badge (not a school ID)

PROCEDURES (CONT.) Qualification of students for SES Maximum per student allocation for FY11

is $1439.00 Fingerprinting and background checks –

vendor badgeshttp://www.palmbeachschools.org/

schoolpolice/Fingerprintingandbadges.asp

FINGERPRINTING AND BADGE RENEWAL INFORMATIONOn May 2, 2005 the Jessica Lunsford Act was signed into legislation. This Act provided several safeguards to protect Florida's children from sexual predators. In addition to toughening the regulation of registered offenders, this Act expanded the background check requirements for school districts to include all contracted workers and consultants. This law enables the school district to better protect the children in its care. In addition, the Florida Department of Law Enforcement agreed to implement a database to track arrests of school district employees and contractors and notify the school districts when an employee is arrested. This new tracking system will help ensure that the children in our schools remain safe.The Palm Beach County School District is committed to keeping our students and staff members safe. All employees, student teaching interns, vendors, consultants and contractors will need to submit fingerprints and undergo a background check. See below for more information on what to bring with you when you are printed. In order to quickly navigate the line, bring the correct paperwork with you and complete it prior to getting in line. The Fingerprint and Badge Renewal Office is located at Office Hours:3330 Forest Hill Boulevard, Suite B-101 Monday through ThursdayWest Palm Beach, FL 33406 1:00 p.m. to 3:30 p.m.

East of Military Trail Monday, Tuesday, Thursday and FridayWest of Congress Avenue 8:00 a.m. to 11:30 a.m.(561) 434-8300

PLEASE NOTE: The fingerprint and badge renewal office is CLOSED every Wednesday morning and Friday afternoon.In addition to the paperwork listed below - everyone coming for fingerprinting must bring a Driver's License (or other valid government issued photo I.D.) AND a Social Security card. No appointments are necessary. Please visit us during the hours listed above.

Position Cost Payment Method PaperworkClick Links for Forms

To Stay Active

Regular Employee $85.00 Money Order,Personal Check orPayroll Deduction

Recommendation from School/ Department

Background Information Check Form

$6.00 Annual

Payroll Deduction

Temporary Employee $85.00 Money Order or Personal Check

Recommendation from School/Department

Background Information Check Form

$6.00 Annual

Badge Renewal

Substitute Teacher $85.00 Money Order or Personal Check

Substitute Teacher Authorization (see

Personnel Department)

$6.00 Annual

Badge Renewal

Student Teacher or Intern

$85.00 Money Order Pre-Service Program Packet

Background Information Check Form

$6.00 Annual

Badge Renewal

Vendor, Consultant or Contractor

$87.42 Money Order or Company Check

Background Information Check Form

$6.00 Annual

Badge Renewal

Charter School Employee

$85.00 Money Order or Company Check

Background Information Check Form

$6.00 Annual

Badge Renewal

 CASH IS NOT ACCEPTED!!!If paying by money order or company check, have the document made out for payment to The School District of Palm Beach County.

MARKETING MATERIALS

FDOE has provided language for providers’ marketing materials that will be used as a statewide requirement for all LEAs: Your child may qualify for free tutoring if your child

is eligible for free or reduced-priced meals AND attends an eligible SES school.  If parental requests for free tutoring exceed the amount of funding available, the school district will serve the students with the greatest need.

Neither the Florida Department of Education nor the School District of Palm Beach County promote or endorse any particular supplemental educational services (SES) provider.

MARKETING MATERIALS (CONT.)

Materials must advertise your legal agency name, not your DBA.

Do not use abbreviations or acronyms on your advertising materials

You may not advertise that you will provide more hours of service following the exhaustion of the student’s PPA as that is considered to be an incentive

Do not include statements such as “student is guaranteed to increase one grade in Reading”

CAYEN SYSTEMS SST

Use of the Supplemental Services Tracker (SST) system is mandatory for all providers

Training and support will be provided by Cayen Systems

All invoicing will be completed using the Cayen Systems’ SST

GOALS FOR STUDENT LEARNING PLANS (SLPS)

Goals must be measurable (SMART) Assessment may begin upon receipt of

the students placed with your agency Immediately following assessment, an

SLP must be completed using the Cayen Systems’ SST

Pre & post test data must be entered into Cayen Systems SST (initial and goal percentage of mastery)

SMART GOALS

S – specific, significantM – measurable, meaningfulA – agreed upon, attainable,

acceptable, action-orientedR – relevant, realistic, reasonableT – time-based, timely, tangible

SMART GOAL EXAMPLES After 20 hours of tutoring, Charkeisha will

increase from 60% to 75% mastery in the use of context cues to construct meaning from a third grade passage as measured by the SmartStudent pre and post test.

After 25 hours of tutoring, Juan will identify ordered pairs and the location of coordinates on a grid to answer fifth grade problems with an increase from 25% accuracy to 50% accuracy as measured by the pre and post assessment.

SMART GOAL NON-EXAMPLES

Following tutoring, Prentiss will be reading on grade level.

Maria’s reading and attendance will improve.

Matthew will be able to pass his math test with a score of 75% or greater by November.

PROCEDURES FOR SLPS SLPs must be electronically submitted

to the District for approval prior to obtaining parent signature

SLPs must align with the program approved in the state application

Tutoring may not begin without an approved SLP

District approved SLPs with original parent and provider signatures are required prior to processing the first invoice

RESOURCES District website for SES:

http://www.palmbeachschools.org/federalprograms/SESTutoring.asp

District website for Facility Leasing:

http://www.palmbeachschools.org/realestate/leasing.asp

TUTORING Aligned to Sunshine State Standards Must be reliable and in fidelity with the

approved state application Is NOT homework assistance, snack

time, mentoring, or pre-, post-testing. Progress reports must be created

electronically in the Cayen Systems’ SST and submitted monthly to district, schools, and parents.

Pre and post testing may not be included on invoices.

TUTORING (CONT.)

Use of District facilities – either 2 small groups

or 1 large group per classroom

Must begin no later than October 14, 2010

(school-based)

Monitoring

Supervision of students

Accident protocol – PBSD Form 0335

Child abuse reporting 1-800-96-ABUSE

QUESTIONS?