Organizing 2012

7/31/2019 Organizing 2012

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Rommel L. Salazar, RN, MAN, DrPHFull Professor, College of Nursing / Graduate Studies

Associate Director, Center for Academic Health Sciences Research

DLSU Angelo King Medical Research Center


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To become Worthy Servants of

God Father in heaven, God

of power and mercy,

from whose fullness weconstantly receive, weask you to direct all oursteps as we go through

life.


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God May the changing moods

of our human hearts andthe limits imposed on usby our failings neverblind us to your lovingpresence. Our faithmakes known to us thedemands of your lovewhile giving us thepromise of peace if wefollow and serve you.


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God Help us remove the

obstacles which blur

this vision of the realgood and to serve youfaithfully so as toobtain the reward you

promise. Grant thisthrough Jesus yourSon. Amen.


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God

Saint John Baptist deLa Salle.Pray for us.

Live Jesus in ourhearts.Forever.


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A Leader Cultivates Teachable

Attitude

Instruct a wise man

and he will be wiserstill; teach a righteousman and he will addto his learning.

Proverbs 9:9


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Definition

Organizing is establishing the formal structurewhich provides the coordination of resources

to accomplish objectives, establish policies andprocedures; and determine positionqualifications and descriptions.


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Steps in the Organizing Process1. Identify tasks.

2. Establish structure.

3. Establish policies and procedures.


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1. Identify tasks/jobs

Picking the right tasks help avoid:

doing the wrong thing.

accepting impossible tasks because of

a misdirected "can-do" attitude.accepting inappropriate tasks because

of inability to say "No!"


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Job Analysis

is a study of a position to determine

what knowledge, skills, attitude,materials and personal characteristicsare needed to perform certain

responsibilities successfully.


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What Aspects of a Job Are

Analyzed?Duties and Tasks

Environment

Tools and Equipment

Relationships

Requirements


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Job DesignSpecifies the job content, job method and

the relationship between the organizational,

social and personal needs of the worker.


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Job DescriptionContain specifications that are the

requirements for the job.

Summary of duties in a complete detailedfashion.

Helps prevent conflict, frustration and

overlapping of duties.


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Job Description


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2. Establish structure

Use formal organizational documents toalign tasks with functions, resources, andpeople.


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Organizational Structure The formal system of working relationships within anorganization, showing the reporting relationshipsbetween different functions and positions of themanagement and staff.

This structure is often represented in the form of adiagram or chart.


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Organizational Chart

Drawing that shows how parts of an organization arelinked.

Boxes linked with lines depicting who reports to whom

in an organization.


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Types of Organizational Charts1. Vertical2. Horizontal

3. Circular or concentric

i f i i l


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Functions of an Organizational

Structure

1. Division of labor

Work specialization

The degree to which tasks in anorganization are divided into separate jobs.


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2. Departmentalization

The basis by which work and individuals aregrouped so that common tasks can be coordinated.

Groupings may be according to function, process orcustomer.


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3. Distribution/Delegation of Authority

Authority-is the legitimate power of a supervisor to directsubordinates to take action within the scope of thesupervisor's position.


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Principles/Concepts in

Authority Delegation(Principles of Organization)


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A. Scalar chain of command

formal distribution of organizationalauthority is in a hierarchical fashion.


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C. Parity principle

Delegated authority must equal responsibility.


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D. Decentralization

Decisions are to be pushed down to the lowestfeasible level in the organization.

Lowest

TO

LEVEL


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E. Span of control

The span of control is the number of people amanager supervises.


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4. Establishing channels ofcommunication

Communication may either be:

Horizontal

Vertical

Communication system may be:

Formal Work relationship

Informal

External


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Communication pattern maybe:

Radial

Hierarchical

Y pattern

Leader- centered

Stars or all channels


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Types of Organizational

Structure1) Formal

Officially agreed upon graphic tables of

organization which specifies position relationship. Planned and publicized.

System of power and control.

System of communication.


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2) Informal

Unofficial personal relationship that influencesworking relationship.


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Formal Organizational

Structure PatternsPure line Organization

Oldest and simplest. Straightforward direct chain of command.

Provides clear authority and responsibility.


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Department of Nursing

Director of Nursing

Asst. Director for Nsg.

Clinical Coordinators

Day, Eve, Night

Head Nurse Head Nurse Head Nurse

Asst. Head Nurse

Registered Nurse


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Director of Nursing

Asst. Director for Nsg.Staff Officers:

Quality Assurance

Staff Development

Infection Control

Patient EducationClinical Coordinators

Day, Eve, Night

Head Nurse Head NurseHead Nurse

Asst. Head Nurse

Registered Nurse


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Functional

The form of organization in which all people with aparticular kind of skill (such as nursing) are grouped

in a common department, reporting to a singlemanager for that particular functional specialty.

e.g. Under the Director of Nursing ServiceDepartment:

Nurses, Nursing Assistant / Midwife, NursingAttendant


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Chief Nurse Executive

Asst. Chief Nurse

Clinical ServicesAsst. Chief Nurse in

Training

Asst. Chief Nurse for

Research


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Adhocracy or Matrix

An organizational structure that uses functionalsupervisors as well as project supervisors to managethe same people, depending on the assignment.

People have multiple managers, multiple priorities,multiple projects and multiple role identities.


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Chief Nurse

Asst. Chief Nurse

Clinical Coordinators

HN ICU Dept. HN ER Dept. HN OR Dept.

ISO ProjectManager

ICU Staff ER Staff OR StaffInfection

Control

Manager


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3. Establish policies and

procedurePolicy

General principle by which a company or organizationis guided in its management.

Rule that governs and directs the actions at all levelsin the organization.


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Characteristics of Policies

Should be written.

Known and understood by all who are affected by

them. Should be consistent to all levels and department

within an organization.

Should be realistic.


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Uses of Policies

1. Inform employees and clients about thephilosophy of the management.

2. Enables executive to make decisions onrecurring problems.

3. Justify the action of administration on problempresented to them for decision.

4. Provides consistency and uniformity in action.

5. Enables executive to delegate routine matters totheir subordinate, thus allowing more time fortheir administrative functions.


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Procedures

Chronological steps of performing a task.

Provides direction for carrying out policies.

Should be written.

Manuals are placed in various units as guides fornursing personnel.


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Wage Salary Structure

WAGE reflects the value of ones workwith reference to the total group.

Wage Determinants:1. Economy

2. Job worth

3. Training and education4. Type of organization

5. Employee acceptance


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Mary , Immaculate Conception Pray for us , Holy

Mother of God.

That we may bemade worthy

of the promises

of Christ


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Ad majorem Dei gloriam

Organizing 2012

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