ORGANIZATIONAL POLICIES & PROCEDURES

RULES & REGULATIONS

Revised 9/30/2011 Revised 2/09/2012 Revised 9/21/2012 Revised 2/07/2013 Revised 9/20/2013 Revised 2/06/2014 Revised 9/19/2014

REVISIONS

(All past revision information dropped as of September 30, 2011 when reorganized manual adopted by BOD) September 30, 2011

Ch1.II.D.5. Changed 3-6 weeks to 3 weeks.

Ch2.I.C.8 Added provision for BOD member moving Ch2.I.D.3 Changed 4 weeks to 3 weeks to be consistent w/Ch1 Ch4.IV.b.23 Added “Notify……suspension/expulsion” Ch6.I.A.4.a.1 Minimum games changed from 20 to 18 Ch6.I.B.1 Minimum games changed from 20 to 18 Ch6.I.C.1 Playoffs changed from 2 out 3 to 3 out of 5 Added exceptions statement Ch6.I.E.5 Added “sanctioned” “and the TOC” Ch6.I.G Added “facility” in first sentence Ch6.III.B Added “(Playing…benefit)” Ch6.IV.C Removed section “crosschecking” Ch6.VII.A.1.b Corrected GN timelines from BOD meeting 9/07 Ch6.IX.C.2 Revised All American/All Star designations Ch6.IX.C.6 Removed Nick Pond Award section and renumbered Ch9.VI.A.8.b Added “National Statistician” CH9.VI.A.9 Added “expulsion” Ch9.VI.B.4.c Added “National Statistician” Ch9.VI.B.7.b Added “National Statistician” Ch14.I.A Strike second sentence February 9, 2012 Ch6.I.C.3 Added one day tournament regulation Ch6.IX.C.2 Revised All American/All Star designations September 21, 2012 Ch4.III.F.2.j Added Secretary-General/Recording to compensation list Ch6.IX.C.2 Reworded All American Honors to include Regional Champion(s) Ch6.IX.C.3 Deleted “with annotation of Regional Champion” February 7, 2013 Ch6.I.D.3 & .4 Redefined rules regulating Weekday Tournaments Ch6.I.E.14 Added “internet events” Ch6.VIII.A.3.b Returned Ohio to Central region from Eastern Region Ch9.VI.A.8.b Added “Internet Commissioner” Ch9.VI.B.4.c Added “Internet Commissioner” September 20, 2013 Ch2.II.A.2.f Added random order and replaced “mailed” with “postmarked” Ch6.VII.B Added “Syl Lulinski” to tournament title Ch6.VII.B.1.d Changed notification requirements for TOC Ch6.VII.D Revised Annual All-Star Match format Ch10.II.C.3.a Changed maximum number of Senior Judges Ch10.II.C.3.d Added item “d” regarding Senior Judges Ch10.II.E.2.d Added item “d” regarding recertification February 6, 2014 Ch6VI.C.1.a Added note regarding minimum MRPs

Ch6.VI.C.2.a Added note regarding minimum MRPs Ch6.IX.C.5 Clarified Rookie of the Year eligibility Ch8.VI Added Social Media section

September 19, 2014 Ch4.III.F.2.a Increased CW Editor from $600 to $900 Ch4.III.F.2.b Increased Secretary – Membership from $600 to $900 Ch6.II.A.15 Added wording “ACC Sanctioned Tournament” as requirement Ch6.VI.C.1.a Rewrote paragraph to include MRPs for all qualifiers Ch6.VI.C.2.a Rewrote paragraph to include MRPs for all qualifiers Ch6.VII.A Extended tournament dates to include all of October Ch6.VIII.A.3.a-c Added geographic areas not previously shown Ch9.II.B.1 Added paragraph clarifying expelled/suspended limitations

TABLE OF CONTENTS

CHAPTER 1 - PREFACE/INTRODUCTION TO POLICIES AND PROCEDURES MANUAL .................................................. 1-1

I. INTRODUCTION ................................................................................................................................................................... 1-1 II. POLICIES AND PROCEDURES MANUAL ............................................................................................................................... 1-1 A. Authority to authorize changes ...................................................................................................................... 1-1 B. Other ACC official documents ........................................................................................................................... 1-1 C. Official Document Control ................................................................................................................................. 1-1 D. Proposed changes ................................................................................................................................................. 1-1 E. Adopted changes ................................................................................................................................................... 1-2 III MANUAL COMMITTEE ........................................................................................................................................................ 1-2 A. Chair .......................................................................................................................................................................... 1-2 B. Committee members ........................................................................................................................................... 1-2 C. Authority .................................................................................................................................................................. 1-2

CHAPTER 2 - BOARD OF DIRECTORS .............................................................................................................................................. 2-1

I. GENERAL ............................................................................................................................................................................. 2-1 A. Purpose .................................................................................................................................................................... 2-1 B. Authority .................................................................................................................................................................. 2-1 C. Membership ............................................................................................................................................................ 2-1 D. Meetings ................................................................................................................................................................... 2-1 E. Protocol .................................................................................................................................................................... 2-2 II. ELECTIONS ........................................................................................................................................................................... 2-2 A. BOARD OF DIRECTORS ............................................................................................................................................... 2-2 B. Board of Directors – Officers (Executive Committee) ............................................................................. 2-3 III> ORGANIZATIONAL CHART .................................................................................................................................................. 2-4

CHAPTER 3 - EXECUTIVE COMMITTEE .......................................................................................................................................... 3-1

I. OVERVIEW ........................................................................................................................................................................... 3-1 II. DUTIES ................................................................................................................................................................................ 3-1 III EXECUTIVE COMMITTEE RESPONSIBILITIES ..................................................................................................................... 3-1 A. President .................................................................................................................................................................. 3-1 B. Executive Vice President .................................................................................................................................... 3-1 C. Vice President – Policy ........................................................................................................................................ 3-1 D. Vice President – Operations ............................................................................................................................. 3-1 E. Executive Member-at-large ............................................................................................................................... 3-1

CHAPTER 4 - OTHER OFFICES/OFFICERS ..................................................................................................................................... 4-1

I. CRIBBAGE WORLD EDITOR ................................................................................................................................................ 4-1 II. MEMBERSHIP SECRETARY .................................................................................................................................................. 4-2 A. Organization ........................................................................................................................................................... 4-2 B. Authorization ......................................................................................................................................................... 4-2 C. Responsibilities ..................................................................................................................................................... 4-2 D. Activities .................................................................................................................................................................. 4-3 E. Reviews .................................................................................................................................................................... 4-4 F. Audits ........................................................................................................................................................................ 4-4 H. Termination ............................................................................................................................................................ 4-4 I. Executive Committee Directives ..................................................................................................................... 4-4

III. TREASURER..................................................................................................................................................................... 4-5 A. Introduction............................................................................................................................................................ 4-5 B. Duties ........................................................................................................................................................................ 4-5 C. Account Authority ................................................................................................................................................ 4-6 D. Bond ........................................................................................................................................................................... 4-6 E. Compensation Policy ........................................................................................................................................... 4-6 F. Disbursements ....................................................................................................................................................... 4-6 G. Advances/Reimbursements ............................................................................................................................. 4-6 H. Receipts .................................................................................................................................................................... 4-7 I. Other Reporting .................................................................................................................................................... 4-7 J. Restricted Fund Balances .................................................................................................................................. 4-7 IV TOURNAMENT COMMISSIONERS ........................................................................................................................................ 4-7 A. Duties and Responsibilities .............................................................................................................................. 4-7 B. Compensation ........................................................................................................................................................ 4-8 C. National Tournament Commissioner ............................................................................................................ 4-8 D. Regional Tournament Commissioners ......................................................................................................... 4-8 V. SECRETARY – STATISTICS .................................................................................................................................................. 4-9 VI. WEB MASTER ................................................................................................................................................................... 4-10 A. Duties and Responsibilities ............................................................................................................................ 4-10 VII. SECRETARY – GENERAL/RECORDING .................................................................................................................. 4-10 A. Duties ...................................................................................................................................................................... 4-10

CHAPTER 5 - MEMBERSHIP DUES AND BENEFITS ..................................................................................................................... 5-1

I. MEMBERSHIP ...................................................................................................................................................................... 5-1 A. Categories and Dues ............................................................................................................................................ 5-1 II. ACTIVE MEMBERS ............................................................................................................................................................... 5-1 III. BENEFITS OF MEMBERSHIP ................................................................................................................................................ 5-1 IV. MEMBER RECORDS .............................................................................................................................................................. 5-1 V. LOSS OF BENEFITS ............................................................................................................................................................... 5-2 VI. CRIBBAGE WORLD SUBSCRIPTION .................................................................................................................................... 5-2

CHAPTER 6 - TOURNAMENT REGULATIONS AND GUIDELINES ............................................................................................ 6-1

I. TOURNAMENT STANDARDS ................................................................................................................................................ 6-1 A. Sanctioned Tournaments .................................................................................................................................. 6-1 B. Two Day Tournaments ....................................................................................................................................... 6-1 C. One Day Tournaments ........................................................................................................................................ 6-1 D. Weekday Tournament Rules ............................................................................................................................ 6-1 E. Tournament Mechanics ...................................................................................................................................... 6-2 F. Tournament priority ........................................................................................................................................... 6-2 G. Legal age ................................................................................................................................................................... 6-2 H. Play-off matches .................................................................................................................................................... 6-2 II. TOURNAMENT FLIER .......................................................................................................................................................... 6-3 III. TOURNAMENT REPORTS/PAYBACK INFORMATION ......................................................................................................... 6-3 IV. SANCTIONED TOURNAMENT PROCEDURES ...................................................................................................................... 6-3 A. Tournament Directors ........................................................................................................................................ 6-3 B. Scoring ..................................................................................................................................................................... 6-4 V. RULEBOOK .......................................................................................................................................................................... 6-4 VI. MASTER RATING POINT PROGRAM ................................................................................................................................... 6-4 A. Policies ...................................................................................................................................................................... 6-4 B. Other Required Action ........................................................................................................................................ 6-4 C. Master Point Tables: Master Rating Points (MRP) for Qualifying and Play-offs .......................... 6-6

C. Master Point Tables: Master Rating Points (MRP) for Qualifying and Play-offs .......................... 6-7 D. Double Elimination Tournament: Master Rating Points (MRP) .......................................................... 6-9 VI. ACC SPONSORED TOURNAMENTS ................................................................................................................................... 6-11 A. Grand National Tournament .......................................................................................................................... 6-11 B. Tournament of Champions ............................................................................................................................. 6-11 C. Joseph Petrus Wergin/ACC (JPW/ACC) Open Tournament ................................................................ 6-12 D. Annual All-Star Match ....................................................................................................................................... 6-12 VII. REGIONALIZATION ............................................................................................................................................................ 6-13 A. Introduction.......................................................................................................................................................... 6-13 VIII. AWARDS .................................................................................................................................................................... 6-13 A. Policies .................................................................................................................................................................... 6-13 B. Sanctioned Tournament................................................................................................................................... 6-14 C. Special Awards ..................................................................................................................................................... 6-14

CHAPTER 7 - GRASS ROOTS PROGRAM ......................................................................................................................................... 7-1

I. INTRODUCTION ................................................................................................................................................................... 7-1 II. BOARD OF VOLUNTEERS..................................................................................................................................................... 7-1 III POLICIES .............................................................................................................................................................................. 7-1 IV. AWARDS .............................................................................................................................................................................. 7-1 A. Lifetime Achievement ......................................................................................................................................... 7-1 B. Special ....................................................................................................................................................................... 7-1 C. Regional and National Tournaments Only .................................................................................................. 7-2 V. REGIONS ................................................................................................................................................................................. 7-2 A. Region II ................................................................................................................................................................... 7-2 B. Region IV .................................................................................................................................................................. 7-2 C. Region VI .................................................................................................................................................................. 7-2 D. Region IX .................................................................................................................................................................. 7-2 E. Region XII ................................................................................................................................................................ 7-2 F. Within the Regions ............................................................................................................................................... 7-2 G. Travelers Club ........................................................................................................................................................ 7-2 VI. MANUAL .............................................................................................................................................................................. 7-2

CHAPTER 8 - INTERNET CRIBBAGE PROGRAM........................................................................................................................... 8-1

I. OVERVIEW ........................................................................................................................................................................... 8-1 II. INTERNET CRIBBAGE STEERING COMMITTEE - ROLES AND RESPONSIBILITIES.............................................................. 8-1 A. Internet Cribbage Commissioner (ICC) ........................................................................................................ 8-1 B. Assistant Internet Cribbage Commissioner (AICC) .................................................................................. 8-1 C. Internet Statistician (IS) ..................................................................................................................................... 8-1 D. Assistant Internet Statistician (AIS) .............................................................................................................. 8-1 E. Tournament Directors (TDs) ........................................................................................................................... 8-1 F. Tournament Director Coordinator (TDC) ................................................................................................... 8-2 III. POLICIES .............................................................................................................................................................................. 8-2 IV. AWARDS .............................................................................................................................................................................. 8-2 V. MANUAL .............................................................................................................................................................................. 8-2

VI. SOCIAL MEDIA .................................................................................................................................................................... 8-2

CHAPTER 9 - ETHICS COMMITTEE .................................................................................................................................................. 9-1

I. COMPOSITION ..................................................................................................................................................................... 9-1 II. DUTIES ................................................................................................................................................................................ 9-1 III. CODE OF ETHICS ............................................................................................................................................................... 9-1 IV. PURPOSE ............................................................................................................................................................................. 9-2

V. POLICIES .............................................................................................................................................................................. 9-2 VI. PROCEDURES ....................................................................................................................................................................... 9-2 A. Behavior/Conduct ................................................................................................................................................ 9-2 B. Cheating.................................................................................................................................................................... 9-3

CHAPTER 10 - OTHER COMMITTEES AND PROGRAMS ......................................................................................................... 10-1

I. RULES COMMITTEE ........................................................................................................................................................... 10-1 A. Chairperson ........................................................................................................................................................... 10-1 B. The Committee .................................................................................................................................................... 10-1 II. THE JUDGES PROGRAM..................................................................................................................................................... 10-1 A. The Judges Committee ...................................................................................................................................... 10-1 B. Commissioner of the Judges Program ......................................................................................................... 10-1 C. The Senior Judges Program ............................................................................................................................ 10-1 D. Testing .................................................................................................................................................................... 10-2 E. Certification of Judges ....................................................................................................................................... 10-2 III. YOUTH PROGRAMS .......................................................................................................................................................... 10-2

CHPTER 11 - CRIBBAGE WORLD ................................................................................................................................................... 11-1 OVERVIEW ............................................................................................................................................................................. 11-1

CHAPTER 12 - HALL OF FAME ........................................................................................................................................................ 12-1

I. CRITERIA FOR NOMINATION ............................................................................................................................................ 12-1 II. ELECTION PROCEDURES .................................................................................................................................................... 12-1 III. PHOTO FORMAT ............................................................................................................................................................... 12-2

CHAPTER 13 - EXTERNAL RELATIONS ........................................................................................................................................ 13-1

I ACC CONTACT INFORMATION ......................................................................................................................................... 13-1 A. Webmaster ............................................................................................................................................................ 13-1 B. Cribbage World.................................................................................................................................................... 13-1 II. THE PUBLIC RELATIONS/PUBLICITY COMMITTEE ......................................................................................................... 13-1 III. INTERNET .......................................................................................................................................................................... 13-1 IV. PAMPHLETS....................................................................................................................................................................... 13-1 V. LICENSING AGREEMENTS .................................................................................................................................................. 13-1 VI. TRADE MARKS AND COPYRIGHTS .................................................................................................................................... 13-1 A. ACC Logo ................................................................................................................................................................. 13-1 B. ACC Rulebook ....................................................................................................................................................... 13-1 C. ACC software ......................................................................................................................................................... 13-2 D. Information ownership .................................................................................................................................... 13-2

CHAPTER 14 - EQUIPMENT ............................................................................................................................................................. 14-1

I. POLICIES ............................................................................................................................................................................ 14-1 II. OWNERSHIP ...................................................................................................................................................................... 14-1 III. INVENTORY ....................................................................................................................................................................... 14-2 IV. PURCHASES ....................................................................................................................................................................... 14-2

CHAPTER 15 - ACC AUDIT ................................................................................................................................................................ 15-1

I. AUDIT ................................................................................................................................................................................ 15-1 II. LIMITED AUDIT ................................................................................................................................................................. 15-1

APPENDIX A ................................................................................................................................................................................................. i

I. ACC PERSONNEL AND VOLUNTEERS ..................................................................................................................................... 2 A. Tournament Commissioners ................................................................................................................................ 2 B. Treasurer ..................................................................................................................................................................... 2 C. The Secretary-Statistics.......................................................................................................................................... 2 D. Editor of the Cribbage World................................................................................................................................ 2 E. Youth and Cribadier-General Programs .......................................................................................................... 2 F. Archivist ....................................................................................................................................................................... 2 G. Grass Roots Commissioner ................................................................................................................................... 2 H. Internet Cribbage Commissioner ....................................................................................................................... 2 I. Judges Committee ..................................................................................................................................................... 2 J. Senior Judges .............................................................................................................................................................. 3 K SECRETARY – GENERAL/RECORDING ............................................................................................................................ 3 L. MEMBERSHIP SECRETARY .............................................................................................................................................. 3

APPENDIX B ............................................................................................................................................................................................... 4

I. SAMPLE LETTERS .................................................................................................................................................................... 4 A. Election of officers .................................................................................................................................................... 4 B. Grand National Selection Process ....................................................................................................................... 5

APPENDIX C ................................................................................................................................................................................................ 9

I. MEMBERSHIP SECRETARY REPORTS ..................................................................................................................................... 9 A. Membership Activity Report: .................................................................................................................................. 9 B. Revolving Fund: ...................................................................................................................................................... 10

APPENDIX D ............................................................................................................................................................................................. 11

I. MATERIALS FOR SALE AND/OR DISTRIBUTION: ................................................................................................................. 11 A. Pamphlets .................................................................................................................................................................. 11 B. ACC Rule books ........................................................................................................................................................ 11 C. ACC Constitution and Bylaws: ............................................................................................................................ 11

APPENDIX E .............................................................................................................................................................................................. 12

I. ALL STAR SEATING CHART ............................................................................................... ERROR! BOOKMARK NOT DEFINED. A. Procedures: ............................................................................................................................................................... 12

APPENDIX F .............................................................................................................................................................................................. 13

I. ACC RULEBOOK .................................................................................................................................................................... 13

APPENDIX G ............................................................................................................................................................................................. 14

I. GRASS ROOTS MANUAL ........................................................................................................................................................ 14

APPENDIX H ............................................................................................................................................................................................. 15

I. INTERNET CRIBBAGE PROGRAM MANUAL ......................................................................................................................... XIII

APPENDIX I ............................................................................................................................................................................................... 16 I. HOW TO MANUALS ............................................................................................................................................................... 16 A. Guidelines for Tournament Directors ............................................................................................................ 16 B. Grand National Manual ......................................................................................................................................... 16

APPENDIX J ................................................................................................................................................................................................XI

I. Archives……………………………………………………………………………………………………………………………………....xvi

APPENDIX K .......................................................................................................................................................................................... XIII

I. Hall of Fame……………………………………………………………………………………….………………………………………xviii

Chapter 1 PREFACE/INTRODUCTION TO POLICIES AND PROCEDURES

MANUAL I. Introduction

A. The American Cribbage Congress is governed by its Constitution and Bylaws. (see preceding section) The Constitution and Bylaws provides direction for various policies and procedures, and the administrative structure by which to carry out such policies and procedures.

B. This manual and all ACC official documents are the property of the American Cribbage Congress.

II. Policies and Procedures Manual A. Authority to authorize changes

1. Changes to the Policy and Procedures Manual (including the ACC Official Rulebook and Official Forms) must be approved by a simple majority of the BOD.

2. Changes to Handbooks must be approved by the “ACC Officer in Charge”. (See III below for designation of “Officer in Charge”)

3. Changes to “User (How to) Manuals” will be made by the ACC official doing the work and submitted to the ACC Officer in charge. The principle purpose of the User Manuals is to provide guidance to someone new to the position and give the ACC Officer in Charge an idea of how the work is performed.

4. Proposed changes must consider the level of approval required. 5. The Manual Committee (see III below) will be responsible to insure the layout of the manual follows

a consistent format. 6. The Manual Committee is responsible for the proper allocation of items within the manual. 7. An electronic file of the manual and all other ACC documents will be maintained in MS Word.

B. Other ACC official documents Besides this policy manual, official documents include the ACC Constitution and Bylaws and the ACC rulebook.

C. Official Document Control The Vice President of Policy will designate one person to keep the official copies of all ACC official documents and incorporate all approved changes.

D. Proposed changes 1. Any ACC member may propose a change to ACC policies. The proposed change, with a cover letter,

must be submitted to the Manual Chair at least two months before the next BOD meeting and must include as a minimum: a. Necessity or purpose of the proposed change. b. Problem or issue as it currently stands c. Why it is, or potentially is, a problem d. How the proposed change will resolve the issue e. Why the change is the best option

2. Proposed changes must be in the format used in this manual. For minor changes, wording that is dropped will be struck through and new wording will be shown in italics.

3. The manual committee will review proposed changes for: a. Proper format b. Effects on other parts of the manual and/or other official ACC documents c. Clarity d. Changes that materially affect the duties of officers, officials and/or committees. Copies may

be routed to the appropriate person or persons for comment.

4. When several different changes are submitted for the same section, the committee will combine the changes into one proposal whenever possible. Differences may be shown as option 1, 2, etc.

5. At least 3 weeks before the BOD meeting, copies of all proposed changes will be sent to each ACC BOD member.

E. Adopted changes 1. Approved changes will be added to the manual and a note placed in the section for revisions. 2. When appropriate, the Manual Committee Chair may request the BOD approve the manual as a

unit. When this is done, the information in the section for previous revisions will be removed and a new list of current revisions started

III Manual Committee A. Chair - The Vice President of Policy or his/her designee will serve as chair of the Manual Committee.

B. Committee members - The Chair will select additional committee members as needed.

C. Authority - The committee has the authority to: 1. Automatically correct any spelling, grammar, and/or errors in format in the manual. 2. Combine duplicate proposals, or parts thereof, into one when the intent of the changes appears to

be similar. 3. Incorporate changes to sections of the manual affected by BOD actions. Example:

a. If the BOD votes to change the sanctioning fee, all references to the sanctioning fee will be automatically updated.

b. To rework any section of the manual that does not meet standard format requirements. c. Members involved in the specific functional area should be temporally assigned to the

committee. 1-2

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Chapter 2 BOARD OF DIRECTORS

I. General A. Purpose:

1. Manage (administratively and financially) the ACC to achieve the greatest benefit for the ACC membership.

2. Actively promote the great game of cribbage 3. Promote and foster good sportsmanship and fellowship.

B. Authority: The authority of the BOD comes from the ACC Constitution and Bylaws, the ACC Policy and Procedures Manual, and all other appropriate documents.

C. Membership 1. The Board of Directors (BOD) consists of 25 persons. 2. Eligibility: To run for and hold office, a member/candidate must be an ACC member in good standing

when nominated for and during office, and be at least 18 years old. 3. Nominees will be elected from the state in which they reside at the time their paperwork is submitted

to the Elections Committee Chair. In the case where a member normally lives in two states during the year (snow birds), then the primary state of residence will be used.

4. Term of Office: Two years, commencing/ending September 1st following the elections. 5. The BOD will be made up of no more than 10 and no less than 6 members from each region. No more

than 4 members may be from a single state. The selections will be based upon the candidates receiving the most votes. Example: If only 5 candidates from region “X” are in the top 25, then the candidate with the lowest vote total from the other regions will not be elected. The next candidate from region “X”, in order of receiving the most votes, will be elected.

6. Attendance: A BOD member who misses more than 50% of the BOD scheduled meetings, without the approval of the Executive committee, will be removed from the BOD. A person so removed shall be barred from running again or serving on the BOD for a period of 5 years.

7. Vacancies: When a vacancy occurs on the BOD, the President shall fill the vacancy with the next available candidate from results of the last election.

8. If a member of the BOD move to another region, this member will member will retain their seat on the BOD until the next election.

9. Members of the BOD are covered by a one million-dollar liability insurance policy.

D. Meetings: 1. Two meetings of the Board of Directors shall be scheduled each year, in conjunction with the two

ACC-sponsored major tournaments. a. The JPW/ACC Open played during the period of January-February. At this meeting, the annual

budget for the following FY will be approved. b. The Grand National Tournament during the period of September-October. This will be considered

to be the Annual meeting at which the annual reports of Officers and Standing Committees and the annual election of Officers for the ensuing year shall be on the agenda.

2. Quorum: To conduct ACC business, a quorum (13) of the BOD is required. No proxy votes are allowed.

3. All pertinent information about any proposal before the BOD must be sent to the BOD members, for their review, 3 weeks before the board meeting. Failure to send this information will require the matter to be tabled until the next BOD meeting, unless the proposal requires action prior to the next BOD meeting.

2. The President will prepare the agenda and preside over all BOD meetings.

3. All BOD meetings will begin at 9 AM.

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E. Protocol : 1. Purpose:

To establish protocol for the dissemination of information among the various committees and officers of the ACC and the BOD. By establishing some type of protocol, ACC BOD members will be uniformly cognizant of actions, which have occurred and/or would ultimately reflect upon the ACC.

2. Subject Matter: Examples of the type of communication would include such action as appointments of new members to committees, suspensions of individuals from the ACC, ACC BOD member resignations, actions taken by various committees and/or officers, etc.

3. Communications: Any information, which is to be released to the general membership of the ACC, should first be communicated to the ACC BOD preferably within 24 hours but not later than 3 days of such a determination to disseminate the information. The person responsible for disseminating or delegating the release of information shall be the head of the ACC committee or Executive Committee Officer which handled the action. That person is responsible for informing the BOD.

4. Method: Members may be notified either via phone, e-mail, or postal service. 5. This section does not limit the right of any member of the ACC from contacting ACC members

concerning topics under consideration by the BOD or an ACC committee.

II. Elections A. Board of Directors

1. General: a. The elections will be held during odd number years. b. ACC members who are 18 years of age and over, have a valid address, and whose memberships

are current at the time the mailing list is prepared, will be eligible to vote. c. Anyone wishing to run for the BOD must submit his/her paperwork to the Nominating Chair or

the Chair’s designee by the dates advertised in the CW. d. Nominations will be made in the format as outlined in the BOD Election Nominating Committee

Handbook. (See Appendix I) e. The autobiographies are not to exceed 200 words and should be submitted as a MS Word file. f. Candidates should submit a picture in digital format for printing in Cribbage World. g. The VP Policy, with the approval of the executive committee, appoints the chairs of the BOD

Nominating Committee and the BOD Ballot Committee. The appointments must be made by November 15th, the year before the elections are held.

h. The Chair of the BOD Ballot committee should be an ACC member not running for the BOD. i. The VP of Policy, with the approval of the Executive Committee, will have the authority to extend

the deadline for receiving ballots under special circumstances 2. The Nominating Committee chair will:

a. Prepare notices to appear in the CW advising the membership of the upcoming elections and encourage all members to vote. Articles should appear several months before the nomination and election process begins.

b. Prepare and place a notice the February issue of CW announcing nominations are open for the ACC BOD and are due by March 5thto the Chair’s designee.

c. Review each nomination for compliance with instructions and eligibility requirements. If a problem(s) is found concerning compliance, contact the nominee about the problem. The candidate must provide corrected information by the deadline for nominations. Verify eligibility requirements with the Membership Secretary or VP Policy. If a nominee is not eligible, contact the candidate as to why he/she is ineligible.

d. Ensure that a sufficient number of nominees are received for each region. If not, solicit additional nominees as needed to comply with the ACC Constitution and Bylaws.

2-3

e. Review the nominee’s autobiographies for size, content and format. f. The list of nominees and autobiographies will be sent to the CW editor in time for them to appear

in the April Issue of the CW. Nominees shall appear both in CW and on the official ballot in random order. Random order shall be determined by a three person committee appointed by the President prior to the election. Ballots must be postmarked by May 31st.

g. Remind the ACC Membership Secretary to provide CW printer with a mailing list of all eligible voting members.

h. Procedures and samples of the notices are found in the Nominating Committee’s Handbook. 3. The BOD Ballot Committee Chair is responsible for securing a post office box (USPS or Commercial)

and notifying the CW Editor of the address in time for inclusion in the April Issue of the CW. After the elections are closed, the BOD Ballot Committee will count the ballots, validate the count, and, by June 10th, send the results to the VP of Policy.

4. The VP of Policy will prepare the list of candidates based upon votes received and note the new BOD members based upon the State and Regional requirements. This list will be submitted to the ACC President by June 15th.

5. The ACC President will notify all candidates of the results of the election by June 21st. Candidates will be notified by email or phone and followed by a letter. If a candidate questions the results of the elections, he/she will take following steps: a. The candidate will verbally notify either the ACC President or the VP of Policy within two days of

being notified of the results of the elections. b. A written notice listing the reasons for the candidate’s objections must be received by the VP of

Policy within two weeks after verbal notification has been given. c. The VP of Policy will send the written objections to the Executive Committee for their review. The

Executive Committee will determine if the objections have merit and take the appropriate action. It can declare the current elections results valid, call for a recount, or declare the elections invalid and order a new election.

d. If a recount is requested, the VP of Policy will appoint a new, independent, ballot committee chair to recount the ballots. The results will be reviewed by the Executive Committee.

6. After the President has notified the candidates and after the above process has been completed, the VP of Policy will certify the results of the elections and notify the CW Editor of the results.

B. Board of Directors – Officers (Executive Committee) Following the approval of the agenda at the Annual meeting, the Board of Directors elects the ACC Officers in the following order: President, Executive VP, VP Policy, VP Operations, and Executive Member at Large. Terms of Executive Committee members expire upon the election of their successor. The annual BOD meeting will be conducted by the outgoing President or ranking member of the Executive Committee until the new President is elected. 1. General

a. The Vice President of Policy shall appoint the chairperson of the nominating committee. b. See Chapter 3 - Executive Committee for additional information.

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III Organizational Chart

ACC Board of Directors

Executive Committee

President

Executive Member At Large

VP Operations

VP Policy

Executive VP

Restructuring

Archives Licensing

agreements Trademarks, &

Copyrights

Cribbage World

Forms Management

Historian

Constitution & Bylaws

Secretary Statistician

Tournament Rules &

Guidelines Committee

Rules Committee

Parliamentarian

Secretary Membership

Judges Program Recording

Secretary

Recruitment

Testing

Examiner

Fundraising

Internet Program

Commissioner

Secretary General

Treasurer

Public Relations/ Publicity

National Tournament

Commissioner

Grass Roots National

Commissioner

Research & Development

Grand National Tournaments

Master Points

Youth, Junior & Education Programs

Western Regional

Commissioner

Tournament of Champions

GR National Statistician

Manual Committee

Cribadier General

ACC Open

GR Secretary

Elections

Central Regional

Commissioner

Compensation

GR Awards

BOD - Nominating

Eastern Regional

Commissioner

GR National Tournament

BOD - Ballot

Region XII Commissioner & Statistician

Region IX Commissioner & Statistician

Region VI Commissioner & Statistician

Region IV Commissioner & Statistician

Region II Commissioner & Statistician

Club Directory

Hall of Fame

ACC Officers

Awards

Ethics Committee Audit

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Chapter 3

EXECUTIVE COMMITTEE

I. Overview A. Consists of five persons elected for a 1-year term by the Board of Directors at the Annual Meeting. They

are President, Executive Vice President, Vice President Policy, Vice President of Operations, and Executive Member-At-Large. No more than 2 members shall be elected from one Region.

B The Executive Committee shall be empowered to act on all matters that cannot be reasonably deferred until the next Board of Directors meeting, subject to written report to the BOD at its next meeting.

C. The Executive Committee shall meet at least once, either face-to-face or by conference telephone call, between each scheduled BOD meeting. It is the responsibility of the President to assure these meetings are fully documented in writing, the minutes to be read at the next BOD meeting and be included in the Secretary General’s official documents for the BOD meeting.

D. $5,000 is the maximum amount the Executive Committee can approve for expenditures, as established by the BOD

E. Each Executive committee member is responsible to assure all policies, directives, and operating manuals are complete and up to date for all areas that fall within their scope of responsibilities

II. Duties: A. Approve appointments of the various committee heads, Treasurer, Membership Secretary, etc.

B. Act for the BOD in emergency situations.

C. Review the Ethics committee recommendations, as appropriate.

D. Supervise the various standing and special (ad hoc) committees.

E. Appoint the chairpersons of the six standing committees in accordance with Article VII of the Constitution and Bylaws.

F. Supervising officer, subject to Executive Committee approval, shall appoint chairpersons of Ad Hoc committees. Members of the Board of Directors should be named as chairperson of the various Ad Hoc committees whenever possible.

G. Each chairperson appoints his/her own committee (with the exception of the Ethics Committee) with attention being given to appointments based on fair representation by regions.

H. The Vice President of Operations is covered by a $100,000 fidelity bond.

III Executive Committee Responsibilities A. President (Chairperson of Executive Committee): Licensing agreements; Trademarks and Copyrights;

recruitment; fund raising; awards; public relations/publicity (marketing); youth, junior, and education program; compensation; and the Cribadier General program.

B. Executive Vice President: Ethics; Constitution and Bylaws; parliamentarian; Grand National Tournament; JPW/ACC Open; Tournament of Champions; Recording/General Secretary.

C. Vice President – Policy: Archives & history; Elections Ballot Committee; Rules Committee/Director of Research and Development; Judges Program, Testing Examiner, Senior Judges; Master Rating Points System; Nominating Committees - Hall of Fame, BOD elections, Annual Election of Officers; and the Manual Committee.

D. Vice President – Operations: Restructuring; Cribbage World; Secretary Statistician; Secretary Membership; Treasurer; Internet Cribbage Program; Grass Roots program

E. Executive Member-at-large: Audit; forms management; Tournament rules and guidelines; Tournament Commissioners; and Internet Cribbage Program.

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Chapter 4

OTHER OFFICES/OFFICERS

I. Cribbage World Editor: Position Description A. CW Editor is appointed by the Vice President of Operations with the approval of the Executive Committee.

B. CW Editor attends all regularly scheduled ACC Board meetings.

C. Cribbage World Editor coordinates his duties with the following: three Regional Tournament Commissioners, National Statistician, National Membership Secretary, Financial Secretary, Grass Roots Commissioner, Grass Roots Statistician, ACC Board of Directors, and ACC Secretary.

D. Cribbage World Editor typesets the magazine on a monthly basis, meeting deadlines for the printer (about the 15th of each month, camera-ready copy should be submitted to the printer).

E. Cribbage World Editor will coordinate with: 1. Regional Commissioners who will furnish approved sanctioning requests on a routine and timely

basis, for inclusion in the monthly listings in “Tournament Trail” in Cribbage World. This is important information, and should be treated with top priority and care.

2. National Statistician who furnishes Cribbage World a monthly compilation on Master Points, including

those players who have achieved 2,000, 4,000, 6,000, 10,000, and 15,000 MRP’s, etc. in 5,000 MRP’s

increments for inclusion in each monthly issue of Cribbage World. A listing of tournaments reported for that month is included.

3. National Grass roots Statistician furnishes Cribbage World a monthly listing of top point winners in that program, in addition to those players earning honors, 29-hands, etc.

4. Board of Directors to ensure that all ACC business conducted by the BOD is reported via Cribbage World. Each BOD meeting is reported in synopsis form in Cribbage World. The ACC’s secretary is in coordination with CW and furnishes a transcript (minutes) for this condensation.

5. ACC members - Letters, faxes, and other communications are reported in Cribbage World. Some may be condensed, and some editorial license is permitted.

6. Tournament directors report their tournament via a furnished “Press Release” and letters, telephone calls, etc. CW Editor, via the regional commissioners, reports this action on a monthly basis, keeping a listing of 28-hands, 29-hands, and other items of interest to the ACC’s membership.

7. Advertisers a. All advertising revenues, copy, billing, typesetting (optional) are scheduled. b. Checks received are transmitted to the Treasurer on a monthly basis. c. A monthly up-to-date accounting is also furnished the Treasurer.

8. Printer - Transmit camera-ready copy to printer on a timely basis. Printer coordinates with a labeler for transmittal to US Post Office. CW Editor forwards bill to Treasurer for reimbursement.

9. Treasurer - Maintains a file of all receipts (telephone, faxes, office supplies, printer, etc.) for a monthly mailing for reimbursement.

F. The Cribbage World Editor will maintain: 1. Files for all past issues of Cribbage World, Master Rating Points files, Grand National files, etc. Files

are important for several reasons. For example, past history may become germane to a story. 2. Equipment: The ACC furnishes the editor with a computer, printer, modem, and fax capability.

Access to the Internet program is inherent to the program as well. The Editor is responsible for maintaining this equipment and keeping it functional.

G. Summary Cribbage World Editor is responsible for typing and furnishing printer with camera-ready copy on a timely, monthly basis. Any method to improve readability and interest is a plus. The Editor must begin from

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scratch each month and produce a readable, attractive publication, complete with “Tournament Trail”, MRP listings, and tournament reporting (including the top winners of every tournament played for which results are available and have not been previously published.)

II. Membership Secretary

A. Organization: 1. The Vice President of Operations will recommend to the Executive Committee an ACC member in good

standing for the office of Membership Secretary. Individuals recommended must possess the following qualifications/abilities: a. Be willing to dedicate 100 to 160 hours per month to perform the duties of Membership

Secretary; b. Be proactive in the protection of ACC funds, cost of expenditures, and the accuracy of the

membership records; c. Have or be able to obtain a working knowledge of the appropriate computer software; d. Understand basic accounting principles and be able to reconcile a bank statement

2. The Membership Secretary shall: a. Report activities to the Vice President of Operations and/or the ACC Treasurer as appropriate

b. Act in compliance with the ACC Constitution and Bylaws, the ACC Rules

Regulations, and Policy Manual as well as any other ACC applicable manuals

c. Attend 50% of ACC BOD meetings unless excused by the Executive Committee

d. Be bonded (fidelity), with the ACC paying for the cost of bonding

e. Be a member of the ACC but not required to be an elected member of the ACC BOD.

B. Authorization: The Membership Secretary, acting as a representative of the ACC, shall be authorized to perform the following: 1. Open and maintain a checking account using the ACC IRS Tax ID number. The account will be opened

with the minimum amount to avoid service charges. 2. Acquire and maintain

a. A separate telephone line for the operation of the ACC toll free telephone number and fax line b. An Internet connection for email and Internet access c. A USPS PO Box and USPS permits as applicable.

3. In the performance of his/her duties, the Membership Secretary is authorized to expend reasonable and customary funds for the following: a. Upgrade software if the upgrade is under $100 b. Maintain/repair ACC hardware c. Maintain an inventory of supplies and forms d. Purchase consumables used by ACC hardware/equipment e. With the approval of the Executive Committee, purchase new equipment/hardware or to replace

existing equipment/hardware needed to perform the duties assigned to the Membership Secretary.

4. Maintain an ACC revolving impress account ($2,500), for payment of approved expenses 5 Endorse all checks, money orders, and other financial instruments received, in the name of the ACC

for deposit in the Membership Secretary’s checking account.

C. Responsibilities: The Membership Secretary, in the performance of his/her duties, shall: 1. Process all ACC membership applications (form 2101):

a. Assign new members a unique ID b. Keep a paper record of the application for at least 1 year.

2. Print and mail Membership Cards at least once every month. (See ACC Form 2102):

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3. Send Renewal notices (Form 2103) up to three times: a. six weeks before memberships expire, b. on the anniversary date of the membership, c. one month after the anniversary date of the membership

5. Reports: a. Financial reports - see section I. D. b. Prepare and file the USPS yearly report for the Periodical Permit at the appropriate time each

year. A copy of the front page of this report will be printed in the Cribbage World. c. Send CW mailing addresses to the printers (or their designee) each month. Coordinate the timing

with the printer’s representative so the labels will arrive at least one day before they are needed. 6. Maintain all ACC equipment, software and materials in his/her possession.

a. Update the equipment and software inventory whenever a change occurs. b. Forward a copy of all updated inventory to the appropriate ACC officer

7. Maintain an adequate supply of ACC material for sale and distribution 8. Prepare a Back up and a Recovery Plan to protect any and all ACC information under his/her control.

a. Vice President of Operations will approve the plan. b. The plan must include, at a minimum, weekly electronic back up of information. c. Comprehensive electronic back up will be stored “off site”. d. Provide a method of transition in case the Secretary Membership is no longer able to fulfill his/her

duties.

D. Activities: 1 ACC Checking Account and Financial Records.

a. Record keeping 1) All financial records will meet standard accounting guidelines. 2) All financial transactions will be recorded as per the chart of accounts. 3) Notations on paper records will be made in ink. 4) Electronic files will be designed to prevent deleting and/or editing existing records, at such

time as the transaction is permanently recorded. b. Make all withdrawals from the checking account by check. c. Three officers of the ACC are authorized to sign the account: the ACC Membership Secretary, the

ACC Vice President of Operations, and the ACC Treasurer. d. Prepare for an audit any time deemed appropriate by the ACC Executive committee. e. Send a report and a check for the adjusted gross receipts to the ACC Treasurer at the first of each

month. Include the following: 1) ACC Membership Activity Report (See Appendix) 2) Membership Account Activity Report (See Appendix) 3) Acc Membership Secretary Revolving Fund Account (See Appendix)

f. Send the ACC Treasurer a copy of the bank statement after the account has been reconciled within two weeks after the bank statement has been received.

g. Send a copy of the Membership Activity and Membership Account Activity Reports to the Vice President of Operations.

2. Payment of ACC Expenses a. Original receipts or other appropriate proof of payment must accompany all requests for

reimbursement b. A revolving fund report will be sent to the ACC Treasurer each month (more often if necessary)

with original receipts or supporting documentation. This report will show all major expenses as line items. The ACC Treasurer will review the report and send the Membership Secretary a check, made out to the ACC to cover the amount.

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c. The Membership Secretary may write himself/herself a check to cover out of pocket expenses. Original receipts must accompany the expense report to the ACC treasurer.

3. Materials for Sale and/or Distribution: (See appendix D)

E. Reviews: 1. The Vice President of Operations will routinely monitor the performance of the Membership

Secretary. If a minor problem(s) develops, the Membership Secretary may be notified verbally and be given an appropriate time frame for corrections. If there is a re-occurring or significant problem, the Vice President of Operations will contact the Executive committee. The Executive committee will review the problem and may notify him/her in writing allowing up to 30 days to correct the problem(s). Failure to correct the problem(s) within 30 days may result in removal from office.

2. The Membership Secretary may be immediately removed from office at any time the Executive committee determines the interest of the ACC may be seriously harmed if immediate action is not taken.

F. Audits: 1. The membership Secretaries account may be audited by the ACC at any time. 2. The ACC Treasurer and/or ACC VP of Operations may request an ACC audit at any time.

G. Compensation: 1. The Membership Secretary will operate under a contact for services. This contract will be drawn up

for a time period not to exceed 3 years and may be renewed at the option of the ACC and the Membership Secretary;

2. The Secretary Membership will receive a monthly compensation for services rendered. The amount of this compensation is listed in the ACC treasurer’s section

3. The ACC Treasurer will pay the compensation for the previous month on the first business day of each month

4. The Secretary Membership will be responsible for all taxes.

H. Termination: 1. Upon termination of his/her duties, the Membership Secretary shall:

a. Turn over all ACC equipment, materials, software, electronics files, etc. belonging to the ACC to the designated ACC official;

b. Make a temporary financial report within 7 days and any funds in excess of the outstanding checks less $500 shall be immediately transferred to the ACC Treasurer;

c. Make a temporary expense report within 7 days after the duties have been terminated. Send the report and any balance of the ACC revolving impress account to the ACC Treasurer;

d. When all the outstanding checks (written on the account or deposited to the account) have cleared the bank, make the final financial report, close the bank account, and transfer any remaining funds to the ACC Treasurer;

e. Remove all ACC electronic files from his/her personal equipment, unless otherwise permitted, in writing, by the Executive committee; and

f. Complete a forwarding notice and notify the post office as soon as possible. 2. The Vice President of Operations will designate the method and timing of this transfer.

I. Executive Committee Directives: 1. Reports:

a. Monthly, an updated electronic file of all the active members will be sent to the National ACC Statistician and the Grass Roots National Statistician. The format will be as required by the software documentation.

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b. Quarterly, a list of the active members will be sent to the ACC Tournament Commissioners, the ACC National Commissioner, the Cribbage World Editor, the Chair of the Ethics committee, and other officials as required.

c. A month before each ACC BOD meeting, the Membership Secretary will send each ACC BOD these biannual reports: 1) Recap of special items and changes being made to procedures 2) Summary of membership activity 3) Income and expense summaries 4) Budget showing the previous three years (if available) and the current or proposed budget 5) Inventory for forms and equipment/software 6) Any special needs and information of interest to the BOD.

2. Updates: a. The membership table will be updated each month after the ACC Master Point update file has

been received from the ACC National Statistician. b. The membership table will be updated each month after the Grass Roots rating point update has

been received from the Grass Roots National Statistician. At a minimum, this update will include the members ACC Number, Name, Lifetime rating points at the beginning of the season, seasonal rating points earned to date, and current club number.

c. The Grass Roots National Statistician will provide the membership Secretary with a current listing of Grass Roots clubs including club number and name, meeting information, club phone contact and club email contact.

d. If change(s) in judge(s) status are received from the ACC testing examiner, the appropriate tables will be updated and new lists will be returned to the testing examiner.

3. Transactions: a. Short payments for membership dues: If an application for a new membership is received with a

payment that is short $2 or less, the membership secretary may accept the short payment and process the application. All other applications will be returned.

b. Overpayments for membership dues: At the discretion of the membership secretary, the expiration date may be extended at the rate of $1/month.

III. Treasurer A. Introduction

1. With the approval of the Executive Committee, the Vice President of Operations will appoint the Treasurer. The Treasurer must be a member of the ACC.

2. The Treasurer will serve until his/her resignation or removal by action of the Executive Committee.

B. Duties 1. The Treasurer’s responsibilities include, but are not limited to the following:

a. Keep proper accounting records in accordance with general accepted accounting principles. b. Maintain necessary bank accounts to conduct ACC’s business. c. Make all disbursement of ACC funds, upon receipt, documentation and proper approval (as

outlined below). d. Record all cash receipts from all sources. e. Invest cash not required for current operation in insured interest bearing account. f. Provide the Board semi-annually (December 31 and June 30 fiscal year end) Income and Balance

Sheet statements with comparisons to the prior year. g. Provide required documentation for annual audit by the ACC auditor as selected by the Executive

Committee. h. Be responsible for the preparation and timely filling of annual IRS tax return.

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i. Prepare 1099s and other documents as appropriate and as required by IRS regulations. j. The Treasurer is required to attend all regularly scheduled Board of Directors Meetings.

C. Account Authority: The Treasurer is authorized to open and maintain an account with a banking institution of his/her choice with the approval of the VP of Operations.

D. Bond: The Treasurer is covered by a $100,000 fidelity bond.

E. Compensation Policy: General Policies: The ACC is an all-volunteer corporation organized for the promotion of enjoyment of cribbage by its members. All Board Members and Officers serve freely as volunteers without salary or wage compensation for their services. Nevertheless, in order to partially compensate those Board Members, Officers, and other members who spend a significant portion of their time and use a portion of their home and/or office space to perform their volunteered services, the Board has authorized certain positions be compensated as independent contractors for their time and the fair market value of space and/or equipment required to fulfill their responsibilities. Positions may be added in the future and the Board may, from time to time, adjust any and all rates as it deems appropriate. Also, one time or infrequent payments may be made to other Board Members, Officers, or other members who use a significant portion of their home and/or office space to perform additional duties requested by the Executive Committee or the Board.

F. Disbursements: 1. General Policies:

All Directors and Officers of ACC are entitled to reimbursement for out-of-pocket expenses in order to conduct the business of the ACC. In order to be reimbursed a proper accounting of the amount spent by the individuals as well as the ORIGINAL receipts must be provided. The Treasurer will review, approve, and pay all expense reimbursement except for those listed below: a. Any expense reimbursement in excess of $2,500 per month by the Membership Secretary. b. Cribbage World Editor expenses not to exceed $500 per month. c. Any expense reimbursement in excess of $250 per month by any other Officer. d. Any expense reimbursement in excess of $100 per month by any other Board Member. e. All expense reimbursements in excess of amounts above will be approved by the VP-Operations,

or, if it involves the VP-Operations, Presidential approval is required. f. All of the Treasurer’s expenses reimbursement will be approved by the VP Operations. g. All fixed asset purchases will be approved by the Board or the Executive Committee. h The Executive Committee or the Board will approve all other non-routine operating expenses in

excess of $500.

2. Positions: The following positions will be compensated at the following monthly rates: a. Cribbage World Editor $900 b. Secretary – Membership $900 c. GR Commissioner $600 d. Western Region Commissioner $450 e. Central Region Commissioner $300 f. Eastern Region Commissioner $300 g. Secretary – Statistician $300 h. ACC Treasurer $300 I. ACC Web Master $300 J. Secretary-General/Recording $150 per set of minutes

3. The Board may, from time to time, adjust any and all rates as it deems appropriate

G. Advances/Reimbursements

BOD 9/21/2012

BOD 9/19/14

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1. The Membership Secretary requires significant operating expenses in order to handle his/her responsibilities and may require a cash advance. The VP of Operations will work with the individual to determine the amount of the cash advance, not to exceed $2,500. The individual receiving the advance will provide monthly reports along with original receipts of the funds expended. The Treasurer will use the report to bring the cash advance back to the original amount. The Treasurer will report the amount of the cash advance in the financial reports to the BOD. Those funds are the property of the ACC and will be returned to the ACC upon request of the VP of Operations.

2. Directors and Officers may file for expense reimbursement once each month if their expenditures are significant or longer periods of time (quarterly or semi-annually) if their expenditure levels are smaller. All Directors are requested to file a reimbursement request for all unpaid fiscal year expenses on or about June 15th each year with the request to reach the Treasurer no later than the June 30th fiscal year end. This will allow closer matching of expenses and revenues for each fiscal year. In NO event will any expenses more than 6 months old be reimbursed.

H. Receipts: 1. Most receipts come to the ACC in the form of checks made payable to the ACC and collected by the

individual in charge of the function generating the income. The major ones are as follows: a. Membership Secretary: Dues, Rulebook Sales, and Miscellaneous b. Cribbage World Publisher: Advertising c. Regional Tournament Commissioners: Tournament Sanctioning Fees

2. Dues and receipts received by the Membership Secretary will be deposited into an account opened for the Secretary’s benefit. At the end of each month, the Membership Secretary will prepare a report of the dues and other income received during that month and forwards all receipts to the Treasurer, either by check or inter-bank transfer. Certain banks may require minimum balances to be maintained in order to keep service charges to a minimum. Treasurer will fund a sufficient amount to the account to be used as a permanent minimum balance to avoid those service charges.

3. The responsible collecting person will forward Advertising and Tournament Sanctioning fees to the Treasurer monthly, for deposit into the main operating account. All other receipts of any nature will be forwarded to the Treasurer for deposit into the ACC’s Operating Account.

I. Other Reporting: The Treasurer will provide a quarterly income statement and balance sheet to the VP-Operations.

J. Restricted Fund Balances: 1. The ACC currently accepts gifts and donations to the Cribadier General Program and the Junior

Program. The Treasurer is responsible for accepting amounts forwarded to him/her for that program, disbursing funds authorized by the managers of those programs and keeping an accounting of funds received and disbursed for those programs. Separate liability accounts will be maintained showing fund balances due and available to those programs. However, the cash received and disbursed will be commingled with the ACC’s general operating funds and interest will not accrue on the fund balances.

2. The ACC Treasurer shall maintain a restricted account for the Grass Roots funds only – not to be intermingled with the general funds of the American Cribbage Congress except for the purpose of filing taxes.

IV Tournament Commissioners A. Duties and Responsibilities:

Administer the ACC Sanctioned Tournament program, including scheduling, monitoring, and reporting.

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B. Compensation: Regional Tournament Commissioners shall be compensated as stipulated in Chapter 4 III.F.2

C. National Tournament Commissioner Duties are: 1. Develop, interpret, and revise ACC-Sanctioned tournament standards, requirements, and

recommendations and submit to the Executive Committee Member-At-Large and then to BOD for approval.

2. Coordinate the work done by the Regional Tournament Commissioners. 3. Serve as a member of the Ethics Committee. 4. Resolve conflicts between tournament directors and/or between tournament directors and Regional

Commissioners as necessary. 5. Serve as a contact person both within and outside the ACC regarding Sanctioned ACC cribbage

tournaments. 6. Serve as a member of the (ad hoc) Payback Committee. 7. Receive tournament reports and results from the ACC Grand National Tournament and the ACC/JPW

Open Cribbage Tournament. 8. Report to the ACC Executive-Member-At-Large. 9. Other duties as assigned by the ACC BOD/Executive Committee.

D. Regional Tournament Commissioners - Duties are: 1. Respond to inquiries concerning information about the ACC tournament program. This involves

phone calls, personal contacts, letters, and email. 2. Upon request, provide any potential tournament director with the following:

a. Informational letter b. Sanctioning request form c. Tournament requirements & guidelines d. Tournament directors information document (new directors only) e. Junior Tournament information

3. Mail/email sanctioning request forms 4-6 months in advance for established tournaments. Include an information letter, and a copy of tournament requirements and guidelines.

4. Receive completed sanctioning request forms. 5. Review sanctioning request for compliance with tournament requirements and guidelines. Contact

tournament director and try to work out a solution if a problem is discovered 6. Mail/email a copy of the approved or denied sanctioning request to the tournament director. 7. Mail/email a copy of the approved sanctioning request form to the Cribbage World Editor. Usually this

isdone at the middle and end of the month. 8. Maintain a file of the original sanctioning request forms. 9. Monitor the Cribbage World to ensure the approved tournaments are included in its “Tournament

Trail” listing. 10. Receive and review the Tournament Announcement Flier. Notify the director of approval or the

need for necessary changes. 11. Send out the following information to the tournament director, 2-4 weeks prior to the tournament:

a. Informational letter b. Sanctioned tournament report forms c. ACC Banner (if requested) d. List of certified judges e. Master Rating Point Charts g. ACC membership forms h. Brochure “Cribbage Anyone?”

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12. Receive the completed sanctioned tournament report forms from the tournament directors and do the following: a. Review the financial information to determine if the prize fund distribution policies have been

complied with. If not, contact the tournament director and request an explanation b. Verify that the amount of the sanctioning fee check is correct. If not, contact the tournament

director and resolve the problem c. If needed, add ACC numbers and addresses to the list of individuals who scored a 28 and/or 29

hands. 13. Send twice monthly copies of the sanctioned tournament reports to the National Statistician and the

Cribbage World Editor. Maintain file of originals. 14. Send monthly reports of 28 and 29 hands to the Cribbage World Editor. 15. Send sanctioning fee checks to the ACC Treasurer monthly. Include a letter that describes the

tournaments being reported, and a request for payment to individuals scoring a 29 hand. 16. Respond to complaints concerning tournament procedures/problems. 17. Report complaints/problems to the National Tournament Commissioner. This may be for

informational purposes only, or to request assistance. 18. Serve as a member of the ACC Ethics Committee. 19. Submit recommendations for senior judges, and complaints about “poor” judges to the Commissioner

of the Judges Program. 20. Submit budget requests to the National Tournament Commissioner at the beginning of the cribbage

year. 21. Maintain, for distribution, an inventory of forms, brochures, banners, scorecards, etc. 22. Submit a request for reimbursement of expenses to the National Tournament Commissioner every 6

months. 23. Notify the director of any tournament scheduled prior to CW publication of a suspension/expulsion.

V. National Statistician Appointed by the Vice President-Operations with the concurrence of the Executive Committee, is responsible for maintaining Master Rating Points for the Membership of the ACC.

A. Based on reports prepared by Tournament Directors and forwarded to the Statistician by the appropriate Regional Tournament Commissioner, record the Master Points earned by the individual members for both Qualifying and Play-offs at the tournament. These Master Points are awarded based on formulas established by the Board of Directors.

B. Prepare monthly reports and send them to the Cribbage World Editor and the Webmaster of the ACC Web Site. Currently, these reports consist of the following:

1. Names of tournaments being reported 2. New award levels achieved 3. All current season tournament winners 4. Top 100 lifetime tournament winners 5. Top 100 year to date point leaders by Region. 6. Top 50 National point leaders 7. All members with lifetime point totals of 1800 or more.

C. Provide the Membership Secretary with a copy of the database to update the MRP data in the membership records monthly.

D. Update the MRP database with new membership data that is provided by the Membership Secretary monthly.

BOD 9/30/11

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E. Provide the Tournament of Champions Director with a list of all tournament winners for the year, a list of the top 100 point leaders by Region, and a list of all members who have achieved the Master award or greater annually.

F. Notify award winners (master, grand master, and life master) that he/she has a choice of either a board or plaque and he/she must notify award manufacturer by a date set to allow ample time to obtain the award before the Awards Banquet.

VI. Web Master The ACC Web Master is appointed by the ACC President with the approval of the Executive Committee.

The Web Master oversees day-to-day management of the ACC website, assuring quality and filing

integrity of web pages.

A. Duties and Responsibilities 1. Oversee hosting of website.

a. Renew domain name and site hosting contract

b. Troubleshoot any technical issues

c. Work with hosting company to resolve technical issues 2. Responsible for the design and maintenance of the web pages, including graphics, animation and

functionality. 3. Develop web page infrastructure and application related to pages with more advanced graphics and

features 4. Develop new pages and sections of website. 5. Monitor web server and site technical performance and statistics. 6. Implement search engine optimization strategies and maintain links with other cribbage-related

websites. 7. Promote ACC website online to increase prominence within their web community. 8. Update cribbage statistics.

a. Schedule/Results, Standings and Statistics monthly.

b. All Americans, Hall of Fame, other web sections annually.

9. Update Tournament Trail and post tournament flyers.

10. Maintain the list people to be inform via email when the site is updated.

11. Post Cribbage World .pdf and CW polls monthly. Send poll results to CW Editor.

12. Update Grand National Tournament information for promotional purposes.

13. Respond to questions, instructions and comments from the ACC Board of Directors.

VII. SECRETARY – GENERAL/RECORDING Appointed by the Executive Vice President, with the approval of the Executive Committee. A. Duties:

1. Handles general correspondence as needed. Records the minutes of the BOD meetings, sends them to the President for review, and then sends approved copies to members of the BOD and Editor of CW.

2. Stationery and envelopes with ACC letterhead are available from the Secretary General. 3. Handles sales of playing cards, via drop shipments, from approved distributors, to tournament

directors. 4. Maintain the official master copy of the ACC Official Tournament Cribbage Rules

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Chapter 5 MEMBERSHIP DUES AND BENEFITS

I. Membership: A. Categories and Dues:

1. Individual $15.00/Year 2. Joint $18.00/Year 3. Junior – under 18 years old $3.00/Year 4. Life – Member (62 and over) * $120.00 5. Life – Joint (62 and over) ** $180.00 6. Individual and joint memberships may be purchased for a maximum of three years.

*A photocopy of any standard personal ID containing the applicant’s name and date of birth must accompany an application for lifetime membership.

**In addition to requirements for a life membership, at least one member must qualify for a life membership. If the second member is under the age of 62, he/she may become a life member by paying an additional $3 per year, for each year or part of a year until he/she is 62.

II. Active Members:

A. Members will be considered active from the date (effective date) they join the ACC until (two) months after his/her membership expiration date unless the membership has been renewed. If the membership is renewed after that time, a new effective date will be computed.

B. The effective date will be determined by using the following (in order of preference and the timeliness of the date), the date on the membership application, the date of the payment, the post mark, and the current date. For memberships submitted by tournament directors, the effective date will be considered to be the date of the tournament.

III. Benefits of membership: A. Each membership includes a subscription to the Cribbage World. To satisfy USPS requirements, the

value of this subscription is set at the cost of an individual membership.

B. Current members are eligible to receive all ACC and GR awards, to earn master and rating points, and any other benefits provided by the ACC.

C. There will be a one-month grace period for renewing any existing ACC memberships.

D. Entitles the member to participate in all ACC sponsored tournaments and the Grass Roots program

IV. Member records: A. Records in any form that contain personal information and are maintained by the ACC are the property of

the individual member.

B. As a member, the individual grants the ACC the right to develop and maintain these records for official purposes.

C. Records that are generated as the result of a member’s play are considered property of both the ACC and the member.

D. It is the duty of any ACC official, who is entrusted with any records of the members, to take all reasonable precautions to protect the integrity and accuracy of those records. When replaced, the official must turn over these records (intact) to his/her successor.

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E. At no time will the ACC, or its representatives, or its agents collect Social Security numbers from ACC members. The only exception will be when a member wins an amount that must be reported the IRS. If needed, the Social Security number will be obtained when the member collects his or her prize fund. After filing the proper IRS form(s) and meeting all IRS record keeping requirements, the record(s) (paper or electronic) containing the Social Security number(s) must be totally destroyed.

V. Loss of benefits: Any member expelled or permanently suspended for any reason will lose all master and/or rating points, titles,

awards, and any other benefit of the ACC.

VI. Cribbage World Subscription: Individuals may only receive the Cribbage World as part of a current membership in the American Cribbage Congress. Complimentary issues may be given public entities such as libraries or individual members under special circumstances.

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Chapter 6 TOURNAMENT REGULATIONS AND GUIDELINES

I. Tournament Standards: A. Sanctioned Tournaments:

1. All sanctioned tournaments, main and consolation, must have play-offs in order to qualify for Master Rating Points.

2. All players who qualify must have an opportunity to win. 3. The minimum number of players for a sanctioned tournament is seventeen (17). 4. The number of qualifying games

a. Two day tournament 1) Main tournament - minimum of 18 games and maximum of 22 games. 2) Consolation tournament - minimum of 9 games and maximum of 10 games.

b. One day tournament 1) Main Tournament - minimum of 11 games and maximum of 16 games. 2) Consolation tournament - minimum of 7 games and maximum of 10 games.

5. Master Points will be awarded as outlined in the manual section for Master Rating Point Program.

B. Two Day Tournaments: 1. Qualifying round of the Main Tournament shall consist of a minimum of 18 games, with the top 25%,

(rounded up to the next whole number, e.g. 57 players x 25% = 14.25. Qualifiers would be rounded up to 15.), advancing to the play-offs. Play-offs shall consist of head to head matches, minimum of 3 out of 5 games, with the winner advancing to the next round. At the Director’s discretion, finals may be 4 out of 7.

2. Qualifying round for the Consolation Tournament shall consist of a minimum of 9 games, with the top 25%, (rounded up to the next whole number, e.g. 57 players x 25% = 14.25. Qualifiers would be rounded up to 15.), advancing to the play-offs. Play-offs shall consist of head to head matches, minimum 2 out of 3 games, with winners advancing to the next round. At the Director’s discretion, finals may be 3 out of 5.

C. One Day Tournaments: 1. Qualifying round of the main Tournament shall consist of a minimum of 11 games, with the top 25%,

(rounded up to the next whole number, e.g. 57 players x 25% = 14.25. Qualifiers would be rounded up to 15.), advancing to the play-offs. Play-offs shall consist of head to head matches, minimum 3 out of 5 games, with the winners advancing to the next round. Prior to the tournament, the Director may request to play a 2 out of 3 game playoff related to time restraints on use of the facility.

2. Qualifying round for the Consolation Tournament shall consist of a minimum of 7 games, with the top 25%, (rounded up to the next whole number, e.g. 57 players x 25% = 14.25. Qualifiers would be rounded up to 15.), advancing to the play-offs. Play-offs shall consist of head to head matches, minimum 2 out of 3, with the winner advancing to the next round.

3. Two one day tournaments may not be conducted in the same venue on consecutive days. *

* Regional Commissioners may grant a maximum of three exemptions per year effective 2/9/2012.

D. Weekday Tournament Rules: 1. All weekday tournaments must be two days. 2. Weekday tournaments are limited to a maximum of three per Region, per quarter. 3. Weekday tournaments held in the same venue the week before and/or after a weekend tournament

are limited to the Legacy tournaments. 4.

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E. Tournament Mechanics: 1. Seating must be done by random draw. Exceptions, for good cause, at the Tournament Director’s

discretion, for handicapped seating, separating relatives, or for location of judges. 2. In qualifying rounds consisting of more than one game against a single opponent, first deal may be

determined by either the cut of the cards or by alternate deal. In the event of alternate deal, with an odd number of games, the cards should be cut to determine the dealer of the final game.

3. Game point scoring shall be 0 points for a loss, 2 points for a win, and 3 points for a skunk. 4. Tie breakers for qualifying/cashing scorecards shall be in the following order: Game points, Games won,

net spread points, gross positive point spread, cut of cards. 5. All qualifying scorecards must be cross checked for each sanctioned event and the TOC. 6. Muggins will be permitted, only if so stated on the tournament flier and applies for all sanctioned

events. 7. Any disputes regarding play will be settled by judges appointed by the tournament director and

announced prior to beginning of play. The ACC official tournament rules shall be used in all judging calls. There must be a least (2) judges for every call. If the judges do not agree or if a player wants a third opinion, the head judge will be called. His/her ruling will be final.

8. Head judge should be appointed by the Tournament Director from the official list of Certified Judges. 9. The tournament director of an ACC sanctioned tournament must either be an ACC certified judge or

must have an ACC certified judge available during the entire time that the sanctioned play is taking place.

10. Sanction Fee: $2.00 per entrant in the Main Tournament, effective August 1, 2006. National Tournament Commissioner is authorized to waive sanctioning fees in emergency situations.

11. Tournament Directors may bar any player from participation in his/her tournament. 12. Early Departures: When a player leaves the tournament and a substitute player plays in that position,

the scores shall be maintained on separate scorecards 13. The following Tournaments are exempt from the standard format: New England Peer Tournament;

National Open - NC; and Granite State Open - NH. ACC membership is required to participate in the Main and Consolation events of Grand National tournament and JPW/ACC Open.

14. Individuals who have been expelled, or are currently suspended, are prohibited from participation in any ACC function, including but not limited to: sanctioned event, satellite events, internet events, banquets, BOD meetings, and any GR events.

F. Tournament priority: 1. Tournament Commissioners shall give priority to any tournament displaced by the Grand National in

reclaiming its original weekend the following year. 2. The Grand National, Tournament of Champions, JPW/ACC Open, and the National Open are designated

as Legacy Tournaments and no other tournaments will be scheduled in the same region for the weekend they are held.

G. Legal age: If a player’s age is criteria for receiving prize monies in the facility, city, county, or state in which the tournament is held, he/she will pay only the sanctioning fee, no entry fee, and will receive master points only, no money. Some states have a provision for the parent to receive prize money for their minor child. In that case full fee will be charged.

H. Play-off matches: 1. If there are insufficient qualifiers to fill the bracket, byes will be issued to the top qualifiers sufficient

to fill the bracket. See Rule Book, Appendix F for bracketing diagrams. 2. In all play-off matches, the players cut for first deal and, thereafter, the loser of the previous game

deals first. In playoff matches “skunks” will only count as one win.

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II. Tournament Flier: A. All tournament fliers must include the following:

1. The number of games to be played in the main and consolation tournaments. 2. The percentage of entrants qualifying for play-offs in each tournament. 3. The format to be used in all play-offs. 4. The costs of all tournaments and any “Q”/insurance pools. 5. Type of “Q” Pool payback (equal shares or graduated). 6. A statement that, entry fees, less committed expenses shall be refunded to entrants unable to attend. 7. Playoff qualifiers will always be 25%, while Q Pools may have differing percentages. 8. The name and amount of money being given to a charity, from the entrance fee. 9. Any deadline for receipt of entries. Note: if a “Late Fee” is collected, it must be paid out as prize

money or used for “Players Benefits”. 10. Whether or not the tournament accepts “walk-ins”. 11. Number of trophy recipients, if applicable. 12. Whether or not playing Muggins. 13. Whether or not entry fees includes, meals, coffee, snacks, etc. 14. Name and phone number of director and co-director. 15. The wording “ACC Sanctioned Tournament” on the front of the flier.

B. All tournament fliers should include the following: 1. Type and times of satellite events. 2. Whether or not smoking is permitted. 3. Hotel room rates and phone number. 4. Directions to the Tournament Facility.

III. Tournament Reports/Payback Information: A. Main and Consolation tournaments require a combined minimum payback of 85% cash and/or player

benefit.

B. No director is allowed to profit monetarily from any tournament. (Playing in the tournament without paying an entry fee is considered monetary benefit).

C. Cash prize list must be available prior to the conclusion of the tournament.

D. The tournament report must be submitted to the appropriate Tournament Commissioner within 14 days the tournament. If this is not done, the commissioner would have the power to deny all sanctioning of the tournament the following year. No master points will be awarded until the Tournament Report has been received by the Commissioner.

E. For any expenditure (exceeding $100.00) including but not limited to meals, hall rental, and charities, the director must furnish paid receipts.

F. Tournament directors will be required to document cash payouts, entry fees, and cash donations for each event, and submit copies of all expenses.

G. “Non-cash” (“player benefit”) returns to the players are limited to the following only: sanctioning fees, meals, coffee, Donuts, pastries, snacks, charity, prizes, and trophies. All other items, such as playing cards, printing, advertising, postage, telephone, supplies, and hall rentals are tournament expenses.

H. All 28 and 29 hands, occurring during the sanctioned events must be listed on the tournament report. Include the players name, address, and ACC number.

IV. Sanctioned Tournament Procedures: A. Tournament Directors:

1. Contact the Regional tournament Commissioner and request information needed for sanctioning new cribbage tournament. Indicate the dates and location where the tournament will be held.

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NOTE: The regional tournament commissioner routinely sends out sanctioning request forms 4 to 6 months in advance for established tournaments.

2. Review the information received from the regional tournament commissioner. Complete and return the tournament request form(s). If an exemption to the tournament requirements is requested, furnish complete details for the request.

3. Upon receipt of an approved sanctioning request, prepare a tournament announcement flyer and send a copy to the regional tournament commissioner for review and approval. If the sanction request has not been approved, contact the regional tournament commissioner to discuss the problems.

4. The regional tournament commissioner will send a package of information 2 to 4 weeks prior to the tournament. If this has not been received, contact the regional tournament commissioner. This package will contain information noted in Section V.B.11.

5. During the tournament: a. Display the ACC Banner and MRP charts. b. Post cash prize fund payouts.

6. Within 14 days after the tournament is completed: a. Complete all sanctioned tournament report forms (as per instructions). b. Make a check payable to the ACC for the sanctioning fee ($2.00 per main tournament entry). c. Send the original of all reports and the entry fee check to the regional Tournament Commissioner

B. Scoring: 1. In qualifying rounds, the winner of the game will receive two (2) game points; a win by 31 or more

points will receive three(3) game points; the loser of the game will receive zero (0) game points. 2. The hierarchy for determining winning scorecards is game points, games won, net spread points, plus

points only. All the previous found to be equal, the players will cut the cards and the lower cut wins.

V. Rulebook: All sanctioned tournaments and Grass Roots play must follow ACC rules. A. The Official Cribbage Tournaments Rules (5th Revision) were adopted, published, and copyrighted by the

ACC, August 2010. A copy of the Rulebook is attached.

B. Copies of the rulebook are available from the ACC Membership Secretary.

C. The ACC General Secretary will maintain the official master copy of the ACC Official Tournament Cribbage Rules and a copy will be sent to the ACC Archivist.

VI. Master Rating Point Program A. Policies:

1. To earn master points, the event must be sanctioned by the ACC. Points will be awarded for the Main Tournament and the Consolation tournament in accordance with the tables listed in Section C.1- Main Tournament; Section C.2- Consolation Tournament; and Section C.3-Double elimination tournament.

2. To earn master points, a player must be an active ACC member at the time the tournament is played. 3. The date master points will be earned will be on the last day of the sanctioned event. 4. The National Statistician will provide the CW editor with a monthly listing of the Regional Seasonal

Standings. This list will be published in the CW. At the end of each season (August 1st to July 31st), a list ranking the lifetime MRP’s will be sent to the CW editor.

5. The National Statistician will send a monthly update to the Membership Secretary. 6. If a member is expelled, all master points, awards, and any honors received will be forfeited. 7. Individual records for master points will be maintained and not deleted.

B. Other Required Action: 1. The master point standings by region are due to the CW editor by the 18th of each month (End of the

season reports will be due by the 15th of August).

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2. The appropriate Regional Tournament Commissioner must receive ACC tournament reports by the 7th of August. Regional Tournament Commissioners' reports for the end of the season are to be received by the Secretary - Statistician by the 10th of August.

3. The Secretary - Membership, will receive electronic updates for the ACC master points by the 18thof each month (End of the season update will be due by the 15th of August).

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C. Master Point Tables: Master Rating Points (MRP) for Qualifying and Play-offs

1. Main Tournament:

a. Qualifying Round: Players finishing in the top 1/8 of the total field of players will earn MRPs per the following tables. For example, in an 81-player tournament, 11 players earn MRPs (1/8 - round up for any fraction over one). MRPs are scored in relation to Game Points (GP). A 22 game qualifying round is the most typical and is listed first. All players that qualify for the play-offs that are not in the top 1/8 of the field will receive 5 MRPs regardless of game points.

GP MRP GP MRP GP GP MRP GP MRP GP MRP GP

27 * 5 14 * 5 17 * 5 20 * 5 22 * 5 25 * 5 26 * 5

28 - 10 15 - 10 18 - 10 21 - 10 23 - 10 26 - 10 27 - 10

29 - 15 16 - 15 19 - 15 22 - 15 24 - 15 27 - 15 28 - 15

30 - 20 17 - 20 20 - 20 23 - 20 25 - 20 28 - 20 29 - 20

31 - 25 18 - 25 21 - 25 24 - 25 26 - 25 29 - 25 30 - 25

32 - 30 19 - 30 22 - 30 25 - 30 27 - 30 30 - 30 31 - 30

33 - 35 20 - 35 23 - 35 26 - 35 28 - 35 31 - 35 32 - 35

34 - 40 21 - 40 24 - 40 27 - 40 29 - 40 32 - 40 33 - 40

35 - 45 22 - 45 25 - 45 28 - 45 30 - 45 33 - 45 34 - 45

36 - 50 23 - 50 26 - 50 29 - 50 31 - 50 34 - 50 35 - 50

37 - 55 24 - 55 27 - 55 30 - 55 32 - 55 35 - 55 36 - 55

38 - 60 25 - 60 28 - 60 31 - 60 33 - 60 36 - 60 37 - 60

39 - 65 26 - 65 29 - 65 32 - 65 34 - 65 37 - 65 38 - 65

40 - 70 27 - 70 30 - 70 33 - 70 35 - 70 38 - 70 39 - 70

41 - 75 28 - 75 31 - 75 34 - 75 36 - 75 39 - 75 40 - 75

42 - 80 29 - 80 32 - 80 35 - 80 37 - 80 40 - 80 41 - 80

14 Games

Etc.

20 Games

Etc.

MRP

22 Games

Etc.

11/12 Games

Etc.

21 Games

MRP

Etc.

16 Games

Etc.

18 Games

Etc.

*The top 1/8 qualifiers receive at least the minimum MRPs regardless of game points.

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C. Master Point Tables: Master Rating Points (MRP) for Qualifying and Play-offs - Continued

b. Playoff Rounds Playoff rounds are awarded MRPs by the number of rounds reached, regardless of tournament size. Larger tournaments have more playoff rounds; therefore more MRPs are available. All qualifiers earn 7 MRPs, Byes count as a win. MRPs are awarded progressively based upon the 7 + 7 formula:

1 70 1 105 1 147 1 196 1 252 1 315 1 385

2 42 2 70 2 105 2 147 2 196 2 252 2 315

3 21 * 3 42 * 3 70 * 3 105 * 3 147 * 3 196 * 3 252 *

3 21 * 3 42 * 3 70 * 3 105 * 3 147 * 3 196 * 3 252 *

5 7 * 5 21 * 5 42 * 5 70 * 5 105 * 5 147 * 5 196 *

5 7 * 5 21 * 5 42 * 5 70 * 5 105 * 5 147 * 5 196 *

5 7 * 5 21 * 5 42 * 5 70 * 5 105 * 5 147 * 5 196 *

5 7 * 5 21 * 5 42 * 5 70 * 5 105 * 5 147 * 5 196 *

9-16 7 * 9-16 21 * 9-16 42 * 9-16 70 * 9-16 105 * 9-16 147 *

17-32 7 * 17-32 21 * 17-32 42 * 17-32 70 * 17-32 105 *

33-64 7 * 33-64 21 * 33-64 42 * 33-64 70 *

65-128 7 * 65-128 21 * 65-128 42 *

129-256 7 * 129-256 21 *

257-512 7

257 - 512 513 - 1,024 1,025 - 2,04817 - 32 33 - 64 65 - 128 129 - 256

*After suffering a loss, no further MRP’s can be earned (a tournament may break ties by “backward” play-

offs for trophies, prize money, etc.).

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2. Consolation Tournament:

a. Qualifying Round: Players finishing in the top 1/8 of the total field of players will earn MRPs per the following tables. For example, in an 81-player tournament, 11 players earn MRPs (1/8 - round up for any fraction over one). MRP’s are scored in relation to the total Game Points (GP). A 9 game qualifying round is the most typical and is listed first. All players that qualify for the play-offs that are not in the top 1/8 of the field will receive 3 MRPs regardless of game points.

GP MRP GP MRP GP GP MRP

12 * 3 9 * 3 11 * 3 13 * 3

13 - 6 10 - 6 12 - 6 14 - 6

14 - 9 11 - 9 13 - 9 15 - 9

15 - 12 12 - 12 14 - 12 16 - 12

16 - 15 13 - 15 15 - 15 17 - 15

17 - 18 14 - 18 16 - 18 18 - 18

18 - 21 15 - 21 17 - 21 19 - 21

19 - 24 16 - 24 18 - 24 20 - 24

20 - 27 17 - 27 19 - 27 21 - 27

21 - 30 18 - 30 20 - 30 22 - 30

22 - 33 19 - 33 21 - 33 23 - 33

23 - 36 20 - 36 22 - 36 24 - 36

24 - 39 21 - 39 23 - 39 25 - 39

MRP

10 Games

Etc.

9 Games

Etc.

7 Games

Etc.

8 Games

Etc.

*The top 1/8 qualifiers receive at least the minimum MRPs regardless of game points. b. Playoff Rounds

Playoff rounds are awarded MRPs by the number of rounds reached, regardless of tournament size. Larger tournaments have more playoff rounds; therefore, more MRPs are available. All qualifiers earn 4 MRPs. Byes count as a win. MRPs are awarded progressively based upon the 4 + 4 formula:

1 40 1 60 1 84 1 112 1 144 1 180

2 24 2 40 2 60 2 84 2 112 2 144

3 12 * 3 24 * 3 40 * 3 60 * 3 84 * 3 112 *

3 12 * 3 24 * 3 40 * 3 60 * 3 84 * 3 112 *

5 4 * 5 12 * 5 24 * 5 40 * 5 60 * 5 84 *

5 4 * 5 12 * 5 24 * 5 40 * 5 60 * 5 84 *

5 4 * 5 12 * 5 24 * 5 40 * 5 60 * 5 84 *

5 4 * 5 12 * 5 24 * 5 40 * 5 60 * 5 84 *

9-16 4 * 9-16 12 * 9-16 24 * 9-16 40 * 9-16 60 *

17-32 4 * 17-32 12 * 17-32 24 * 17-32 40 *

33-64 4 * 33-64 12 * 33-64 24 *

65-128 4 * 65-128 12 *

129-256 4 *

257 - 512 513 - 1,02417 - 32 33 - 64 65 - 128 129 - 256

* After suffering a loss, no further MRP’s can be earned (a tournament may break ties by “backward” play-offs for trophies, prize money, etc.).

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3. Double Elimination Tournament: Master Rating Points (MRP)

NOTE: There is no qualifying round for double elimination tournaments. Therefore, the top 1/8 finishers (plus ties) earn 30 qualifying MRP’s. The following chart is the MRPs for the final rankings.

17-24 Players Double Elimination

Rank MRPs 1 70 2 42 3 25 4 17 5-6 7 In addition, the top 1/8* earn 30 qualifying MRPs

25-32 Players Double Elimination

Rank MRPs 1 70 2 42 3 25 4 17 5-6 9 7-8 5

In addition, the top 1/8* earn 30 qualifying MRPs

33-48 Players Double Elimination

Rank MRPs 1 105 2 70 3 48 4 36 5-6 25 7-8 17 9-12 7 In addition, the top 1/8* earn 30 qualifying MRPs

49-64 Players Double Elimination

Rank MRPs 1 105 2 70 3 48 4 36 5-6 25 7-8 17 9-12 9 13-16 5 In addition, the top 1/8* earn 30 qualifying MRPs

65-96 Players Double Elimination

Rank MRPs 1 147 2 105 3 78 4 62 5-6 48 7-8 36 9-12 25 13-16 17 17-24 7

In addition, the top 1/8* earn 30 qualifying MRPs

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3. Double Elimination Tournament: Master Rating Points (MRP) (cont.)

97-128 Players Double Elimination

Rank MRPs 1 147 2 105 3 78 4 62 5-6 48 7-8 36 9-12 25 13-16 17 17-24 9 25-32 5 In addition, the top 1/8* earn 30 qualifying MRPs

129-192 Players Double Elimination

Rank MRPs 1 196 2 147 3 115 4 95 5-6 78 7-8 62 9-12 48 13-16 36 17-24 25 25-32 17 33-48 7 In addition, the top 1/8* earn 30 qualifying MRPs

193-256 Players Double Elimination

Rank MRPs 1 196 2 147 3 115 4 95 5-6 78 7-8 62 9-12 48 13-16 36 17-24 25 25-32 17 33-48 9 49-64 5 In addition, the top 1/8 earn* 30 qualifying MRPs

385-512 Players Double Elimination

Rank MRPs 1 252 2 196 3 159 4 135 5-6 115 7-8 95 9-12 78 13-16 62 17-24 48 25-32 36 33-48 25 49-64 17 65-96 9 97-128 5 In addition, the top 1/8* earn 30 qualifying MRPs

257-384 Players Double Elimination

Rank MRPs 1 252 2 196

3 159 4 135

5-6 115 7-8 95 9-12 78 13-16 62 17-24 48 25-32 36 33-48 25 49-64 17 65-96 7 In addition, the top 1/8* earn 30 qualifying MRPs

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VII. ACC Sponsored Tournaments: (held under the auspices of the ACC) A. Grand National Tournament:

Tournament held in conjunction with the annual Awards Banquet. It is also the occasion for the Annual Meeting of the BOD. The tournament must be held no earlier than the 3rd weekend in September and no later than the final weekend in October. The tournament rotates among the regions, held in turn in the Central, Eastern, and, Western regions. The tournament director usually is the member who submits the request, and who also directs the activities of the ACC Grand National banquet. The ACC grants an advance of $1,250 for out of pocket expenses and $1,000 for BOD luncheon. ACC membership is required to participate in the Grand National Tournament. 1. Request/Approval Procedures:

a. These procedures are designed to enable the BOD of the ACC to grant final approval during the BOD’s annual meeting, which is held 3 years prior to the Grand National Tournament request.

b. Four years prior to the Grand National Tournament, the Executive Vice President will place a notice in the September or October issue of the Cribbage World. The notice will ask all interested in hosting the Grand National to notify the Executive VP prior to November 15th.

c. Upon notification from those interested, the Executive VP will send a "Grand National Director/Co-director” form and a “Grand National Request” form (see appendix)to those interested to be returned no later than December 22nd. The Executive VP will acknowledge all requests and notify the respondents that the Board of Directors will review the request at the next Reno meeting, and no more than two will be selected for a final decision at the Fall BOD meeting. The respondents or their representatives may be requested to give a brief presentation at those meetings. At least 30 days prior to that meeting the members of the BOD will receive copies of all requests.

d. Unless no satisfactory bids have been received, none will be accepted after the November 15th deadline.

e. The final decision will be made by the BOD at the Grand National BOD’s meeting three years in advance of the newly requested Grand National Tournament. Applicants whose bids have been approved as finalist will be notified and informed that the applicants or a representative will be required to provide a brief presentation.

f. The Executive VP will notify the selected applicant.

B. Syl Lulinski Tournament of Champions 1. Introduction

a. An invitational tournament held on the Friday* preceding the JPW/ACC Open, for a select list of cribbage players who have earned the opportunity to compete against their peers.

b. The Executive VP appoints the director(s) of the tournament.

c. The director will recommend any changes to the criteria for the invitations to the Tournament of Champions.

d. The tournament director will send invitations to all members who meet the eligibility requirements for the first time. A complete listing will be posted on the ACC website.

e. The TOC is conducted in accordance with the rules and regulations of the ACC, including the rule(s) on Muggins.

f. No Master Rating Points are awarded in this Tournament, because it is not open to all ACC members.

g. No Consolation Event will be offered. An open 12 Game Satellite event will be held Friday afternoon in place of the TOC Consolation Event, thereby allowing companions of the TOC entrants to participate.

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h. Only ACC members in good standing are eligible to participate in the TOC and must have reached the age of 21 years by the date of the TOC in question. Deferments may be granted by, contacting, in advance the TOC Director listed in Appendix__.

* Final two (2) playoff rounds shall be played following qualifying round of the JPW/ACC Open on

Saturday at approximately 4:00 PM.

2. Invitation Criteria: The criteria for receiving an invitation are based upon the previous ACC year’s

accomplishments. a. One year invitation:

1) Top 16 finishers of Tournament of Champions previous year. 2) A winner of a Sanctioned event (Main or Consolation). 3) Top 10% of rated members of all Grass Roots divisions for current year. 4) Champion of Grass Roots club. 5) Grass Roots National Tournament Winner. 6) Grass Roots Regional Tournament Winner. 7) Anyone with as many Master Rating Points as the 50th player in a region.

NOTE Members qualifying for an invitation due only to being Grass Roots club Champions, Grass Roots National Tournament Champion or the Grass roots Regional Champions receive a one-year invitation to be used any of the following three years. However, if using another invitation, qualification during that time period the Grass Roots invitation would be considered used.

b. Three year Invitation: Top 50 Master Points Rated players from each region. c. Ten year invitations: Champion of Tournament of Champions d. Automatic Invitations:

1) Anyone reaching a Masters rating before the end of the season. 2) Anyone reaching a Bronze rating in Grass Roots before the end of the season.

C. Joseph Petrus Wergin/ACC (JPW/ACC) Open Tournament: 1. Held in conjunction with the Tournament of Champions. It is open to all ACC members. 2. The Executive VP appoints the director(s) of the JPW/ACC Open. 3. The tournament director conducts the JPW/ACC Open in accordance with the rules and regulations of

the ACC. 4. Non-members who wish to enter the main or consolation events will be charged a higher fee which

will automatically be used to purchase an ACC Membership. D. Annual All-Star Match:

1. The top eight (8) Master Rating Point finishers in each Region are invited to participate in the Annual Regional Team Tournament. Substitutions are allowed if those who earned the honor are not available. Each regional Champion is the captain of that region’s team and is responsible for ensuring that a complete team is fielded.

2. The Tournament is held at the Sands Regency Hotel & Casino, Reno, NV on Thursday evening following the BOD meeting. The tournament will start at approximately 6:30 PM.

3. The event consists of 16 games with members from each region playing all members of the other two regional teams.

4. This tournament is conducted in accordance with the rules and regulations of the ACC, including the rule(s) on muggins.

5. Entry fee is $800/team: 100% payback to Winning Team. 6. Option $20 Q-Pool: Divided 40%, 30%, 20%, and 10% to the top four individual high cards.

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7. Procedures a. Arrange tables in three rows suitable for 8 players on each row. b. Seating assignment:

1) Eastern Region: 1 through 8 2) Central Region: 9 through 16 3) Western Region: 17 through 24

8. Divide each regional Team into two Squads of 4 each. 9. All players must cut for deal every game.

10. The winning side of the first game for each table, i.e., the team with the most game points, games won and spread points, remains seated for the final three games of the four game match. The losing side rotates one seat to the right for the next three games. This process is repeated for each four game set. (See Appendix for seating chart)

11. Each team of four players (6 squads) will rotate between the tables four times in order to play all of the other two Region's 8 players.

12. Winning team is determined by combining the scores of all team members for each Region.

VIII. Regionalization A. Introduction

1. Following a committee study in 1990, the BOD formally adopted 3 Regions for the purposes of the Master Rating Point System: Eastern, Central, and Western.

2. If a member moves from one region to another and that affects the standings of an All-Star, the BOD will review the case to make a determination as to the proper placement of the member. If a determination is needed before the BOD can meet, the Executive Committee will make the determination.

3. Regions a. EASTERN: Connecticut, Delaware, District of Columbia, Florida, Georgia, Maine, Maryland,

Massachusetts, New Hampshire, New Jersey, New York, North Carolina, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, and West Virginia. Canadian provinces include New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario, Prince Edward Island, and Quebec. All International Members not otherwise listed are also included in this region.

b. CENTRAL: Alabama, Arkansas, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Nebraska, North Dakota, Ohio, Oklahoma, South Dakota, Tennessee, Texas, Wisconsin, and includes Mexico and the Canadian province of Manitoba.

c. WESTERN: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming. Canadian provinces include Alberta, British Columbia, Northwest Territories, Nunavut, Saskatchewan, and Yukon.

IX. Awards A. Policies

1. Tournament Sanctioning Fees fund the ACC Awards program. 2. The President or President’s designee, the Awards Chair, insures awards are presented in a timely

manner. 3. Awards are presented at Annual Awards Banquet held in conjunction with the Grand National

Tournament. For recipients unable to attend the banquet, arrangements will be made to ship their award after the banquet.

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B. Sanctioned Tournament 1. Lifetime Achievement Awards (accumulated lifetime Master Rating Points) *

Cribbage Master 2,000 Grand Master 4,000 Life Master 6,000 Life Master – One Star 10,000 an engraved wristwatch with one star (Each addition 5,000 MRP generates an additional “Star” to be engraved on the back of the original wrist watch)

2. Award winners, Cribbage Master through Life Master, have their choice of board or plaque: Secretary Statistics will send a letter notifying the member he/she has reached the specific level and requesting the member’s choice.

3. Special a. 29 Hands Certificate and $100 b. 28 Hands Certificate

C. Special Awards 1. President’s Special Award *

The President of the ACC is at liberty to present honorary awards for meritorious service to the ACC.

2. All American Honors (Team)* The annual All America Team of the American Cribbage Congress shall consist of the top ten MRP generating players nationally plus, if not otherwise represented, the top MRP point generator of any and all regions not represented.

3. All Star Awards * Of the top eight players in each region, those who do not receive the All-American Honors are presented the All-Star Award.

4. Hall of Fame * See Chapter 12 – Hall of Fame

5. Rookie of the Year * This is awarded to the first year player with the greatest number of Masters Rating Points earned for one full ACC cribbage year. To be eligible for Rookie of the Year, the player may not have earned MRPs prior to February 1st of the previous MRP season, regardless of date of membership. A player may only be awarded Rookie of the Year once.

6. Volunteer Awards * Each Regional Tournament Commissioner may nominate two individuals for this award.

* Presented at the Grand National Banquet. Awards not presented will be shipped to the recipient.

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Chapter 7 Grass Roots Program

I. Introduction

Grass Roots Program is a nationwide network of chartered local cribbage clubs under the overall direction of a Grass Roots Commissioner, appointed by the Vice President of Operations with the approval of the Executive Committee of the American Cribbage Congress. Local Grass Roots clubs play on a regular weekly, semi-weekly, or monthly basis, awarding Grass Roots Rating point to anyone with 12 or more game points each session. Club players also participate in Club, Regional, and National Tournaments to earn Grass Roots Rating Points and win Lifetime Achievement Awards (merchandise prizes).

II. Board of Volunteers A. Grass Roots Commissioner is appointed by the Executive Committee of the American Cribbage Congress.

B. Grass Roots Commissioner attends all regularly scheduled ACC Board meetings.

C. Operational control of the program is delegated to Regional Commissioners appointed by the National Commissioner.

D. Grass Roots Statistician is appointed by the Grass Roots Commissioner for an indefinite term.

E. Regional Statisticians are appointed by the Grass Roots Commissioner in consultation with the Grass Roots Statistician and the Regional Commissioners.

III Policies A. Members of the Grass Roots Clubs must be current members of the ACC.

B. The Grass Roots Commissioner is covered by a $100,000 fidelity bond.

C. Effective July 1, 2000, the Commissioner of the ACC Grass Roots Program shall use the ACC Taxpayer ID # for Grass Roots headquarter operations. The Commissioner will provide annual information for this account to the ACC Treasurer where it will be included on the ACC’s financial report and tax return.

D. Grass Roots Commissioner shall use the ACC Taxpayer ID # for it’s headquarter operations. The Grass Roots Commissioner will provide monthly information for this account to the ACC Treasurer where it will be included on the ACC’s financial report and tax return.

E. The ACC Vice president of Operations and the ACC Executive Member at Large jointly will recommend an auditor to review the operations of the Grass Roots Program. Appointment will be reviewed for approval by the ACC Executive Committee and presented to the ACC BOD. Appropriate reports must be presented to the ACC BOD at dates designated by the ACC Treasurer.

IV. Awards Grass Roots points can be earned only in the players Home Club or the Traveler Club. Grass Roots members are eligible to earn GR awards during official tournament play whether at their home club or as a visitor to another club.

A. Lifetime Achievement (accumulated lifetime GR Rating Points) * Bronze Award 1,000 Choice of Gifts Silver Award 2,500 Choice of Gifts Gold Award 4,000 Choice of Gifts

B. Special 1. Divisional Winners 2. 29 Hands - Certificate, Pinette, and Award 3. 28 Hands - Certificate 4. Grand Slam - Certificate and Pinette (winning all 9 games)

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C. Regional and National Tournaments Only 1. 29 Hand $100 2. 28 Hand $ 25 3. Grand Slam $ 25

A detailed list of Grass Roots awards can be located in the Grass Roots Operational Manual. (See appendix)

V. Regions A. Region II: Alaska, Idaho, Montana, Oregon, Wyoming, and Washington. Canadian provinces include

British Columbia, Yukon, Alberta, and Saskatchewan.

B. Region IV: Arizona, California, Colorado, Hawaii, Nevada, New Mexico, and Utah.

C. Region VI: Alabama, Arkansas, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Nebraska, North Dakota, Oklahoma, South Dakota, Tennessee, Texas, and Wisconsin and include the Canadian province of Manitoba.

D. Region IX: Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, Vermont, Virginia, and West Virginia. Canadian provinces include Quebec, Ontario, Newfoundland, and New Brunswick.

E. Region XII: Florida, Georgia, North Carolina, and South Carolina

F. Within the Regions: Grass Roots Clubs are grouped according to the number of local tournaments conducted during the GR season. 1. Division 1 - 25 to 36 local tournaments per season 2. Division 2 - 14 to 24 local tournaments per season 3. Division 3 1 to 13 local tournaments per season

G. Travelers Club: Members may transfer from their local club to the Travelers Club. This transfer allows

members, such as snowbirds or someone who travels with their job, to earn GR points when they play with another club. Each year Travelers may play up to 36 club tournaments plus one each of the GRRT and GRNT.

VI. Manual The Grass Roots Operational manual is attached. (See appendix)

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Chapter 8 Internet Cribbage Program

I. Overview The Internet Cribbage Program (ICP) operates under the overall direction of the Internet Cribbage Commissioner (ICC), appointed by Executive Committee Member-at-large with the approval of the Executive Committee. The ICP provides members an opportunity to play cribbage in online tournaments, earn rating points, and compete for annual and lifetime awards from the ACC by earning Internet Rating Points (IRPs). ACC Internet cribbage is six-card cribbage played between two opponents, with the winner being the first player to reach 121 points The same rules, protocols, procedures and guidelines as observed in regular head-to-head cribbage will apply to internet cribbage.

II. Internet Cribbage Steering Committee - Roles and Responsibilities Internet Steering Committee (ISC) consists of officers listed below and volunteers appointed by ICC to oversee and set policies and procedures for the Internet Cribbage Program, in collaboration with the Internet Cribbage Commissioner.

A. Internet Cribbage Commissioner (ICC) 1. Directs the Internet Cribbage Program (ICP) with the consent of the Board of Directors (BOD) and the

assistance of the Internet Steering Committee.

2. Authorized to make executive decisions concerning the ICP where necessary. 3. Authorizes online tournaments. 4. Certifies Tournament Directors (TD) 5. Negotiates with Internet host sites and other third parties. 6. Organizes the activities of the Internet Steering Committee (ISC). 7. Serves as the principle liaison between the ICP and the BOD. 8. Maintains ICP email contact list and arranges for news to be distributed via email, the ACC Web page

and Cribbage World. 9. Attends all regularly scheduled ACC Board meetings.

B. Assistant Internet Cribbage Commissioner (AICC) 1. Assists the Commissioner with any of his/her responsibilities and serves as backup if the

Commissioner is unavailable.

C. Internet Statistician (IS) 1. Receives tournament reports from tournament directors (TDs) and enters results in database (in

coordination with the Membership Secretary). 2. Publishes tournament results to ACC Web page in coordination with the ACC Webmaster (or

designated assistant). 3. Publishes lifetime and annual Internet Rating Point (IRP) standings and quota status. 4. Certifies award levels (eMaster, eGrand Master and eLife Master) when attained.

D. Assistant Internet Statistician (AIS) 1. Certifies ACC members for online play and keeps list of valid screen names. 2. Maintains ICP membership data base. (In coordination with the Membership Secretary) 3. Provides updates on a regular basis to the TDs.

E. Tournament Directors (TDs) 1. Directs online tournaments in accordance with ACC rules and procedures. 2. Verifies certification of ACC members participating in tournaments. 3. Provide reports to Internet Statistician listing the final rank of ACC members

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F. Tournament Director Coordinator (TDC) 1. Trains and supervises TDs 2. Liaison for ICP

a. Supports efforts of the TDs, answers questions, and resolves disputes. b. Ensures ACC guidelines and procedures are followed c. Provides quality control TDs d. Advises the Commissioner on adding or removing TDs.

III. Policies A. Rules for Internet Play (see appendix) shall be in effect at all sanctioned ACC Internet Tournaments unless

an explicit exception has been granted by the Internet Cribbage Commissioner and announced in advance.

B. Internet Tournaments are authorized by the Internet Cribbage Commissioner and announced in advance, either electronically or in print.

C. ACC membership and Player Certification are required to earn IRPs.

D. Players must abide by the ACC Rules of Cribbage and the ACC Code of Ethics, except where Rules for Internet Play supersede relative to technology. Any attempt to gain an unfair advantage through exploitation of the technology of online cribbage is unacceptable and subject to disciplinary action.

IV. Awards IRPs are accumulated throughout the season, which ends every year on July 31.

A. The ten players with the most IRPs receive All-Internet honors, with the highest rated player being crowned Internet Champion.

B. The top 10% of players earning IRPs receive an invitation to the annual ACC Tournament of Champions.

C. EMaster ratings may be earned according to the schedule specified in Rules for Internet Play. (See appendix)

D. The Internet Commissioner may nominate an individual for Internet Volunteer of the Year.

V. Manual The Rules for Internet Play is attached. (See appendix)

VI. Social Media The ACC maintains a variety of social media accounts. All published ACC social media content is subject to monitoring. This social media content may take the form of digital text posts and images for Twitter, Facebook, InstaGram, YouTube, and/or other similar sites. The content monitored on these sites shall adhere to the goals and the Code of Ethics of the ACC. User generated posts may be rejected or removed when the content of a post is off-subject or contains obscenity or other offensive terms. Any personal endorsements or editorials from website administrators or editors shall be clearly labeled so as not to be perceived as originating from the ACC.

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Chapter 9 Ethics Committee

I. Composition

A. Comprised of seven (7) members of the Board of Directors, who are appointed by the Executive Committee following the Annual Meeting.

B. Each region shall be represented as follows, three to the region with the largest membership and two to each of the remaining regions.

C. The National Tournament Commissioner and all three regional Tournament Commissioners shall be appointed to the Ethics Committee.

D. The Executive Committee appoints the Ethics Committee chairperson.

II. Duties - Operating rules of the Ethics Committee are contained in Article X of the ACC Constitution and Bylaws.

A. The committee is authorized to accept, investigate and hear complaints against individual members for unethical play/conduct, as alleged by signed statements filed with the Chairperson of the Ethics Committee.

B. The committee is also authorized to suspend a member found guilty of such transgressions. The length of the suspension is to be determined by the committee. A temporary suspension from tournament and/or Grass Roots play may be ordered while the Ethics Committee investigation proceeds.

1. Individuals who have been expelled, or are currently suspended, are prohibited from participation in any ACC function including but not limited to: sanctioned events, satellite events, internet events, banquets, BOD meetings, and any Grass Roots events.

C. Expulsion(s) must be recommended to the Board of Directors, which will conduct a closed hearing with the individual so-charged, afforded the opportunity to be present. 1. The Board of Directors votes for expulsion or acquittal, or can return the matter to the Ethics Committee

for further study.

D. All Ethics Committee suspensions and expulsions must be published in the Cribbage World and listed in the ACC archives.

E. The Ethics Committee will maintain confidential records of all accusations, actionable or not, along with actions taken.

III. Code of Ethics: Cribbage is the pastime that provides social opportunities to display true sportsmanship and respect for others, without rancor, animosity, or overwhelming self-interest during competition.

In view of the above, the following are considered to be unacceptable practices and are grounds for suspension or expulsion from the American Cribbage Congress:

A. Marking or deforming cards for identification or manipulative purposes.

B. Controlling the location of the cards in the pack before cutting for first deal or when dealing.

C. Secreting cards for later retrieval, including surreptitiously dropping excess dealt cards from the hand.

D. Changing or altering scorecards.

E. Intentionally playing poorly for the purpose of enhancing the record of an opponent or suggesting that your opponent play poorly to enhance your own record.

F. Actions or conversation unbecoming a member of the ACC (drunkenness, abusive language, etc.)

G. Initiating a violation of the rules for the purpose of gaining an advantage, whether actually gained or not, even though the rules specify a penalty for the violation.

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H. Communicating about the play of someone else’s in such a way that it effects the outcome.

I. Allowing an opponent to continue pegging backward after the initial occurrence(s).

J. Using one’s position as ACC judge to purposely intimidate an opponent.

K. Actions that are detrimental to the objectives of the ACC including but not limited to any form of discrimination related to age, gender, race, religion, or sexual orientation.

By honoring all American Cribbage Congress rules, a player will have the guidelines for good sportsmanship and fair play, resulting in an enjoyable experience for all participants.

IV. Purpose: To administer the Code of Ethics Standards established by the ACC. Article VII of the Constitution and Bylaws of the ACC authorizes the creation of the Ethics Committee. Article X provides general instructions and guidelines for the Committee to follow. The Official Rulebook of the ACC, which by reference hereto is an official part of the Manual, provides a detailed description of the Code of Ethics.

V. Policies: A. A member who fails to complete the qualifying round of a sanctioned ACC tournament or a Grass Roots

session shall be suspended for a period of six months, plus refused entry into the next Grand National Tournament, Tournament of Champions, and the JPW/ACC Open. The only exception to this policy will be documented emergencies.

B. A committee member who is personally involved in a complaint against another ACC member may participate in the discussion of the complaint, but shall not have a vote in deciding what action the committee should take concerning the complaint.

C. Notification of expulsion from the ACC shall be done by certified mail with return receipt requested. If return receipt is refused, then a second certified letter is sent without return receipt request.

VI. Procedures: A. Behavior/Conduct

1. Written complaint from an ACC member shall be directed to the Chair of Ethics Committee. 2. Ethics Committee Chair will

a. Review the complaint to determine if it describes an action that violates the ACC Code of Ethics. b. If the answer to step a. is no, write letter to the accuser stating that no violation of the Code of

Ethics had occurred. If the answer to step a. is yes, continue to the step c. c. If necessary telephone the accuser to obtain additional information and document conversation. d. Contact each identified witness to verify the validity of the accusations. Document the

conversations and ask each witness to provide a written description of the events in question. e. Contact Tournament Director or Grass Roots Director to verify accusations. Document

conversation and ask the Director to provide a written description of what happened. 3. If the alleged accusation(s) are found to have substance, Ethics Chair will

a. Write a letter to the accused informing him/her that a complaint has been received concerning his/her behavior/conduct at <name> tournament and request an explanation within 30 days.

b. Review the files to determine if any prior complaints have been received concerning the accused. c. Make 6 copies of any prior complaints, current complaint/supporting documentation, and letter

to accused, and send to each member of the Ethics Committee. Request feedback concerning possible action(s) for Ethics Committee to consider.

4. If the accused responds, Ethics Chair will make copies for Ethics Committee members. 5. After response from accused or 30 days Ethics Chair will:

a. Analyze all available information and make recommendation on what action to take.

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b. Forward accused response letter c. Make recommendation to Ethics Committee members and request their input.

6. Based upon input from Ethics Committee members, Ethics Chair will write a letter to the accused informing him/her of what action the committee decided to take concerning the violation, including the dates of suspension, if applicable. Additionally, the letter will include a statement that the accused has 30 days to appeal to the Ethics Committee if the accused has additional information that may affect the Committee’s decision. Normally, action taken for this type of violation would be a warning or a suspension.

7. If expulsion is justified, refer to cheating procedures (Section B) for processing complaint. 8. If no appeal is requested within 30 days and the member is suspended, Ethics Chair will

a. Send notification of punishment imposed on the accused to the Editor of the Cribbage World for publication in the next issue.

b. Notify Regional Tournament Commissioner, Grass Roots Commissioner, National Statistician, Internet Commissioner, and appropriate Grass Roots Club Director.

9. Regional tournament commissioner will notify the director of any tournament scheduled prior to CW publication of suspension/expulsion.

B. Cheating 1. Written complaint from ACC member shall be directed to the Chair of Ethics Committee. 2. Ethics Chair will

a. If the complaint involves alteration of scorecard, obtain copies of all scorecards involved from Tournament Director.

b. Telephone the accuser to learn if there is additional information available and to verify understanding of the complaint and document conversation.

c. Write to each identified witness and the Tournament Director and ask them to provide in writing, what they know about the alleged cheating violation.

d. Review the files to determine if any prior cheating complaints had been received concerning the accused.

e. After 3 weeks, make copies of available information and send to members of the Ethics Committee

f. Request committee members to assign individuals to observe the play of the accused to document any actions that could be construed as cheating.

g. Make copies of all additional information and send to Ethics Committee members. h. If the evidence obtained through the investigation supports the accusation, write to the accused

and inform him/her that complaints of cheating have been filed against him/her. The letter will request that he/she provide a written response to the accusation within 30 days.

i. After the 30 days given the accused to respond, analyze all available information and make recommendation on what action to taken. Complaint letters from at least two ACC members must have been received before expulsion can be pursued.

j. Forward letter received from the accused and recommended course of action to members of the Ethics Committee.

k. Request members to approve recommendation or to provide alternative course of action for the Committee to consider.

l. If expulsion is the Committee’s recommended course of action, Ethics Chair will submit

recommendation to the ACC Executive Committee for their review and approval. If a lesser punishment is recommended, proceed to step “6”.

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m. If the Executive Committee approves the expulsion recommendation, Ethics Chair will contact the President and establish a hearing date. If not approved, proceed to step “6”.

3. Ethics Chair will: a. Notify the accused that his/her case has been referred to the Board of Directors with the

recommendation that he/she be expelled from membership in the ACC. b. Inform the accused that he/she is barred from further sanctioned play until the matter is

resolved. c. Provide the accused with the date the BOD has set to hear the case. d. Remind the accused that he/she may appear at the hearing in person, and/or file counter

affidavits to defend himself/herself. e. Request the accused to notify the Ethics Committee Chairperson if he/she plans to attend the

hearing so that proper arrangements can be made. f. Provide the accused with pertinent copies of the sections of the ACC Constitution and Bylaws and

ACC Policies. g. Send notification of punishment imposed on the accused to the Editor of the Cribbage World for

publication in the next issue. (Regional tournament commissioner will notify director of any tournament scheduled prior to CW publication of suspension or expulsion.)

4. The BOD conducts hearing and makes decision. If expulsion is approved, Ethics Chair will a. Notify the accused of the decision of the BOD. b. Send notification of the punishment imposed to the editor of Cribbage World for publication in

the next issue c. Notify all Tournament Commissioners, Grass Roots Commissioner, National Statistician, Internet

Commissioner, and the appropriate Grass Roots club director. 5. If the BOD does not believe that the breach of the ethical standards warrants expulsion, the case is

referred back to the Ethics Committee for imposition of a lesser punishment, proceed to step “6”. 6. Ethics Chair will

a. Provide a recommendation for a lesser punishment to the Ethics Committee members and obtain their approval.

b. Notify the accused of the punishment approved by the Ethics Committee. The letter will include a statement that the accused has 30 days to appeal to the Ethics Committee if the accused has additional information that may affect the Committee’s decision. Include copies of the appropriate sections of the ACC Constitution and Bylaws and ACC Policies.

7. If no appeal is requested within 30 days, Ethics Chair will a. Send notification of punishment imposed on the accused to the editor of Cribbage World for

publication in the next issue. b. Notify all Tournament Commissioners, Grass Roots Commissioner, National Statistician, Internet

Cribbage Commissioner, and the appropriate Grass Roots club director. c. Make copies of, and send, additional information necessary to complete Ethics Committee

members’ file on this case.

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Chapter 10 Other Committees and Programs

I. Rules Committee: A. Chairperson: appointed by Executive Committee.

1. Responsible for directing the activities of the rules committee, a standing committee. 2. Shall select four (4) members of the ACC to comprise the committee. 3. Shall submit proposed rules amendments to the committee members to obtain their comments and

votes; revises, updates, and interprets rules after review and recommendation of the Rules Committee. 4. Shall present the committee’s approved rules amendments to the ACC’s Board of Directors for final

approval.

B. The Committee 1. Shall submit all proposals for rules amendments to the Rules Committee Chairperson. 2. Shall study, comment, and vote on proposed amendments which are presented by the Rules

Committee Chairperson.

II. Judges Program: A. The Judges Committee will consist of the following currently certified judges:

1. Commissioner of the Judges Program 2. Rules Committee Chairperson 3. Testing Examiner

B. Commissioner of the Judges Program 1. Individual in charge of the judges program and its committees. 2. Liaison between the Judges Committee and the ACC officers and the BOD.

C. The Senior Judges Program: 1. Administered by the Chairperson of the Rules Committee.

a. It is anticipated that the Rules Committee Chairperson will coordinate an on-going forum for the judgmental decisions confronted by the Senior Judges, exchanging opinions and views on these knotty confrontations.

b. Develops and implements the Senior Judges Program, under the following criteria. 2. Qualifications of a Senior Judge:

a. Must be sponsored by a Tournament Director or by an ACC Director b. Must be a member in good standing with the ACC, be a current certified judge, and have

experience as a tournament judge. c. Candidates will be evaluated by the Judges Committee and appointed by the Commissioner of the

Judges Program. d. Senior Judges are experienced qualified ACC judges who have shown outstanding ability to

analyze situations and come to a fair and reasonable solution, capable of making judgmental decisions that are not presently covered by the ACC rules.

e. Senior Judges can be considered to be the highest ranking representatives of the ACC regarding rules at sanctioned tournaments, advising Certified Judges about acceptable options in cases where judgmental decisions are not fully or adequately covered by the ACC rules.

3. Administration: a. There will be a maximum of ten (10) Senior Judges appointed in each the ACC East and Central

regions, with a maximum of sixteen (16) Senior Judges appointed in the West region. b. Senior Judges will serve 3-year appointments and may be re-appointed.

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c. Senior Judges should share their extraordinary judgmental problems with fellow Senior Judges and together seek a mutually satisfactory solution that can be used as a guide for future decisions and possible ACC rule(s) changes.

d. Senior Judges shall always be in active service at ACC events, and the Head Judge should always be a Senior Judge if one is present.

D. Testing: 1. Provides a testing and certification system for qualified judges to serve at tournaments and in Grass

Roots clubs. 2. Members who take and pass the test are awarded a certificate and ID card as a certified ACC Judge.

E. Certification of Judges 1. Testing Examiner

a. Responsible for testing and certifying potential Judges. b. Develops and publishes the Judges test after review and approval of the Judges committee. c. Maintains a roster of certified judges and submits annually to the Secretary General. d. Updates each month a Certified Judges Roster by Region and submit to each Regional

Tournament Commissioner for circulation to tournament directors. e. Send a letter or fax to the Cribbage World Editor for publication, listing the names of the newly

certified judges. 2. Certification procedures:

a. Upon receipt of a request for judging certification, the following items are sent to the applicant: the Exam, a blank answer sheet, and a self addressed return envelope

b. When the test is returned, the twenty-five answers are corrected for true or false as well as their applicable rule.

c. If an applicant fails the exam, the applicant is notified and new documentation is sent for a retake. 1) For passing judges, the following is sent: letter of congratulations and instructions, corrected

copy of the exam with comments, judges ID card, judge’s certificate, and instructions for ordering a personal judges certification badge, if he/she desires.

2) The new judge’s name is loaded into the ACC Membership Secretary’s database for tracking purposes.

d. All Judges must be recertified when a new rulebook is issued.

III. Youth Programs A. The Youth Program is an educational program to foster interest in and exposure to the game for those

young people otherwise unfamiliar with the game. This is accomplished primarily by the use of volunteer ACC members to teach after-school classes, youth clubs, and conduct junior tournaments. A teaching manual is available from the Director of this program. (See Appendix A)

B. The Youth Program Director is appointed by the President, with approval of the Executive Committee. 1. Youth Director is responsible for coordination of Cribadier General Program. 2. The chairperson is responsible for the activities of the Cribadier General Program through contacts

with tournament directors. 3. Coordinates activities with the Youth, Junior, and Education program

C. Approval to conduct a Junior Tournament is granted by the regional tournament commissioners. The Regional Tournament Commissioners are empowered to approve $250 grants to Junior Cribbage Tournaments in their respective Regions. 1. Notices are sent from regional tournament commissioners to tournament directors approximately

five months prior to their tournaments, requesting their consideration to conduct a junior tournament, in conjunction with a regular tournament.

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2. If directors are unable to conduct a junior tournament, they are asked for a monetary contribution to the Cribadier General program.

D. Any Youth Tournament is authorized to place a free ½ page ad in the Cribbage World

E. The BOD authorized the purchase of 25 copies of Joe Wergin’s book “Cribbage for Kids” to be sold by the Youth Director in conjunction with the Youth Cribbage instruction Program for $9.95 each.

F. Cribadier General Program 1. Founded in 1980 by the late James W Arblaster, first Secretary-Treasurer of the ACC 2. An Honorary Certificate is awarded for a contribution of $25 or more to this program, which is

dedicated to underwrite Junior Cribbage Tournaments.

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Chapter 11 CRIBBAGE WORLD

Overview

Cribbage World is the official monthly publication of the ACC, disseminating news about Cribbage, official notices, results of tournaments, a listing of future events, Grass Roots articles, advertising, and other pertinent information. Cribbage World is a trade magazine for the American Cribbage Congress. Also Cribbage World should unify the ACC members nationwide, and provide information concerning tournaments, status of member’s Master Rating Points, GR rating points, and information about the happenings of the Grass Roots clubs. In addition, publish articles relating to cribbage, card playing and letters from members on cribbage related subjects.

I. The CW is mailed to all members as a part of their membership dues; with the exception that only one will be sent to joint memberships and none to Junior Members when a CW is already being sent to his/her address.

II Accepted Periodical Class Matter (Publications mail rate) by the US Post Office

III. Tournament Advertisements may be placed in Cribbage World for a fee. Youth Program may place a ½ page advertisement in Cribbage World free of charge.

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Chapter 12 Hall of Fame

The ACC Hall of Fame (HOF) was established in 1982 to recognize persons who have contributed to the advancement of the American Cribbage Congress and to the promotion of the game of Cribbage.

I. Criteria for Nomination A. A nomination for the ACC Hall of Fame may be submitted by any ACC member in good standing. The

nomination must be submitted, written or typed, to the chairperson of the Hall of Fame Committee. Nomination letters shall not exceed one type written page (approximately 600 words, excluding any cover page). It is recommended but not required that the letter be submitted in the form of an MS Word file.

B. Those sending in more than one nominee for the Hall of Fame must submit a separate page for each nominee.

C. An individual nominated for the ACC Hall of Fame must meet the following mandatory criteria: 1. Be a member in good standing of the ACC for seven (7) consecutive years or have been a member for

a minimum of five (5) consecutive years until death intervened. 2. Displayed and complied with the rules of ethical play. 3. Displayed and complied with the standards of good sportsmanship.

D. In addition, to be eligible for nomination, a candidate should meet several of the following criteria: 1. Promoted the game of Cribbage and/or served the American Cribbage Congress by specific

accomplishment as specified in the nominating letter. 2. Established his/her expertise by being rated a Master Player or higher. 3. Established his/her expertise by being rated a Bronze Award recipient or higher in the Grass Roots

Program. 4. Served as a Tournament Director of an ACC sanctioned tournament for a minimum of five (5) years. 5. Served as a Grass Roots Club Director for a minimum of five (5) years. 6. Served as a member of the Board of Directors of the ACC for a minimum of four (4) years.

E. A current member of the Board of Directors must initiate any exceptions to the above criteria. Exceptions must be approved by the BOD.

II. Election procedures A. A notice and criteria shall be published annually in the October and November issues of the Cribbage

World stating that nominations must be sent, in writing, to the Hall of Fame Chairperson, and received by December 10th of that year. A copy of the “standard” nomination letter will be published with the notice. If notices and criteria are listed in multiple locations, the Chair is responsible for insuring the consistency of all information.

B. The Hall of Fame Chairperson will: 1. Review all letters of nomination received for compliance with the nominating criteria 2. If a letter is not in compliance, the writer will be notified by December 11th as to the reason and given

the opportunity to amend the letter. Corrected letters must be received by December 21stst.

C. Hall of Fame Panel (100 voting members): 1. In addition to the 25 members of the BOD, seventy five (75) members will be selected from the ACC

general membership. Each BOD member will select an additional 3 members from the active membership and forward name and other pertinent information as specified by the Chair, HOF, to the Chair HOF. Each member selected must: a. Be an active member for at least 5 years b. Have played in ACC Sanctioned tournaments in at least two regions of the ACC.

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c. Be able to state that he or she has followed and will follow events and careers in the ACC, and that he or she is interested and able to cast votes concerning who deserves induction into the Hall of Fame

d. Be willing to always return a ballot. It would be acceptable to cast a ballot with no names selected. Failure to return a ballot without the approval of the HOF Chairperson will result in removal from the panel.

e. Be able to vote on merits, rather than politics. f. The term of membership on the panel will be 2 years, coinciding with the term of the BOD

member naming the member for the panel, however, if reelected a BOD member may or may not change his/her panel members.

D. Voting Procedures: 1. Voting for the HOF will be done by secret ballot. 2. All nominations will be placed on one ballot. 3. Below the candidates names, will be a box with the note: “Enter the number of votes casted or 0, for

none of the above.” 4. The HOF chair will mail ballots and copies of all nominating letters to the each member of the HOF

panel by first week in January. A cover letter will include the purpose of the HOF (see 1st paragraph of this section), instructions for voting and returning the ballots, a return envelope, and a blank envelope for the ballot. The panel member will be instructed to use the return envelope provided with the panel member’s return address on it so the HOF chair will know who has voted and insert the ballot in the blank envelope (no markings will be made on the blank envelope).

5. The members of the HOF panel will review all nominations and vote for those candidates for whom they determine meet the criteria for the HOF and deserve induction therein. A panel member may elect to vote for “none of the above”.

6. Ballots must be received by the HOF chair by January 24th. 7. The HOF chair will bring the blank envelopes containing the ballots to the February BOD meeting in

Reno. 8. Returned ballots will be counted by non-nominated member(s) of the ACC selected by Chair HOF. The

results will be kept secret until they are announced at the BOD meeting held in conjunction with the JWP/ACC Open.

9. In the event that there is a request for a recount or audit, the HOF chair will bring all ballots and tally sheets to the BOD meeting.

10. To be elected to the Hall of Fame, a nominee must receive a minimum of 75% positive votes from the total votes cast by the HOF panel.

E. The President will notify all members elected to the Hall of Fame and inform them that they need to provide a photograph as specified in Section III. The names of those elected will be published in the next issue of the Cribbage World.

F. Inductions will take place at the next Grand National Tournament.

III. Photo Format A. When elected to the Hall of Fame, the candidate will supply an 11 x 14-color photo to be framed and

included in the HOF display. 1. Color Photo – 11 x 14 final format size 2. Finish - No texture, but luster finish, not matte or high gloss 3. Medium Format - 2 ¼ x 2 ¼ minimum negative suggested 4. Background - Plain gray background, medium tone 5. ¾ shot - turned slightly, no hands 6. 8 ½ head size - 1½ inches from top of finished product

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7. Attire for men should be a suit coat and necktie; attire for women should be a blouse and jacket, or similar apparel. No hat should be worn but glasses should be worn if usually worn.

B. ACC will pay up to $125 for a picture done to the above specifications

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Chapter 13 External Relations

I ACC Contact Information:

A. Webmaster: webmaster@cribbage.org

B. Cribbage World: cribbage@iserv.net.

C. ACC Memberships and Address Changes can be made through: membership@cribbage.org or by phoning 1-888-PEGGING.

II. The Public Relations/Publicity Committee: seeks, through newspaper, magazine, and other publications, to publicize the ACC, its various activities, and tournaments.

III. Internet: The ACC has its own Home Page on the World Wide Web (Internet), at www.cribbage.org

IV. Pamphlets: A. “Cribbage Anyone?”: Contact the regional tournament commissioners or the Secretary-Membership for

copies. See Appendix D.

V. Licensing Agreements: The ACC has developed a Licensing Agreement allowing others to use the ACC trademark or copyrighted printer material for their own gain, on a fee or no-fee basis.

VI. Trade Marks and Copyrights A. ACC Logo: The design of the ACC logo was filed with the U. S. Patent & Trademark Office, Washington,

DC on November 29, 1994 for an initial 10-year period. 1. The ACC President will maintain the Official copy (both paper and electronic) of the ACC Logo.

Additional copies will be filed with the ACC Archivist. 2. The ACC President will be responsible for the maintenance and for updating of the copyright. 3. Use for official purposes by ACC members.

a. The ACC logo may be used on any correspondence and/or advertisement of ACC sponsored or sanctioned event(s). There are no royalty fees associated with such use and prior approval is not required.

b. The ACC logo may be used on any fund raising activity where the entire proceeds are used to fund normal ACC activities. There are no royalty fees associated with such use and prior approval is not required.

4. Uses not covered in I. A. 3. a. Any ACC member or non-member must apply for a license agreement to use the ACC logo b. The license agreement may or may not include a fee. c. For license agreement application forms contact the ACC President.

5. Use of the ACC logo (Trademark) is subject to the copyright laws of the United State of America.

B. ACC Rulebook: The ACC’s Official Cribbage Tournament Rulebook was copyrighted by filing it with the Library of Congress on March 3, 1993, for a 75-year period. The current rulebook, 5th Revision, copyrighted 2010. 1. The Official Master copy of the ACC Rulebook will be maintained by the ACC Secretary General.

Copies of the rulebook will be sent to the ACC Historian. 2. The ACC President will be responsible for filing revisions with the Library of Congress. 3. ACC members may copy any portion of the ACC Rulebook while conducting official business and/or

in connection with any ACC sponsored event. Prior approval and licensing fees do not apply. 5. For other uses, a license agreement must be obtained.

a. A fee may or may not be assessed. b. Applications must be filed with the ACC President.

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6. Use of the ACC Rulebook is subject to the copyright laws of the United State of America.

C. ACC software: 1. Custom Software

a. Use of the software is limited to those ACC officials requiring the software in performance of their duties.

b. ACC custom software will only be copyrighted, if such software will be sold commercially c. The ACC Member at Large will maintain the official copy(s) of all ACC Software including, but not

limited to the executable files, the source code, table structure, program documentation, and user manuals.

2. Commercial software a. The ACC will retain ownership of all commercial software purchased for the use of any ACC official

to be used in the performance of their duties, unless the ownership of the software has been transferred to the specific user.

b. An inventory of all ACC software will be maintained and included with the equipment inventory.

D. Information ownership: 1. Personal information: All personal information about any member, collected and maintained by any

ACC official will be considered property of the individual. By giving this information, the members grant officials of the ACC permission to use this information for official purposes only. Public release will be limited to Name, City, and State except as stated in Section D. 1. c. and d. The ACC Secretary - Membership will maintain the official records containing personal information. This section does not restrict the use of names, address, email addresses, phone numbers, etc. when publishing contacts for ACC sanctioned tournaments and Grass Roots Clubs, and ACC officials in official ACC publications (this includes the ACC web site). Any information collected by any ACC official during an investigation of any ACC member by the Ethics Committee will be the sole property of the ACC.

2. Other information: a. Any information about individuals, of a non-personal nature, is considered jointly owned by the

ACC and the individual member. This information includes, but is not limited to ACC Master points, GR rating points, awards (ACC and/or GR), certifications (example judges), and special appointments.

b. The ACC Secretary Statistician will keep the official ACC master point records. The ACC Secretary Membership will maintain a duplicate of this information. The duplicate information will be updated monthly.

c. The official Grass Roots rating point records will be kept by the Grass Roots National Statistician. The ACC Secretary Membership will maintain a duplicate of this information. The duplicate information will be updated monthly.

d. Information of a non-personal nature (ACC Tournament information, Grass Root club information, ACC reporting forms, etc.) will be considered the sole property of the ACC.

3. Storage: All electronic data will be stored in a format that can be retrieved by the ACC approved software standards. Software using storage techniques that do not meet these standards will provide routines to export the information into an ASCII delineated file or a file format meeting the ACC software standards.

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Chapter 14 Equipment

I. Policies

A. The Executive Member at Large is responsible for equipment and software and any related policies and procedures.

B. Tournament equipment: The ACC does not officially endorse any make or brand of playing cards or cribbage boards. 1. Playing cards: Jumbo-numbered cards are recommended for general use. Whenever possible, new

playing cards should be used in the Main Sanctioned tournaments as well as play-offs 2. Cribbage boards: All sanctioned tournaments will use “long boards” (60 holes up and 61 back) for

tournament play.

C. Computer and other Equipment 1. Equipment considered necessary for the functioning of any ACC position will be provided by the ACC

or leased from the individual appointed or elected to that position. 2. Any equipment purchased or leased must meet current industry standards for the specific application.

Price, quality, and compatibility will all be considered when making a purchase.

D. Computer Software: 1. Commercial software: For official uses, the ACC standards will be those individual applications (or

groups of individual applications) found in the following in any of the packages of: a. Microsoft Office b. Microsoft Visual Studio

2. Custom Software: a. Application requirements will be developed for any custom software that will be purchased by the

ACC. A committee will be appointed to develop those requirements. b. The purchase price will include, at a minimum, the executable code, source code, documentation

for data file/table definitions, internal/external documentation, and a user manual. c. Development will be done in a manner that is compatible with current software technology and

be compatible with the ACC software standards.

II. Ownership A. Equipment and/or commercial and software purchased by the ACC:

1. Items purchased by the ACC, with a value of less than $200 will become the property of the individual for whom it was purchased.

2. Items with a purchase value of $200 or more will be the property of the ACC and be inventoried. 3. Inventoried items will be amortized over the normal life expectance of the specific equipment and/or

software. 4. Items with a residual value of 0 will become the property of the individual for whom it was purchased. 5. If the duties of a position are reassigned, the replaced person may purchase the

equipment/commercial software at book value.

B. Custom software purchased by the ACC: Ownership will always remain with the ACC. If the duties of a member using custom software are reassigned to another member, the current member must surrender all software and associated files to the appropriate ACC representative. The current member will maintain the software and information on their system until the transfer has been successfully completed. At that time, the software and files will be deleted.

C. Purchased by the member:

BOD 9/30/11

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1. If the item is considered necessary to conduct ACC business, the ACC will reimburse the member for the use of these items based upon the amortization schedule used for ACC owned items.

2. Ownership of these items will remain with the member.

D. Use of ACC equipment and/or software The member will be allowed to use the equipment and/or commercial software for personal or non-ACC business.

III. Inventory: A. The Executive Member at Large will maintain a list, by position, of all equipment and/or software

considered necessary to conduct ACC business. B. An inventory will be maintained of all equipment and/or software with an original value of $200 or more.

C. The Executive Member at Large will be responsible for maintaining an accurate accounting of all ACC equipment and software. Inventory lists will be updated yearly and at any time new items are purchased.

D. The inventory will be included in the ACC Treasurer’s report.

E. The inventory forms are included in the Appendix – Forms.

IV. Purchases: A. It will be the responsibility of the Executive Member at Large to include the need for any new item to be

purchased in the ACC annual budget prepared by the ACC Treasurer. See item C. below for exceptions.

B. If the cost of an individual item will exceed $200, the budget will list specific item and the intended recipient.

C. If there is a change in personnel, the Executive Member at Large has the authority, in conjunction with the ACC Treasurer, to authorize the purchase or lease of the equipment and/or software required for that position. This authority is subject to the availability of funds.

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Chapter 15 ACC AUDIT

I. Audit

The Executive Committee Member-at-Large is responsible for obtaining professional audits of all ACC funds every two years and when there is a position change as described below.

II. Limited Audit: A. A limited audit shall be performed when personnel changes are made to the positions of Treasurer,

Membership Secretary, and Grass Roots Program Commissioner. Funding for the audit will be paid by the ACC.

B. The purpose of this policy is to protect the interest of the ACC, the incumbent, and his/her successor. This is to ensure that all ACC resources under the control of the incumbent (inventory/equipment/funds/etc.) have been accounted for and properly transferred to his/her successor. The audit must be done at the time of the transition.

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Appendix A

I. ACC Volunteers and Personnel: A. Tournament Commissioners

1. National: Roy Hofbauer (360) 835-3623 30937 NE 23rd Street Washougal, WA 98671-9561

2. Eastern: David Campbell (207) 793-4377 1321 North Road Parsonsfield, ME 04047-6424

3. Central: Patrick Barrett (715) 424-5059 5821 Griffith Avenue Wisconsin Rapids, WI 54494-9056

4. Western: Roy Hofbauer (360) 835-3623 30937 NE 23rd Street Washougal, WA 98671-9561

B. Treasurer: Marlene Lazachek, 8102 Legend Drive, Franklin, WI 53132-9604, (414) 427-4595

C. Secretary-Statistics: Marlene Lazachek, 8102 Legend Drive, Franklin, WI 53132-9604,

D. Editor of the Cribbage World: David Aiken, PO Box 313 Ada, MI 49301-0313, (616) 897-8727 FAX (616) 897-7198. (414) 427-4595

E. Youth and Cribadier-General Programs: Chairperson: Dan Zeisler, 21429 Montgomery Rd., Sonora, CA 95370

F. Archivist: Fred White, 743 Kahoa Drive, Kailua HI 96734-2439, (808) 261-4468

G. Grass Roots Commissioner: Joan Rein, PO Box 306, Carver, MN 55315-0306, (952) 448-2459

H. Internet Cribbage Commissioner: Robert Milk, 22007 S. 211th Street, Queen Creek, AZ 85142 (804) 337-2171

I. Judges Committee 1. Commissioner of the Judges Program - Jeff Shimp: jeffshimp@charter.net 2. Rules Committee Chairperson – Wayne Steinmetz: drsteinmetz@sbcglobal.net

a. Committee Members: Dave Aiken cribbage@iserv.net

Annett Eifert 294annett@gmail.com

Richard Frost rsfrostofberlin@gmail.com Roland Hall roland29h@yahoo.com

Bob Joslin bobjoslin@hotmail.com Larry Phifer 121larry@gmail.com

Phyllis Schmidt phiz95@verizon.net

Dan Selke jasselke@aol.com 3. Testing Examiner - Al Miller, 12 Michael Avenue, Nashua, NH 03062 email: almiller2@peoplepc.com

BOD 3/1/2012

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J. Senior Judges – 3 year terms: 1. EASTERN REGION Joy Barnes, Daytona Beach, FL

David Campbell, Parsonsfield, ME Dave Clemmey, Mansfield, MA Jack Howsare, Virginia Beach, VA Al Miller, Nashua, NH - Testing Examiner David O’Neil, Clarkston, GA Catherine Perkins, Bear Creek, NC Bruce Sattler, Nottingham, MD Phyllis Schmidt, Williamstown, MA Keith Widener, Clemmons, NC

2. CENTRAL REGION Pat Barrett, Wisconsin Rapids, WI Richard Frost, Berlin, WI Don Hannula, Lake Linden, MI Bob Joslin, Lakeville, MN Joan Rein, Carver, MN Todd Schaefer, Oakdale, MN Jeff Shimp, Grand Haven, MI – Commissioner of Judges Wayne Steinmetz, Milwaukee, WI

3. WESTERN REGION Walt Conell, Butte, MT Annett Eiffert, Citrus Heights, CA Steve Hastie, Herlong, CA Roy Hofbauer, Washougal, WA Jones Hom, Fairfield, CA Ron Logan, Queen Valley, AZ Roger Lueschow, Maple Valley, WA Herschel Mack, Gold Hill, OR Mike McDaniel, Springfield, OR Jim Morrow, Sunnyside, CA Norm Nikodym, Ontario, CA Rick Shea, Eureka, CA Valerie Sumner, Sparks, NV Lorne Tanton, Edmonton, AB Duane Toll, Sutherlin, OR Roger Wilson, Boulder CO

K. Secretary – General/Recording: Peggy Shea, 6282 Humboldt Hill Road, Eureka, CA 95503 (707)-444-3161

L. Membership Secretary: Larry Hassett, PO Box 2444, Roseburg, OR 97470, 888-734-4464

Email: membership@cribbage.org

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Appendix B

I. Sample Letters

A. Election of officers

<Name> Election of Officers - Nominating committee

<Address> <City, St. Zip>

<Date>

TO: ACC Board of Directors FROM: Election of Officers - Nominating Committee Members SUBJECT: Nominations for the ACC BOD Officers for the YYYY-YY cribbage year.

At the <date> Board of Directors meeting to be held at <location of the Grand National Tournament>, the annual election of officers for the ACC BOD will be held. As such, nominations are sought for any and all offices listed below. All current, active officers are eligible to be nominated.

POSITIONS INCUMBENT NOMINEE(S)

President Executive Vice President Vice President - Policy Vice President - Operations Executive Member-At-Large If any current BOD member would like to nominate a current member of the BOD for any of the above offices please enter the name in the column above titled “NOMINEE(S) and forward or return this letter to one of the committee chair listed above. Nominations will also be accepted at the meeting, prior to elections. Should you have any questions, please feel free to contact one of the committee members.

Sincerely:

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B. Grand National Selection Process 1. Initial Request

DATE: TO: (Applicant) FROM: Executive Vice President Dear: I’ve received your request to act as host for the YYYY Grand National. As a preliminary step, please complete the enclosed “Grand National Director/Co-Director” and "Grand National Request" form Please return it to me no later than December 22nd. Please note that the Grand National must be held no earlier than the third weekend in September and no later than the second weekend in October. The ACC Board of Directors will make the selection at the BOD meeting during Grand National held three years prior to the Grand National requested. You or a representative of yours may be asked to deliver a brief presentation at either or both of those meetings. You will be notified of the final decision by the Executive Vice President. If you have any questions, please call. Thanks for your interest.

Sincerely,

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2. Grand National Request Forms:

Director’s Name ACC # Address City State Zip Code Telephone No.

Co-director(s) Name ACC # State

Name ACC # State

1. List ACC sanctioned tournaments (up to 2) and the number of years, where you have been a Director or Co-director.

2. If you are a member of a Grass Roots club, give club number/name and office(s) held:

There are several requirements that the Grand National site must provide to comply with the needs of the ACC. Some of these are:

1. Playing areas for Friday night, Saturday day (and possibly night), and Sunday day (and possibly night).

2. Meeting rooms for the Board of Directors for Friday morning and afternoon. 3. Banquet facilities for Saturday night. Approximate Cost per person? 4. What is the name of the Hotel or Facility?

5. City State 5. What room rates have been promised?

6. Which dates have been promised?

7. Are all the sleeping, meeting, playing, and banquet rooms in one building?

If not, explain and describe briefly.

8. Will the meeting and playing rooms be complimentary?

If not, explain briefly.

Signature Date

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Grand National Director/Co-Director(s) Information Fill out a separate form for each director/co-director(s).

1. Name: ACC No: 2. List ACC sanctioned tournaments (up to 2) and the number of years, where you have been a Director

or Co-director.

3. If you are a member of a Grass Roots club, give club number/name and office(s) held:

4. Which Grand National tournaments that you have attended.

5. How many times have you been invited to the Tournament of Champions?

6, How many times have you attended?

3. How many ACC Opens in Reno have you attended?

Signature: Date:

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Appendix C I. Membership Secretary Reports

A. Membership Activity Report:

BOM EOM Renewals Total Free Extra

Category Totals Expired 1/ 2/ New 3/ Totals 4/ Apps Mem Years Rate Total

Individual 5,610 125 3 3 104 40 5,623 434 578 3 2 10.00 5,770

Spouse 5/ 946 15 - (4) 12 7 954 82 101 - 1 2.00 204

Junior 46 1 - - - - 45 1 1 - - 3.00 3

Life 607 - 1 - 5 - 611 - 5 - - 80.00 400

Life - Spouse 68 - - (1) 2 - 71 - 2 - - 40.00 80

Complementary 1 - - - - - 1 - - -

Totals 7,278 141 4 (2) 123 47 7,305 517 687 3 3 6,457

Previous total

Dropped

Added

New total Net Gain/(Loss) 27

1/ Number of deceased members

2/ Miscellaneous - changes in membership category, expelled, resigned, etc.

3/ Number of reinstated members

4/ New + Reinstatements + Renewals = Total

5/ Only spouses counted - Members included in Singles (membership costs $12 - $10)

Deposits 4/ Payments

Membership Funds 6,457.00 Refund of Overpayments -

Rule Books Collect 162.30 Returned Checks 10.00

Cribadier General 5.00 Service Charge -

Bumper Stickers - -

US West - Deposit refund -

Replaced bad check + $3 13.00

Grass Roots Dues -

Interest Income 5.82

Over Payments - Paid to GR Program -

Under Payments (-) - To ACC Treasurer * 6,633.12

Total Deposited 6,643.12 Total Payments 6,643.12

* Amount collected less returns

Secretary - Membership's account has a $2,000 minimum balance that is not shown in the above figures.

To the best of my knowledge, the above report is a true and accurate statement of the financial activity of the ACC dues

account.

ACC Membership Activity (Sample)

Dropped Add

7,278

Signature of the Membership Secretary Date

143

170

7,305

Sample - Membership Account Activity

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B. Revolving Fund:

Item Date Promotion

Postage General

USPS - Past Due notices 5/1/2000 54.53

Megabyte Online, Inc. - Email account 5/1/2000 24.00

USPS - Stamps 5/15/2000 169.30

US West 5/19/2000 64.00

Office Max - Copy paper 5/24/2000 28.99

USPS - Renewal notices 5/25/2000 36.60

AT&T 5/25/2000 79.98

USPS - Stamps & Postage 5/26/2000 73.94

USPS - Stamps ($0.55) 5/31/2000 44.00

USPS - Postage (multiple receipts) 8.68

Sub Totals 143.98 387.05 52.99

Total 584.02

The above expenses are a true and accurate statement of monies spent in the performance

of my duties as ACC Membership Secretary.

Membership Secretary

Sample - ACC - Membership Secretary Revolving Fund Account

For May 2000

Amount

Date

Secretary

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Appendix D I. Materials for Sale and/or Distribution:

A. Pamphlets - “Cribbage anyone?” are free upon request.

B. ACC Rule books 1. Cost: 1-4 - $2.00/each; over 4 - $1/each plus postage and handling. 2. Cost - $1.00/each if purchased directly from the Membership Secretary.

C. ACC Constitution and Bylaws: Free upon request

D. Pamphlets or documents not listed: costs to be set by the executive committee.

E. Miscellaneous Items 1. ACC Bumper stickers

a. Cost: 1-5 - $1.00/each, 6-20 - $0.75/each, and over 20 - $0.50/each b. Cost - $0.50/each if purchased directly from the Membership Secretary.

2. Printed mailing labels a. May only be used for official ACC purposes b. Sent to any tournament director or GR Club director upon request c. Costs - $0.02 per address ($2.00 minimum).

3. Membership lists (local area only) may be sent to ACC members, but may only be used for official ACC purposes.

F. Items not listed: Costs to be set by the executive committee.

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Appendix E

I. All Star Seating Chart A. Procedures:

1. Arrange tables in three rows suitable for 8 players on each row. 2. Seating assignment:

a. Eastern Region: 1 through 8 b. Central Region: 9 through 16 c. Western Region: 17 through 24

3. Divide each regional Squad into two teams of 4 each. 4. Seating for each round is as follows:

1 2 3 4 9 10 11 12 9 10 11 12 5 6 7 8

17 18 19 20 21 22 23 24 17 18 19 20 21 22 23 24

5 6 7 8 1 2 3 4 5 6 7 8 13 14 15 16

9 10 11 12 13 14 15 16 13 14 15 16 17 18 19 20

21 22 23 24 5 6 7 8 21 22 23 24 1 2 3 4

13 14 15 16 17 18 19 20 1 2 3 4 9 10 11 12

ROUND 1 ROUND 2 ROUND 3 ROUND 4

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Appendix F

I. ACC Rulebook

For current ACC Rule Book go to: http://cribbage.org/rules/

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Appendix G I. Grass Roots Manual For current Grass Roots Program Manual go to: http://www.accgrassroots.org/members/memberCenter.asp

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Appendix H. I. Internet Cribbage Program Manual For up to date ACC Internet Cribbage Program information go to:

http://cribbage.org/internet/

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Appendix I I. How to Manuals

A. Guidelines for Tournament Directors Contact Ropy Hofbauer, National Tournament Commissioner:

roynjean@teleport.com B. Grand National Manual Contact Todd Schaefer, Executive Vice President: cribbageawards@comcast.net

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Guidelines for Grand National Directors Introduction: This booklet is designed to assist Grand National tournament directors as they progress through

the process of putting together all of the pieces that must be assembled to have a successful tournament. What follows are suggestions gathered from former Grand National directors Linda and Patrick Barrett, Paul Barnes and Dave O’Neil. These suggestions reflect what those directors deem to be the most important aspects of the process of running a Grand National Tournament.

Preparing a GN Bid: Your initial proposal to the ACC Board of Directors can be rather ‘bare bones’, but should include

playing dates and room rates. Also include any special amenities offered by the hotel such as free shuttle service to/from the airport, free Wi-Fi in every room, etc.

Prior to submitting a bid for a Grand National, prepare a ‘projected budget’. You can

update/modify that budget once actual tournament preparation begins. Tournament Dates: The Grand National tournament must be held between September 15 and October 15 each

year. When setting the dates for your tournament, try to avoid any conflicts with religious or national

holidays. For example, Rosh Hosanna often occurs during the 4 weeks the GN must be scheduled.

Directors & Staff: The tournament director(s) should have a full resume of tournament directorship experience. In

order to attend to all of the details of this large weekend tournament, past experience directing weekend tournaments is a must.

Directors should assign people to specific duties for the weekend. Remember to delegate –

delegate – delegate. Identify key people who can take charge of various aspects of the tournament.

Have backups for backups for each key position. You can’t have too many people lined up to

help. Select a team of people who will help set up and tear down before and after each tournament.

This is a critical and an often overlooked committee. Another key position is that of registration chairperson. This is vital to getting the tournament

off to a good start. Directors have found that the hordes of people signing up for the various weekend tournaments can be overwhelming!

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If you choose to run side pools, it is suggested that you have at least two people experienced in running side pools in charge. They should be people whom you trust with handling fairly large sums of money.

A Head Judge should be appointed and announced at the beginning of the tournament. This

person’s major responsibility is to oversee the other judges and make key judging decisions during the tournament. The Head Judge should be chosen from the list of ACC Senior Judges.

A Head Tabulator should also be designated. This person should then select his/her tabulating

committee who will assist in the critical process of cross checking all scorecards. If the director does not handle the payouts for his/her tournaments, a Paymaster should be

appointed -- someone trusted to handle thousands of dollars over the weekend. This is a VERY important position and should be handled by someone of your utmost trust. For each tournament, make up a sheet with the tournament name, player’s name, finishing position and amount won with a place for a signature. If you are awarding both place and Q money, be sure there is a column for each on the sheet. When players are paid, have them count the money in front of the paymaster and then sign the sheet indicating they received the correct amount. Save these sheets in case questions arise later.

If you will be attending the Saturday night Awards Banquet, you should appoint an experienced

director to run the Saturday night tournament(s) since you will not be very accessible during the time of the banquet.

A Board Monitor should be appointed who is adept at advancing names on the playoff boards.

Remember, from early Sunday until the consolation tournament is finished, you will have two large tournaments being played at the same time. The pressure of this can be overwhelming for many directors.

Designate two or three people as your ‘official’ photographers for the weekend. Assign each

specific tasks so you get pictures of all the important events during your tournament. Suggested photos include: registration, main and consolation tournament participation, satellite tournament participation, main and consolation tournament winners, and Award Banquet shots. You may even wish to establish a ‘photo center’ where prints of selected shots can be displayed as the weekend progresses. This would necessitate the availability of a photo printer.

Facility: Shop around the area before selecting a hotel. Tour as many local facilities as possible before

settling on a tournament site. Each site you visit will provide additional insight into what is important and what is not.

The facility that hosts a Grand National must be able to accommodate a very large group in a

single playing area as well as have multiple smaller rooms for such activities as Awards Banquet, tabulating room, tournament headquarters, etc.

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Over the past 15 years, the GN has averaged over 400 players for the Main tournament alone. The huge satellite and consolation tournaments are all larger than most tournaments held throughout the US and Canada, so space is very important.

Players should have room at the tables to move around a bit. Past experience would indicate

that the best configuration is 3 people on each side of an 8 foot table. If possible, table width should be 18 – 24 inches.

Be sure the playing room can accommodate long enough rows of tables. For example, if you

know you wish to have players rotate/move on the same side of the table only in a 22-game tournament, you will need a row of tables able to seat at least 48 players (24 on each side).

The playing site must be able to handle two major activities at once, such as the Saturday night

Awards Banquet and the Saturday night tournament. A full size restaurant for breakfast, lunch and dinner is a must. The hotel staff is the key to the

food service. Players will definitely let you know if their needs are not met! Negotiate playing room costs (how many room nights before it’s free?). Try to get free rooms

for the tournament director and major committee chairs. The more the hotel will offer as perks the more you will be able to give back to the players in prize money.

The host hotel must be large enough to accommodate 400 – 500 people and the room rates

should be reasonable for the area where the tournament will be held. If the rates are too high, attendance will suffer.

The hotel site should be near a major airport if possible. Easy access between the hotel and

airport is also very important. Equipment and Supplies: Consider your sources and costs for the following equipment and supplies. Be sure your budget

reflects all costs for any of these items. Be prepared!

Playing Cards – Try to find a sponsor to help here. Sometimes nearby casinos can be persuaded to donate nearly new playing cards. If you have to buy them, plan to spend at least $1 per deck! Don’t sacrifice on quality!

Playing boards – have at least 20 more than the most you think you’ll need Pegs – 4 in each board and extras for those lost or broken Pens for scoring – sometimes the hotel will donate these Pens for judges – red or purple preferred so they show up clearly Scorecards – 9-, 10-, and 22-game Playoff display boards – capable of displaying playoffs for up to 500 entrants Satellite playoff boards – preferably separate boards for each satellite Side pool display boards – you can use paper, but have pre-defined location for display Cash trays – one for tournament and one for side pools Q-Pool and side pool stamps – number determined by number of side pools offered Envelopes for prize money – Have plenty available Markers – both wide tip and narrow tip in at least three colors each

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Paper clips – small, medium & large Rubber bands – small and large Scissors Tape – masking (narrow & wide), cellophane, duct, & double-sided Clip boards Manila folders for tournament packets GN tournament judges – several copies that can be posted throughout the playing area ACC Master Points charts (Main & Consolation) ACC membership forms Tabulating room refreshments – sodas and snacks Computer system – capable of using modern spreadsheet & word processing programs Printer – capable of printing in both color and black & white If you choose to print pictures during the weekend, a photo printer will be necessary (Don’t forget paper and extra ink cartridges for the printer!)

The overriding rule here is: “If you think you might need it, TAKE IT!”

Advertising and Promotion: Getting the word out to ACC members is vital to the success of your GN tournament. Consider

how you wish to promote it locally, regionally and nationally. Local and regional promotion will help you find those willing workers to assist in running the tournament.

Prepare a complete flyer with all of the dates plus hotel and tournament information and have it

ready for distribution immediately after the Grand National directly preceding yours. The more information you can include in your flyer, the fewer questions you will have to answer from potential attendees.

Placing your flyer in Cribbage World two consecutive months prior to your tournament is

standard procedure. This is usually done in July and August. The ACC web site is a valuable asset in getting out the information about your GN tournament.

A separate link from the ACC web site to information about your GN is available. Use your linked site to give more detailed information about your tournament. You may even choose to provide additional links to local sites that give information about what’s going on in the surrounding community. Also, the ACC web site is FREE! Use it as much as possible.

Determine if there are local sources such as Chambers of Commerce, Tourist Bureaus, etc. that

can assist you. Determine what portions of your tournament can be helped or enhanced by these groups. Some directors have even been able to get assistance in the initial hotel negotiations from these groups.

Pre-Registration: Getting registrations in early will make your job as director easier. It is suggested that you have

a deadline to enter the main tournament printed on your entry forms Seven days prior to the tournament’s start is reasonable. It is further suggested that you establish a

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postmark deadline of 10 days prior to your tournament and also include that deadline on your entry form.

Normally walk-ins are accepted in all satellite tournaments but not in the Grand National Main

tournament. Exceptions can be made in some instances, including when a registered player becomes ill or cancels for some other reason. You may want to establish a ‘fill in’ list from those who try to register late. Place their names on a separate list in order of their attempted registration. Use this list to fill in for players unable to keep their registration. Be sure to verify your ‘fill ins’ are present on the day of the Main tournament.

Keep complete data on all of your entrants. A suggested list of data categories includes: Name,

Address, Phone Number, ACC Number, Date Received, Amount Paid for each event entered (separate columns for each event), How Paid (check, cash, money order or electronic pay), and Stationary Seat Required. A simple spreadsheet can be used to record these data.

Photocopy each check and entry form. Place the check over the printed information on the

entry form before you photocopy it so you have both registration information and a copy of the check on one page. You may also want to write the word “VOID” across the photocopy of the check. Place the photocopied pages in alphabetical order in an expandable folder for future reference should there be any questions. Be sure the folder is available to personnel doing registration.

Registration: Be at the registration table at least 1 hour before the start of each tournament. (1.5 hours for

the Main and Consolation) Registration is where people get their first impression of your tournament. Greet people with a smile and welcome them. Show them that you’re organized. Be sure you have at least 4 experienced people at registration. Have your packets in alphabetical order with names at the top. (See Registration Packets section below) Assign 3 people to hand out the packets. If you have more than 4 people working registration, divide the registration packets alphabetically and distribute the packets by name (e.g., A – F, G – M, N - R and S – Z).

It is not recommended that the tournament director be at the registration table. The director’s

job is to be available to answer questions, greet players, and put out any fires that come up (and they will!)

If you are running side pools, you will need at least 2 experienced people for that job. Be sure to

have cash drawers with plenty of change available for both the main and side pool registrations. The location of the side pool registration should be relatively close to the Main registration so players can easily move from picking up their packets to the side pool registration.

For all satellite registrations, have the pre-registered score cards put out on a table in

alphabetical order. The table containing pre-registrations should be fairly close to the regular registration and side pool registration.

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Players entering the JPW/ACC Open and Tournament of Champions held in Reno each February are now able to register and pay their entry fee electronically because the Sands has set of the process to allow it. You may wish to explore the possibility of arranging that type of payment for your Grand National. Caution: Adjust your entry fee to accommodate for the charge for paying electronically.

Registration Packets: You will need to make up individual packets to be given to each player in the morning prior to

the start of the Main tournament. To avoid confusion and many unwanted questions, DO NOT give out packets early.

The packets should contain the following:

Information about the hotel Information about restaurants in and near the hotel Points of interest in the surrounding area An itinerary for the weekend with starting time, etc. for each tournament A tournament Awards Banquet program Banquet tickets for those attending the banquet Main tournament score cards Lunch tickets for that tournament (if lunch is included in entry fee) A Grand National pin (if you decide to provide one)

Seating: In accordance with ACC rules, seating must be random. Because you need to have seats

assigned before the tournament due to the large number of players, here are some suggestions:

Create a seating chart for all tables in the playing area Take your seating chart and letter your tables A, B, C, D, etc. Designate your captain or anchor seats You can circle or highlight the captain/anchor seats for easy recognition Number the seats at each table (e.g., A1 – A24, B1 – B24, etc.)

As you receive entries, taking them in the order received, place the names in an organized list such as a spreadsheet (SEE APPENDIX FOR HOW TO ACCOMPLISH THIS)

You may skip captain/anchor chair assignments until you get a request for one Once you have entered all players’ names, all you will have to do is fill in for the no-shows

The above procedure has to be adjusted for the satellite tournaments because of the walk-ins. You can still, however, ‘pre-seat’ everyone who registers early.

Financial Concerns: For security reasons, entry money should be deposited in a checking or savings account that is

accessible on a daily basis to the tournament director. Remember you can only withdraw less than $10,000 in cash without alerting the IRS. You will be handling between $30,000 and $50,000 in cash for the GN, so security is very important. Ask if

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your hotel has a safe and if so, take advantage of it. Be sure to tell your bank ahead of time (several days) what denominations of cash you want to withdraw so they can have it ready. Some banks will even give you canvass or plastic bags to transport your money. Ask them.

One of the major costs in running a Grand National is that of printing the program. You can help

keep that cost to a minimum by having someone local put together the layouts (maybe you’re lucky enough to have a graphic artist in your club or a club nearby). Try to locate a printer close by so quick and easy communication can be effected.

Awards Banquet: In preparation for your banquet, meet with the Hotel Banquet Coordinator. You will need a

room for the banquet that will accommodate 100 – 150 people in a banquet setup. You should be given some choices (usually 3) as to the menu and pricing. Ask to meet the chef who will be responsible for preparing your banquet meal during the hotel site negotiation phase. It is important to interact directly with the person in charge of food services for your banquet.

Make arrangements for a cash bar to be set up either in or just outside the banquet area. Bar

service should begin approximately one hour before the scheduled start of the banquet. Make arrangements for a stage area for the banquet if you need one. Be sure to have your

Master of Ceremonies selected well ahead of time. You should also have selected presenter for the different awards. Be sure to have an awards banquet program at each place setting. Even though you give everyone a program in the registration packets, most forget to bring them to the banquet.

Trophies/Awards: Traditionally, trophies or plaques are awarded to the winners of all GN tournaments. In the

Main and Consolation, normally the players finishing in the final 8 places receive an award. All satellite winners (and usually runners-up) receive awards as well. There is no set rule imposed by the ACC so it’s up to you.

The type of awards has varied considerably over the years. Some directors like to establish a

theme for their tournament and reflect that theme in their awards. Others choose to stay with the more traditional plaque. Again, it’s up to you. It’s whatever your budget will support. You might even consider finding a sponsor who will underwrite the cost of the awards.

Many tournament directors have included awards for the high qualifier in the Main and

Consolation and the high non-qualifier in the Main. Some past directors have chosen to present Board of Directors with something to

commemorate the tournament and its location. Examples include a collection of items grown or manufactured in the vicinity, or an engraved paperweight or letter opener.

Souvenir Pins:

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Souvenir lapel pins have been given to players participating in many past Grand National tournaments. It provides a keepsake of the weekend than many players have indicated they really treasure.

If you decide to award the pins, you will have to design it and find a company that will produce it

for you. Most will gladly provide assistance in the design if you ask them. Some GN directors have used the seed money provided by the ACC to pay for the pins.

If you have problems finding a company to produce your pins, contact a former GN director for

suggestions as to who you might contact. Scheduling: It is important that all players receive a schedule of the events for the GN weekend. Providing

them with a written schedule will reduce the number of questions you and your staff have to answer many fold.

Not only should the schedule of events be included in all players’ packets, it should be posted

prominently throughout the playing area. The schedule of events should include the days and starting times of ALL tournaments during

the weekend as well as such things as lunch breaks, banquet times, playoff times and anything else involving the players during the weekend.

It is recommended that you start satellite tournaments early (7:30 PM at the latest). The main

tournament announcements should begin 15 minutes prior to the start of play. Make all announcements brief and to the point. Remember, the players are there to play and that’s what they want to do as soon as possible.

Don’t start the Main tournament any later than 8:30 AM. Because many of the tabulators also

will attend the banquet, a later start will not give them enough time to finish the cross-checking and still have time to get ready for the banquet. Early is definitely much better than later in this instance.

As the Main tournament qualifying round finishes, it is highly recommended that a Consolation

sign-up table be set up right outside the playing room so players can get this done early. This will save you untold confusion and long lines on Sunday morning.

DO NOT give consolation players their scorecards. Tell them to return to the registration table

on Sunday and pick up their cards then. This will give you time to randomly assign seat numbers. The cards should be displayed on Sunday in alphabetical order.

Start the Consolation no later than 9:00 or 9:30. It is important to start then because this is a

large one-day tournament with many players, some of whom have to drive a fair distance back home. You should coordinate your Consolation start time with the start time of your Main playoffs so that the losers of the first playoff round in the Main on Sunday can still register for the Consolation.

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Fund Raising: Many Grand National directors conduct fund raisers to offset costs. Some do 50-50 raffles,

some do silent auctions, door prize give-a-ways, room weekend raffles, and many more great ideas. Anything to raise money to offset the thousands of dollars in expenses helps the entire weekend go better. You’re limited here only by your own imagination.

Apparel/Souvenir Sales: Some Grand National directors deem it important to sell apparel and other items during the

weekend. This is a risky adventure as there is no way of knowing how many shirts, sweatshirts, hats, etc. the players will purchase. Sizing is also a consideration.

Directors who have attempted to sell apparel in the past have had a difficult time getting rid of

the excess not sold at the tournament. This can eat up any profit you might have anticipated.

Also, if you do decide to sell apparel, know that you have to have someone ‘manning the booth’

during the entire weekend (or post hours when sales will be made). One possible solution to this dilemma is to contract with a manufacturer/distributor to display

and sell the apparel at your Grand National. Contract them to rebate to the Grand National a set amount (say 12%) of each item sold. They set the price and take all the risk if everything is not sold. A couple of cautions if you go this route. First, be sure you have sole and total control over the design of the apparel to be sold. Second, do NOT allow pre-paid orders to be taken for sizes not in stock.

Payouts: The ACC requires you to state on your entry form the payout percentages for each tournament.

For example, the Main and Consolation tournaments pay one out of four, and the satellite tournaments pay either one out of four, one out of five or one out of six (you specify).

It is also mandatory that the payout amounts be listed on or near the Main event and

Consolation playoff boards before the playoffs begin. Minimum payback to players is 85% in both the main and consolation tournaments. Main and consolation Q-Pool payoffs must be listed on the entry form as graduated or non-graduated and what percentage of players is paid back.

Prize money to the players with a first round loss should be equal to or close to the amount of

their entry fee for that tournament. Subsequent round losses should double in value when possible until you get to the upper levels. For example: In a tournament with a $50 entry, a first round loss would receive $50, a second round loss $100, etc.

Cash is normally used to pay all places with the exception of the top one or two places which

sometimes have to be paid by check. You probably won’t have enough cash on hand to pay all places, so be prepared to write checks to the top money winners.

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If you don’t want to accept checks for registration at the door, be specific and state on all your flyers and advertisements that it’s CASH ONLY at the door. This will prevent you from having to write lots of checks!

Payoffs for all tournaments should be calculated as soon as possible Once the payoff envelopes

have been filled, give them to the paymaster to enable a timely payout. Tournament Reports: Tournament reports must be sent to the national tournament director within two weeks of the

completion of your tournament. Reports need to be filled out completely – names, city, state, ACC#, prize money won for the tournament and Q pool money won. With a tournament this size the report can take some time, so get started on it as soon as you can. Fill in all columns on the report form. Don’t forget to include a check to the ACC in the amount of $2 per person entered in the Main tournament. The press release for the Cribbage World editor will include all of the top place finishers, 28 or 29 hands, etc. as well as any other exciting things that happened during your tournament.

Potential Problems: Over the years several annoying problems have cropped up from time to time. Some of them

are denoted below with a few comments and suggestions that may help you overcome them if they should rear their ugly head in your tournament.

Slow Play – Whenever a player sees that both the seats on his/her left and right are vacant, it should

be an indication that he/she is playing too slow. If a player to either the right or left of the slow player observes the slow play, they should locate a judge and ask that the situation be remedied. Our rule book allows for the judge to correct the situation if warranted. It is recommended that the Head Judge be consulted before any remedy is effected.

Odd Number of Players – In the Main and Consolation, have a ‘swing’ person available to fill in to

make the number of players even. In any satellite tournament, the odd number of players should be resolved by that tournament director.

No Shows – In the Main tournament, No Show players should be replaced, in order of registration,

by players registering late. If you do not allow late registration or the formation of a ‘wait list’, then collapse that table to fill in the empty spaces.

Cancellations – These should not be a problem in that a cancellation should be effected before the

start of the tournament and adjustments can be made before the start of play. Early Departures – Unless due to illness and/or inability to continue play, this is grounds for

suspension from the ACC and should be documented as thoroughly as possible. If the departure is due to illness or an accident prohibiting the player from continuing, he/she should be replaced by one of the ‘swing’ players mentioned earlier.

Late Arrivals – Anyone arriving after the beginning of play should not be allowed to play unless

he/she makes the number of players even. In that case admittance is at the discretion of the tournament director.

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“Mixed Up” Rotations – This situation occurs when a player plays out of order and it is not

discovered until several games later. It is at the discretion of the tournament director to correct the situation.

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APPENDIX

How To Use A Spreadsheet To Randomize Tournament Players Seating

The procedure described below may be used to randomize the seating for any number of players. You may use the steps outlined with any spreadsheet, although those listed are specific for Excel.

(1) Place the names of the players in column A and their ACC numbers in column B. (2) In column C, enter the Random Number function opposite the first player’s name. The function

may vary among spreadsheets. In Excel 2007, for example, the function is written =RAND(). You must use the equal sign before the RAND() and do not place anything between the two parentheses.

(3) Fill column C downward to the last entry in column A by copying your entry as described in (2) above.

(4) Set the spreadsheet calculation function to MANUAL. The procedure for doing so may vary among spreadsheet. In Excel 2007, click on the Microsoft Office icon in the extreme upper left corner of the screen. Select Excel Options and then select Manual Calculation.

(5) Sort columns A, B, and C, using the data in column C as the key. Sort in ascending order. (6) At this point it is assumed you have labeled or named your tables. For example, Table A, Table

B, etc. Beginning opposite the first name in your sorted list, enter the number 1 in column D. Continue downward using consecutive counting numbers until you reach a number equal to the number of seats at the first table.

(7) In column E, enter the Table name (e.g., A) opposite the numbers you just wrote in column D. (8) Repeat steps 6 & 7 above for all additional tables. (9) Finally, write the player’s name, ACC number, table name and seat number on the scorecards.

NOTE: You can always put your data back in the original order by sorting on Column A.

The next two pages contain an example of how you might randomize seating for 40 players, with 20 players at each table.

i

s Dummy names and ACC numbers were used. Random numbers were used. Random numbers displayed are actual numbers generated by the RAND() function. The recalculation function of the spreadsheet was changed to Manual before the sort was effected.

Randomized Seating Determination

Player Name ACC # Random # Seat Table

A 1 0.988073466 B 2 0.544865187 C 3 0.817700651 D 4 0.379168422 E 5 0.131314162 F 6 0.986012846 G 7 0.310424335 H 8 0.14434285 I 9 0.165224841 J 10 0.856252706 K 11 0.199753673 L 12 0.161170141 M 13 0.085798816 N 14 0.500849774 O 15 0.925104993 P 16 0.704089288 Q 17 0.117774491 R 18 0.590768097 S 19 0.470319987 T 20 0.81726723 U 21 0.657726108 V 22 0.858356457 W 23 0.931426713 X 24 0.016522586 Y 25 0.836160245 Z 26 0.844855592

AA 27 0.403468348 BB 28 0.140638999 CC 29 0.157118382 DD 30 0.619218125 EE 31 0.08108152 FF 32 0.06900616 GG 33 0.789832859 HH 34 0.406253542 II 35 0.893582087 JJ 36 0.85206733 KK 37 0.395704681 LL 38 0.14807714

MM 39 0.354988558 NN 40 0.058460264

ii

Randomized Seating Determination

Player Name ACC # Random # Seat Table

X 24 0.016522586 1 A

NN 40 0.058460264 2 A FF 32 0.06900616 3 A EE 31 0.08108152 4 A M 13 0.085798816 5 A Q 17 0.117774491 6 A E 5 0.131314162 7 A

BB 28 0.140638999 8 A H 8 0.14434285 9 A LL 38 0.14807714 10 A CC 29 0.157118382 11 A L 12 0.161170141 12 A I 9 0.165224841 13 A K 11 0.199753673 14 A G 7 0.310424335 15 A

MM 39 0.354988558 16 A D 4 0.379168422 17 A KK 37 0.395704681 18 A AA 27 0.403468348 19 A HH 34 0.406253542 20 A S 19 0.470319987 1 B N 14 0.500849774 2 B B 2 0.544865187 3 B R 18 0.590768097 4 B

DD 30 0.619218125 5 B U 21 0.657726108 6 B P 16 0.704089288 7 B

GG 33 0.789832859 8 B T 20 0.81726723 9 B C 3 0.817700651 10 B Y 25 0.836160245 11 B Z 26 0.844855592 12 B JJ 36 0.85206733 13 B J 10 0.856252706 14 B V 22 0.858356457 15 B II 35 0.893582087 16 B O 15 0.925104993 17 B W 23 0.931426713 18 B F 6 0.986012846 19 B A 1 0.988073466 20 B

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This is the data after is was sorted according to the random numbers. (Steps 5 & 6) Data in columns D and E have also been added. (Step 7). All

that needs to be done now is to transfer the information from the spreadsheet to the scorecards! Reminder: The example above does NOT take into account the assignment of anchor or stationary seats position, simply exchange the card of

the person needing to anchor with the card of any other person at that table

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v

vi

vii

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ix

x

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Appendix J I. Archives: The archives and history of the American Cribbage Congress (ACC) is kept in an ACC owned safe at the home of: Fred White (808) 261-4468

743 Kahoa Dr Kailua HI 96734-2439 flyinhawn@hawaii.rr.com

II. Contents

Cribbage World, complete from Vol. I No. 1 “Grand National” programs Early Executive Meetings General Correspondence BOD Meeting Agendas ACC Bylaws Effective 09/01/1990 Early Cribbage World Issues “History” 2nd & 4th drafts Board of Directors Meetings (five files) “History” Sir John History 1980-1981 Rules 1989-1993 (four files) ACC Corporate Documents Constitution/Bylaws Committee Memorabilia

Rulebooks Rules 1979 Rules 1983-1984 Rules 1989-1990 Rules 1993 Rules 1998 Rules 2010 Rules Copyright

Board’s Liability Insurance ACC trademark & Incorporation Tournament Directors Information 1990 Smokeless 1992 Georgia Open Document Receipts Archives Start-up Grass Roots Pre-1990 Grass Roots 1990 Grass Roots Charter No. 1 Wergin (general files) Regionalization Final Report Muggins Korean Ex-POW ACC Expulsions Wergin School/Youth Program Cribbage Mail List (Southeast States – from Pond’s 1,000 person list)

xii

Master Points “Mind Sports” (United Kingdom 1993) Cribbage Players 1865 photo Tournament Regulations & Guidelines Committee Bylaws/Constitution record copy Painting of Sir John Suckling 8 x 10 Twenty different books on Cribbage Master Point Preparation Work Rules & Judges Program Suspension-Expulsion Letters re tournament Regulations & Guidelines Hall of Fame Photos

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Appendix K Hall of Fame 1982 Sir John Suckling, Norfolk County, England* Joseph Petrus Wergin, Madison, WI* James Arblaster, Kissimee, FL* Nick Pond, Raleigh, NC* 1983 Everett E. Bey, Quincy, CA* 1985 G. Douglas Anderson, Halifax, Nova Scotia* 1987 Robert Madsen, Niles, IL* Rasty Rasmussen, IA* 1989 Nelson Ira Pendergast, Albany, NY* Syl Lulinski, LaGrange Park, IL DeLynn Colvert, Missoula, MT 1990 Robert McCabe, Milwaukee, WI* Scott Kooistra, Yankton, SD 1991 Jerry Dickinson, Mt. Horeb, WI Dale Munroe, Collinsville, CT 1993 Joan Rein, Carver, MN 1995 Robert “Mick” Michaelis, Marinette, WI* 1997 Martha Fingleton, Milwaukee, WI* 2000 Ed Horigan, Virginia Beach, VA* 2001 Jeff Shimp, Nashville, IN 2002 Rit Alkas, Manchester, CT* Joe Bernard, Antioch, IL* Phyllis Schmidt, Williamstown, MA 2005 Paul Hatcher, OR Bob Julian, WI* 2006 George Bickford, West Springfield, MA* 2007 Roy Hofbauer, Washougal WA 2008 Jeanne Hofbauer, Washougal WA

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2009 Catherine Perkins, Bear Creek NC 2010 Elmer G. Rasmussen, Chehalis, WA 2011 Rollie Heath, Keizer, OR 2012 Patrick Barrett, Wisconsin Rapids, WI

deceased