Organizational Meeting Educational Service Center - Board Room, … · 2015-09-15 · Assignment...

To accommodate individuals with disabilities, this material will be made available in alternative formats such as

large print, Braille or cassette tape upon request. If you need auxiliary aides or services in order to participate in

or attend a district activity, call your local school or the school district at least seventy- two (72) hours in advance

(two-week notice preferred). Members of the public can view and download School Board meeting notices and

regular meeting agendas and materials from the district Web site, www.district279.org , under “About Us �

School Board.”

Agenda Independent School District 279 School Board

Organizational Meeting Educational Service Center - Board Room,

11200 93rd Avenue North, Maple Grove Tuesday, January 12, 2010

7:00 PM

Our mission is to inspire and prepare all students with the confidence, courage, and competence

to achieve their dreams; contribute to community; and engage in a lifetime of learning.

Agenda Items

Call to Order and Roll Call

1. Pledge of Allegiance 2. Election of Officers A. Chairperson B. Vice Chairperson C. Clerk D. Treasurer 3. Additions to Agenda 4. Acceptance of Agenda 5. Compensation for School Board Members

Minnesota Statute §123B.09, Subd. 12 authorizes the school board to establish compensation for the clerk, treasurer and other members of the board.Compensation for the 2010 calendar year wil be $750.00 per month ($9,000.00 per year) for the chairperson, $675.00 per month ($8,100.00 per year) for the clerk and $650.00 per month($7,800.00 per year) for other persons on the Board.

6. Adoption of MSBA Standards for Board Members 0 7. Consent Agenda






School Board.”

A. Designation of Official Newspaper - Minnesota Statute §123B.09, Subd. 10 requires the school board to publish its official proceedings in the official newspaper of the district. The Superintendent recommends that the Osseo-Maple Grove Press remain the official newspaper of the district; and that legal notices and minutes may also be published in the Brooklyn Center Sun-Post, the Brooklyn Park Sun-Post, and the Plymouth Sun-Sailor at the discretion of the administration.

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B. Designation of Official Cash Depositories for District Funds - It is recommended that Minnesota School District Liquid Asset Fund (US Bank), MN Trust (Associated Bank) be designated the official cash depositories for calendar year 2010.

C. Designation of Investment Brokers for District Investments - It is recommended that the following investment brokers (and their custodians) - Wells Fargo Investment Services, Inc.; Dain Rauscher, Inc.; Morgan Stanley Smith Barney; US Bank Minneapolis and Minnesota School DistrictLiquid Asset Fund Plus; PMA Financial Network, Inc/Associated Bank; and Adbanced Capital Group - be designated as the official brokers for investment purposesfor calendar year 2010.

D. Authorization of Procedures for the Investment of Excess Cash - It is recommended that, for calendar year 2010, the Director of Business Services, or designee, be hereby vested with the authority and responsibility to invest funds in accordance with Minn. Stat. § 118A.02. Consistent with the above delegation of responsibility for conducting the investment of excess funds, the Director of Business services is hereby authorized to sign the following investment documents as deputy treasurer: Collateral Assignment forms and Collateral Release forms.

E. Authorization of Payments for Goods and Services in Advance of Board Approval - It is recommended that for calendar year 2010, consistent with Minn Stat. §§ 123B.02, 123B.11, 471.38, and 471.425, the Director of Business Services, or designee, be hereby vested with the authority and responsibility to make the following payments in advance of Board approval.

1. Payment of Expense Claims Against the School District a. Postage meter and bulk mailing payments. b. Purchases made by school personnel that do not

exceed fifty dollars provided, however, an administrator has authorized such purchases.

c. Officials, referees and judges fees. d. Special program speakers' fees and consultings fees. e. Petty cash fund replenishments f. Utility bills






School Board.”

g. Tuition of students h. Registration and travel expenses i. Employer group insurance payments j. Employer retirement plan payments k. Employee payroll deductions payments l. Payments necessary to be eligible for a discount

privilege

m. Contractual progress payments, common to buildings construction, as necessary to meet established due dates

n. Debt redemption payments o. Other expense claims subject to payment of interest if

a late payment were to occur

2. Payment of Imprest Net Payroll Bank Account Items and Investment Purchases

3. Electronic Funds Transfer Payments Covering Minnesota Withholding, Investments and Bond Principal, Interest, and Fiscal Agent Service Charges. The Director of Business Services shall follow these policy controls: -The dispersing bank shall keep on file a certified copy of this authorization, which allows electronic funds transfer.-The initiator shall document the request and obtain approval from the Director of Business Services, or designee, before making the transfer.-The initiator of the electronic transfer shall be identified for each transaction.-A written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used to support the transaction.All of the advance payments made by the above authorization require that a detailed listing of the payments be submitted to the Board of Education for ratification at its next regularly scheduled meeting for such financial matters.

F. Authorization of Use of Facsimile Signatures and a Surety Bond - BE IT RESOLVED by the School Board of Independent School District No. 279 as follows:

1. Pursuant to Minn. Stat. § 47.41, the school board and the chairperson, clerk and treasurer thereof hereby authorize the school district depository banks to honor checks, drafts, warrants, warrant-checks and other orders on public funds bearing facsimile signatures of any of said officers and to charge the same to the account upon which drawn as fully as though those instruments bore the manually written signatures of any of said officers.






School Board.”

2. Pursuant to Minn. Stat. § 47.42, the school board of said district approves the use of such facsimile signatures and hereby determines to insure the school district with an insurance company authorized to do business within the state in the amount of up to $500,000 blanket employee faithful performance bond forgery insurance against the loss of any public funds which may be withdrawn upon unauthorized use of such facsimile signatures and an officer of said school district shall not be personally liable for loss resulting from the use of any facsimile signature unless said loss occurs by reason of that officer’s wrongful act.

3. The clerk is hereby authorized and directed to furnish the school district depositories with copies of this resolution, and the school district officers and said depositories are hereby authorized and directed to make the necessary arrangements for the use of facsimile signatures hereafter.

4. Pursuant to Minn. Stat. § 123B.02 covering general powers, the school board authorizes the superintendent of schools and the superintendent’s secretary to utilize facsimile signature stamps covering the chairperson and the clerk signatures.The facsimile signature stamps covering the chairperson and the clerk are hereby authorized and may be utilized only for personnel employment contracts and district forms for change in personnel employment status, whenever there is not an actual handwritten signature required by Minnesota statute.

G. Approval: Appointment of Malloy, Montague, Karnowski, Radosevich & Co., P.A., to perform the annual financial audit for the year ending June 30, 2010.

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H. Approval: School District Grant Application Authorizations I. Approval: Format of Board Minutes Summary to be Published in

Official Newspaper

8. Review of 2010 School Board Representatives to Committees

and Other Entities (Representatives are appointed by Board Chairperson, subject to Board Approval)

A. School Board Policy Committee: Dean Henke, Kim Green, John Nelson

B. School Board Property Committee: Lin Myszkowski, Tammie Epley, Laura Cottington

C. Community Education Program Advisory Council (CEPAC): Kim Green

D. Continuing Education Committee: Bob Hein






School Board.”

E. District 279 Foundation: Laura Cottington F. District Planning Advisory Council (DPAC): Lin Myszkowski G. District Staff Development Committee: John Nelson H. ECSU (Metro) Representative Assembly Member: I. Joint Board of Intermediate District 287:

Steve Antolak

J. Minnesota School Boards Association (MSBA) Legislative Representative: Kim Green

K. Minnesota State High School League Region 5AA: Representing Maple Grove Senior is Dean Henke, Osseo Senior is John Nelson, and Park Center Senior is Laura Cottington.

L. Northwest Suburban Integration School District (NWSISD) Joint Powers Board: Lin Myszkowski, Superintendent Hintz, and Tammie Epley.

M. Technology and Information Educational Services (TIES) Joint Board: John Nelson

N. Legislative Liaison: Kim Green O. Brooklyn Bridge: Lin Myszkowski 9. Adjournment

School BoardStandards

A Framework for Good Governance

Coming together is a

“School Board Standards” is another project from the Minnesota School Boards Association designedto support, promote and enhance the work of public school boards. Copyright 2005

beginning

success

progress

Working together is

Staying together is

324315_Standards 3/14/05 1:56 PM Page 1

0

creo

The concept of standards is a central theme in education today - from the stan-dards students must meet to receive their diplomas to the call for performancestandards in teacher contracts. Across the nation, standards and accountabilityare the buzzwords in education.

MSBA believes school board members should lead the standards movement byexample. Boards must demonstrate accountability by measuring their progressagainst a set of carefully conceived standards. “School Board Standards: AFramework for Good Governance” outlines board standards and notes indica-tors of those standards so board members can measure their progress.Standards adoption and assessment, we believe, will help boost confidence inpublic school boards and public schools.

The standards and indicators were developed by a task force of school leadersin 1999. This year, a second group was formed to review and update the report.This new report reflects their work.

The report includes five areas of standards with indicators plus a quick self-assessment for board members to reflect on how their individual behaviorsinfluence the board’s work. Since local control is central to MSBA’s philoso-phy, this report includes sections to allow school leaders to add indicators ofstandards that reflect their unique communities.

This report is not designed to be a simplistic report card. It is meant to promptdiscussion; promote healthy, productive board relations; and help boards focuson policy and student achievement.

Your feedback is important to us. If you have comments, ideas or concerns,please contact Jan Rhode at 800-324-4459 or email [email protected].

Jan Rhode Bob MeeksDirector of Board Development Executive Director

This report is not

meant to be a

simplistic report card.

It is meant to prompt

discussion; promote

healthy, productive

board relations; and

help boards focus on

policy and student

achievement.

�

�

Dear School Leader,School Board Standards

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�I strive to attend all scheduled board meetings.

I strive to be punctual.

I make a sincere effort to be informed on all agenda items, including askingquestions and seeking clarification prior to the meeting.

I participate actively and fully on all issues, including those which may behighly controversial.

I respond to constituent concerns and evaluate staff recommendations withoutimplying a criticism.

I act with professional courtesy during board meetings, being open to thosewhose views are different from mine.

I demonstrate an ability to think independently, to grow in knowledge, to relyon facts and a willingness to hear and consider all sides of controversial issues.

I convey a sense of loyalty to associates and respect for group discussions.

I make decisions based on what is best for the entire district, avoiding conflictsof interest or using my board position for personal or partisan gain.

I strive to keep focused on policy that supports and enhances student achieve-ment, recognizing that authority for the administration remains with the super-intendent.

I help the board expedite meetings by sticking to the agenda and suggestingnew or additional items be put on a future agenda.

A Board Member’s Self-Evaluation

Each board member

should reflect on his

or her own

performance and

behavior as part of an

overall assessment of

the board.

Individualassessments should be

done after a period of

private reflection.

School Board Standards

�

�

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Board evaluation instrumentThese standards are the basis for the MSBA-endorsed board self-assessmentinstrument. The self-assessment can be found on our Web site,www.mnmsba.org, under Board Development, School Board Standards. MSBAsuggests that boards conduct a comprehensive self-evaluation every two to fouryears. Detailed instructions for the process can be found online at this site.

Getting the resultsAfter your board has completed the evaluation, MSBA will tabulate the resultsand prepare a report that maintains the confidentiality of each individual’sresponse. An MSBA staff member will conduct a workshop reviewing theresults with the board. There is no charge for this service.

MSBA’s Distinguished Leadership AwardThe Distinguished Leadership Award is the most prestigious recognition a fullboard can receive from the Association. “School Board Standards: AFramework for Good Governance” is a central piece of the award process. Toearn the recognition, a board must:

� Pass a resolution to adopt the standards. The resolution can bedownloaded from www.mnmsba.org. Click on Board Development,then School Board Standards. Notify MSBA this resolutionhas been passed.

� Complete the board self-assessment process.

� Identify and work on at least one improvement goal based on your assessment results.

� Complete the Distinguished Leadership Award form, which willask you to identify at least one improvement goal and show action toward that goal. The form is at www.mnmsba.org. Click onBoard Development, School Board Standards. Secondly, identify onepolicy action during the same year which is intended to directly improve student achievement.

� After receiving this short application, MSBA will send a staffperson to one of your board meetings to complete a short on-siteevaluation of a board meeting.

Meet these requirements, and your board will be an award winner!

School Board StandardsUsing This Report

MSBA’sDistinguished

Leadership Award is

the most prestigious

recognition a full

board can receive

from the Association.

�

�

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VisionThe board, with extensive community participation, envisions the community'seducational future and then formulates goals, defines outcomes and sets thecourse for its public schools.

StructureTo achieve the vision, the board establishes a structure and creates an environ-ment to ensure all students the opportunity to attain their maximum potentialthrough a sound organizational framework.

AccountabilityBecause the board is accountable to the community, it regularly assesses stu-dent achievement, staff and all conditions affecting education.

AdvocacyThe board serves as education's key advocate on behalf of students and theirschools in the community to advance the vision.

Fulfilled through...

Conduct & EthicsThe board perfoms in a manner that reflects service to the community onbehalf of students by conducting district business in a fair, respectful andresponsible manner.


The Fundamental Roles of School Boards

The National School

Boards Association

has a publication

about the Key Work

of School Boards. You

can find it at

www.nsba.org.

MSBA offers an

online course called

“The Key Work of

School Boards.” Look

for it at

www.mnmsba.org.

�

�

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4

Indicators

� The priorities for board meeting time are issues related to student achievement.

� The board has adopted goals, approved student-perform-ance objectives and established policies that provide a well-balanced curriculum resulting in improved student learning.

� Other _______________________________________________________________________________________

Standards

V1. The board keeps the districtfocused on the educational welfareof all.

V2. The board, working with its community, has developed andadopted a written statement of thedistrict’s vision.

MSBA/MASA Policy 104

Sample vision statements at www.mnmsba.orgboard development standards vision

statements

V3. The board has a process toreview, update and communicatethe vision to and for the district.


Standards and Indicators School Board Standards

The following pages contain checklists to help board members assess how well the board func-tions in its fundamental roles. Sample materials are referenced under the standards.

Vision (V1-V4)

The board, with extensive community participation, envisions the community's educationalfuture and then formulates goals, defines outcomes and sets the course for its public schools.

� The district vision/mission statement is posted and pub-lished in prominent places.

� Decisions are guided by the vision.

� Other _____________________________________________________________________________________________________________________________________

� The board demonstrates its commitment to the vision,mission and goals by clearly communicating them to the superintendent, staff and community.

� There is a written process in policy for periodic review of the vision and goals: MSBA/MASA Policy 104.

� Other _____________________________________________________________________________________________________________________________________

5


5


Vision continued

Standards

V4. The board has developed andadopted long- and short-rangeplans to work toward achievingthe vision of the district.


Indicators

� The district has an active advisory committee for comprehensive, continuous improvement of student achievement.

� The district incorporates recommended and approved goals into district planning.

� Other _____________________________________________________________________________________________________________________________________

Structure (S1-S7)

To achieve the vision, the board establishes a structure and creates an environment to ensure allstudents the opportunity to attain maximum potential through a sound organizational framework.

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Standards

S1. The board has written policiesthat are clear, concise, current andin compliance with all laws.

Indicators

� The district has a process for policies requiring annual review: MSBA/MASA Policies 413, 414, 415, 506, 522,524.

� At a minimum, all policies are reviewed on a 3-year cycle.

� Other _______________________________________________________________________________________

S2. The board uses the superin-tendent as its CEO and delegatesthrough written policy full author-ity for the superintendent to man-age district affairs.

MSBA/MASA Policy 304 (Supt. duties)

MSBA/MASA Policy 209 (Code of Ethics)

MSBA Online Training: Board-Supt. Relations

� Appropriate roles of the board and superintendent are in written policy.

� The board understands the distinction between its role as a policy-making body and that of administration.

� Other ____________________________________________________________________________________________________________________________________


6


Structure continued

Standards

S3. The board oversees districtmanagement by employing asuperintendent and evaluatinghis/her performance in providingleadership, managing operationsand performing duties assigned bylaw.


MSBA/MASA Guidelines atwww.mnmsba.org board developmentstandards MSBA/MASA guidelines

Indicators

� The district has an active advisory committee for comprehensive, continuous improvement of student achievement.

� The district incorporates recommended and approved goals into district planning.

� Superintendent contracts are ratified with appropriate public disclosure and as a separate agenda item.

� Other _____________________________________________________________________________________________________________________________________

S4. The board adopts a budgetthat incorporates sound fiscalpractices and allocates resourcesto best achieve the vision, missionand goals.

MSBA/MASA Policies 701 & 701.1

Sample budget timeline at www.mnmsba.orgboard development standards budgettimeline

� The budget process allows an opportunity to examine and discuss allocations as they relate to vision and goals.

� During the fiscal year, the board periodically reviews the budget and ends the fiscal year within agreed-upon parameters.

� Other _____________________________________________________________________________________________________________________________________

S5. The board authorizes theemployment, leave of absence, dis-cipline & dismissal of staff afterconsidering the superintendent’srecommendation.

MSBA Service Manual Ch. 1;Ch. 13 Law Bulletin MMSBA Model Teacher Contract Ch. 3Appendix 5

� The district has a written hiring procedure, leading to a recommendation to the school board.

� The board honors district contracts.

� Other _____________________________________________________________________________________________________________________________________

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7


Structure continued

Standards

S6. The board provides safe, ade-quate facilities.

Indicators

� The district has a current five-year facilities plan andbudget.

� The district meets safety guidelines and has received no out-of-compliance reports.

� District facilities are periodically evaluated in terms of thedistrict mission, vision and goals.

� Other _______________________________________________________________________________________

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S7. The board encourages & sup-ports working cooperatively withfamilies, businesses, communityorganizations and other agencies.


� The board actively involves local civic organizations in sup-port of the district vision and collaborates with other agencies.

� The district welcomes active community involvement and seeks parental involvement.

� The district building-use policy encourages community use of facilities.

� Other _______________________________________________________________________________________

Standards

A1. The board reviews key poli-cies for effective implementation.


MSBA Accountability Report at www.mnms-ba.org board development standards

Department of Education CLASS data siteat www.education.state.mn.us

Indicators

� The board uses a review-and-comment process for thoseimplementing key policies and those affected by the outcomes.

� The board uses agreed-upon data (i.e., curriculum, goals,budget) to evaluate outcomes of policies over time.

� Other _________________________________________

Accountability (A1-A4)

Because the board is accountable to the community, it regularly assesses student achievement, staff and all conditions affecting education.


8


Accountability continued

Standards

A2. The board provides for itself,the superintendent and all staffample opportunity for professionalgrowth and increased competencythrough training and inservice.

Phase Orientation information atwww.mnmsba.org board developmentphase series

MSBA/MASA Policies 212 & 425

Sample local orientation information atwww.mnmsba.org board developmentstandards local orientations

Indicators

� Board members attend Phases I-IV and other training opportunities on a regular basis.

� Funds are budgeted to support training for board and staff.

� The board has a process to share training information at board meetings.

� The board has a process for experienced members to offera local orientation to incoming board members.

� Other _____________________________________________________________________________________________________________________________________

A3. The board ensures progresstoward the achievement of districtgoals.


Sample accountability/curriculum reportsat www.mnmsba.org board developmentstandards sample accountability reports

� The board reviews the system accountability report for curriculum instruction and assessment to monitor progressof student achievement.

� The board encourages and evaluates ongoing staff training.

� Other _____________________________________________________________________________________________________________________________________

A4. The board demonstrates fiscalresponsibility.


� The board reviews and accepts the annual audit.

� Board members are accessible.

� Other _____________________________________________________________________________________________________________________________________

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9


Standards

AD1. The board promotes thewelfare of the district and all chil-dren through the political processat the local, state and nationallevel.

MSBA Lobby Line: 800-864-6722

MSBA Governmental Relations informationat www.mnmsba.org governmental rela-tions

Indicators

� Board members serve as representatives on other agency boards.

� The board is active in the MSBA legislative resolution and reporting processes.

� Board members get to know their local legislators and invite them into the district.

� The board ensures the impact of major legislative actions is reported to the public.

� Other _____________________________________________________________________________________________________________________________________

Advocacy (AD1-AD3)

The board serves as education's key advocate on behalf of students and their schools in thecommunity to advance the vision.

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AD2. The board recognizes theachievements of students, staff andothers in education.

Sample agendas at www.mnmsba.org board development standards sampleagendas

� There is a section on the agenda devoted to recognitions.

� The board recognizes students, staff and others via letters of commendation, awards or events.

� Other _____________________________________________________________________________________________________________________________________

AD3. The board takes leadershipin securing community support forthe district's mission, vision andgoals and the resources needed toachieve them.

MSBA Ambassadors for Public Education atwww.mnmsba.org communicationsambassadors

� Board members are willing to speak at community meet-ings and events.

� The board initiates referendums as needed to meet districtneeds.

� Other _____________________________________________________________________________________________________________________________________


10


Standards

CE1. The board creates anatmosphere of openness andrespect by seeking input from stu-dents, staff and community mem-bers on specific issues whenappropriate.


Indicators

� The board has used a task force or board forum within the last three years.

� There is a process of student representation to the board.

� The board has a policy of allowing public comment.

� Other _____________________________________________________________________________________________________________________________________

CE2. The board, its members andthe superintendent work togetherin a climate of trust and mutualrespect.

Code of Ethics, Service Manual, Ch. 1MSBA/MASA Policy 209

Phase III information at www.mnmsba.orgboard development phase series

� The board strives for open communication among its members, the superintendent and other administration via appropriate channels.

� Board members exhibit courage in deliberations and decisions.

� Board members avoid demeaning verbal or nonverbal communication.

� Other _____________________________________________________________________________________________________________________________________

CE3. The board redirects specificcomplaints and requests to thesuperintendent or other staffmembers as appropriate.


Meet and Confer, Service Manual, Ch. 3

� The board has and follows a policy dealing with complaints.

� No specific concerns are dealt with at the board level until appropriate channels have been followed.

� The district schedules meet and confer four times a year,as directed by law.

� Other _____________________________________________________________________________________________________________________________________

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Conduct and Ethics (CE1-CE6)

The board performs in a manner that reflects service to the community on behalf of studentsby conducting district business in a fair, respectful and responsible manner.


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Standards

CE4. The board develops skills inteamwork, problem-solving anddecision-making.


Phase III information at www.mnmsba.orgboard development phase series

Indicators

� The workload is divided among members.

� The work of subcommittees is honored.

� The board uses methods (such as study sessions, regular meetings, work groups or public forums) to study, analyzeand build understanding of issues.

� Other _____________________________________________________________________________________________________________________________________

CE5. The board respects themajority decision after honoringthe right of members to expressopposing viewpoints and vote theirconvictions.

� Individual members refrain from undermining a decision made by the majority of the board.

� Board members do not publicly criticize individual opinions and decisions.

� Other _____________________________________________________________________________________________________________________________________

CE6. The board establishes andfollows local policies, proceduresand ethical standards governingthe conduct and operation of theboard.

MSBA/MASA Policies 203.1 & 205

MSBA Online Training: ParliamentaryProcedure

� Members recognize they have no authority to take individual action in policy on district and building administrative matters.

� The meeting time, place and facilities accommodate the board, staff and public to the fullest extent possible.

� The board has adopted and follows rules of order and the Open Meeting Law.

� Other _____________________________________________________________________________________________________________________________________

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Conduct and Ethics continued


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Notes


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Notes


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Minnesota School Boards Association1900 W. Jefferson Ave.

St. Peter, MN 56082www.mnmsba.org

Copyright 2005


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Organizational Meeting Educational Service Center - Board Room, … · 2015-09-15 · Assignment...

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