Organization Behaviour
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Transcript of Organization Behaviour
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Abdul Sattar Alvi
Organization Culture: The values and behaviors that contribute to the unique social and
psychological environment of an organization. Organizational culture includes an organization's
expectations, experiences, philosophy, and values that hold it together, and is expressed in its
self-image, inner workings, interactions with the outside world, and future expectations. It is
based on shared attitudes, beliefs, customs, and written and unwritten rules that have been
developed over time and are considered valid. Also called corporate culture, it's shown in:
(1) The ways the organization conducts its business, treats its employees, customers, and the
wider community.
(2) The extent to which freedom is allowed in decision making, developing new ideas, and
personal expression.
(3) How power and information flow through its hierarchy.
(4) How committed employees are towards collective objectives.
It affects the organization's productivity and performance, and provides guidelines on customer
care and service, product quality and safety, attendance and punctuality, and concern for the
environment. It also extends to production-methods, marketing and advertising practices, and
to new product creation. Organizational culture is unique for every organization and one of the
hardest things to change.
Do Organizations Have Uniform Cultures?
Organizational culture represents a common perception held by the organization members.
Dominant culture expresses the core values that are shared by a majority of the organization’s members.
Subcultures tend to develop in large organizations to reflect common problems, situations, or experiences.
Core Values or dominant (primary) values are accepted throughout the organization.
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Abdul Sattar Alvi
Strong versus Weak Culture: Strong culture is one that is internally consistent, is widely
shared, and makes it clear what it expects and how it wishes people to behave or in other
words, that 'a positive organizational culture reinforces the core beliefs and behaviors that a
leader desires while weakening the values and actions the leader rejects. Peters and Waterman
(1982) indicates that 'a negative culture becomes toxic, poisoning the life of the organization
and hindering any future potential for growth. Obviously, there is an inevitable bridge joining
organizational culture and the level of success it enjoys. Strong culture is said to exist where
staff respond to stimulus because of their alignment to organizational values. Conversely, there
is Weak Culture where there is little alignment with organizational values and control must be
exercised through extensive procedures and bureaucracy.' Kilmann, Saxton, and Serpa, (1986)
defined strong cultures as 'those where organization members place pressure on other
members to adhere to norms.' Byrne, (2002) indicates that 'a strong organizational culture will
exert more influence on employees than a weak one. If the culture is strong and supports high
ethical standards, it should have a very powerful and positive influence on employee behaviour.'
Although all organizations have cultures, some appear to have stronger, more deeply rooted
cultures than others. Initially, a strong culture was conceptualized as a coherent set of beliefs,
values, assumptions, and practices embraced by most members of the organization. The
emphasis was on (1) the degree of consistency of beliefs, values, assumptions, and practice
across organizational members; and (2) the pervasiveness (number) of consistent beliefs, values,
assumptions, and practices. Many early proponents of organizational culture tended to assume
that a strong, pervasive culture was beneficial to all organizations because it fostered
motivation, commitment, identity, solidarity, and sameness, which, in turn, facilitated internal
integration and coordination. Still others noted potential dysfunctions of a strong culture, to the
point of suggesting that a strong culture may not always be desirable. For example, a strong
culture and the internalized controls associated with it could result in individuals placing
unconstrained demands on themselves, as well as acting as a barrier to adaptation and change.
A strong culture could also be a means of manipulation and co-optation (Perrow 1979). It could
further contribute to a displacement of goals or sub goal formation, meaning that behavioral
norms and ways of doing things become so important that they begin to overshadow the
original purpose of the organization (Merton 1957; March and Simon 1958).
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Abdul Sattar Alvi
Culture was initially seen as a means of enhancing internal integration and coordination, but the
open system view of organizations recognized that culture is also important in mediating
adaptation to the environment (see Chapter 3: Overview of the Management and the
Organizational Effectiveness Literatures). The traditional view of a strong culture could be
contrary to the ability of organizations to adapt and change. Seeing culture as important for
facilitating organizational innovation, the acceptance of new ideas and perspectives, and needed
organizational change may require a different, or more nuanced, view of organizational culture.
Schein (1992) notes that, indeed, a strong organizational culture has generally been viewed as a
conservative force. However, in contrast to the view that a strong organizational culture may be
dysfunctional for contemporary business organizations that need to be change-oriented, he
argues that just because a strong organizational culture is fairly stable does not mean that the
organization will be resistant to change. It is possible for the content of a strong culture to be
change-oriented, even if strong organizational cultures in the past typically were not. He
suggests that the culture of modern organizations should be strong but limited, differentiating
fundamental assumptions that are pivotal (vital to organizational survival and success) from
everything else that is merely relevant (desirable but not mandatory). Today's organizations,
characterized by rapidly changing environments and internal workforce diversity, need a strong
organizational culture but one that is less pervasive in terms of prescribing particular norms and
behavioral patterns than may have existed in the past. This view was supported by Collins and
Porras (1994) in their famous study (Built to Last) of companies that had strong and lasting
performance.
Culture’s Functions : • A pattern of shared basic assumptions within an organization.
Learned as a way of solving basic problems of external adaptation and internal integration.
• Has worked well enough to be considered valid.• Therefore, is taught to new members as the correct way to perceive, think, and feel in
relation to those problems.
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Abdul Sattar Alvi
Managing External Adaptation:
Managing Internal Integration:
• Mission and strategy -- shared understanding of primary tasks.
• Goals -- derived from mission.
• Means -- how goals should be achieved.
• Measurement determining how well the group is doing.
• Correction remedial and repair strategies.
• Creating a common language and conceptual categories.
• Defining group boundaries and criteria for inclusion and exclusion.
• Distributing power and status. Developing norms of intimacy, friendship, and love.
• Defining and allocating rewards and punishments.
• Explaining the unexplainable ideology and religion.
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Abdul Sattar Alvi
Primary Mechanisms: Secondary Mechanisms:• What leaders pay attention to, measure,
and control on a regular basis.
• How leaders react to critical incidents and crises.
• Observed criteria by which leaders allocate scarce resources.
• Deliberate role modeling, coaching, teaching.
• Observed criteria to allocate rewards and status.
• Observed criteria by which leaders recruit, promote, retire, and excommunicate organizational members.
• Organization design and structure.
• Organizational systems and procedures.
• Organizational rites and rituals.
• Design of physical space.
• Stories, legends, and myths about people and events.
• Formal statements of organizational philosophy, values, and creed.
How employees learn culture? Culture is transmitted to employees in a number of forms,
the most potent being stories, rituals, material symbols, and language.
Rituals: Rituals are repetitive sequences of activities that express and reinforce the key values of
the organization — what goals are most important, which people are important, and which
people are expendable.
One of the better-known corporate rituals is Wal-Martsa’s company chant. Begun by the
company’s founder, Sam Walton, as a way to motivate and unite his workforce, “Gimme
a W, gimme an A , gimme an L, gimme a squiggle, give me an M,A, R, T !? has become a
company ritual that bonds Wal-Mart workers and reinforce Sam Walton’s belief in the
importance of his employees to the company’s success. Similar corporate chants are used by
IBM, Ericsson, Novell, Deutsche Bank, and Price Waterhouse Coopers.
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Abdul Sattar Alvi
Material Symbols: The headquarters of Alcoa doesn’t look like your typical head office
operation. There are few individual offices, even for senior executives. It is essentially made up
of cubicles, common areas, and meeting rooms. This informal corporate headquarters conveys
to employees that Alcoa values openness, equality, creativity and flexibility.
Some corporations provide their top executives with chauffeur-driven limousines and, when
they travel by air, unlimited use of the corporate jet. Others may not get to ride in limousines or
private jets but they might still get a car and air transportation paid for by the company. Only
the car is a Chevrolet (with no driver) and the jet seat is in the economy section of a commercial
airliner.
The layout of corporate headquarters, the types of automobiles top executives are given, and
the presence or absence of corporate aircraft are few examples of material symbols. Others
include the size of offices, the elegance of furnishings, executive perks, and attire.
These material symbols convey to employees who is important, the degree of egalitarianism
desired by top management, and the kinds of behavior (for example, risk taking, conservative,
authoritarian, participative, individualistic, social) that are appropriate.
Language: Many organizations and units within organizations use language as a way to identify
members of a culture or subculture. By learning this language, members attest to their
acceptance of the culture and, on so doing, help to preserve it.
The following are examples of terminology used by employees at Knight-Ridder Information, a
California based Data Redistributors: accession number (a number assigned to each individual
record in a database); KWIC ( a set of key words in-context); and relational operator (searching a
database for names or key terms in some order).
If you are a new employee at Boeing, you’ll find yourself learning a whole unique vocabulary
of acronyms, including: BOLD (Boeing online data); CATIA (computer graphics-aided three-
dimensional interactive application); MAIDS (manufacturing assembly and installation data
system); POP (purchased outside production); and SLO (service level objectives).
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Abdul Sattar Alvi
Organizations, over time, often develop unique terms to describe equipment, offices, key
personnel, suppliers, customers, or products that relate to its business. New employees are
frequently overwhelmed with acronyms and Jargon that, after six months on the job, have
become fully part of their language. Once assimilated, this terminology acts as a common
denominator that unites members of a given culture or subculture.
Creating an Ethical Organizational Culture: List of what management can do to create a
more ethical organizational culture. Creating an Ethical Culture is a combination of the following
points:
1. Be a role model and be visible. Your employees look to the behavior of top
management as a model of what’s acceptable behavior in the workplace. When senior
management is observed (by subordinates) to take the ethical high road, it send a
positive message for all employees.
2. Communicate ethical expectations. Ethical ambiguities can be reduced by creating and
disseminating an organizational code of ethics. It should state the organization’s primary
values and the ethical rules that employees are expected to follow. Remember,
however, that a code of ethics is worthless if top management fails to model ethical
behaviors.
3. Offer ethics training. Set up seminars, workshops, and similar ethical training programs.
Use these training sessions to reinforce the organization’s standards of conduct, to
clarify what practices are and are not permissible, and to address possible ethical
dilemmas.
4. Visibly reward ethical acts and punish unethical ones. Performance appraisals
of managers should include a point-by-point evaluation of how his or her
decisions measure up against the organization’s code of ethics. Appraisals must
include the means taken to achieve goals as well as the ends themselves. People who
act ethically should be visibly rewarded for their behavior. Just as importantly, unethical
acts should be punished.
5. Provide Protective Mechanisms. The organization needs to provide formal mechanisms
so that employees can discuss ethical dilemmas and report unethical behavior without
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fear of reprimand. This might include creation of ethical counselors, ombudsmen, or
ethical officers.
A good case study of an unethical organizational culture is the now defunct Enron. Sims and
Brinkmann (2003) described Enron’s ethics as “the ultimate contradiction between words and
deeds, between a deceiving glossy facade and a rotten structure behind” (p. 243). Enron
executives created an organizational culture that valued profits (the bottom line) over ethical
behavior and doing what’s right.
Spirituality and organizational culture The field of spirituality in the workplace expanded
rapidly during the 1990s, and that a bibliography distributed at a session on spirituality in the
organization at the 1998 Academy of Management conference listed no fewer than 72 books
on the subject, 54 of them published in the five years since 1992. Numerous journal articles
have appeared on the subject, as well as special issues of journals devoted solely to the
concept—see, for example, the special issues of the Journal of Managerial Psychology (1994);
Chinmaya Management Review (1999); the Journal of Organization and Change Management
(1994 and 1999); and American Behavioral Scientist (2000). A special issue of the Journal of
Management Education (2000) has advocated the teaching of the subject to management
students. There are also two journals devoted to the topic: Spirit at Work and Business Spirit.'
My literature search has thrown up doctoral theses (Beazley, 1997; Perez, 1999; Trott, 1996)
and a Master's-level dissertation (Gibbons, 1999).2 And, in 1999, the American Academy of
Management Annual Meeting set up the Management, Spirituality and Religion Interest
Group, an indication of (American) academics' interest in the topic.
For reasons of space, let us accept that the description provided above is an adequate survey
of spirituality. In which case, what is organizational spirituality? Konz and Ryan (1999: 201)
state that '[n]o agreed-on definition of spirituality in business exists' and cite Kahnwiler and
Otte (1997) and McGee (1998) in support of this statement.
'Organizational spirituality', if not viewed as a direct synonym for 'workplace spirituality', is
problematic. If one accepts the reification of an organization into an entity with its own
reality, rather than considering that an organization is a collection of people engaged in
purposeful activity, then it is a short step from endowing the reified organization with
attributes. Organizational spirituality subsequently shares the same grammatical meaning as
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aspects such as 'organizational culture', which concerns the culture of the organization, and
'organizational strategy', which concerns the strategy of the organization. However, whereas
culture is an activity (the way we do things around here) and strategy is a process (the way we
decide or plan things around here), spirituality is a far more abstract quality, and sits
uncomfortably with the other concepts. OS is neither an activity (the way we act spiritually
round here) nor a process (the way we spiritualize around here). At best, OS is a belief; at the
least, it is a feeling about reality and transcendence; in between, it is a quality that can be
exhibited by the individuals who make up a workforce. But it is not an attribute of
organizational functioning.
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