ORGANISATION OF EASTERN CARIBBEAN STATESORGANISATION OF EASTERN CARIBBEAN STATES

ELECTRONIC GOVERNMENT FOR ELECTRONIC GOVERNMENT FOR REGIONAL INTEGRATION REGIONAL INTEGRATION

PROJECTPROJECT

KARLENE FRANCIS, PROJECT KARLENE FRANCIS, PROJECT MANAGERMANAGER

BUILDING BLOCKS FOR ICT BUILDING BLOCKS FOR ICT

• National / Regional Policy– Legal, Regulatory & Institutional Framework– Universal Access and Funding– Competition– Consumer Protection

• National / Regional Strategy– Training & Education– e-Business, e-Government – Cultural Content and Creativity– Network Readiness and Infrastructure– Research and Development

BUILDING BLOCKS FOR ICT BUILDING BLOCKS FOR ICT

• Projects, Initiatives & Programs • Identify and Implement Quick wins• Connection to the National and

Regional Development Plan• Political Champion (s)• Availability of Resources, human and

financial• ICT as a priority sector

JAMAICA’S POLICY/STRATEGY JAMAICA’S POLICY/STRATEGY FRAMEWORK FRAMEWORK

• Telecommunications Act 2000 • National ICT Strategy, 2000• Draft Telecommunications Policy, 2002• Blueprint for E-business, 2003• Electronic Transactions Policy, 2003• Electronic Transactions Act, 2006• Draft Telecommunications Policy 2007• Draft National ICT Strategy 2007-2012• National Development Plan 2030 (PIOJ)

Jamaica’s World Economic Forum Jamaica’s World Economic Forum Networked Readiness IndexNetworked Readiness Index

2006/07 2005 2004 2003 2002 2001 Rank 45 54 49 53 60 56 Score 4.05 -0.11 -0.03 3.36 3.31 3.29 # countries 122 115 104 102 82 75 Improvement +9 -5 +4 +7 -4 Best Score 5.07

Denmark

EGRIP DEVELOPMENT OBJECTIVE

To promote the efficiency, quality, and transparency of public services through the delivery of regionally integrated e-government applications that take advantage of economies of scale.

EGRIP PROJECT DESCRIPTION

• First phase of a regional program• Instrument is Adaptable Program Loan (APL) • Expected duration (Phase 1): four years• Financed through 3 IDA credits for

Dominica, Grenada and St. Lucia - 1.5 Million SDRs or US$ 2.4 Million Each

• Negotiations concluded with St. Vincent & the Grenadines in October 2009

• Could be complemented in the future by 2 IBRD loans for St. Kitts & Nevis, and Antigua & Barbuda, when they become eligible for IBRD

EGRIP CONCEPTUAL FRAMEWORK

COMPONENT 1- Horizontal E-COMPONENT 1- Horizontal E-Government InterventionsGovernment Interventions

• Emphasis on Capacity Building of Public Administration by providing assistance to implement and further improve already harmonized:– Policy and Strategy– Legal and Regulatory Framework– Develop a structure to improve

coordination of e-government on a regional level

1.1 - Policy and strategy implementation:– Strategic review and update of national and

regional OECS e-government strategies– Monitoring and evaluation framework

1.2 - Legal and Regulatory Framework implementation:– Gap analysis and implementation support for

harmonized legal and regulatory framework– Equipment and software for implementation of selected

pieces of legislation e.g. digital signature

1.3 - ICT Standards and Total Cost of Ownership Optimization:– Standards and architecture assessment and definition– Framework for total cost of ownership analysis and

optimization– Pooled procurement of software licences on pilot

basis– Training and capacity building

1.4 – E-Government Institutional Framework Strengthening:– Strategic institutional design, business plan,

implementation action plan for new institutional framework

– Start-up implementation support– Equipment and software for implementation support– Support to national E-Gov Units, through country-

based specialists– Office equipment and operating costs assistance to national

E-Gov Units– Support to national E-Gov Steering Committees– Training and capacity building at the national level

1.5 - Automated Registries and Multi-Purpose Identification Systems:– Needs assessment and design of national ID system– Development and implementation of system– Implementation assistance in core user agencies– Pooled procurement of necessary equipment and

National ID cards– Training and consensus building

COMPONENT 2- Vertical E-COMPONENT 2- Vertical E-Government InterventionsGovernment Interventions

• Emphasis is to harmonize and improve key e-government systems by concentrating on specific interventions in core areas of public finance :– Public Financial Management

(SmartStream)– Tax Administration (SIGTAS)– Customs (ASYCUDA)– Procurement

2.1 – E-Government in Public Financial Management:– PFM systems specialists to assist in sub-component

implementation– Gap analysis between government financial management

needs and the PFM systems capabilities– Upgrade of the HR, budget, and financial reporting

modules – Development of interfaces linking budget, revenue

(tax, customs), expenditure and financial reporting– Development of web-based public information system– PFM system maintenance contract (and training, manuals,

etc)

2.2 – E-Government in Tax Administration:– Tax systems specialists to assist in tax sub-component

implementation– Design and implementation of e-filing system (and

training, manuals, etc)– Hardware and software, training and manuals– Tax system maintenance contract

2.3 – E-Government in Customs:– Customs systems specialists to assist in customs

sub-component implementation– Regional customs information network– Customs system upgrades including electronic

filing module and interface with budget and tax

– Hardware and software, training and manuals– Customs system maintenance contract

2.4 – Electronic Government Procurement:– Design an action plan for pooled procurement

and PPP framework for e-procurement– Regional e-procurement platform and

transactional system for competitive tendering– Upgrading the systems of the OECS PPS and

integrating into e-procurement platform– Replication of the PPS experience in other

sectors

2.5 a) E-government in Health Pilot•Development/upgrading of facilities

management systems and/or electronic patient records (digitization)

2.5 b) E-Government in other sectors•Potential preparatory or

complementary activities in Agriculture Linkages with Tourism Pilot

•Potential preparatory or complementary activities in Education

COMPONENT 3 – Project COMPONENT 3 – Project Administration ($0.49M)Administration ($0.49M)

• Regional E-government Unit– Project Manager– Procurement Specialist– Project Accountant – Country Based Specialists – Administrative Assistant

• The Country Based Specialists will be located in the agencies identified in each country as the focal point for the Project.

• Office equipment, as well as other operating costs

• Community outreach and public awareness• Project audits

Implementation ArrangementsImplementation Arrangements

• Regional level:– Regional Technical Committee (RTC) for the

Project – Regional E-Government Unit (REGU), specialized

unit within the OECS Secretariat.– ICT Ministerial Council - Proposal

• National level (no new structures):– Respective ICT or e-government units coordinate

project with Country Based Specialist assigned by REGU in each country

– National e-government or ICT steering committees (NSCs) provide guidance

BENEFITS TO GOVERNMENTBENEFITS TO GOVERNMENT

• Avoidance of duplication• Reduction in transaction costs• Simplify bureaucratic procedures• Greater efficiency • Enhanced transparency• Information sharing between

agencies• Security of information management

BENEFITS TO CITIZENSBENEFITS TO CITIZENS

• Faster service delivery• Greater efficiency• Increased flexibility of service use• Greater Citizen participation &

empowerment• Improves national and regional

competitiveness

ANTICIPATED PROJECT ANTICIPATED PROJECT OUTCOMESOUTCOMES

• Reduction in the cost of doing business • Improved public sector efficiency• Improved transparency and

accountability• Reduction in opportunities for fraud and

corruption • Improved revenue collection • Improved service delivery• Greater sub-regional harmonization

and integration

Thank YouThank You

Contact Info:

E-mail : kfrancis@oecs.org oregrip@oecs.org

Website: www.oecs.org