OSU and NIH Open Access Policies

Michael Boock, Center for Digital Scholarship and Services, Oregon State

University

Basic terms and conditions of each policy

Deposit requirements for each policy

How to deposit your articles

What You’ll Learn

Green Open Access

Article available in an open access repository

Often with other scholarship

Articles also published in journals

Gold Open Access refers to open access journals

Benefits of OSU OA Policy

Increases the visibility and impact of OSU scholarship.

Supports OSU’s Land Grant mission.

Positions OSU faculty to meet emerging federal open access policies.

OSU Open Access Policy

Passed by Faculty Senate at June 13, 2013 meeting

http://bit.ly/1hyaSLR (Policy)

http://deposit.library.oregonstate.edu (Article Deposit)

http://cdss.library.oregonstate.edu/open-access (OA Policy information)

OSU Open Access Policy

Two key points: Each Faculty member grants to Oregon State

University permission to make available his or her scholarly articles and to reproduce and distribute those articles for the purpose of open dissemination.

Each faculty member will provide an electronic copy of the accepted (post-peer review, pre typeset) manuscript of article{s}…to OSU Libraries [for the purpose of dissemination].

Elements of the OSU OA Policy

Applies to peer-review articles and conference proceedings.

Automatic waiver option is available.

Authors continue to publish in the journals of their choice.

Compliance with publisher embargo policies

Final manuscripts are deposited to ScholarsArchive@OSU.

Article Deposit

Two methods for faculty to deposit articles to ScholarsArchive@OSU: Use Article Deposit and Waiver Form:

deposit.library.oregonstate.edu

OR Respond to Center for Digital Scholarship and

Services requests for articles by attaching accepted manuscript version of your article to email.

Make deposit at the time of article publication (ideally)

Policy Waivers

Three major publishers currently require faculty to get a waiver to the open access policy:1. AAAS (Science Magazine)

2. Nature Publishing Group

3. NAP (PNAS)

NIH Public Access Policy

Purpose is to ensure that the public has access to the published results of NIH funded research in order to advance science and improve human health.

Researchers funded by the NIH are required to submit journal articles that arise from NIH funds to the PubMed Central digital repository.

publicaccess.nih.gov/

Key Dates

As of April 7, 2008 all peer-reviewed articles resulting from NIH-funded research must be submitted to PubMed Central upon article acceptance for publication.

As of May 25, 2008, publications cited in proposals, applications and progress reports must include the PubMed Central reference number (PMCID) for articles that fall under the Policy.

As of July 1, 2013, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy.

NIH Policy Applies To:

Any publication that is peer-reviewed

Accepted for publication in a journal on or after April 7, 2008

And, arises from: Direct funding from an NIH grant, cooperative

agreement, intramural program or contract active in FY2008 or beyond.

You Are Out of Compliance if:

Your final manuscript Is not in PubMed Central within 12 months of

publication Does not have a PMCID within 3 months of

publication

NIH is delaying processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy.

How to Comply with NIH Policy

Submit papers to PubMed Central or be sure that the journal in which you are publishing your article is doing it on your behalf

Include PMCID in citations

Submit Paper

Method A: Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement. (PeerJ, PLOS, BMC, …)

Method B: Make arrangements to have the publisher deposit a specific final published article in PubMed Central ($)

Method C: Deposit the accepted manuscript version of your article in PubMed Central yourself via the NIH Manuscript Submission System (NIHMS).

Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIHMS.

Method A: Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author

involvement

Open Access Journals: PeerJ, PLOS, BioMed Central, etc.

No additional fee, although there may be a fee to publish in the journal

If author publishes in one of these journals, no further action is required for compliance except to cite the PMCID reference number in future NIH applications, proposals and progress reports.

http://publicaccess.nih.gov/submit_process_journals.htm#journals

Method B: Make arrangements to have the publisher deposit a final published

article in PubMed Central

Some publishers will deposit an article in PMC upon author request, usually for a fee.

Authors are responsible for making arrangements with the publisher for this service via a copyright transfer agreement form.

If authors publish in one of these journals, no further action is required for compliance except to cite the PMCID reference number in future NIH applications, proposals and progress reports

http://publicaccess.nih.gov/select_deposit_publishers.htm

Method C: Deposit final manuscript in PubMed Central yourself via the NIH

Manuscript Submission System (NIHMS)

Submit the accepted manuscript version of your article to PMC via the NIHMS: Task 1: Deposit manuscript files and identify

sponsor (program) ID Task 2: Authorize NIH to process the

manuscript Task 3: Approve the PMC-formatted manuscript

for public display (2-3 weeks after submission)

Method C: Deposit final manuscript in PubMed Central yourself via the NIH

Manuscript Submission System (NIHMS)

Before submitting your article to NIHMS, we suggest you find out your journal’s embargo policy. You can deposit your article and PMC will make it

available after the designated delay period.

The NIHMS will email the PMCID to the author and all Pis once it is assigned.

You can also ask the library to take care of all this for you.

Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has

deposited in NIHMS

This is a variation of Method C whereby some publishers deposit the author’s accepted manuscript on the author’s behalf, provide the author’s contact info and designate the embargo period in PMC

Authors are then required to complete all the tasks outlined in Method C

Library 3rd Party Deposit to PMC

http://cdss.library.oregonstate.edu/pmc-deposit

Send an email to pmc-deposit@oregonstate.edu with Subject: PMC Deposit.

Include the following: Author names Primary author email

the author that the NIH will contact to approve the submission of the article to PubMed Central and the person who will receive a PubMed Central ID (PMCID) from the NIH.

Library 3rd Party Deposit to PMC

Grant information The National Institutes of Health Manuscript

Submission System only accepts complete grant numbers with suffixes.

Article title Journal title Article DOI Attach the author’s accepted manuscript (post-

refereed, pre-typeset) version of the article.

OSU Libraries & Press PubMed Central Deposit: cdss.library.oregonstate.edu/pmc-deposit pmc-deposit@oregonstate.edu

Questions?

Thank you for coming!

Michael Boock, Associate Professor/Head of the Center for Digital Scholarship & Services

Oregon State University Libraries & Press

Michael.boock@oregonstate.edu

cdss.library.oregonstate.edu