ORDINARY MEETING AGENDA 19 December 2017 · accredited certifiers. 4. That a process be established...

ORDINARY MEETING AGENDA

19 December 2017

Goolgowi Council Chambers

9-11 Cobram Street, Goolgowi

_______________________________

Ordinary Council Meeting

19 December 2017 1

TABLE OF CONTENTS

1. Present ............................................................................................................................ 3

2. Apologies ........................................................................................................................ 3

3. Declaration of Pecuniary and Conflicts of Interest .................................................... 3

4. Confirmation of the Previous Minutes ........................................................................ 3

Ordinary Council Meeting 21 November 2017 3

5. Business Arising ............................................................................................................ 3

6. Motions & Questions (notice given) ............................................................................ 3

7. Presentations/Public Addresses (where scheduled) ................................................... 3

10.15am Dan Ryan – SIT Plus Director 3

8. Mayoral Report ............................................................................................................. 5

8.1 Mayoral Report - LGNSW Annual Conference 4 to 6 December 2017 ......................... 5

9. Delegates Report.......................................................................................................... 12

10. General Managers Report .......................................................................................... 13

10.1 Ongoing Action from Previous Business Papers .......................................................... 13

10.2 Fruit Fly Sterilisation Pilot ............................................................................................ 19 10.3 Draft OLG Councillor training guidelines .................................................................... 21 10.4 Use of Goolgowi Community Hall ............................................................................... 23 10.5 Lachlan Lodge Disaster Evacuation Plan ..................................................................... 24

10.6 Infrastructure Report ..................................................................................................... 28 10.7 Development Applications ............................................................................................ 32

10.8 Finance Report – Statement of Bank Balances – November 2017 ............................... 33 10.9 Finance Report – Investments Schedule – November 2017 ......................................... 35 10.10 Investment of Surplus Funds Policy ............................................................................. 37

10.11 Economic Development Officer Report – December 2017 .......................................... 47 10.12 Plant Report ................................................................................................................... 49 10.13 Vehicle Update .............................................................................................................. 51 10.14 Australia Day Awards ................................................................................................... 52

11. Committee Reports ..................................................................................................... 53

11.1 Audit Committee Minutes 20 October 2017 ................................................................. 53

12. Next Meeting ................................................................................................................ 56


19 December 2017 2

Definitions

Author: Officer who prepared the report

Purpose: Brief reason for report

Attachment: Document appended to report

Separately Circulated: Document provided as background information (not part of report)

CCoouunncciill''ss VViissiioonn && GGooaallss

Motto

Council's Motto is:

"Promoting our future through diversity"

Vision

Council's vision reflects what we are trying to achieve:

"Carrathool Shire Council's VISION is to protect and promote quality of life in harmony

with economic development and environmental sustainability."

The vision is the long term planning focus of council.

Mission

Council's mission reflects what we will do to achieve the vision:

"Council's MISSION is to provide the community of Carrathool Shire with cost effective

works, services and planning."

Council's mission is council's medium term planning focus.

Values

We value:

o Honest, open, objective and accountable decision making;

o Our diverse communities;

o Responsiveness to community needs

o Open, fair and practical business relationships;

o Cost effective and commercially competitive service delivery, and

o Continuous improvement and best value in everything we do


19 December 2017 3

ORDINARY COUNCIL MEETING AGENDA OF THE CARRATHOOL SHIRE COUNCIL TO BE HELD

AT THE GOOLGOWI COUNCIL CHAMBERS ON

TUESDAY, 19 DECEMBER 2017 COMMENCING AT 10.00 AM

1. Present

2. Apologies

3. Declaration of Pecuniary and Conflicts of Interest

Section 451 of the Local Government Act 1993 requires that if a councillor or member

of a council or committee has a pecuniary interest in any matter before the council or

committee, he/she must disclose the nature of the interest to the meeting as soon as

practicable and must not be present at, or in sight of, the meeting, when the matter is

being discussed, considered or voted on.

A pecuniary interest is an interest that a person has in a matter because of a reasonable

likelihood or expectation of financial gain or loss (see sections 442 and 443 of the

Local Government Act 1993).

A non-pecuniary interest can arise as a result of a private or personal interest which

does not involve a financial gain or loss to the councillor or staff member

(eg friendship, membership of an association, or involvement or interest in an activity).

A councillor or staff member may elect to leave the Council Chambers during

consideration of the matter.

Councillor/Officer Item Reason

4. Confirmation of the Previous Minutes

Ordinary Council Meeting 21 November 2017

5. Business Arising

6. Motions & Questions (notice given)

7. Presentations/Public Addresses (where scheduled)

10.15am Dan Ryan – SIT Plus Director


19 December 2017 4

Parts of the Meeting that can be Closed to the Public

Section 10A of the Local Government Act 1993 states that a Council, or a Committee of the

Council of which all the members are Councillors, may close to the public so much of its

meeting as comprises:

a) The discussion of any of the matters listed below, or

b) The receipt or discussion of any information so listed

Matters & Information

(a) Personnel Matters concerning particular individuals (other than Councillors).

(b) Personal hardship of any resident or ratepayer.

(c) Information that would, if disclosed, confer a commercial advantage on a person

with whom the Council is conducting (or proposes to conduct) business.

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law.

(f) Matters affecting the security of the Council, Councillors, Council Staff or

Council property.

(g) Advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege.

(h) Information concerning the nature and location of a place or an item of

aboriginal significance on community land.

(i) Alleged contraventions of any code of conduct requirements applicable under

section 440.

A Council or Committee of the Council may allow members of the public to make

representations to or at a meeting, before any part of the meeting is closed to the public, as to

whether that part of the meeting should be closed.

A meeting is not to remain closed during the discussion of anything referred to in the above

list except for so much of the discussion as is necessary to preserve the relevant

confidentiality, privilege or security, and if the matter concerned is a matter other than a

personnel matter concerning particular individuals, the personal hardship of a resident or

ratepayer or a trade secret - unless the Council or Committee concerned is satisfied that

discussion of the matter in an open meeting would, on balance, be contrary to the public

interest.

The grounds on which part of the meeting is closed must be stated in the decision to close

that part of the meeting and must be recorded in the minutes of the meeting. The grounds

must specify the relevant provision of Section 10A(2), the matter that is to be discussed

during the closed part of the meeting, and the reasons why part of the meeting is being

closed.


19 December 2017 5

8. Mayoral Report

8.1 Mayoral Report - LGNSW Annual Conference 4 to 6 December 2017

Author: Mayor Peter Laird

Purpose: To feed back to Council information gathered and decisions made at the Local

Government NSW Annual Conference 4-6 December 2017

Background

From 4 to 6 December 2017 Mayor Peter Laird, Councillor Scott Groat and General Manager

Joanne Treacy attended the Local Government NSW (LGNSW) Annual Conference on

behalf of Council as resolved at the September 2017 meeting.

Presentations were made by the:

Deputy Premier, the Hon John Barilaro

Minister for Local Government, the Hon Gabrielle Upton

Chief Executive Local Government Information Unit UK, Dr Jonathan Carr-West

Shadow Minister for Local Government, the Hon Peter Primrose

Minster for Roads, Maritime and Freight, the Hon Melinda Pavey

Secretary of the Department of Planning and environment, Carolyn McNally

Managing Director Micromex Research and Consulting – Community Perceptions of

Local Government

The two major announcements were by the Minister for Local Government who indicated

that with a new draft code of meeting practice, mandatory webcasting of ordinary meetings

by all councils in NSW is being proposed. She also indicated that Councils will also be

required to deliver induction training within six months of an election and ongoing

professional development for councillors.

Motions that were carried that impact Carrathool Shire Council include:

2 Competence of private accredited certifiers

That Local Government NSW lobbies the NSW Government to amend the Building

Professionals Act 2005 to:

1. Apply more scrutiny when determining the competence of applicants seeking various

categories of accreditation under the accreditation scheme adopted under the Act.

2. More stringently deal with incompetent private accredited certifiers who assess,

approve and certify development that does not comply with planning instruments and

development regulations.

3. Provide for adequate compensation for landowners who suffer measurable financial

hardship resulting from the incompetence or unprofessional practices of private

accredited certifiers.

4. That a process be established to ensure that a PCA is approved independently of the

builder.

5. That certifiers who have been banned, be prohibited from being employees,

consultants, directors or shareholders of entities providing such services.

3 Stop Work Order Provisions

That Local Government NSW lobbies the NSW Government to provide protection for

councils who, acting in good faith, issue Stop Work Notices and enforce such notices through

the Courts, from any potential liability for delay costs.


19 December 2017 6

5 Planning system

That Local Government NSW demands a more efficient, fairer and transparent planning

system that: • enables applications for re-zoning (planning proposals) supported by council to

be fast tracked; • supports the use of development levies and Voluntary Planning Agreements

by councils to deliver timely local infrastructure that is in addition to the State Infrastructure

Contribution scheme. • establishes a service standard for all planning proposals in the

Department of Planning and Environment for all planning proposals.

7 Proposed Public Conservation Zone

That Local Government NSW requests the NSW Department of Planning and Environment to

amend the Standard Instrument (SI) Principal Local Environmental Plan (LEP) to include,

within the Land Use Table a new zone, Zone E5 Public Conservation.

8 State Significant Development

That Local Government NSW: a) adopts a policy to oppose the current conception of State

Significant Development (SSD) provisions in the NSW Planning legislation that allow for the

large-scale resumption of land owned and managed by councils; and b) advocates to the

NSW Government that the NSW Planning legislation be reformed to change the requirements

for the NSW Government to declare areas as State Significant to ensure: (i) there is a clear

justification of public benefit; and (ii) that if the land is owned by a council, a clear timeframe

is outlined to hand the land back to the council.

9 Public transport in rural NSW

1. That Local Government NSW lobbies the NSW Government to permit school buses to

be available to provide public transport options for the general public when not

transporting students.

2. That the NSW Government create a funding source to transition all school buses to

comply with the Disability Act requirements.

10 Application of rumble strips

That the NSW Government extends the application of rumble strips as a very effective and

active road safety measure.

12 Chain of Responsibility (CoR)

That the definition of the loading manager be changed from the person who manages, or is

responsible for the operation of, the premise to the person who is managing the loading

activity.

13 Motorised scooters and electric wheelchairs

That Local Government NSW requests the State Government to review the road rules and

increase motorised scooter regulations to improve safety and in particular with respect to

requirements around speed and colour.

14 Road Maintenance Good Practice Policy

That Local Government NSW makes representation to the NSW Minister for Local

Government seeking funding for the preparation of a “Road Maintenance Good Practice

Policy” for use by all NSW local government authorities, and support the funding for the

maintenance of those same roads; and That this proposed policy is prepared in consultation

with the Institute of Public Works Engineering Australasia (IPWEA), NSW Division.

16 Review of Natural Disaster Relief and Recovery Arrangements

That Local Government NSW requests that the NSW Government, specifically the Office of

Emergency Management and the Office of Local Government, pursues with urgency a review

of Natural Disaster Relief and Recovery Arrangements (NDRRA) with the Commonwealth

Government. The review process should include consultation between the state, Floodplain

Management Australia (FMA) and all NSW local government councils which have endured

Natural Disaster Declarations since the 2012 NDRRA determination, to ensure NSW


19 December 2017 7

NDRRA guidelines maximise councils’ ability to support community recovery from natural

disasters.

17 Advocacy for local government LWUs in NSW

That Local Government NSW considers options to establish an advisory subcommittee of

elected representatives, within the organisation, to provide advocacy and a united voice for

Local Government Local Water Utilities (LWUs) in NSW.

18 RMS handover arrangements

That Local Government NSW advocates to the State Government for an immediate change in

policy position in relation to the handover of NSW Roads and Maritime Services (RMS)

assets to local government so that the determination is made by the Independent Pricing and

Regulatory Tribunal (IPART), taking into account the council’s long term financial position

and communities’ capacity to pay so that no increased financial burden is placed upon the

community in question and to provide transparency and accountability that does not exist in

the current process.

19 National Broadband Network (NBN) ownership

That Local Government NSW requests the Federal Minister for Telecommunications to

implement the recommendations of the first report of the Joint Standing Committee on the

NBN (September 2017) particularly where they relate to economic, health, education and

business opportunities and where the recommendations can assist in providing digital

inclusion particularly for regional Australia.

20 NSW Audit Office's management of the value of land under roads and community land

That in consultation with Local Government NSW representatives, the NSW Audit Office

develops and implements a robust methodology to determine the appropriate valuation for

land under roads and community land, to be applied consistently across all councils in NSW

through the appropriate amendment of the relevant codes, advisory notes etc.

21 Cost of local government external audit arrangements

That the NSW Government initiate negotiations with Local Government NSW regarding

more appropriate arrangements in relation to the scope and cost of annual audits.

22 Demolition of burnt-out houses

That Local Government NSW lobbies the insurance sector to change the manner in which

insurance payouts are administered for burnt-out residential and commercial buildings in

NSW. This will ensure that payouts are not advanced to an owner of a property unless and

until the burntout building has already been legally demolished and removed. Alternatively,

such payout could be made to the owner of the property less the cost of demolition and

removal, with the council receiving those funds with responsibility to ensure demolition and

removal is carried out.

23 Resourcing the planning and assessment of large-scale developments in growth areas

That Local Government NSW prepares a best practice guideline for the procurement of

funding from developers to assist councils in fulfilling their obligations under the

Environmental Planning & Assessment Act 1979 resulting from accelerated housing supply

in growth areas. That the guideline is prepared in partnership with the Office of Local

Government (OLG) and the NSW Department of Planning and Environment and builds

community confidence in the assessment and decision making process.

24 Banking industry

That Local Government NSW:

• engages with the mainstream banking industry to establish appropriate protocols for

effective dispute resolution in relation to loan portfolios; inclusive of initial loan

approvals, renewals and terminations for NSW councils; and


19 December 2017 8

• that LGNSW make a submission to the Royal Commission into banking, in

consultation with local councils.

25 Electricity and gas charges

That all options be explored by State Governments and Federal Governments to put

downward pressure on electricity and gas charges.

26 HELE Coal Fired Power Plant to ensure base load power for NSW

That Local Government NSW lobbies the NSW Government to encourage commercial

enterprises to express interest in the establishment of a New High Energy Low

Emissions/Ultra Super Critical coal fired power station to be located within NSW.

27 Agency arrangements – full cost recovery

That the Conference requests Service NSW and Centrelink to reimburse local government for

the full equivalent cost of delivering State and Commonwealth Government Services in rural

communities.

28 Grants differentiation

That LGNSW calls on the State Government to increase grant funding to create a rural,

remote and isolated community grants category.

29 Government grant submission timeframes

That Local Government NSW advocates for the State and Federal Government to provide

sufficient timeframes for grant applications. At a minimum this timeframe should be six

weeks in order to allow the application to go through the council approval process.

30 Revenue collected by State and Federal Governments

That Local Government NSW advocates for local councils to receive a percentage of revenue

collected by State and Federal Governments that is generated by council funded projects

which increase economic activity (e.g. bridges, levee banks). These funds will help pay for

the ongoing costs and maintenance of the infrastructure ensuring more funds are delivered to

the State and Federal Governments.

31 Funding for local government

That Local Government NSW advocates to the State and Federal Governments in the

strongest possible terms for a review of the Financial Assistance Grants (FAGs) to local

government to determine a more equitable methodology for distribution, including but not

limited to, a reduction of 30% per capita component to not less than 10%.

32 RFS, SES and Surf Life Saving assets be returned to relevant State agency/organisation

That Local Government NSW lobbies on behalf of councils for all Rural Fire Service (RFS),

State Emergency Services (SES) and Surf Life Saving Clubs assets to be removed from

Council asset LGNSW 2017 Annual Conference 11 Record of Decisions registers (sheds,

equipment etc.) and the responsibility be taken back by the RFS, SES and Surf Life Saving

Club. That this process not be used to increase local government contributions and further

that the NSW Government investigate a model for RFS funding based on the Country Fire

Authority (CFA) model in Victoria.

34 Agricultural Enterprise Credit Scheme

That Local Government NSW advocates for the NSW Government to investigate the

implementation of an Agricultural Enterprise Credit Scheme across NSW to enhance food

production, improve economic viability for farmers and improve resilience.

35 Categorisation of land for rating purposes

That the NSW Government acts swiftly to clarify the statutory and regulatory rating

provisions regarding land categorisation, including a definition of vacant land, land under

development, and the time available for ratepayers to seek a review of the rating category.

Specifically, the provisions need to be amended to: LGNSW 2017 Annual Conference 12


19 December 2017 9

Record of Decisions • Clearly establish that the date of conversion to “residential” should be

from the date of occupation for that purpose. • Allow councils to apply a business rate to

hotels containing serviced apartments that provide tourist accommodation on a commercial

basis.

37 Rebate for heritage-listed properties

Calls on the NSW Government to make provisions for a variable rating policy for heritage-

listed properties to be included in the Local Government Act.

38 Minimum increase in rate peg amount of 3% per annum

That Local Government NSW advocates strongly to the Premier and the Minister for Local

Government the need to ensure that the capped Independent Pricing and Regulatory Tribunal

(IPART) rate increases never fall below wage increase rates and Consumer Price Index (CPI)

again. Acknowledging as well that Local Government NSW already has a policy of non-

support for rate pegging.

39 Funding for disability advocacy groups

That Local Government NSW calls on the Minister for Disability Services, the Hon. Ray

Williams MP, the Minister for Community Services, Social Housing, the Hon. Pru Goward

MP, the Minister for Ageing, the Hon. Tanya Davies MP and the Treasurer, the Hon.

Dominic Perrottet MP, for a commitment to continue funding NSW Disability Advocacy

groups beyond June 2018.

42 Reconciliation Action Plan

That;

1. member councils that don’t currently have a Reconciliation Action Plan (RAP),

develop one in order to deliver concrete, measurable outcomes for Aboriginal People

across NSW, and

2. Local Government NSW works with Reconciliation Australia, the NSW Reconciliation

Council, the NSW Aboriginal Local Government Network and the NSW Aboriginal

Land Council’s Network to actively support and encourage member councils to develop

their RAP.

43 Blue Mountains City Council Public libraries in NSW

That Local Government NSW works with the NSW Public Libraries Association of NSW

(NSWPLA) to develop a strategic partnership to: a) increase public awareness of the multiple

roles that Local Government Public Libraries play in supporting the educational, social,

cultural and economic outcomes in local communities LGNSW 2017 Annual Conference 15

Record of Decisions b) advocate, in the lead up to the March 2019 State election, for

improved State Government funding for Local Government Public Libraries in NSW to

enable public libraries to meet the growing needs of our local communities.

44 Call for Federal Tribunal to deal with violent crime

That Local Government NSW lobbies the NSW Government to work with other State

Governments to streamline the application and enforcement of protection Orders, across state

borders. Further, that NSW Government petition the Federal Government to create a Federal

Tribunal, presided by specially trained Magistrates to hear domestic violence, sexual and

child related matters in a less formal closed court capacity, with appropriate advocates.

45 Youth Minister for NSW

That Local Government NSW calls on the NSW Government to appoint a dedicated Minister

for Youth Affairs who will ensure the diverse needs of young people aged 12-25 in NSW are

being considered and addressed.

46 Graffiti removal from private commercial property

That Local Government NSW lobbies the NSW Government to amend relevant legislation to

allow councils to enforce the removal of graffiti from private commercial property.


19 December 2017 10

47 Funding for weed control

That Local Government NSW lobbies the State Government to increase weed control funding

to weeds authorities within NSW.

49 Sustainability rating tools to support planning and development

That Local Government NSW calls on the NSW Ministers for Planning and Environment to

direct the Department of Planning and Environment in association with other State agencies

such as the Office of Environment and Heritage to take the following steps to embed the use

of sustainability rating tools in master-planning and sub-division design processes to deliver

measurable and actionable sustainable and equitable outcomes in new communities. Further

detail available.

54 Wild Dog Management Strategy 2017-2021

That the NSW Government now be called upon to ensure that adequate funding is available

for the implementation of each component of the Wild Dog Management Strategy 2017-2021

to ensure its long term effectiveness

55 Kangaroo management

That Local Government NSW lobbies the NSW Government to effectively manage the issue

of kangaroo numbers generally migrating to areas near water and road networks that create

significant hazards to road users in rural NSW, particularly in areas where communities

interface with National Parks.

59 Reintroducing the WaSIP Program

That the NSW Government reintroduce the Waste and Sustainability Improvement Payment

(WaSIP) Program to help local government improve the effectiveness of its overall

environmental programs.

62 Request for ban on flushable wipes

That a ban be placed on wet wipes marketed as “flushable toilet wipes” due to their negative

impact on sewer lines and sewerage processing facilities.

63 Roadside spoil (excavated public road material)

That Local Government NSW requests the Minister for the Environment, Local Government

and Heritage to urgently review and amend the Protection of the Environment Operations

(Waste) Regulation 2014 and the associated Excavated Public Road Material Exemption &

Order 2014, to provide greater flexibility for the storage and reuse of excavated public road

material (EPRM), to allow local government to manage EPRM, the by-product of road

maintenance and construction works, in a responsible but efficient and effective manner that

is sustainable for our community.

64 Asbestos disposal

That in order to reduce the illegal dumping of asbestos, Local Government NSW lobbies the

NSW Government to exempt asbestos from the waste levy on the proviso that councils

provide an additional and equal subsidy on their normal asbestos disposal fees thus reducing

the overall fee by double the amount of the applicable levy.

65 Exemption for councils from s.88 waste levy in certain circumstances

That Local Government NSW requests the Minister for the Environment, Local Government

and Heritage to urgently review and amend the relevant section of the Protection of the

Environment Operations Act 1997 and the Protection of the Environment Operations (Waste)

Regulation 2014, to provide for exemption from the requirement for local government to be

required to pay the s.88 waste levy in circumstances where they have unwittingly received

contaminated waste, or where they have undertaken a clean-up of unlawfully dumped

contaminated waste such as asbestos.


19 December 2017 11

66 Ban on single use plastic bags

That Local Government NSW calls upon the NSW Minister for the Environment, The Hon.

Gabrielle Upton MP to act on banning the use of single use plastic bags in NSW. Further, that

the ban include all identified ‘biodegradable and degradable’ bags up to 70 microns

68 Encouraging safe disposal of asbestos

That Local Government NSW lobbies the NSW Government to remove the Protection of the

Environment Operations Act 1997 s. 88 (waste) levy from asbestos containing material,

provided the material is transported to a licensed facility in accordance with SafeWork NSW

requirements and/or delivered by a licensed asbestos contractor with EPA authorisation

69 Dog breeding guidelines

That the Local Government NSW Annual Conference call on the Minister for Primary

Industries to expedite the review of the Animal Welfare Code of Practice – Breeding dogs

and cats to incorporate the recommended improvements put forward by both the NSW

Companion Animals Taskforce Report (2012) and the Joint Select Committee on Companion

Animal Breeding Practices in New South Wales (2015).

70 Payment of companion animal registration fees to councils

That Local Government NSW calls on the Acting Chief Executive of the Office of Local

Government (OLG) to make arrangements with all NSW councils to deduct the determined

amount for local councils from the payment required to be made to the Companion Animals

Fund, at the point of payment of registration fees, in accordance with s. 85(4) of the Act.

73 Voting at local council elections

That Local Government NSW endorses the position considered by the Joint Standing

Committee on electoral matters which is that all votes should be counted equally

74 Duration of pre-polling

That Local Government NSW petitions the NSW Government to change the Local

Government (General) Regulation 2005 to reduce the pre-poll voting

75 2017 local council elections

That Local Government NSW makes a submission to the NSW Electoral Commission to

address the issues experienced leading up to and experienced in September 2017 local

government elections, which included: • Insufficient staff at polling booths. • Unsuitable

location of pre-polling and polling booths. • Insufficient training provided to staff at the

polling booths. • Too many closely located polling places and multi ward polling places on

election day • Long queues and delays experienced at all polling places leading to a large

number of complaints by voters. • Refusal to recycle That the NSW Electoral Commission be

required to supply the information required to run an election to another body that is running

the election Further, that Local Government NSW canvas NSW councils to contribute

additional issues to this submission

76 Reform to Local Government Act 1993

That Local Government NSW seeks reform through the NSW Government to the Local

Government Act 1993 to introduce measures to allow councillors to more easily identify the

directors of corporate applications in planning matters

80 Councillors' superannuation

That Local Government NSW lobbies the NSW Government and Remuneration Tribunal to

make it mandatory that councils make superannuation payments to mayors and councillors

and that these payments must be in addition to the stipend paid to elected officials. The

superannuation payments would be at the Superannuation Guarantee rate, as determined by

the Commonwealth and which varies from time to time. Payments would be made to

complying superannuation funds.


19 December 2017 12

81 Minister for Local Government

That the conference urges the Premier to appoint a Minister for Local Government without

the distraction of any other portfolio responsibilities.

82 Lack of consultation by State Government with local government

That Local Government NSW lobbies the Minister for Local Government for improved

consultation with the local government sector, so that prior to the introduction into Parliament

of any legislation affecting the sector, that the State Government consults and engages with

LGNSW

83 Independent Commission Against Corruption

That Local Government NSW lobbies the NSW Government and the Australian Local

Government Association (ALGA) seeking their assistance in advocating for the establishment

of a Federal Independent Commission Against Corruption or similar body

L1 Funding for emergency event prevention

That Local Government NSW works with the Ministers responsible for emergency works and

services to develop a process to allow the NSW State Government agencies and local

government to fund work and actions prior to and during an emergency event, that prevents

or decreases damage to State or local infrastructure, that is not presently claimable under

emergency event declarations.

L3 Rates for Crown Land

That Local Government NSW and member councils advocate the NSW Government to stop

charging local councils commercial rates for Crown Land for council purposes (e.g.

easements) where there is a significant benefit to the community

Financial implications

Nil

Statutory implications (Governance including Legal)

Nil

Policy implications

Nil

Risk implications

Nil

Community Strategic Plan

Section 5 Leadership and Governance

Officer’s Recommendations

That Council receives the Mayoral report outlining issues highlighted at the LGNSW

Annual Conference

9. Delegates Report

Nil


19 December 2017 13

10. General Managers Report

10.1 Ongoing Action from Previous Business Papers GOV:MTG:CR

Author: General Manager

Purpose: To update Council on ongoing action from previous Business Papers

Attachment: Application for funding under 2017-18 Floodplain Management Program

Background

1080/18.08.15 – LEP Hillston Planning Proposal

Responsible Officer: DIS

DECISION ACTION TAKEN

Submit planning proposals 1 and 2 to Dept

Planning.

Proposals are to be prepared. Council will

have to revise flood modelling to complete

proposals. This modelling is subject to

external funding – no action until the

Lachlan Street Levee is completed.

1197/17.11.15 – Planning Proposal – Rankins Springs Village Area



Prepare and submit planning proposal to reduce

the min lot size from 4,000 m2 to 1,000 m2 RU5

Village Zone Rankins Springs.

Proposals to be prepared with the Hillston

Planning proposal as detailed in 1080.

Consultant to be engaged to prepare

proposal in association with other town and

village proposals no action until levee

completed.

1326/19.04.16 – Acquisition of Crown Land – Palmyra Dam



Write to Minister / Governor of the Office of

Local Government for the acquisition

(compulsory) of Crown Land being Part Lots

7300, 7302 in DP1159864, Part Lots 7001 &

7002 in DP94866 and the whole Lot 7301 in

DP1159864.

Application submitted and advice received

that LLS has raised several concerns.

Meeting held. The developer has requested

the matter be put on hold.

0324/19.9.17 - Manager Water & Sewer to

revisit and investigate alternatives.

Alternatives reviewed including building up

wall on dam.

1400/19.07.16 – Water Supply – Lemic Holdings Pty Ltd



Agree to delivery of water to be purchased by

Lemic Holdings Pty Ltd between the Palmyra

Channel and the piped network to the Goolgowi

Dam based on completion of an agreement.

Waiting on proponent to advise Council –

design progressing. Now put on hold.


19 December 2017 14

0037/27.09.16 – Margaret Merrylees Naming of Bridge

Responsible Officer: GM


Council liaise with relevant stakeholders to

consider naming the Carrathool Bridge after Cr

Margaret Merrylees

The Council is working on and looking at

other avenues to recognise the work of

former councillor Margaret Merrylees

within the bridge area and reserves within

the new and old bridge locations. One option

is the rest area. Final options will be collated

when all stakeholders are consulted.

0083/15.11.16 – Application under fixing Council Roads Program



Council prepare and submit an application under

round 3 of the Fixing Country Roads Program

for reconstruction of 42 kms of Carrathool Road

involving the assistance of C2Hills Consultancy

Completed. Council to be advised when the

heavy vehicle safety and productive

program opens

0138/21.03.17 – Funding for Mirrool Creek and Hillston Floodplain

Responsible Officer: GM / DIS


Council seek funding from the Floodplain

Management Grants 2017/18 for flood studies

for the Mirrool Creek and the Hillston

Floodplain.

1080/18.08.15 – LEP Hillston Planning Proposal

0067/15.11.16 – Mirrool Creek Flood Event

Grant application submitted for Hillston

Floodplain. Grant application response

attached.

0325/19.09.17 - Council to investigate flood

studies and possible funding sources.

Discussion with OEH and Griffith held

0218/16.05.17 – Water Funds External Loan Projections



Council authorise the General Manager to

negotiate and raise an external loan for the

Water Funds from the current balance of the

internal loans and any additional new loan

amounts as set out in the Draft 2017/18

Operational Plan.

Loan currently being negotiated.

0219/16.05.17 – Removal of Grids on the Booligal Gunbar Road



Further investigation to be undertaken with the

information to be provided to Council

Investigation organised and completed.

Meeting held. New owner has been

contacted. Road to be constructed.


19 December 2017 15

0265/18.07.17 – Container Deposit Scheme (CDS)



Council indicate interest to provide CDS

collection point service from the Hillston

Landfill Site to the EPA immediately and

network operator as soon as this is confirmed.

Meeting attended. Parameters for system

changed by EPA. Feedback given to EPA

and awaiting feedback.

A further report to be presented to Council once

the requirements are understood.

0291/15.08.17 – 69 Burns St Hillston - Hillston Billylids



Request legal advice as to the ownership for the

building on 69 Burns Road Hillston to ascertain

responsibility for repairs and insurance.

Legal advice received and acted on. Lease is

prepared. Meeting held with Billylids.

Lease now with Billylids.

Approve the requested repairs before receiving

legal advice as to the ownership of the building.

Repairs scheduled.

0295/15.08.17 – Implementation of Speed Zone Changes



Council to make submission to RMS to have the

following Speed Zone changes made:

a) Implementing a Speed Zone change on the

Kidman Way south of Hillston from the

current 50kph zone to the southern end Truck

Stop from 100kph to 80kph

b) Implementing a Speed Zone change on

Mossgiel Road from the intersection of Oxley

Avenue to the west of the Golf club entrance

from 100kph to 70 kph

Letter written to RMS

0316/15.08.17 – Hillston Caravan Park



Invite open tenders for the management of the

Hillston Caravan Park

Report provided to October Council

Meeting

0376/17.10.17 – Council to go out for a second

tender.

Adverting closed on 17 November 2017.

Tenders assessed.

0331/19.09.17 – Norwood Lane



Council make application to the Department of

Industry to have Norwood Lane transferred to

Council control.

In progress


19 December 2017 16

0352/19.09.17 – Hillston Lachlan Street Levee Channel Connection



The General Manager to negotiate with

landholders to achieve secure backwater flood

protection.

Discussions are underway. Meeting held

with Public Works Authority and

discussions held with OEH.

0377/17.10.17 – Southey Street Hillston Crown Land Request



Transfer laneway between Cowper and Southey

Streets to Council Control

Crown Lands notified.

0381/17.10.17 – Purchase of 133-137 High Street Hillston



Council to reconsider October report at the

November Meeting

Contract received.

0392/21.11.17 – Councillors Expenses and Facilities Policy



Place Councillors Expenses and Facilities Policy

on Public Exhibition for a period of 28 Days

Submissions close 5 January 2018

0397/21.11.17 – Hillston Creative Arts Council Relocation



Council to engage structural engineer to provide

a report on the building.

Current owners agreed to pay for the report.

0398/21.11.17 – DA 2018-010



General Manager to determine DA2018-010 Completed

0400/21.11.17 – Council Meeting Dates



Publicise the 2018 Meeting Dates and Locations Advertised on 6 December 2017

0410/21.11.17 – Carrathool Bridge



Council request Murrumbidgee Council to

supply funds to cover half the cost of

reimbursement for five reports

Completed

Council reimburse the consortium for the cost of

five reports only from RMS funding and

Council funds

Underway


19 December 2017 17

0411/21.11.17 – Five Oaks Road Gunbar



Council construct a new formation within the

road reserve of Five Oaks Road at an estimated

cost of $12,000 to be funded from local roads

expenditure

Scheduled


Nil


Nil

Policy implications

Nil

Risk implications

Nil


Nil

Officers Recommendation

That Council receive the update on action report for November 2017.


19 December 2017 18

ATTACHMENT


19 December 2017 19

10.2 Fruit Fly Sterilisation Pilot EM:PRG:PC


Purpose: To outline the request for Carrathool Shire Council to be participate as a pilot in

the fruit fly sterilisation project.

Separately Circulated: SITplus Qfly Release Pilot

Background

Council has been approached to participate in a fruit fly sterilisation pilot. Due to the

seriousness of the fruit fly infestations in Eastern Australia and the impacts on the economies

of the states and councils a fruit fly sterilisation project is underway in South Eastern

Australia.

Hillston has been approached as an ideal pilot site due to the large fruit farms and low fruit

fly pressure. The project is looking at undertaking an area wide management program across

both the large and small farms. It is a four year pilot wherein sterilised flies are released over

3 summers in the Hillston area and areas to the north and east. This is used in lieu of

pesticides. The local farmers evaluate the program through trap monitoring and by sending

used traps to the state government for analysis.

The pilot is run as a co-investment with contributions from farming entities, Councils,

Horticulture Innovation Australia and federal and state governments. Local fruit companies

have already shown interest in participating and contributing. The benefits include:

Reduces the use of pesticides

Increases the yield of crops

Increases the economy of the local area

Protects local businesses

The commitment required from Council if it agrees to be part of the pilot includes:

$20,000 per annum contribution for 3 years

Participation in a joint awareness/communication program through the Council website

and Council Corner

Other pilot sites are Cobram and Berrigan.

An informative video on area wide management and sterile insect technique here can be

found at: https://www.youtube.com/watch?v=p8kzxgYeAqQ

Dan Ryan -SITPlus Director will be presenting to Council regarding the pilot at the 18

December 2017 meeting.


$20,000 per annum for three years


Nil

Policy implications

Nil

https://www.youtube.com/watch?v=p8kzxgYeAqQ


19 December 2017 20

Risk implications

Nil


Section 4 Sustainable Natural Environment

4a A community that thrives on sustainable farming practices

4e Promote an environment that is conducive to the production of high quality fresh fruit

and vegetables

Section 3 Growing and Diverse Economy

3d Support partnerships to achieve positive outcomes for the community


That Council agrees to be part of the Sterile Insect Technology pilot for the Hillston

area.


19 December 2017 21

10.3 Draft OLG Councillor training guidelines GOV:CR:CT


Purpose: To present the draft OLG councillor training guidelines to councillors for comment

Separately Circulated: Office of Local Government Circular 17-39

Background

Amendments made to the Local Government Act 1993 (the Act) by the Local Government

Amendment (Governance and Planning) Act 2016 in August 2016 saw the inclusion in the

prescribed role of councillors under section 232 a responsibility To make all reasonable

efforts to acquire and maintain the skills necessary to perform the role of a councillor.

In support of this, the amendments allow regulations to be made for induction and other

professional development for mayors and councillors.

The Office of Local Government (OLG) has prepared guidelines to assist councils to develop

and deliver induction and ongoing professional development activities for their mayor and

councillors in compliance with the proposed regulations. These will be issued under section

23A of the Act.

OLG has issued a consultation draft of the proposed guidelines for comment prior to their

being finalised. See attached.

Under the guidelines, councils; induction and professional development programs are to

consist of three elements:

Pre-election candidate sessions - these are to ensure prospective candidates are aware

of what will be expected of them if elected (these are not mandatory but are

encouraged)

Induction program - this aims to equip mayors and councillors with the information

they need to perform their role effectively over the first few months and has a

particular focus on building positive, collaborative relationships between councillors

and with staff

Professional development program - this is to be developed in consultation with all

councillors and delivered over the term of the council to build the skills, knowledge

and personal attributes necessary to be an effective mayor or councillor.

Councils will be required to report to OLG on the induction and ongoing professional

development activities offered to the mayor and each councillor and whether they

participated in them and to make this information publicly available on their websites.

OLG is inviting submissions from councils and other stakeholders on the consultation draft of

the Councillor Induction and Professional Development Guidelines.

Councillors are requested to please forward comments on the guidelines to the General

Manager for collation and forwarding to OLG.


Nil


19 December 2017 22


Local Government Act 1993 (the Act)

Local Government Amendment (Governance and Planning) Act 2016 section 232

Policy implications

Councillor Induction Training Policy 127

Risk implications

Nil


Section 5 Leadership and Governance


That Council resolve that councillors submit comments to the General Manager

regarding councillor training guidelines.


19 December 2017 23

10.4 Use of Goolgowi Community Hall CP:USE:HMR


Purpose: To outline a request for the waiving of the fees for Goolgowi Community Hall

Background

Builder volunteers from Sydney are coming to Goolgowi in early January to offer their time

free of charge to repair the Catholic Church at Goolgowi. Repair of the church keeps a vital

service for the community ongoing in Goolgowi. Without the repairs the church could close

and parishioners from Goolgowi and surrounding areas would have to travel to Griffith or

Hillston to attend services. Keeping the church as a functioning church helps maintain the

vitality of Goolgowi.

To enable visitors to undertake the repairs the Diocese of Griffith has asked whether Council

would waive the fees for the use of the Goolgowi Community Hall for the volunteers to

utilise the cooking and bathroom facilities at the Hall and camp on the Hall floor for the

period of one week in January.


$770


Nil

Policy implications

Nil

Risk implications

Council would ensure that the Diocese covers the public risk insurance requirement


Section 1 An inclusive, connected and healthy community

1d An engaged and trusting community with strong social and support networks


That Council approve the waiving of the fees for the Goolgowi Community Hall for use

by volunteers to enable repair of the Goolgowi Church.


19 December 2017 24

10.5 Lachlan Lodge Disaster Evacuation Plan CP:USE:HMR


Purpose: To outline the request from Lachlan Lodge Hostel to utilise Hillston Community

Centre as a disaster evacuation site

Attachment: Letter from Lachlan Lodge

Background

On 5 December Council received a request for the Hillston Community Centre to be utilised

as a disaster evacuation site and alternate housing in the event of a disaster be it fire, flood,

other natural or man-made disaster. The request outlines that the use of the Centre would only

be in extreme circumstances. First options if available at the time would be the Hillston

Hospital, Griffith Based Hospital or other aged care facilities in Griffith.

The manager of the lodge forwarded a draft Memorandum of Understanding for use if

Council agrees to the use of the Centre.

Research shows that the Hillston Community Centre is also utilised in times of disaster as an

evacuation centre for Hillston District.

Whether the centre has the capacity to cater for both the Lodge residents with their special

needs, as well as the needs of the rest of the residents of the town is unknown.


Nil


Nil

Policy implications

Nil

Risk implications

That a significant disaster that puts stress on the Centre would mean that the residents of

Lachlan Lodge would not get the adequate use of facilities as per their special needs.


Section 1 An inclusive, Connected and Health Community

1d An engaged and trusting community with strong social and support networks

1e A healthy community with access to services that meet community needs


That Council resolve to allow the General Manager to liaise with the Lachlan Lodge

regarding alternative options.


19 December 2017 25

ATTACHMENT


19 December 2017 26


19 December 2017 27


19 December 2017 28

10.6 Infrastructure Report RD:MNT:RD

Author: Director Infrastructure Services

Purpose: Infrastructure Report for December 2017

Background

Reporting Period 21 Oct to 17 Nov 2017

The Infrastructure Report is provided for Council’s information.

Maintenance Reporting

Local Roads

A summary of the capital works and maintenance activities on Council Local Roads is listed

below.

Temporary Pavement Repair (m2)

Booligal Road 235

Murrumbidgee River Road 467

Pinteebakana Road 40

Roto Road 125

TOTAL 867

Edge Repair (m)


TOTAL 370

Mowing (ha)


TOTAL 18

Maintain Unsealed Shoulders (shldr km)

Dumossa Road 12

TOTAL 12

Replace Warning & Regulatory Signs (ea)

Darts Road 4


TOTAL 7

Replace Guide Posts (ea)

Gullifers Road 12


O’Keeffes Road 2

Pinteebakana Road 4

Ryans Road 2

TOTAL 25

Installation of New Culverts (ea)

Roto Road 1

TOTAL 1

Resurfacing (m2)

Roto Road 3000

TOTAL 3000

Gravel Resheet (m2)

Schneiders Road 4800

TOTAL 4800

Maintenance Grading (cl km)

Alexanders Road 3 McDonalds Road 12 Goorawin Road 11

Back Hillston Road 5 McKays Road 6 Taylors Road 10

Bandys Road 2.18 McKinley Road 23 Grieves Road 3.5

Booligal Road 10 McMaster Road 13 Wantwood Road 3.76

Chedburgh Road 1.9 Merungle Road 4 Gullifers Road 4.5

Darts Road 19 Mount Bingar Road 3.4 Watkins Road 6.6

Dumossa Road 6.5 Redbank Road 9 Huxleys Road 8.8

Euratha Road 9 Reids Road 4.65 Whealbah Road 4.3

Foys Road 3.24 Sloanes Road 5.2 Lowlands Road 24.7

Goorawin East Road 16 Swansons Road 3 Wongalea Road 4.92

TOTAL 241.15 ****


19 December 2017 29

Regional Roads

A summary of the capital works and maintenance activities on Council Regional Roads is

listed below.

Description

244R

Tabbita

Lane

321R

Rankins

Springs

Road

368R

The

Springs

Road

501R

Lachlan

Valley

Way

80R

Mossgiel

Road

371R

Lake

Cargelligo

Road

Temporary Pavement Repair (m2) 255 740 397 - - 49

Edge Repair (m) 30 1346 - - - -

Guide Posts (ea) - - 20 - - -

Heavy Patching (m2) - - - - 1327 -

Mowing (ha) - 44 - - - -

Maintenance Grading (cl km) - - 48.49 - - -

RMS Road Maintenance Council Contract

A list of general maintenance activities in line with the requirements of the contract is

detailed below.

Code Description Unit Accomplishment

111 Routine Inspection each 3

201 Repair Pothole each 51

202 Repair Pavement Edge m 227

204 Minor Pavement Patch m2 792

241 Grade Shoulder km 9.8

211 Seal Pavement Crack m2 40

339 Collect Roadside Litter and Sweep Roadway km 60

421 Service Toilet each 9

428 Service Rest Area each 23

615 Replace Small Sign each 6

Urban Maintenance

Parks and Garden Maintenance ongoing as required and as permitted due to wet weather.

Aerodrome Inspections have been completed.

The following table represents the total man hours spent on each of the listed activities in

each town.

Description Activity Carrathool Goolgowi Hillston Merriwagga Rankins

Springs

Total

Hours per

Activity

Patching 1110/1150 - 5 - - - 5

Footbridge

Maintenance 1200 - - - - - -

Drainage & S/Water 1510 - - 1.5 - - 1.5

Sign Maintenance 1610 - - - - - -

Sign Replacement 1620 - - - - - -

Resealing 4000 - - - - - -

Mowing 5100 4 66 66.5 4 20 160.5

Slashing 5200 - 12 43.5 - 21 76.5

Spraying 5300 - - 12 - 6.5 18.5

Tree Maintenance 5400 - 11 58 - 4 73


19 December 2017 30

Tree Removal 5410 - - - - - -

Watering 5500 - 20.5 66 6 7.5 100

Weeding 5600 - 17.5 56 5 2.5 81

Litter Collection 6100 1 16 26.5 7.5 16 67

Street Sweeper 6200 - 9 34.5 - - 43.5

Hand Broom Gutters 6300 - - 3 - - 3

Toilets 6400 1.5 21 44 14 - 80.5

Footpath

Maintenance 7100 - - - - - -

Street Maintenance 7200 - 2 - - - 2

Playground

Inspection 7510 - - - - - -

Office 7520 - - - - - -

Town Improvements 7530 - - - - - -

Park

Furniture/Fences 7540 - - 2 - - 2

K & G Repairs 7600 - - - - - -

Street Lighting 7990 - - - - - -

Total Hours per Town 6.5 175 413.5 36.5 77.5 714

Town % of Total Hours 1 25 58 5 11

Sewer Maintenance

Description

Service

Line

Chokes

Mainline

Chokes Overflows

Pressure

System

Fault

Pump

Station

Fault

New

Connections

Hillston 11 1 - 5 2 11

Goolgowi - - - - - -

Rankins Springs Sullage - - - - - -

Totals 11 1 0 5 2 11

Water Maintenance

Description Service Line

Breaks

Mainline

Breaks

Meters

Replaced/

Checked

Pump

Station

Faults

New

Connections Other

Hillston 11 8 - 1 - -

Goolgowi Town Potable - - - 1 - -

Goolgowi Town Raw - - - - - -

Goolgowi Rural - - - 2 - -

Carrathool - - - - - -

Merriwagga Town - - - - - -

Merriwagga Rural - - - - - -

Rankins Springs Town - - - - - -

Rankins Springs Rural - 1 - - - -

Melbergen - - - - - -

Total 11 9 0 4 0 0


Nil


19 December 2017 31


Nil

Policy implications

Nil

Risk implications

Nil


Section 2 Infrastructure for a sustainable future


That Council note the Infrastructure Report for period 21 October to 17 November.


19 December 2017 32

10.7 Development Applications GOV:MTG:CR

Author: Planning Assessment Officer

Purpose: Development Applications & Approvals – November 2017

Background

Lodgements

Type/No. Name Address Development

DA2018/014 Keith R Fair “Merri Merrigal”

3358 Lachlan Valley Way

Lake Brewster NSW 2675

Adjustment of farm boundaries

through subdivision and

consolidation

Total Estimated Value Of Works $15,000.00

Deferred Approvals

Type/No. Name Address Development Processing

Time

DA2018/010 Walnuts

Australia

Pty Ltd

“Bringagee”

Murrumbidgee River Road

Benerembah NSW 2680

Two irrigation

storages of total

capacity 7000ML

6


Nil


Section 101 of the Environment Planning and Assessment Act 1979 states if public notice of

the granting of a consent or a complying development certificate is given in accordance with

the regulations by a consent authority or an accredited certifier, the validity of the consent or

certificate cannot be questioned in any legal proceedings except those commenced in the

Court by any person at any time before the expiration of 3 months from the date on which

public notice was so given.

Policy implications

Nil

Risk implications

Nil


Nil

Officers Recommendation:

That the Development Applications and Approvals for December 2017 be noted.


19 December 2017 33

10.8 Finance Report – Statement of Bank Balances – November 2017 FM:RPT:SR

Author: Director Corporate & Community Services

Purpose: Statement of Bank Balances – November 2017

Background

The reconciliation of Council’s main bank account with the cash book controls within the

Practical System for the month of November 2017 has now been completed, as shown in the

table below:


Nil


19 December 2017 34


Nil

Policy implications

Nil

Risk implications

Nil


Nil


That the Council receive the Statement of Bank Balances for November 2017 and

confirm payment of accounts as summarised in the reconciliation statement totalling

$3,545,179.24.


19 December 2017 35

10.9 Finance Report – Investments Schedule – November 2017 FM:RPT:SR


Purpose: Schedule of Investments – November 2017

Background


19 December 2017 36

Analysis – Opening and Closing Balances:

Investment Type Opening Balance

1/11/2017

Closing Balance

30/11/2017

Change During

November 2017

IBDs 14,487,180.37 15,504,834.21 1,017,653.84

On Call Funds 801,244.70 1,301,905.29 500,660.59

Total 15,288,425.07 16,806,739.50 1,518,314.43

Analysis – Change During Month:

Change During

November 2017

ADD – Interest Incorporated in IBDs Rolled Over 17,653.84

ADD – New IBDs 1,000,000.00

LESS – IBDs recalled 0

ADD – Interest from On Call Funds 663.09

LESS – On Call Funds recalled (200,002.50)

ADD – Funds applied to On Call Funds 700,000.00

Total Change for Month 1,518,314.43

Funds Held on Behalf of Other Organisations:

The Schedule of Investments includes one separate deposit that Council is holding in trust.

IBD with Bank West – Ref No. 4607052 $38,248.59


Nil


Nil

Policy implications

Nil

Risk implications

Nil


Nil


That Council receive the Schedule of Investments as at 30 November 2017.


19 December 2017 37

10.10 Investment of Surplus Funds Policy CM:POL:CWP:DCWP


Purpose: To review the Investment of Surplus Funds policy

Attached: Draft Investment of Surplus Funds policy

Background

Council last reviewed the Investment of Surplus Funds Policy in 2015. Due to a number of

changes in ratings of Banks and other financial institutions; to rating organisations and

changes to the Australian Government Bank Deposit Guarantee it was prudent to review the

policy.

Council staff have developed a more comprehensive policy to include risk management

principles, credit quality, performance benchmarks and reporting guidelines.

A copy of the draft policy is attached for Council’s perusal and amendment.

Financial Implications

This policy will provide tighter guidelines for the investment of Council’s surplus funds.

Statutory Implications

LOCAL GOVERNMENT ACT 1993 - SECT 625

625 How may councils invest?

(1) A council may invest money that is not, for the time being, required by the council for

any other purpose.

(2) Money may be invested only in a form of investment notified by order of the Minister

published in the Gazette.

Editorial note : See Gazettes No 152 of 24.11.2000, p 12041; No 94 of 29.7.2005, p 3977; No

97 of 15.8.2008, p 7638 and No 160 of 24.12.2008, p 13140.

(3) An order of the Minister notifying a form of investment for the purposes of this section

must not be made without the approval of the Treasurer.

(4) The acquisition, in accordance with section 358, of a controlling interest in a

corporation or an entity within the meaning of that section is not an investment for the

purposes of this section.

LOCAL GOVERNMENT (GENERAL) REGULATION 2005 - REG 212

212 Reports on council investments

(1) The responsible accounting officer of a council:

(a) must provide the council with a written report (setting out details of all money

that the council has invested under section 625 of the Act) to be presented:

(i) if only one ordinary meeting of the council is held in a month, at that

meeting, or

(ii) if more than one such meeting is held in a month, at whichever of those

meetings the council by resolution determines, and

(b) must include in the report a certificate as to whether or not the investment has

been made in accordance with the Act, the regulations and the council's

investment policies.

(2) The report must be made up to the last day of the month immediately preceding the

meeting.


19 December 2017 38

Policy Implications

This reviewed Council policy will be required to be on public display for 28 days prior to

adoption.

Risk Implications

This policy provides risk management guidelines to reduce the risk of loss from investing

Council’s surplus funds.


5d. The community to be better informed of local issues and activities and have increased

opportunity to participate in decision making.

Recommendation:

That Council approve the draft Investment of Surplus Funds Policy to go on public

exhibition for 28 days.


19 December 2017 39

ATTACHMENT


19 December 2017 40


19 December 2017 41


19 December 2017 42


19 December 2017 43


19 December 2017 44


19 December 2017 45


19 December 2017 46


19 December 2017 47

10.11 Economic Development Officer Report – December 2017 ED:TOU:TE

Author: Economic Development Officer

Purpose: To advise Council of recent activities of interest undertaken by the Economic

Development Officer (EDO)

Background

Building Better Regions Fund

Consultation is continuing with both community groups and private sector entities regarding

possible funding applications to Round 2 of the Federal Government’s Building Better

Regions Fund (BBRF).

The EDO is currently scoping a range of potential projects which may be suitable for a

funding application either under the Infrastructure Projects or Community Investments

Streams.

Applications close on 19th December 2017.

Stronger Country Communities Funding Applications - SCCF

Announcements regarding the outcome of Council’s two recent SCCF funding applications

are expected within the next 4-6 weeks. Council has submitted two funding applications for

the refurbishment of the Hillston Swing Bridge/Desathalon Park and also for the construction

of the Goolgowi Skate Park.

Community War Memorials Fund

As previously reported, a grant application has been made to the NSW Government’s

Community War Memorials Fund for restoration of three Honour Boards for the Gunbar and

Tabbita communities. An announcement is expected shortly on the outcome of the

application. As part of the funding eligibility of the boards, the EDO has prepared a

submission to the State Government to have the Boards included on the NSW War

Memorials Register.

Safer Communities Fund

An announcement regarding Council’s recent funding application to the Safer Communities

Fund for the installation of CCTV cameras and security lighting is expected within the next

4-6 weeks.

Gunbar Community Interpretative Panel Project

Meetings have been held with the Gunbar community group and the consultant engaged to

research and prepare the content for the interpretative panel. A draft content outline will be

prepared for discussion with the community group in the New Year. Research is continuing

for further photographs etc of the Gunbar village and surrounds for inclusion on the panel.

Grant Opportunities to purchase defibrillators.

The NSW Office of Sport has allocated $4 million over four years for the provision of

Automatic External Defibrillators (AEDs) through the NSW Government Local Sport

Defibrillator Grant Program. The EDO is liaising with local sporting groups regarding the

preparation of funding applications. AEDs cost approximately $2,000 - $3,000 and grants are

available for up to 50% of the AED package. Successful applicants will be provided the

opportunity to receive an AED, a familiarisation induction and a minimum of six years’

essential defibrillator maintenance. Applications close 20 December 2017.


19 December 2017 48

Landfill Consolidation and Environmental Improvement Fund Grant Application

The EDO has submitted two grant applications to fund the closure and remediation of the old

Carrathool village landfill together with the construction of a new compliant landfill

adjoining the old site. The proposed scope of works for the closure and remediation phases

will include secure fencing of an asbestos landfill site together with tree-planting and

re-vegetation. The proposed scope of works for the new landfill site will include CCTV

cameras, waste stream separation modules, solar panels for air conditioning of the new site

office and stormwater diversion to prevent leaching of landfill materials.


Nil


Nil

Policy implications

This Report covers activities undertaken in accordance with Council’s Economic

Development Strategy’s Guiding Principles 3 and 5:

Facilitate Infrastructure Innovation

Attract Investment through Marketing, Promotion and Collaboration

Risk implications

Nil


Section 3 Growing a Diverse Economy


That Council note and endorse the Economic Development Officers report for

December 2017.


19 December 2017 49

10.12 Plant Report PES:MAIN:PSR

Author: Manager Fleet & Town Services

Purpose: Plant Report as per 8 December 2017

Background

PLANT

NO

HOURS

KMS

TYPE DETAILS

2577 8 yrs Tri Axle Tipper

Replace all disc rotors and brake pads.

Repack wheel bearings and replace

wheel seals.

Replace 1 brake booster.

2063 167,291 km Kenworth Prime

Mover

Repair electrical short in headlight wiring

loom.

2067 232,617 km Isuzu Water Tanker

Replace air conditioning pipe and

receiver drier.

Re-gas air conditioning system.

2066 205,179 km Hino Water Tanker Replace suction and delivery pipes.

3053 3,946 hrs Bomag Stabiliser

Replace four blocks and adaptors to

rotating drums.

Hard face all plates and replace cutting

tips.

5110 535 hrs Husqvarna Mower Replace hydrostatic drive pipe on RH

drive motor.

5099 3 yrs Howard Slasher Replace skid plates and hard face both

sides.

5100 726 hrs Toro Mower Replace deck spindle assembly.

Replace blades and belts.

2572 9 yrs Tri Axle Tipper Replace all brake pads and wheel seals.

4528 6,178 hrs Smooth Drum Roller Replace air conditioning condenser unit.

2060 268,376 km Kenworth Prime

Mover

Replace brake calliper bushes on rear

drive axle.

Remove front diff centre and replace

gasket.

5107 426 hrs Kubota Mower Rebuild mower deck spindles and deck

drive gearbox.

2065 71,206 km Kenworth Truck Replace LH rear wheel seal.

2056 303,916 km Kenworth Truck Remove front diff centre and replace

gasket.


Repairs made from existing budget.


Nil

Policy implications

Nil


19 December 2017 50

Risk implications

If repairs are not made safety issues would remain.


Nil


That the Plant Report for December 2017 be received.


19 December 2017 51

10.13 Vehicle Update PES:ACQ:VR

Author: Manager Fleet & Town Services

Purpose: Vehicle Update

Background

The following items of plant are proposed for replacement:

Plant No 1294 01/2017 Holden CG Captiva LTZ 7 Seater Wagon 40,000 km –

Community Development Officers Vehicle

Plant No 1805 02/2017 – Toyota Hilux 4x4 SR Dual Cab 40,000 km – Northern

Overseers Vehicle.

Advertisements were placed on the Council’s Website and Facebook page, in the Spectator

on 29 November 2017 and in the Area News on 1 December 2017 closing on 6 December

2017.


Nil


This item is classified CONFIDENTIAL under section 10A(2)(d) of the Local Government

Act 1993, which permits the meeting to be closed to the public for business in relation to the

following:

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council

Council is asked to consider this report on vehicle updates in Closed Council under the

provisions of section 10A (2)(d) of the Local Government Act 1993.

Policy implications

Nil

Risk implications

Nil


Nil


That Council resolve into closed council pursuant to Section 10A(2)(d) of the Local

Government Act 1993.


19 December 2017 52

10.14 Australia Day Awards CR:AWD:AD

Author: Economic Development Officer

Purpose: To report on Australia Day event arrangements and determine award recipients.

Separately Circulated: Australia Day Award Nominations Booklet

Background

17 nominations have been received for Australia Day Awards across six of the nine Award

categories. Nominations have been separately circulated to councillors for consideration in

determining award winners for each category. It is recommended that councillors consider

nominations against the guidelines to determine the Australia Day Award recipients for 2017.


Nil to this report


This item is classified CONFIDENTIAL under section 10A(2)(a) of the Local Government

Act 1993, which permits the meeting to be closed to the public for business in relation to the

following:

(a) Personnel Matters concerning particular individuals (other than Councillors).

Council is asked to consider this report on the Australia Day Awards in Closed Council under

the provisions of section 10A(2)(a) of the Local Government Act 1993

Policy implications

Nil to this report

Risk implications

Nil to this report


??????


That Council resolve into closed council pursuant to Section 10A(2)(a) of the Local

Government Act 1993, to further consider the report on the Australia Day Awards.


19 December 2017 53

11. Committee Reports

11.1 Audit Committee Minutes 20 October 2017 GOV:MTG:MIN


Purpose: To adopt the recommendations from the Audit Committee meeting held 20 October

2017

Attachment: Minutes from the Audit Committee meeting held 20 October 2017

Background

The minutes of the Audit Committee held on 20 October 2017 are presented to Council for

consideration.

Financial Implications

Nil

Statutory Implications (Governance including Legal)

Nil

Policy Implications

Nil

Risk Implications

Nil


5. Leadership and Governance

Officer’s Recommendation:

That Council receive and adopt the recommendations listed in the minutes of the Audit

Committee meeting held 20 October 2017.


19 December 2017 54

ATTACHMENT


19 December 2017 55


19 December 2017 56

12. Next Meeting

The next Ordinary Meeting of Council will be held at the Hillston District Office on

Tuesday 20 February 2018 commencing at 10.00 am.

ORDINARY MEETING AGENDA 19 December 2017 · accredited certifiers. 4. That a process be established...

Documents

Transcript of ORDINARY MEETING AGENDA 19 December 2017 · accredited certifiers. 4. That a process be established...