ORDINARY MEETING AGENDA 11 NOVEMBER 2014
Transcript of ORDINARY MEETING AGENDA 11 NOVEMBER 2014
Maitland City Council I Ordinary Meeting Agenda
Notice is hereby given, in accordance with the provisions of the Local Government Act
1993 that a Meeting of Maitland City Council will be held in the Council Chambers,
Town Hall, High Street, Maitland, commencing at 5.30pm.
ORDINARY MEETING
AGENDA
11 NOVEMBER 2014
DAVID EVANS
GENERAL MANAGER
Please note:
In accordance with the NSW Privacy and Personal Information Protection Act, you are advised that
all discussion held during the Open Council meeting is recorded for the purpose of verifying the
minutes. This will include any discussion involving a Councillor, Staff member or a member of the
public.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda Pi
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 INVOCATION ........................................................................... 1
2 APOLOGIES AND LEAVE OF ABSENCE ................................... 1
3 DECLARATIONS OF INTEREST ................................................ 1
4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....... 1
5 BUSINESS ARISING FROM MINUTES ..................................... 1
6 MAYORAL MINUTE ................................................................. 1
7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE
ITEMS OF BUSINESS ................................................................ 1
8 PUBLIC ACCESS ....................................................................... 1
9 GENERAL MANAGER'S REPORTS ........................................... 1
NIL
10 PLANNING, ENVIRONMENT AND LIFESTYLE REPORTS ....... 2
10.1 DA 14-1899 CHANGE OF USE - HEALTH CONSULTING
ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY,
RUTHERFORD RECOMMENDATION: APPROVAL ......................... 2
10.2 DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA
SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT
METFORD RECOMMENDATION: APPROVAL .............................. 24
10.3 DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN ........... 56
10.4 ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF
MANAGEMENT AND MASTERPLAN ............................................ 64
10.5 RUTHERFORD COMMUNITY CENTRE - REVISED
CONSTITUTION ........................................................................... 73
10.6 PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2
DP1133081 LAWES STREET, EAST MAITLAND ............................ 87
10.7 LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB
INC. .............................................................................................. 99
10.8 LIVE LIFE GET ACTIVE PARTNERSHIP ........................................ 102
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda Pii
10.9 SECTION 356 COMMUNITY GRANTS ........................................ 107
10.10 MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY ....... 110
11 APPEARANCE AND INFRASTRUCTURE REPORTS .............. 113
11.1 ROAD SAFETY PROJECT ACTIVITIES 2013-14 ............................ 113
11.2 NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM -
THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-
15. .............................................................................................. 121
11.3 NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD
CLOSURES .................................................................................. 168
11.4 PETITION FOR FOOTPATH CONSTRUCTION ALONG THE
BOULEVARDE, EAST MAITLAND ............................................... 175
12 CORPORATE SERVICES REPORTS ....................................... 182
NIL
13 CORPORATE PLANNING AND ENGAGEMENT REPORTS .. 183
13.1 PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX
MONTHLY REPORT .................................................................... 183
14 STRATEGIC PROJECTS REPORTS ......................................... 191
NIL
15 PEOPLE AND PERFORMANCE REPORTS............................. 191
NIL
16 ITEMS FOR INFORMATION ................................................. 192
16.1 INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY
(IDPWD) PARTY IN THE PARK AND 'GREASE IS STILL THE
WORD' MUSICAL ....................................................................... 192
16.2 LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014
MINUTES .................................................................................... 194
16.3 GRANTS COMMISSION VISIT .................................................... 201
17 NOTICES OF MOTION/RESCISSION ................................... 203
17.1 BOUNDARIES COMMISSION REVIEW ....................................... 203
18 QUESTIONS WITH NOTICE ................................................. 207
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda Piii
19 URGENT BUSINESS ............................................................. 207
20 COMMITTEE OF THE WHOLE .............................................. 208
20.1 RECOVERY OF COSTS - 324 HIGH STREET MAITLAND .............. 208
20.2 NEW ROAD CONSTRUCTION AT EAST MAITLAND BY
DEVELOPER IN ASSOCIATION WITH DEVELOPMENT
CONSENT CONDITIONS. ........................................................... 209
20.3 EXPRESSIONS OF INTEREST - CONSTRUCTION WORKS FOR
THE UPGRADE OF MAITLAND TRANSPORT INTERCHANGE
AND ATHEL D'OMBRAIN DRIVE................................................ 210
21 COMMITTEE OF THE WHOLE RECOMMENDATIONS ......... 211
22 CLOSURE .............................................................................. 211
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P1
PRESENT
1 INVOCATION
2 APOLOGIES AND LEAVE OF ABSENCE
3 DECLARATIONS OF INTEREST
4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
● The Minutes of the Ordinary Meeting held 28 October 2014 be confirmed.
5 BUSINESS ARISING FROM MINUTES
6 MAYORAL MINUTE
7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS
OF BUSINESS
8 PUBLIC ACCESS
9 GENERAL MANAGER'S REPORTS
Nil
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P2
10 PLANNING, ENVIRONMENT AND LIFESTYLE REPORTS
10.1 DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1
DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD
RECOMMENDATION: APPROVAL
File No: DA 14-1899
Attachments: 1. Locality Plan
2. Development Plans
3. Submission
Responsible Officer: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
David Simm - Manager Development & Environment
Leanne Harris - Development Assessment
Coordinator
Author: Amanda Wells - Town Planner
Applicant: Loris Avril Chahl
Owner: Jaswant Chahl & Thari Williamson
Proposal: Change of Use – Health Consulting Rooms
Location: 271 New England Highway, Lot 1 DP21143
Zone: R1
EXECUTIVE SUMMARY
The proposal seeks consent for a change of use from an existing residential dwelling to
health consulting rooms at Lot 1, DP21143, 271 New England Highway, Rutherford. The
application is referred to Council for determination as one (1) objection was received as a
result of Council’s advertising and notification process.
The subject site is located on the intersection of Arthur Street and the New England
Highway and has existing driveway access to Arthur Street. The subject site is zoned R1
General Residential under the Maitland Local Environmental Plan 2011 (MLEP 2011) and
has a land size of 594.4m2. The change of use to health consulting rooms is permissible in
the R1 zone and pursuant to Clause 57 in State Environmental Planning Policy
(Infrastructure) 2007.
The proposal is for three consult rooms and includes the demolition of the existing
carport and shed, minor internal refurbishments of the dwelling, construction for the
provision of off-street car parking for four vehicles, including a disabled parking space
and disabled access ramp to the entrance of the dwelling.
The proposal was advertised for a period of 14 days from 21 August 2014 to 4 September
2014 and as a result of this process one (1) submission was received. The submission
raised issues in relation to :
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P3
Car parking;
Traffic flow and pedestrian use ;
Zoning and existing infrastructure;
Additional vacant commercial spaces; and
Fragmentation of the area.
These issues are not considered significant enough to warrant refusal of the proposal.
An assessment of the proposal has been undertaken against Section 79C (1) of the
Environmental Planning and Assessment Act 1979 (NSW) and is considered to be
appropriate for the following reasons:
The proposal is permitted with consent within the R1 General Residential zone and
State Environmental Planning Policy (Infrastructure) 2007;
The proposed change of use will provide additional health facilities in the area; and
The proposal has been assessed against the requirements of the Maitland City Wide
Development Control Plan 2011 (MDCP 2011), specifically Part C – Design Guidelines,
C.11 ‘Vehicular Access and Car Parking’, and is determined to be consistent with the
objectives set out in the MDCP 2011.
Accordingly, it is recommended that the application for change of use – health consulting
rooms be approved by Council subject to conditions.
OFFICER’S RECOMMENDATION
THAT DA14-1899, for Change of Use – Health Consulting Rooms at Lot 1, DP21143,
271 New England Highway, Rutherford, be approved subject to conditions of
consent set out in the attached schedule.
INTRODUCTION
The purpose of this report is to provide Council with an assessment of the proposal
to enable determination of the development application. This report is provided to
Council on the basis that one (1) objection was received during the notification
timeframe.
BACKGROUND / SITE DESCRIPTION
The subject site is located at 271 New England Highway, Rutherford, and is legally
described as Lot 1, DP21143. The subject site is zoned R1 General Residential under
the Maitland Local Environmental Plan 2011. The site is well positioned in terms of
access to local facilities and public transport and is sited within an existing
established area of Rutherford. The subject site has a land area of 594.4m2 and is not
located on Council’s mapping as subject to bush fire or flooding, nor is the site
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P4
located within a Heritage Conservation Area. The surrounding land uses comprise of
detached residential dwellings to the north, south and west, and business and
commercial premises to the east. The subject site and surrounding land is shown in
Figure 1 below.
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P5
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P6
PROPOSAL
The proposal seeks consent for a change of use from a residential dwelling to health
consulting rooms, comprising of three (3) consulting rooms, an office, reception and
waiting room, staff lunch room, disabled washroom and two additional bathroom
facilities, and makes provisions for four (4) car parking spaces, including one (1)
disabled space. Plans of the proposal are included as attachment No. 2.
The proposal included the demolition of standalone shed in the rear of the property
and a small portion of the external wall on the north-western elevation to facilitate
car parking. The proposal also includes the use of the current driveway as well as the
construction of a new driveway, allowing for separate forward entry and exit from
the site.
The premises will operate during normal business hours being 8:30am to 5:30pm
Monday to Friday.
PLANNING ASSESSMENT
The proposal has been assessed under the relevant matters for consideration
detailed in Section79C (1) of the Environmental Planning and Assessment Act 1979
(NSW) as follows:
Section 79C(1)(a)(i) provisions of any environmental planning instrument
Local Environmental Plan
The Maitland Local Environmental Plan 2011 (MLEP2011) applies to the proposal. The
subject site is zoned R1 General Residential pursuant to the provisions of the MLEP
2011. The change of use to health consulting rooms is permissible within the R1 zone
with Council consent and is considered to meet the objectives of the zone as it
provides a facility and service which will meet the day to day needs of residents.
State Environmental Planning Policies
As per State Environmental Planning Policy (Infrastructure) 2007, Division 10 ‘Health
Service Facilities’, the development for the purpose of health service facilities may be
carried out with consent on land is a prescribed zone. The R1 General Residential
zone is listed as a prescribed zone under this SEPP. Health services facility
incorporates any facility used to provide medical or other services relating to the
maintenance or improvement of the health, or the restoration of health, of persons or the
prevention of diseases in or treatment of injury to persons. This includes Health
Consulting Rooms.
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P7
Section 79C(1)(a)(ii) any draft environmental planning instrument that is or has been
placed on public exhibition
No draft environmental planning instruments are relevant to this proposal.
Section 79C(1)(a)(iii) any development control plan
Maitland City Wide Development Control Plan (DCP) applies to the subject site and
contains provisions which relate to development in a residential area. The
considerations and specific criteria under the relevant chapters are addressed
below:
Maitland City Wide Development Control Plan: Part C, Chapter 1 ‘Accessible Living’
The proposal includes provisions to meet the requirements of the Accessible Living
Chapter of the DCP with the construction of an access ramp, disabled washroom
facilities and a disabled parking space and associated shared area – nominated as a
No Parking space with bollard.
Maitland City Wide Development Control Plan: Part C, Chapter 11 ‘Vehicular Access
and Car Parking’
In accordance with the DCP, the proposal is defined as business premises, which
includes offices and doctors surgeries. As such, car parking is to be provided at the
rate of one (1) space per 40m2 of floor area. The approximate floor area of the
premises is 135m2 which equates to 3.375 (say 4) spaces. The proposal provides four
(4) car spaces on site, including a disabled parking space. All car parking dimensions
meet Council’s standards and forward entry and exit is available to and from the site.
Section 79C(1)(a)(iv) the regulations (to the extent that they prescribe matters for the
purposes of this paragraph)
The Environmental Planning and Assessment Regulation 2000 (NSW) does not trigger
any additional issues to be considered.
Section 79C(1)(b) the likely impacts of that development, including environmental
impacts on both the natural and built environments, and social and economic impacts
in the locality
Traffic Generation, Access and Car Parking
The proposal will result in increased vehicle movements to and from the subject site.
An off-street car park is to be constructed providing four (4) vehicle parking spaces
including one disabled car parking space. Vehicles will have a separate entrance and
exit from the site to enable forward movement to and from the facility via Arthur
Street. Whilst it is expected that movements to and from the site will be higher than
that of a typical residential dwelling, the proposal is considered acceptable given the
location of the site to the New England Highway, the existing traffic volumes on the
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P8
local street network, and the availability of on street parking in the surrounds As
such, while some impacts on traffic generation, access and car parking are expected,
they are not expected to be significant.
Stormwater and Drainage
An existing drainage system is present onsite, however the proposal seeks to
increase the amount of hard surface on site. A drainage concept plan has been
submitted with this application. Should Council approve the application, a condition
of consent is recommended for a detailed stormwater drainage plan to be submitted
to and approved by Council, prior to the issue of a Construction Certificate.
Landscaping
Landscaping is to be incorporated into the proposal with a landscaping strip along
the northern elevation of the site (Arthur Street) to soften the proposed access
ramp. A landscaping strip is also to be used behind the car parking area, to reduce
the amount of hardstand. As the subject site is an existing residential dwelling, there
is some existing landscaping on site, which will be retained.
Residential Amenity
The proposal will result in a change of use from a residential land use to a small scale
commercial use. Notwithstanding, it is not expected that the proposal would have a
significant impact on the residential amenity of the locality. The locality already
experiences a higher than standard level of noise due to the proximity to the New
England Highway. Further, as the operation is limited to business hours, it is not
expected that there will be significant after hours noise impacts from the
development. The proposal will still maintain the residential character, bulk and
scale of the existing dwelling and as such, it is unlikely that the proposal would have
any significant impact on the residential amenity within the locality.
Social and Economic Impact
The proposal would result in a positive social and economic impact within the
locality through the provision of additional medical services to service the local
community.
Cumulative Impact
The proposal is unlikely to result in a significant cumulative impact. The surrounding
land use is a mixture of residential and non-residential land uses. The proposal is
considered appropriate given the surrounding locality. The impacts identified above
can be managed on site, and as such are unlikely to result in significant impacts.
Section 79C(1)(c) the suitability of the site for the development
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P9
The proposal is compliant with the relevant planning policies. The site is zoned R1
General Residential and the proposal is permissible in the zone. The subject site is
identified as suitable for the proposal.
Section 79C(1)(d) any submissions made in accordance with this act or the regulations
The proposal was advertised for a period of 14 days from 21 August 2014 to 4
September 2014 and as a result of this process one (1) submission was received and
is included as attachment No. 3. Issues raised in the submissions are discussed
below.
Issue Comment
Car parking would appear to be
inadequate for a facility with 3 consulting
rooms. Any overflow parking would then
be relegated to the side street where
there is only minimal distance to the
cross street, Neville St. This would result
in clients parking in the vicinity of other
residential properties, with the obvious
reduction in their private amenity.
The provisions for car parking meet the
current requirements under the
Maitland City Wide Development Control
Plan. As stated above, the development
requires 3.375 car parking spaces, in
which 4 spaces are provided.
Multiple site visits have shown that for
the majority of time there is sufficient
availability of parking within the locality
and minimal traffic movements along
Arthur Street and Neville Street.
As the development is to operate during
normal business hours of 8:30am to
5:30pm Monday to Friday, is it not
expected that the surrounding
residential properties will be adversely
impacted in terms of private amenity.
Clients attending this facility who then
chose to continue business in the
commercial zones opposite, while leaving
their vehicles parked on this side of the
highway, would interfere with the traffic
flow from the new Arthur St upgrade. ie
the increased use of the pedestrian lights
prevents the egress of vehicles existing
left from Arthur st in the commercial
precent onto the highway.
It is not considered likely that clients of
the health care facilities would leave
their vehicles at the premises and walk
to the commercial precinct. There are
adequate provisions for car parking
closer to the shops which would allow
people to use shopping trollies/carts
without having to push them across the
New England Highway.
The crossing of New England Highway
and Arthur Street is already a signalised
traffic light with provisions for
pedestrian access. It is not expected that
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P10
Issue Comment
any additional crossings at this point due
to the development would have
significant impacts upon the traffic flow
of the New England Highway.
While the proposed change of use may
currently fit with Council’s current
zonings, there is already an abundance
of land within the commercial zone, in
Arthur St adjacent to the Community
Centre and immediately opposite 271
New England Highway, where DA’s for
Health Facilities are still in place but have
been undeveloped owning to lack of
interest from other health professionals.
These DA’s provide good off-street
parking for clients, as was a requirement
by Council at the time. They are also in
the commercial area and do not
fragment the business centre as such.
The proposal is consistent with current
legislation and complies at both Local
and State level.
The current development application is
before Council and other applications are
not relevant to the determination of this
proposal.
There is also vacant commercial space in
the new McKeachie’s centre.
Council can only assess the application
lodged. The development is permissible
with consent in the zone and meets the
requirements of Local and State
legislation.
Houses in Weblands St are now zoned in
the Local Centre and would be suitable
for a similar development as this
proposal, without fragmenting the
centre.
As above, Council can only assess the
application as it has been lodged.
Is it not expected that there will be any
significant impacts to the residential
amenity of the locality.
The proposal will still maintain the
residential character, bulk and scale of
the existing dwelling and as such, it is
unlikely that the proposal would have
any significant impact on the residential
amenity within the locality.
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P11
Section 79C(1)(e) the public interest
It is considered that the proposal is consistent with the character of the locality and
compliant with the objectives of the zone. It is considered that the proposal is not in
conflict with the greater public interest.
Issue Comment
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council’s adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
Statutory implications relating to assessment of the subject application have been
addressed in the body of the report
CONCLUSION
An assessment of the application has been undertaken against Section 79C(1) of the
Environmental Planning and Assessment Act, 1979 as amended. The proposed
development is considered acceptable in terms of the relevant matters for
consideration under the Act and the development application is recommended for
approval.
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P12
SCHEDULE OF CONDITIONS
Reason for Condition(s)
The following condition(s) have been applied to the development, subject of this consent, to
ensure that the development meets the requirements of the NSW Environmental Planning and
Assessment Act 1979, the NSW Environmental Planning and Assessment Regulation 2000, and
the various policies and development controls of Maitland City Council and other government
agencies relevant to the development being undertaken.
APPROVED PLANS AND DOCUMENTATION
1. The development shall be carried out in accordance with the stamped approved
plans and documentation as detailed in the following schedule and any amendments
arising through conditions to this consent or as shown in red colour on the plans:
Plan Ref No. Sheet
No.
Revn
No.
Revision
Date
Prepared by:
(consultant)
98049 1 1 27.10.14 P & A Home Plans
CERTIFICATES
2. The applicant shall submit to Council a “Notice of Commencement” form at least two
(2) days prior to the commencement of construction works.
3. Prior to the commencement of works an application for a Construction Certificate
shall be submitted to, and be approved by, the Accredited Certifier.
4. Prior to the issue of an Occupation Certificate all conditions of development consent
shall be complied with.
BUILDING CONSTRUCTION
5. All building work shall be carried out in accordance with the provisions of the Building
Code of Australia.
6. Upon completion of the building BUT prior to its occupation, a Final Fire Safety
Certificate with respect to each critical and essential fire safety measure installed in
the building shall be submitted to Council. Such certificates shall be prepared in
accordance with Division 4 of Part 9 of the Environmental Planning and Assessment
Regulation, 2000.
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P13
7. A copy of the Fire Safety Schedule and Fire Safety Certificate shall be prominently
displayed in the building in accordance with Division 4 of Part 9 of the Environmental
Planning and Assessment Regulation 2000.
8. A Fire Safety Statement in respect of each required essential and/or critical fire safety
measure installed within the building shall be submitted to Council and the NSW Fire
Commissioner annually (or at a more frequent interval for supplementary
statements).
Statements shall be prepared and issued in accordance with Division 5 of Part 9 of
the Environmental Planning and Assessment Regulation, 2000. Note that monetary
penalties may apply for failure to lodge a fire safety statement within the prescribed
timeframe.
Statements to the NSW Fire Commissioner are to be submitted electronically to
Standard forms and further information for lodging Fire Safety Statements may be
downloaded from Councils website.
CARPARKING
9. Car parking for the development shall be provided in accordance with the approved
plans, with a minimum allocation for the development of 4 spaces.
10. All driveways, parking areas and vehicles turning areas shall be constructed with a
segmental paver surface (on a concrete sub-base), or as reinforced concrete.
11. All parking bays shall be delineated with line-marking and/or signposting.
LANDSCAPING 12. Prior to the issue of a Construction Certificate a detailed landscape plan is to be
prepared and submitted to Council for approval. This plan is to indicate the location
of all paved and landscaped areas, type of species to be planted, and is to state the
mature height and spread of all proposed trees, shrubs and ground covers. The plan
is to include additional landscaping between the car parking bays and the southern
boundary as shown in red on the plans.
VEHICLE ACCESS
13. Prior to commencement of construction of the driveway crossing on the public
footway verge, the works shall have been approved by Council. An application form,
“Application to Construct Private Works on Footway” shall be submitted to Council,
together with the appropriate fee (for each driveway).
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P14
14. Prior to issue of the Occupation Certificate the driveway layout and profile shall be
constructed in concrete (heavy duty), in accordance with Council’s Manual of
Engineering Standards, which include the retention of (or if damaged reconstruction
as plain concrete of) any existing footpath, and with reference to Council’s
information document “Footway Crossings (Driveways)”.
PATHS
15. Prior to the issue of the Occupation Certificate a pedestrian path 1.5m wide, along
Arthur St for the full length of the development, shall be provided in accordance with
Council’s Manual of Engineering Standards.
16. Prior to commencement of works within an existing public road reserve;
an engineering design, in accordance with Council’s Manual of Engineering
Standards, shall be submitted to Council for approval,
consent under the Roads Act for the approved works, shall be issued by
Council,
all relevant Council fees shall be paid,
a traffic control plan in accordance with the RMS publication “Traffic control at
Worksites” shall be submitted to, and be approved by, Council.
STORMWATER DRAINAGE
17. Prior to issue of the Construction Certificate, a detailed stormwater drainage plan,
providing:
i) On-Site Detention (OSD) of stormwater, and
ii) an emergency overland flow path for major storm events, that is directed to
the public drainage system, and
iii) entrapment of gross pollutants, nutrients and hydrocarbons generated from
the contributing ground-surface catchment areas,
iv) conveyance where necessary, of stormwater through the site from
upstream catchments, (including roads and adjoining properties),
v) detailed pavement finished surface levels, to ensure stormwater runoff
catchment and its direction into the detention system.
shall be designed in accordance with Council’s Manual of Engineering Standards.
The design shall be based on the concept plan number 239165 Sheet 1 dated
15/07/2014
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P15
18. Prior to Occupation or Operation of the development, a Stormwater System
Maintenance Procedure Plan shall be prepared by an engineer, detailing a regular
maintenance programme for pollution control devices, covering inspection, cleaning
and waste disposal, a copy of which shall be supplied to the owner/operator.
19. Prior to issue of the Occupation Certificate, the stormwater-control system shall be
constructed in accordance with the approved stormwater drainage plan.
GENERAL PROVISIONS
20. Rubbish generated from the development is to be suitably contained on site at all
times. No rubbish shall be stockpiled in a manner which facilitates the rubbish to be
blown off site.
21. A sign must be erected in a prominent position on the work:
i) stating that unauthorised entry to work site is prohibited, and
ii) showing the name of the person in charge of the work site and a telephone
number at which that person may be contacted during work hours.
Any such sign is to be removed when the work has been completed.
Note: This condition does not apply to:
i) building work carried out inside an existing building, or
ii) building work carried out on premises that are to be occupied continuously
(both during and outside working hours) while the work is being carried out.
22. No building materials, refuse or spoil is to be deposited on or be allowed to remain
on Council's footpath.
23. Suitable and adequate measures are to be applied to restrict public access to the site
and building works, materials and equipment.
24. Disabled Access and Sanitary Facilities shall comply with Part D3 and F2.4 of the
Building Code of Australia.
25. Light and Ventilation to rooms is to comply with Part F4 of the Building Code of
Australia.
26. Door furniture to egress doors is to comply with Part D2.21 of the Building Code of
Australia.
ADVICES
The following advice is limited in scope and should not be understood to encompass all areas of
responsibility of the consent holder, relating to the development.
11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P16
A. You are advised that where underground works within the road reserve are
required for necessary for supply of services (such as water, sewer, electricity, gas),
further consent for a “Road Opening” must be obtained from Council.
Refer to Council’s form: “Application for Registration to Open Roads/Footpaths”.
B You are advised that in regard to potential soil erosion from the construction site,
such pollution of the environment is an offence under the Protection of the
Environment & Operations (POEO) Act and may incur infringement fines.
C You (or the owner) are advised to notify Council in writing, of any existing damage to
the street infrastructure (including landscaping) along the frontage of the property,
prior to commencement of construction. The absence of such notification signifies
that no damage exists. Where necessary repairs are carried out by Council, the
owner of the property shall be held liable for the cost of those repairs.
D You are advised that there may be design matters in relation to the drainage concept
plan that warrant further attention prior to the issue of the Construction Certificate.
E You are advised that, prior to pouring of internal concrete driveways and kerbs,
which act as surface depression storage for the stormwater detention, (and/or
surfaces which divert runoff to those storage areas), levels should be confirmed, by
survey, on formwork and control marks.
F You are advised that further consent for a driveway across the footway verge must
be obtained. Inspections of works (eg formwork & reinforcement MUST be carried
out by Council. (See Council’s “Application To Construct Private Works On Footway”).
You should contact Council (ph. 49 34 9700), giving at least 24 hours notice for
inspections.
G You are advised that the issue of this development consent does not amount to a
release, variation or modification by Council of any covenant or easement applicable
to this property and that Council will not be held responsible when action on this
consent results in any loss or damage by way of breach of matters relating to title of
the property.
H You are advised that compliance with the requirements of the Disability
Discrimination Act, (DDA) applies to works on this site. It should be noted that
compliance with the Building Code of Australia does not necessarily meet the
requirements of the DDA.
I You are advised that any proposed advertising signs are subject to a separate
Development Application to Council.
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P17
Planning, Environment and Lifestyle
Reports
DA 14-1899 CHANGE OF USE - HEALTH
CONSULTING ROOMS - LOT 1
DP21143, 271 NEW ENGLAND
HIGHWAY, RUTHERFORD
RECOMMENDATION: APPROVAL
Locality Plan
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P18
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P19
Planning, Environment and Lifestyle
Reports
DA 14-1899 CHANGE OF USE - HEALTH
CONSULTING ROOMS - LOT 1 DP21143, 271
NEW ENGLAND HIGHWAY, RUTHERFORD
RECOMMENDATION: APPROVAL
Development Plans
Meeting Date: 11 November 2014
Attachment No: 2
Number of Pages: 1
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P20
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P21
Planning, Environment and Lifestyle
Reports
DA 14-1899 CHANGE OF USE - HEALTH
CONSULTING ROOMS - LOT 1 DP21143, 271
NEW ENGLAND HIGHWAY, RUTHERFORD
RECOMMENDATION: APPROVAL
Submission
Meeting Date: 11 November 2014
Attachment No: 3
Number of Pages: 0
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P22
ORDINARY MEETING AGENDA 11 NOVEMBER 2014
DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P23
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P24
10.2 DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION -
LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD
RECOMMENDATION: APPROVAL
FILE NO: DA 14-1978
ATTACHMENTS: 1. Locality Plan
2. Development Plans
3. Submission
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
David Simm - Manager Development & Environment
Leanne Harris - Development Assessment Coordinator
AUTHOR: Amanda Wells - Town Planner
APPLICANT: Toner Design P/L
OWNER: Anthony Van De Mortel
PROPOSAL: Two (2) Three Bedroom Attached Dual Occupancy and
Strata Subdivision
LOCATION: Lot 8830 DP1076205, 7 Conder Crescent, Metford
ZONE: R1
EXECUTIVE SUMMARY
The proposal seeks consent for the construction of a dual occupancy (attached) and two
lot Strata subdivision at Lot 8830 DP1076205, 7 Conder Crescent, Metford. The application
is referred to Council for determination as one (1) objection was received as a result of
Council’s advertising and notification process.
The subject site is zoned R1 General Residential under the Maitland Local Environment
Plan 2001 (MLEP 2011) and has a land size of 521.59m2. The subdivision of land and
erection of a Dual Occupancy (attached) is a permissible form of development in the R1
zone subject to Council consent. The proposal seeks consent to Strata subdivide the land
into Unit 1 (238.6m2) and Unit 2 (237.08m2) with the driveway (45.91m2) as common
property. The proposal includes the construction of a two (2) three bedroom attached dual
occupancy.
The proposal is Integrated Development under the Environmental Planning and
Assessment Act 1979 (NSW) for the purposes of authorisation under section 100B of the
Rural Fires Act 1997 in respect of bush fire safety of subdivision of land and General Terms
of Approvals have been provided. The proposal was advertised and notified for a period of
14 days from 11 September 2014 to 24 September 2014. As a result of this process, one (1)
submission was received. The submission raised issues in relation to:
Overshadowing;
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P25
Traffic concerns;
Parking and access;
Open space and safety; and
Overdevelopment.
These issues are not considered significant enough to warrant refusal of the proposal.
An assessment of the proposal has been undertaken against Section 79C (1) of the
Environmental Planning and Assessment Act 1979 (NSW). The proposal is considered to
the appropriate for the following reasons:
The proposal will result in additional dwellings to be erected within the locality;
The proposal is permitted with consent with the R1 General Residential zone and is
consistent with the relevant objectives of the zone; and
The proposal has been assessed against the requirements of the Maitland City
Wide Development Control Plan 2011 (MDCP 2011), specifically Part C – Design
Guidelines, C.8 ‘Residential Design’, C.10 ‘Subdivision’ and C.11 ‘Vehicular Access
and Car Parking’ and is determined to be consistent with the MDCP 2011.
Accordingly, it is recommended that the application for a two (2) three bedroom attached
dual occupancy and strata subdivision be approved by Council subject to conditions.
OFFICER’S RECOMMENDATION
THAT DA14-1978, for Dual Occupancy (Attached) and Strata Subdivision at Lot 8830
DP1076205, 7 Conder Crescent, Metford, be approved subject to conditions of
consent set out in the attached schedule.
INTRODUCTION
The purpose of this report is to provide Council with an assessment of the proposal
to enable determination of the development application. This report is provided to
Council on the basis that one (1) objection was received during the notification
timeframe.
BACKGROUND / SITE DESCRIPTION
The subject site is located at 7 Conder Crescent, Metford, legally described as Lot
8830 DP1076205. The subject site is zoned R1 General Residential under the Maitland
Local Environmental Plan 2011 (MLEP 2011). The subject site has a land area of
521.6m2 and is a regular shaped allotment. The site is mapped as bush fire prone and
the proposal is for integrated development. The surrounding land uses comprise of
detached residential dwellings and dual occupancies. The subject site and
surrounding land is shown in the Figure 1 below.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P26
Figure 1: Aerial of Subject Site in Locality.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P27
PROPOSAL
The proposal seeks consent to construct attached dual occupancy and strata
subdivision. Each unit will contain three (3) bedrooms, a bathroom, laundry, kitchen,
meals, family and lounge room, a patio and a single garage.
The proposal includes the strata subdivision of one lot into two. The 521.6m2 lot will
be subdivided to create:
Proposed Unit 1 – 238.6m2;
Proposed Unit 2 – 237.08m2; and
Common Property (driveway) – 45.91m2
Access to the units is via a shared driveway off Conder Crescent.
PLANNING ASSESSMENT
The proposal has been assessed under the relevant matters for consideration
detailed in Section 79C (1) of the Environmental Planning and Assessment Act 1979
(NSW) as follows:
Section 79C(1)(a)(i) provisions of any environmental planning instrument
Local Environmental Plan
The Maitland Local Environmental Plan 2011 (MLEP 2001) applies to the proposal. The
subject site is zoned R1 General Residential pursuant to the MLEP 2011. The
proposed development is defined under the MLEP 2011 as “dual occupancy” and
“subdivision” which are permissible land uses in the zone with Council consent. The
proposal is considered to be consistent with the zone objectives, as follows:
To provide for the housing needs of the community.
To provide for a variety of housing types and densities.
To enable other land uses that provide facilities or services to meet the day to day
needs of residents.
The proposal will provide increased housing stock in the area to cater for the housing
needs of the community and will assist in the delivery of a variety of housing types
and densities within the locality.
State Environmental Planning Policies
State Environmental Planning Policy Building Sustainability Index (BASIX) 2004 is
applicable to the subject application. BASIX Certificates were submitted with the
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P28
proposal. The submitted plans are consistent with the requirements as outlined in
the BASIX Certificates.
Section 79C(1)(a)(ii) any draft environmental planning instrument that is or has been
placed on public exhibition
No draft environmental planning instruments are relevant to this proposal.
Section 79C(1)(a)(iii) any development control plan
Maitland City Wide Development Control Plan (DCP) applies to the subject site and
contains provisions which relate to residential design and subdivision. The
considerations and specific criteria under the relevant chapter are addressed below.
Maitland City Wide Development Control Plan Chapter C.8 ‘Residential Design ’
The proposal has been assessed in accordance with the relevant clauses of the
Residential Design section of the DCP, as outlined in the following table.
Section Requirement Comment Compliance
(Yes/No)
2. Site Analysis and
Site Context
Site analysis to be
undertaken outlining existing
opportunities and
constraints.
A site analysis plan has been
submitted with the
application, identifying
potential characteristics of
the site that need to be
incorporated into the design.
Yes
3. Development
Incorporating Existing
Dwellings
To ensure that existing
buildings are retained for
ongoing residential use.
There are no existing
dwellings on site.
N/A
4. Bulk Earthworks
and Retaining Walls
Bulk earthworks plan to be
submitted with application.
Extent of cut and fill
restricted to 600mm for the
purposes of retaining fill and
900mm for the purposes of
retaining cut.
Retaining walls will be
constructed along the
northern boundary of the
site. The heights of the
retaining wall vary up to
400mm which complies with
Council’s policy.
Yes
5. Street Building
Setbacks
Minimum building line to the
principle street frontage is
5m. No garage less than 6m
to street boundary.
Unit 1 has a minimum
building setback of 5.026m to
the building and Unit 2 has a
minimum of 5.305m. The
minimum setback for the
garage is 6.999m.
Yes
6. Side and Rear
Setbacks
Side and rear setbacks should
be a minimum of 1m.
Both units have a minimum
side setback of 901mm, which
is under the DCP
requirements, however this is
appropriate under the
Building Code of Australia
(BCA) and no significant
impacts are expected.
No, but
justified
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P29
Section Requirement Comment Compliance
(Yes/No)
Minimum rear setback is
6.231m.
7. Site Coverage and
Unbuilt Areas
Maximum site coverage
should be 60%.
Site coverage (including
driveway and patios) for the
site is 262.82. This is 50% of
the site and meets the
requirements for unbuilt
areas.
Yes
8. Building Height, Bulk
and Scale
Maximum building height of
8m.
The dwelling is of a single
storey nature and under the
maximum height.
Yes
9. External Appearance Ensure good design in
character with surrounding
development while
encouraging high
architectural standards.
Articulated roof and facades
provide visual interest to the
street elevations of the
proposed dwelling. Front
entry porticos highlight
building entrances and
further enhance visual
character of the buildings.
Yes
10. Open Space To ensure sufficient and
accessible open space with
adequate solar access
depending on orientation.
Both units exceed the
requirements for open space
and for private open space,
with the inclusion of
courtyards. Unit 1 has a
minimum space of 53.92m2
and Unit 2 has a minimum
space of 58.78m2.
Yes
11. Sites having a
Boundary to a
Laneway
To ensure that new
developments are provided
with a street address.
There are no laneways
adjoining to subject site.
N/A
12. Accessibility and
Adaptable Housing
To provide adaptable housing
sustainably when building
multiple dwellings (10 or
more).
Only two units are to be
constructed.
N/A
13. Landscape Design Landscape plan to be
submitted with the proposal.
A Landscaping plan has been
submitted showing details of
plant species and locations.
Species have been chosen to
response to the character of
the area.
Yes
14. Fencing and Walls To provide fencing
compatible with the character
of the area to maintain
privacy.
The site is currently fenced on
the northern, eastern and
western elevations.
Yes
15. Driveway Access
and Car Parking
The driveway is to be a
minimum of 2.7m wide and
minimum grade 4:1 (H:V). To
comply with Council’s Manual
of Engineering Standards.
Two (2) car parking spaces
provided for each 3 bedroom
dwelling,
Car parking has been
provided at the rate of two (2)
spaces for each three (3)
bedroom unit in the form of a
single garage and space for
stacked parking.
Yes
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P30
Section Requirement Comment Compliance
(Yes/No)
16. Visual and Acoustic
Privacy
Visual and acoustic privacy of
adjoining properties should
be maintained.
The development is single
storey and of a residential
nature and the 1.8 metre
colorbond dividing fence are
considered acceptable in
terms of visual and acoustic
privacy.
Yes
17. Water and Energy
Conservation
BASIX Certificate to be lodged
complying with SEPP BASIX
requirements.
The development complies
with the BASIX Certificate
submitted with the proposal.
Yes
18. Stormwater
Management
Stormwater plan is to be
submitted that complies with
Council’s Manual of
Engineering Standards.
Stormwater plans incorporate
BASIX requirements and
Council’s Manual of
Engineering Standards
requirements.
Yes
19. Security, Site
Facilities and Services
Dwellings provided with entry
to street boundary, obscured
garbage storage areas and
clothes lines and mail boxed
in appropriate locations.
Each unit has an entry to the
street frontage for casual
surveillance. Mail boxes,
clotheslines and garbage bins
are nominated on plans in
appropriate locations
Yes
Maitland City Wide Development Control Plan Chapter C.10 ‘Subdivisions’
The proposal seeks consent for a two lot Strata Title subdivision. The proposed
development is situated on a vacant lot with no significant vegetation. The site is
currently covered in grass. The site is mapped as bush fire prone land. The proposal
has been referred to the NSW Rural Fire Service who provided conditions to be
implemented to reduce risk to an acceptable level. Lot size and dimensions for the
proposed subdivision are consistent with the DCP requirements and considered
satisfactory. Unit 1 comprises (238.6m2) and Unit 2 comprises (237.08m2) with the
driveway (45.91m2) as common property.
Maitland City Wide Development Control Plan Chapter C.11 ‘Vehicular Access and Car
Parking’
Each three (3) bedroom unit is provided with two (2) car parking spaces, comprising
of a single garage as well as space for stack car parking. This is consistent with the
requirements of the DCP.
The proposal will utilise the existing 3.0m wide concrete access with a proposed
driveway extension perpendicular to the existing access. Due to the nominal garage
setbacks and existing road corridor widths, sight distances can be easily achieved for
the proposed development. A reverse out vehicle movement from the site is
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P31
considered acceptable given the low speed and low volume environment of the
surrounding road network.
There are no additional management plans, policies or strategies applicable to this
proposal.
Section 79C(1)(a)(iv) the regulations (to the extent that they prescribe matters for the
purposes of this paragraph)
The Environmental Planning and Assessment Regulation 2000 (NSW) does not trigger
any additional issues to be considered.
Section 79C(1)(b) the likely impacts of that development, including environmental
impacts on both the natural and built environments, and social and economic impacts
in the locality
The proposed development is sited within an established residential area and is not
anticipated to have any negative impacts on the locality or surrounding
developments. The site has adequate street frontage to Conder Crescent and it is
expected that vehicle movements during construction will be within be within traffic
patterns for the locality. It is not anticipated that the development will have any
significant impacts on public open space or pedestrian linkages.
Utilities (reticulated water, sewerage, electricity and telecommunications) are
available on site. The subject site is not located within or near to a listed heritage
conservation area. The subject lot is residential in nature and will not have a
significant impact on any valuable land resources. It is not anticipated that the
proposed development will have any significant impacts on local water resources,
soil quality, air quality or flora and fauna.
A waste management plan has been submitted which details satisfactory methods of
waste disposal for both the construction phase and ongoing waste. It is expected that
an acceptable level of noise and potentially vibrations will occur through the
construction phase. There are no anticipated noise impacts after construction. There
are no anticipated risks to people, property or the biophysical environment. It is
expected that throughout the design stage, suitable security measures have been
included. The economic impacts of the proposed development will be beneficial for
the local building industry. The proposed development is considered to be
appropriate for the intended use. The proposal will not create any cumulative
impacts upon the area.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P32
Section 79C(1)(c) the suitability of the site for the development
The proposed Dual Occupancy (Attached) and Strata Title subdivision will not have
any significant impacts on the locality as it is consistent with the scale and density of
the R1 General Residential zone. The proposal is complimentary to the surrounding
dwellings and will fit well in the streetscape. The subject site is considered conducive
to the proposed development.
Section 79C(1)(d) any submissions made in accordance with this act or the regulations
This application was notified for a period of 14 days from 11 September 2014 until 24
September 2014. As a result of this process, one (1) submission was received. The
issues raised from the submission are detailed below.
Issue Comment
It [the development] disadvantages our
property by the fact that the shadow
drawing indicates a severe blockage of
sunshine and light to our property and
thus it deprives us of morning winter sun
to our kitchen window and also to our
back patio and patio garden and limits
our right to quiet enjoyment of an
integral part of our home.
Shadow diagrams shows that the single
storey development will shadow the
adjoining dwelling for approximately one
hour in the morning (from 9am) while the
rest of the day has no impact. This meets
the requirement under C.8 ‘Residential
Design’ of the DCP, which states
“development shall not reduce the
sunlight available to the windows of
living areas that face north to less than 3
hours sunlight between 9am and 3pm”
It creates potential traffic problems in
that the positions of the buildings
garages is too close to the bend of the
road and the entrance to the stencilled
concrete access road so as to make
negotiation from the road to the
building’s garage hazardous.
The garages exceed the minimum
requirement for setback from street
boundaries. As stated above, sight
distances can be easily achieved for the
proposed development which and vehicle
movements from the side are considered
acceptable in terms of safety.
Should the occupants of the two units
have more than one vehicle each (which
it likely) then parking becomes a real
problem as there is nowhere to park the
extra vehicles without blocking the
access to the stencilled concrete
driveway to our property thus severely
limiting our right of access to our home.
To our minds this is a serious
infringement.
Each unit has provisions for two (2) car
parking spaces which meets the
requirements under the Maitland City
Wide Development Control Plan 2011
(MDCP 2011). It is noted that the
“stencilled concrete driveway” is a
designated public road. The proposal will
utilise the existing 3.0m wide concrete
access with a proposed driveway
extension perpendicular to the existing
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P33
Issue Comment
access.
Another concern that we have is that
with potential of upwards of four
children living in the units where do they
play with minimal back yard space except
on the road at a dangerous corner.
The private open space detailed on the
proposal plans, as mentioned above,
exceeds the requirements set out in the
MDCP 2011.
Finally, taking into consideration the
small size of the block would council
consider approving a six bedroom house
on such a small block? I would hazard a
guess that probably not but here is
effectively two three bedroom
residencies being considered on a
dangerous corner, this does not seem
logical to say the least.
A dwelling house is permissible on the
site. Council do not restrict the amount
of bedrooms in a development. Any
application for development is
considered on its merit under the
relevant Environmental Planning
Instruments (EPI’s)
Section 79C(1)(e) the public interest
It is considered that the proposal is consistent with the desired future character of
the locality and compliant with the objectives of the zone. Furthermore, the proposal
will provide an additional lot for a future development within the locality. Overall, it
is considered that the proposal is not in conflict with the greater public interest.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council’s adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
Statutory implications relating to assessment of the subject application have been
addressed in the body of the report
CONCLUSION
An assessment of the proposal has been carried out under Section 79C of the
Environmental Planning and Assessment Act 1979 (NSW). The proposed development is
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P34
considered satisfactory in terms of the relevant matters for consideration under the
Act and development is recommended for approval.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P35
SCHEDULE OF CONDITIONS
ATTACHED DUAL OCCUPANCY & STRATA SUBDIVISION
Reason for Conditions
The following conditions are applied to:
Confirm and clarify the terms of Council’s Approval;
Identify minor modifications and additional requirements that will result in
improved compliance, development and environmental outcomes; and
Draw to the attention of the applicant and owner their responsibility to comply with
the requirements of various legislation including but not limited to the
Environmental Planning and Assessment Act, 1979, Local Government Act 1993;
relevant Regulations; Building Code of Australia, Australian Standards and Local
Policies relating to development works, building construction and protection and
enhancement of public health and the environment.
APPROVED PLANS AND DOCUMENTATION
1. The development shall be carried out in accordance with the stamped
approved plans and documentation as detailed in the following schedule and
any amendments arising through conditions to this consent or as shown in
red colour on the plans.
Plan Ref No. Sheet
No.
Revn
No.
Revision
Date
Prepared by:
(consultant)
MCC 14-046-0 1 - 21/10/2014 Toner Design
TD_14/082 DA_03-DA05, DA07 B 26/09/2014 Toner Design
CONTRIBUTIONS & FEES
2. Pursuant to Section 80A(1) of the Environmental Planning and Assessment Act
1979, and the Maitland S94 Contributions Plan (City Wide) 2006, a contribution
of $13,436 shall be paid to the Council.
The contribution is calculated from Council's adopted Section 94 Contributions
Plan in the following manner:
3 bedroom Total
2006(A) Citywide Rec & Open Space 1 x $5,196 $5,196
2006(A) Citywide Road & Traffic Facilities 1 x $4,827 $4,827
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P36
2006(A) Citywide Cultural Facilities 1 x $932 $932
2006(A) Citywide Community Facilities 1 x $2,070 $2,070
2006(A) Citywide Cycleways/Shared Paths 1 x $213 $213
2006(A) Citywide Management/Admin 1 x $198 $198
_____
$13,436
The above contributions rates are indexed, at least annually, with reviewed rates to apply
from 1st February each year in accordance with the provisions ofthe Maitland Section 94
Contributions Plan (Citywide) 2006. Please refer to Council's web page for the current rates
applicable.
Payment of the above amount shall apply to Development Applications as follows:
- Subdivision only - prior to issue of the Subdivision Certificate.
- Building work only - prior to issue of the Construction Certificate.
- Subdivision and building work - prior to the issue of the Construction Certificate, or
Subdivision Certificate, whichever occurs first.
- Where no construction certificate is required - prior to issue of an Occupation
Certificate.
- For extractive industries - annually from the date of issue of development consent.
The above "contribution" condition has been applied to ensure that:
i) Where the proposed development results in an increased demand for public amenities
and services, payment towards the cost of providing these facilities/services is made in
accordance with Council's adopted contributions plan prepared in accordance with the
provisions of section 94 of the Environmental Planning and Assessment Act, 1979.
ii) Council's administration expenses are met with respect to the processing of the
application.
2. Prior to issue of the Strata Certificate, by Council, an original
administration sheet and four copies of the survey plans, shall be submitted
to Council, together with the payment of the applicable Subdivision
Certificate fee current at the date of issue.
CERTIFICATES
3. Prior to the commencement of works an application for a Construction
Certificate shall be submitted to, and be approved by, the Accredited Certifier.
4. Prior to issue of the Construction Certificate and/or Subdivision
Certificate a Compliance Certificate under Section 50 of the Hunter Water
Act 1991, for this development, shall be submitted to the Accredited Certifier.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P37
5. Prior to the issue of an Occupation Certificate all conditions of
development consent shall be complied with.
6. Prior to occupation of the building an Occupation Certificate shall be issued
by the Principal Certifying Authority.
7. Prior to issue of the Strata Certificate, all conditions relating to
Development Consent DA14-1978 shall be completed and/or satisfied and a
Final Occupation Certificate issued.
8. The applicant shall submit to Council, “Notice of Appointment of the Principal
Certifying Authority” at least two (2) days prior to the commencement of
construction works.
9. (1) Building work that involves residential building works (within the meaning
of the Home Building Act, 1989) must not be carried out unless the
principal certifying authority for the development to which the work
relates:
(a) in the case of work to be done by a licensee under that Act:
(i) has been informed in writing of the licensee’s name and
contractor licence number, and
(ii) is satisfied that the licence has complied with the requirements
of Part 6 of that Act, or
(b) in the case of work to be done by any other person:
(i) has been informed in writing of the person’s name and owner-
builder permit, or
(ii) has been given a declaration, signed by the owner of the land,
that states that the reasonable market cost of the labour and
materials involved in the work is less than the amount
prescribed for the purposes of the definition of owner-builder
work in Section 29 of that Act, and is given appropriate
information and declarations under paragraphs (a) and (b)
whenever arrangements for the doing of the work are changed
in such a manner as to render out of date any information or
declaration previously given under either of those paragraphs.
(2) A certificate purporting to be issued by an approved insurer under Part 6
of the Home Building Act, 1989, that states that a person is the holder of
an insurance policy issued for the purposes of this clause, is sufficient
evidence that the person has complied with the requirements of that part.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P38
LANDSCAPING
10. All landscaped areas of the development shall be maintained in accordance
with the approved landscape plan. The landscaped areas shall be kept free of
parked vehicles, stored goods, garbage or waste material and the like.
CARPARKING
11. All driveways, parking areas and vehicles turning areas shall be constructed
with a segmental paver surface (on a concrete sub-base), or as reinforced
concrete.
VEHICLE ACCESS
12. Prior to commencement of construction of the driveway crossing on the
public footway verge, the works shall have been approved by Council. An
application form, “Application To Construct Private Works On Footway” shall be
submitted to Council, together with the appropriate fee (for each driveway).
13. Prior to issue of the Occupation Certificate the driveway shall be
constructed, in accordance with Council’s Manual of Engineering Standards,
which includes the retention of (or if damaged reconstruction as plain
concrete of) any existing footpath, and with reference to Council’s
information document “Footway Crossings (Driveways)”.
STORMWATER DRAINAGE
14. Prior to issue of the Construction Certificate, a detailed stormwater drainage
plan, providing:
a) On-Site Detention (OSD) of stormwater, and
b) an emergency overland flow path for major storm events,
shall be prepared and designed in accordance with Council’s Manual of
Engineering Standards
The design shall be based on the concept plan number 1, Rev B dated
15/09/14.
15. Prior to issue of the Occupation Certificate, the stormwater-control system
shall be constructed in accordance with the approved stormwater drainage
plan.
16. Final discharge of collected stormwater runoff shall be piped, in accordance
with Council’s Manual of Engineering Standards to the existing site drainage
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P39
system, or the street gutter with a “kerb adaptor” (see Council’s Standard
Drawing), or to an existing street pit (cut flush and mortared) or as approved
by Council. Stormwater pipes across the footway shall be “100mm sewer
grade” and shall be under-bored beneath any existing concrete path, or
alternatively by the removal of one complete slab segment between joints
and replaced in concrete, dowelled to the existing path and finished similar to
the adjoining surface.
EROSION CONTROLS
17. The property shall be protected against soil erosion, such that sediment is not
carried from the construction site by the action of stormwater, wind or
“vehicle tracking”.
BUILDING CONSTRUCTION
18. All building work shall be carried out in accordance with the provisions of the
Building Code of Australia (BCA).
SITE REQUIREMENTS
19. All excavations and backfilling associated with the erection or demolition of a
building must be executed safely and in accordance with appropriate
professional standards and must be properly guarded and protected to
prevent them from being dangerous to life or property.
20. All excavated and/or filled areas are to be retained or battered and suitably
drained so as to prevent any subsidence of the area and constructed so as to
deny any flow of water into or around the building or neighbouring buildings
or onto neighbouring land.
Note: The submission of a separate Development Application is not required for
a retaining wall associated with this approval and indicated on the approved
plans.
A Construction Certificate is required for all retaining walls which exceed 900mm
in height. Construction details for retaining walls may be included with the
Construction Certificate application for the building.
21. If an excavation associated with the erection or demolition of a building
extends below the level of the base of the footings of a building on an
adjoining allotment of land, the person causing the excavation to be made:
(i) Must preserve and protect the building from damage, and
(ii) If necessary, must underpin and support the building in an approved
manner, and
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P40
(iii) Must, at least seven (7) days before excavating below the level of the
base of the footings or a building on an adjoining allotment of land,
give notice of intention to do so to the owner of the adjoining
allotment of land and furnish particulars of the excavation to the
owner of the building being erected or demolished.
The owner of the adjoining allotment of land is not liable for any part of the
cost of work carried out for the purposes of this condition, whether carried
out on the allotment of land being excavated or on the adjoining allotment of
land. (Includes a public road and any other public place).
22. The applicant is required to notify Council in writing prior to commencing
building operations, of any existing damage to kerbing and guttering and/or
footpath paving associated with the subject Lot. The absence of such
notification signifies that no damage exists and the applicant shall therefore
be liable for the cost of the repair of any damage to kerbing and guttering or
footpath paving which may be necessary after completion of the building
operation.
23. A temporary toilet shall be provided on site from the time of commencement
of building work to ensure that adequate sanitary provisions are provided
and maintained on the building site for use by persons engaged in the
building activity. The number of toilets provided shall be 1 toilet per twenty
persons or part thereof employed on the site. The temporary toilet is to be
connected to the sewerage system or an approved septic tank or otherwise
may be a chemical toilet supplied by a licensed contractor.
24. Unless otherwise approved by Council in writing, all general building work
shall be carried out between the hours of:
a. 7.00am to 6.00pm Monday to Friday
b. 7.00am to 5.00pm Saturday
Any work performed on Sunday’s or Public Holidays that may cause offensive
noise, as defined under the Protection of the Environment Operations Act, is
prohibited. Minor works (such as hand sanding, painting, digging and the
like) is permitted between the hours of 9.00am to 5.00pm. Power operated
tools are not permitted to be used.
25. All waste shall be contained within a secure enclosure or bin.
26. Waffle pods, if used in the construction of the building, shall not be delivered
to the site unless wrapped or securely tied. The waffle pods are to be secured
on-site to prevent scattering by wind. Off-cuts and unused pods must be
wrapped in plastic or similar material and removed from the site immediately
upon completion of slab construction.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P41
Note: Where building materials and/or refuse is found to have caused pollution
beyond the boundaries of the development site (eg. blown off-site by wind), the
Council may issue infringement notices / fines as prescribed under the Protection
of the Environment Operations Act 1997.
27. All building materials, plant and equipment shall be contained wholly within
the development site.
28. The Principal Contractor (or Owner/Builder) shall erect a sign in a prominent
position on the site (not attached to any tree) identifying the name, address
and telephone number of the Principal Certifying Authority (PCA) for the
work. The sign shall also display the name, address and telephone number of
the Principal Contractor for the work (or Owner/Builder) and shall state that
unauthorized entry to the site is prohibited. The sign must be maintained
while the work is being carried out and is to be removed when the work is
completed.
29. The site shall be cleared of all building refuse and spoil immediately upon
completion of the building.
INTEGRATED DEVELOPMENT NSW RURAL FIRE SERVICE – GENERAL TERMS OF
APPROVAL
30. The development shall comply with the General Terms of Approval of the New
South Wales Rural Fire Service dated 17 October 2014 as follows:
Water and Utilities
a) Water, electricity and gas are to comply with the section 4.1.3 of ‘Planning
for Bush Fire Protection 2006’.
Design and Construction
b) Construction of the eastern and southern elevations, including the entire
roof shall comply with Section 3 and 7 (BAL 29) Australian Standard
AS3959-2009 ‘Construction of building in bush-fire prone areas’.
c) Construction of the northern and western elevation shall comply with
Section 3 and 6 (BAL 19) Australian Standard AS3959-2009 ‘Construction of
building in bush-fire prone areas’ and section A3.7 Addendum Appendix 3
of ‘Planning for Bush Fire Protection 2006’.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P42
Landscaping
d) Landscaping to the site is to comply with the principles of Appendix 5 of
‘Planning for Bush Fire Protection 2006’.
ADVICES
The following advice is limited in scope and should not be understood to encompass all
areas of responsibility of the consent holder, relating to the development.
A. You are advised that where underground works within the road reserve are
required or necessary for supply of services (such as water, sewer, electricity,
gas) further consent for a “Road Opening” must be obtained from Council.
Refer to Council’s form “Application for Registration to Open Roads/Footpaths”.
B. You are advised that a “Drainage Plan Assessment fee for the stormwater
detention system, of $150 must be paid prior to the issue of the Construction
Certificate.
C. You are advised that for the driveway works on the footway verge, inspection
by Council is required (eg formwork & reinforcement). See Council’s “Application
to Construct Private Works on Footway”).
D. You are advised that the issue of this development consent does not negate the
responsibility of the land owner in respect to any restriction, covenant or
easement applicable to this property and that Council will not be held
responsible when action on this consent results in any loss or damage by way of
breach of matters relating to title of the property.
E. You are advised that there may be design matters in relation to the drainage
concept plan that warrant further attention prior to the issue of the
Construction Certificate.
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P43
Planning, Environment and Lifestyle
Reports
DA 14-1978 DUAL OCCUPANCY
(ATTACHED) AND STRATA SUBDIVSION
- LOT 8830 DP1076205, 7 CONDER
CRESCENT METFORD
RECOMMENDATION: APPROVAL
Locality Plan
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 1
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P44
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P45
Planning, Environment and Lifestyle
Reports
DA 14-1978 DUAL OCCUPANCY (ATTACHED)
AND STRATA SUBDIVSION - LOT 8830
DP1076205, 7 CONDER CRESCENT METFORD
RECOMMENDATION: APPROVAL
Development Plans
Meeting Date: 11 November 2014
Attachment No: 2
Number of Pages: 7
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P46
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P47
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P48
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P49
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P50
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P51
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P52
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P53
Planning, Environment and Lifestyle
Reports
DA 14-1978 DUAL OCCUPANCY (ATTACHED)
AND STRATA SUBDIVSION - LOT 8830
DP1076205, 7 CONDER CRESCENT METFORD
RECOMMENDATION: APPROVAL
Submission
Meeting Date: 11 November 2014
Attachment No: 3
Number of Pages: 2
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P54
11 NOVEMBER 2014
DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P55
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P56
10.3 DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN
FILE NO: 103/115
ATTACHMENTS: 1. Draft Waterford County North Precinct Plan
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
Ian Shillington - Manager Urban Growth
AUTHOR: Mark Roser - Strategic Town Planner
MAITLAND +10 Outcome 7. Diverse and affordable housing
COUNCIL OBJECTIVE: 7.2.1 To ensure land and housing choice is consistent
with forecast demographic demand
EXECUTIVE SUMMARY
At its meeting of 12 August 2014, Council resolved to place on public exhibition the draft
Waterford County North Precinct Plan. The draft Waterford County North Precinct Plan
forms part of the Thornton North Area Plan and enables the assessment and
determination of development applications to progress the delivery of residential housing
and associated public infrastructure in this precinct. The Waterford County North Precinct
Plan is the first precinct plan for stage 2 of the Thornton North Urban Release Area.
The purpose of this report is to inform Council of the public exhibition process and present
to Council the finalised draft Waterford County North Precinct Plan, with a
recommendation that the draft precinct plan as presented be adopted.
OFFICER’S RECOMMENDATION
THAT
1. Pursuant to Clause 21 of the Environmental Planning and Assessment
Regulations, the draft Waterford County North Precinct Plan be adopted as an
amendment to the Maitland City Wide Development Control Plan 2011 and
public notice be given in the local newspaper within 28 days of the decision
being made.
REPORT
The draft Waterford County North Precinct Plan has been prepared consistent with
the aims and objectives of the Thornton North Area Plan (TNAP). Part A of the TNAP
provides “area wide” development objectives and requirements identifying future
outcomes and directions. Part B – Precinct Plans – addresses precinct specific issues
and provides development objectives and requirements in conjunction with Part A.
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P57
The draft Waterford County North Precinct Plan includes key urban design elements
addressing objectives and requirements to be achieved in the development of the
precinct. This is supported by a plan identifying a road hierarchy, pedestrian and
cycle network, stormwater management and preferred land use patterns. A copy of
the draft Waterford County North Precinct Plan is appended to this report as
Attachment 1.
The Waterford County North precinct provides for the northern connection of the
Thornton North Urban Release Area from Raymond Terrace Rd through to McFarlens
Rd allowing the extension and continuation of the developing residential area of
Waterford County. The development of the Waterford County North precinct will
utilise and extend existing services and road networks to directly service the
proposed new residential area. The development of this precinct will enable the
delivery of significant active open space facilities to service the existing and growing
population of Chisholm.
The extension of the residential area of Waterford County North to the 1% flood level
has always formed part of the Master Plan for the locality to fully utilise flood
constraint free land in the immediate area. The draft Waterford County North
Precinct Plan acknowledges the sensitivity of development adjoining the rural/flood
fringe interface and interface with the E3 Environmental Management zone and
provides specific objectives and guidelines within the Key Development Sites section of
the precinct plan.
• E3 Environmental Management Interface
The objective of this key development area is to make provision for appropriate
subdivision design and urban development on that part of the precinct adjoining the
E3 Environmental Management zone to provide for appropriate environmental
bushfire management.
• Flood Affected Rural Allotments
The objective of this key development area is to ensure the remaining rural, flood
affected areas are sustainably managed with a limited number of large rural
allotments.
• Rural/Flood Fringe Interface
The objective for this key development site is to ensure that future urban
development does not result in significant detrimental visual impact when viewed in
connection with adjoining rural and flood liable land (wetlands). The precinct plan
provides for urban design features that contribute toward an open pedestrian
environment with shared open space access, appropriate landscaping and rural
views.
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P58
CONSULTATION
At its meeting of 12 August 2014, Council resolved to proceed with the public
exhibition of the draft Waterford County North Precinct Plan. The draft precinct plan
was advertised in the local paper, exhibited at Council’s administration building and
branch libraries and displayed on Council’s web site for a period of 28 days between
Wednesday 27 August 2014 and Wednesday 24 September 2014. In addition, the draft
plan has been assessed by Council staff to ensure compliance and consistency with
adopted policies and operating procedures. As a result of the exhibition process no
submissions were received.
CONCLUSION
The adoption of the Waterford County North Precinct Plan will satisfy those
requirements of the Thornton North Area Plan to allow Council to complete
assessment and determine development applications for residential subdivision in
the Waterford County North precinct. The development of this precinct will also
provide for the extension and delivery of important public infrastructure to support
the existing and growing population of Chisholm.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates and is consistent with the Thornton North Section 94 Contributions Plan.
POLICY IMPLICATIONS
This report recommends adoption of the draft Waterford County North Precinct Plan
which will form part of the Thornton North Area Plan, being a chapter of the Maitland
City Wide Development Control Plan.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P59
Planning, Environment and Lifestyle
Reports
DRAFT WATERFORD COUNTY NORTH
PRECINCT PLAN
Draft Waterford County North
Precinct Plan
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P60
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P61
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P62
11 NOVEMBER 2014
DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P63
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P64
10.4 ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT
AND MASTERPLAN
FILE NO: 101/33/4
ATTACHMENTS: 1. Maitland Park Plan of Management &
Masterplan (under seperate cover)
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
Lynn Morton - Manager Community and Recreation
Services
AUTHOR: Amanda McMahon - Acting Recreation Planning
Coordinator
MAITLAND +10 Outcome 2. Community and recreation services and
facilities
COUNCIL OBJECTIVE: 2.1.6 To maintain and evolve the City's high quality
and distinctive facilities including Maitland Park,
Walka Water Works and No. 1 Sportsground
EXECUTIVE SUMMARY
At its meeting of 27th May 2014 Council resolved that the Draft Maitland Park Plan of
Management and Masterplan be placed on public exhibition and a further report be
presented to Council detailing any matters raised during the public exhibition period.
The consultation period for the exhibition ran from 4 June – 15 July 2014.
The submissions received during the exhibition period raised several issues which have
resulted in changes to the draft PoM and Masterplan. The changes, which are detailed in
the body of this report, are not considered substantial and it is proposed that the
amended draft be adopted without public exhibition.
Accordingly, the final draft of the Maitland Park Plan of Management and Masterplan is
presented to Council with a recommendation that Council formally adopt and make the
Plans.
OFFICER’S RECOMMENDATION
THAT
1. Council adopt the Maitland Park Plan of Management and Masterplan with
the changes noted in this report.
2. In accordance with Section 40 of the Local Government Act 1993, Council give
public notice of its decision, as soon as practicable.
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P65
CONSULTATION
At its meeting 27 May 2014, Council resolved that the draft Maitland Park Plan of
Management (POM) and Masterplan be placed on public exhibition and a further
report be presented to Council detailing any matters raised during the public
exhibition period.
The consultation period for the exhibition ran from 4 June –15 July 2014.
Residents were informed of the opportunity to participate in the consultation
through an advertisement in the Councils news section of the Hunter Post on 4 June,
a media release distributed to media outlets, a letter box drop to residents occupying
households in surrounding streets, a direct email to over 480 Maitland Your Say
registered members, the ‘Planning for Maitland Park’ hub on Maitland Your Say and
posts on the Maitland Your Say Facebook page.
Residents were able to provide comment on the draft plan through a formal
submission to the General Manager, emailing the engagement team directly from the
Maitland Your Say website or through commenting on the Maitland Your Say
Facebook page.
A briefing to the Maitland Park Recreation Board and sporting club users along with
internal stakeholder consultation was held outside the consultation period.
Submissions resulting from this consultation have also been included in this report.
Maitland Your Say Site
A consultation hub ‘Planning for Maitland Park’ was set up on the Maitland Your Say
site dedicated to the exhibition of the Maitland Park POM and Master Plan. The site
facilitated a number ways the community could provide feedback and overall had
686 unique page views and a total of 450 unique visitors during the consultation
period. Of the 450 visitors, 121 were engaged enough to view the planning
documents.
On the 5th July the engagement team sent an email to over 480 registered
participants of the Maitland Your Say site. The email outlined the consultation
period, what Council was seeking feedback on and how the community could
participate.
Two online forums were developed for community feedback. The forums allowed
participants to provide feedback at any time during the consultation period and
posed the following questions:
1. Thinking of the future of Maitland Park and how it will be used by the community,
do you feel there is anything missing from the proposed plan?
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P66
One comment was received in overall support of the plan, however, raised an
issue of accessibility to the park and the lack of shared pathways or cycle ways
that link the park to other parts of Maitland. The participant had concerns that
the park is disconnected from the town centre and proposed that a shared
pathway loop between the Park and either end of the River Walk be
investigated.
Response : The POM and Masterplan propose a new shared pathway to
circumnavigate the perimeter of the Park, connecting with the New England
Highway pedestrian overpasses. Council’s draft Bicycle Plan and Strategy 2013
which presents recommendations of potential improvements to the cycle
network infrastructure was on exhibition concurrently with the POM and
Masterplan and these concerns were forwarded to the relevant Council Officer
for consideration.
2. What are your thoughts on the proposals for Maitland Park?
Four comments were received on this forum topic. Issues raised within the
comments included;
Additional parking on the eastern side of the pool expansion would lead to
the reduction of the parkland. It was the respondent’s perception that the
area would become unusable for what it is used for now, however was in
overall support for the year round aquatic centre.
Response: The expansion of the Aquatic Facility and associated parking
area will reduce the area of parkland on the eastern side of the pool. It is
proposed to utilise the remaining area as a youth recreation area. It is
believed that this location is well suited for youth activities. It is proposed
that additional parkland and an additional playground proposed at the
entrance to the Park will offset the loss of the parkland on the eastern side
of the pool.
The south western corner of the Park goes under during flood and may
require fill to be usable. Extra shade and flat land would make it a
worthwhile picnic or spectator area.
Response: This area contains an open drain which captures water from the
roadway and Park in this vicinity. Filling of this area is not practical and is
not supported. It is acknowledged that the south western corner does
provide an opportunity for additional use as a picnic or spectator area and
the POM and Masterplan currently propose new picnic tables and tree
plantings in this location.
Rear or nose to kerb parking could be continued all around the bend on
the south western corner.
Response: The provision of parking on the bend is not supported due to
safety concerns from restricted vision at this location.
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P67
Loss of natural parkland. The respondent doesn’t want to see the park
limited to a sporting oval and suggested a decent cycleway around the
Park and new equipment be included for kids.
Response: The POM and Masterplan propose a new shared pathway to
circumnavigate the perimeter of the Park, connecting with the New
England Highway pedestrian overpasses. The POM and Masterplan has
been amended to include an additional playground near the entrance to
the Park. (Refer to Item 22 on the Masterplan)
Development should be contingent on availability of funding.
Response: Implementation of the POM and Masterplan will be contingent
on the availability of funding.
One submission was received via the online submission tool and two email
submissions were received directly to the Your Say email address. Issues raised
included;
Safety of the public toilets being a concern that needs addressing.
Response: The POM and Masterplan proposes an upgrade to the existing
public amenities building. Safety issues will be addressed as part of this
upgrade.
Storage and amenities for staff/equipment to maintain Maitland Park and the
location of a ‘bore’ for bore water that needs to be considered in the plan.
Response: Options for provision for storage and amenities for staff/equipment
are currently being investigated. The location of the bore has been considered
in the Masterplan.
Maitland Park lacks a large slide, BBQ’s and concrete pathways.
Response: Some BBQs and concrete pathways are currently located within
Maitland Park. The POM and Masterplan propose a new shared pathway to
circumnavigate the perimeter of the Park, connecting with the New England
Highway pedestrian overpasses, along with additional picnic areas. The POM
and Masterplan are higher order documents and don’t provide detail such as
playground components. Components will be determined in conjunction with
playground design at a later date.
In addition, a question and answer tool was set up on the Maitland Your Say site to
allow participants to ask questions about the plan to which the Engagement Team
could provide responses. A quick poll with the questions “why do you visit Maitland
Park” was also on the Planning for ‘Maitland Park’ page. A total of 16 votes were
received and the results are shown below:
I don’t visit Maitland Park 19%
For events 6%
For exercise or sport 6%
To go to the pool 13%
For the playground 6%
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P68
For relaxation and leisure 6%
All of the above 44%
Survey Monkey
A survey was deployed through the Maitland Your Say site and was promoted on
Facebook. The survey sought views on the draft POM for Maitland Park and asked for
input into the priorities for park improvements and future maintenance. A total of 54
respondents undertook the survey.
Participants represented a cross section of suburbs from the Local Government area
with respondents from East Maitland making up 19%, Maitland 15%, Rutherford 13%,
Aberglasslyn 9%, Gillieston Heights 7%, Tenambit 7%,Largs 4%, Thornton 4%, Lorn
4%, Morpeth 4%, Bolwarra/Bolwarra Heights 4%, Ashtonfield 2%, Lochinvar 2%,
Metford 2%, Telarah 2% and Woodbury 2%.
Those in the 35-54 age group had the highest representation at 41%, followed by the
18-34 group at 37%. The 55+ group represented 20% and under 18, 2%.
Of the respondents 67% were female, 33% were male. (It should be noted that these
demographics are not reflective of Maitland’s population, with the ABS reporting that
females make up 51% and males 49% of Maitland’s population). 52% stated that they
that had children under that age of 18.
Questions within the survey are as follows;
Q5. How often do you visit Maitland Park?
When asked how regular participants visited Maitland Park, 61% stated
occasionally (a couple of times a month), 20% visit frequently (one or more
times a week),15% rarely (once a year) and 4% never.
Q.6 What of the following best describes you?
Participants were asked to identify what best describes their reasons for visiting
Maitland Park. 52% said they mostly visited for the playground, 25% for
relaxation and leisure, 9% for the pool, 7% for organised sport, 5% for exercise
and 2% visit mostly for events such as Australia Day and Anzac Day.
Q7. What is the main reason you don’t use Maitland Park
Participants who answered rarely or never to the previous question were asked
to think about the main reasons they don’t use Maitland Park. Six answer
choices were provided, only one choice could be selected. 32% selected lack of
suitable amenities/toilets, 24% lack of parking, 19% too many people. 11%
selected the option that the sports and leisure facilities are not what they want
and 8% selected getting to the park as the main reason for not using the site.
5% of participants were not sure what is actually at the park.
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P69
Q8. The following proposals are incorporated in the draft master plan for Maitland Park.
Please rank in order of priority.
Sixteen proposals were incorporated in the draft master plan. Participants were
asked to rank the proposals in order of their priority. There were no stand outs
in ranking, the top 5 based on the average ranking are as follows:
• Upgrade of toilets and kiosk near all-abilities playground – 12%
• Upgrade to park furniture and landscaping – 11%
• Upgrades to Aquatic Facility (including indoor pools, kiosks, amenities) – 11%
• Construction of new multi-purpose building with amenities, change rooms,
storage and kiosk in the centre of the park (current site of caretakers cottage) –
10%
• Construction of undercover picnic shelter – 10%
Q9. Are there any other issues you think Council should consider in finalising plans for
Maitland Park?
A total of 14 open end responses were collected. Some quotes include:
“Utilising the Rotunda as it was built for a place for community to enjoy music
and arts a great place for local youth to exhibit talents perhaps”
“Bring back the awesome old horse swings that were iconic for this park and
should have never been removed in the first place!”
“A year round café/kiosk facility and improvements to park access from Louth
Park onto highway”
“Important whilst upgrading to retain natural green element of Maitland Park.”
“Access into & leaving the park - narrow roads in that area of Maitland,
confusion as to whether the internal roads are one way or two way etc.” 8% 5% Maitland Your Say Facebook Page
The Maitland Your Say Facebook page was used to promote the public exhibition
period to the page ‘likers’. Links to the Maitland Your Say site where more
information was available and details on how to make a formal submission. Three
posts were made relating to the exhibition during the consultation period. One of the
posts was ‘boosted’ increasing the reach to ensure all the pages ‘likers’ were aware of
the exhibition.
A total of 16 ‘likes’, 12 comments and 1 ‘share was recorded. It should be noted that
the comments received didn’t relate specifically to the plan and addressed other
issues of concern for the participant. The Facebook posts and comments have been
included as an attachment to this report.
Stakeholder Consultation
A presentation was made to the Maitland Park Recreation Board on Thursday 21st
November 2013 providing details of the POM and Masterplan. The documents were
also provided to the Maitland Sport and Recreation Advisory Board (MSRAB) as well
as relevant Council Officers. No formal submissions were received; however MSRAB
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P70
identified a shortage of amenities within the Park and requested that additional
facilities be investigated.
An information sheet providing details on the PoM and Masterplan was provided to
all residences in close proximity to the Park. Information sheets were also distributed
to casual weekday park users throughout the exhibition period.
AMENDMENTS FOLLOWING EXHIBITION
In response to the concerns raised during the exhibition period, the following
amendments have been made to the Maitland Park POM and Masterplan.
An additional playground has been proposed for the Park in the far north
western corner.
Renovations to the pool kiosk are proposed to allow more direct access to
food services from the playground area.
Additional amenities have been shown adjacent to the proposed central picnic
area.
The proposed central amenities building and associated parking area have
been redesigned to avoid the existing bore and water easement.
These changes are not considered substantial and it is proposed that the amended
draft be adopted without public exhibition. ring your bikes with you) park.”% CONCLUSION
Overall the public exhibition for the Maitland Park draft Plan of Management
received over 215 active participants with 3 people providing a submission through
Maitland Your Say. Given the level of promotion for the consultation and the number
of time the documents were downloaded to view, it can be assumed that the
majority of the plans proposals are supported.
The submissions received during the exhibition period raised several issues. The
issues, that have been addressed and responded to in this report, have resulted in
changes to the draft PoM and Masterplan as detailed above. The changes are not
considered substantial and it is proposed that the amended draft be adopted
without public exhibition.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This report recommends the adoption of the draft Plan of Management and
Masterplan for the Coronation Oval Sporting Complex. The PoM and Masterplan
provides direction for the future management of the Sporting Complex and provides
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P71
Council staff and the community with management policies, directions and priorities,
whilst identifying responsibilities for implementation.
STATUTORY IMPLICATIONS
The draft Plans have been prepared in accordance with the requirements of the Local
Government Act 1993. There are no statutory implications under the Environmental
Planning and Assessment Act 1979 nor the Environmental Planning and Assessment
Regulation 2000.
11 NOVEMBER 2014
ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)
Maitland City Council | Ordinary Meeting Agenda P72
Planning, Environment and Lifestyle
Reports
ADOPTION OF THE DRAFT MAITLAND
PARK PLAN OF MANAGEMENT AND
MASTERPLAN
Maitland Park Plan of Management &
Masterplan (under seperate cover)
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P73
10.5 RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION
FILE NO: P48455
ATTACHMENTS: 1. Rutherford Community Centre Management
Group Constitution Adopted 28 January 2003
2. Rutherford Community Centre Management
Group Constitution DRAFT
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
Lynn Morton - Manager Community and Recreation
Services
AUTHOR: Kelly Baldwin - Administration and Facilities Officer
MAITLAND +10 Outcome 2. Community and recreation services and
facilities
COUNCIL OBJECTIVE: 2.1.1 To provide a broad range of active and passive
recreation services and community facilities that
meet the needs of the growing community
EXECUTIVE SUMMARY
The Management Group for the Rutherford Community Centre have reviewed the current
Constitution for Centre and this report presents Council with the changes recommended.
OFFICER’S RECOMMENDATION
THAT
1. Council adopt the revised Rutherford Community Centre Management Group
Constitution
REPORT
The Rutherford Community Centre Management Group is a very dedicated and
enthusiastic group of volunteer residents and current tenants that take pride in the
building that is available to various community groups and business sectors. The
Group is constituted with the powers as delegated to it by Maitland City Council in
accordance with Section 377 of the Local Government Act, 1993.
This report presents three (3) changes to the current Constitution for the Rutherford
Community Centre. Listed below are the recommendations by the Management
Group:
4. MEMBERSHIP
Current: Four (4) community representatives from within
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P74
the Maitland Local Government Area
Recommendation: Up to four (4) community representatives from
within the Maitland Local Government Area
Current: One (1) representative of Maitland
Neighbourhood and Information Centre
Recommendation: One (1) representative of Maitland
Neighbourhood Centre
Current: One (1) representative of Australian
Breastfeeding Association
Recommendation: Remove Membership due to no association to
the facility
Council would like to acknowledge the valuable contribution of the Rutherford
Community Centre Management Group and the current Booking Officers within the
Maitland Neighbourhood office. As the largest Community Hall with the LGA the
Rutherford Community Centre have five (5) areas available for hire with bookings
exceeding over 100 per month.
CONCLUSION
The proposed changes to the Constitution reflect the continued commitment of the
Management Group for future of the Rutherford Community Centre.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P75
Planning, Environment and Lifestyle
Reports
RUTHERFORD COMMUNITY CENTRE -
REVISED CONSTITUTION
Rutherford Community Centre
Management Group Constitution
Adopted 28 January 2003
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P76
RUTHERFORD COMMUNITY CENTRE
MANAGEMENT
GROUP CONSTITUTION (Adopted 28
th January 2003)
1. NAME
The name of the organisation shall be “Rutherford Community Centre Management Group” and shall be referred to hereafter as the Group.
2. OBJECTS
i) To promote the use of the Rutherford Community Centre in
accordance with determined community needs. ii) To ensure the care, control and management of the Hall (subject to any
requirements of Council) in accordance with the provisions of the Local Government Act 1993, Local Government (Approvals) Regulation 1993 and the Building Code of Australia.
iii) To ensure care, control and management of the Centre (subject to any
requirements by Council) including any areas leased directly by Council.
3. DELEGATED POWERS
The Group is constituted with the powers as set out hereunder, delegated to it by Maitland City Council in accordance with Section 377 of the Local Government Act, 1993. i) To review and collect fees for the use of the Hall subject to such fees
being approved by Council. ii) To waive or reduce fees where, under the circumstances, the Group
believe such action is justified. iii) To ensure all users of the Centre agree to all the regulations stated in
the Hire Agreement and Conditions of Hire. iv) To monitor the Centres condition and inform Council of any damage,
structural or otherwise, for attention. v) All expenditure incurred by the Group shall be expenditure in
connection with care, control and management of the building. In this connection, the Group shall be responsible to meet those maintenance and working expenses for Rutherford Community Centre as agreed from time to time with Council. The Council will arrange annual insurance cover on the building including fixtures and fittings.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P77
4. MEMBERSHIP
i) The Management of the Hall shall be vested in the Group consisting of the following members:-
a) General Manager of the Maitland City Council or nominee b) One (1) Councillor of Maitland City Council
c) Four (4) community representatives from within the Maitland Local Government Area
d) One (1) representative of Maitland Neighbourhood and
Information Centre e) One (1) representative of Australian Breastfeeding Association
ii) No member of the Group shall be appointed to any salaried/rewarded
officer or receive payments from the groups monies.
iii) Casual vacancies on the Group shall be filled in the following manner:- a) Delegates from nominated organisation to be appointed by the organisation concerned.
b) Community members to be appointed by the Council to fill the vacancy until the Annual General Meeting.
iv) The office of a member of the Group, other than the General Manager
and Councillor of the Maitland City Council becomes vacant:- a) If he/she resigns his/her office by notice in writing to the Group or Council. b) If he/she is absent for more than three (3) meetings without apology and acceptable cause.
5. TERM OF OFFICE All members of the Group shall cease to hold office at the expiration of three months after the general elections of the Council next following upon appointments of the Group but shall be eligible for re-appointment.
6. EXECUTIVE
i) The Executive of the Group shall consist of the Chairperson, Vice Chairperson, Secretary, Treasurer and or Assistant Treasurer.
ii) The Chairperson, Vice Chairperson, Secretary and a Treasurer shall be
appointed annually at the Annual General Meeting. iii) Maitland City Council reserves the right to remove all or any such
officers at any time during such term, after consultation with the Group.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P78
7. MEETINGS
i) Three (3) members present shall form a quorum.
Should within half an hour of the time set down for a meeting to commence, a quorum be not present, then the meeting shall be adjourned to the same time and place seven days after or to a place and to a time within one month of the date of such meeting to be determined thereat.
ii) All decisions shall be passed by a simple majority of those present and in the case of equality or a tie, the Chairperson shall have a second or casting vote.
iii) Meetings shall be held as frequently as required or as called by the
Chairperson or Secretary; or by a requisition signed by at least three (3) of the members of the Group, with a minimum of six (6) meetings per year.
iv) Meeting procedure shall generally follow the rules contained in
‘Councils’ Code of Meeting Practice” (Section 360(2) Local Government Act 1993).
v) The Group shall cause minutes to be made and kept:-
a) Of all appointments of office-bearers and members of the Group and Council notified forthwith.
b) Of the names of members of the Group present at all meetings
of the Group.
c) Of all proceedings at all meetings of the Group and copies sent to Council.
Such minutes shall be signed by the Chairperson of the meeting at which the proceedings were held or by the Chairperson of the next succeeding meeting.
vi) Special Meetings of the Group may be summoned by the Secretary on
the authority of the Chairperson or on written requisition signed by not less than three (3) members of the Group.
vii) At all Special Meetings of the Group, business other than that for
which the meeting was convened, shall not be transacted unless all members of the Group are present and they unanimously consent to such other business being dealt with.
viii) At least forty-eight (48) hours notice of Special Meetings shall be
given to all members of the Group, but failure to receive a notice on the part of any members shall not affect the validity of any Special Meeting.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P79
8. ANNUAL GENERAL MEETING
i) Shall be held in Maitland no later than 1 October in each and every year.
ii) Twenty-one (21) days notice of such Annual General Meeting shall be
given in writing. iii) The business of the Annual General Meeting which shall take
precedence over all other business shall be:- a) Confirm minutes of previous Annual General Meeting. b) Receive the Annual report and audited financial statement. c) And elect Officer Bearers.
9. REVENUE
i) The Council may direct the payments of the Group’s monies shall be made to the General Manager at any time considered necessary.
ii) The Treasurer shall be responsible for the proper keeping of the books and accounts which shall be kept in accordance with the General Manager’s directions and shall be made available to the Council when required by the General Manager. iii) All monies received by the Group shall be banked in the name of
Rutherford Community Centre Management Group. iv) All cheques etc drawn on behalf of the Group shall be signed by the Chairperson or Vice Chairperson and the Secretary, Treasurer or any two of these signatures. v) All revenue shall be managed in such a manner as may be directed by the General Manager.
10. EXPENDITURE
i) The Group must not at any time incur expenditure in excess to the amount at its credit in the bank.
ii) Accounts for expenses incurred shall be confirmed at the next meeting
of the Group. iii) The Group may authorise the transfer of an amount not exceeding the
sum of sixty dollars ($60.00) in any month to a separate account to be known as Petty cash Account, which shall be controlled by the Treasurer subject to any direction, by the Chairperson and the Group.
iv) Once the group’s account reaches $5,000 the money will be transferred
to groups account at Council. Council and the group will discuss options and needs for the improvements to the centre. These works
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P80
will be funded from the group’s monies held at Council. Reports will be supplied to the group regarding the balance of monies held.
11. FINANCIAL YEAR
The financial year shall be the period from the 1st July to the 30th June. All books, cheque books, bank statements will be sent to Councils Finance Department for the financial year Audit.
12. ANNUAL REPORT AND FINANCIAL STATEMENTS
i) Not later than fourteen (14) days after such Annual General Meeting a copy of the Annual Report and Financial Statement duly certified by the Chairperson and Treasurer shall be forwarded to the General Manager.
13. ALTERATION AND AMENDMENTS
i) No amendments shall be made to this Constitution unless notice of the proposed amendment is given in writing to the Group at least fourteen (14) days prior to a meeting.
ii) The amendment must be passed by at least two-thirds of those Group
members present. The amendment will also be subject to the approval of Maitland Council.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P81
Planning, Environment and
Lifestyle Reports
RUTHERFORD COMMUNITY
CENTRE - REVISED
CONSTITUTION
Rutherford Community Centre
Management Group
Constitution DRAFT
Meeting Date: 11 November 2014
Attachment No: 2
Number of Pages: 0
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P82
RUTHERFORD COMMUNITY CENTRE
MANAGEMENT
GROUP CONSTITUTION (Adopted xx)
1. NAME
The name of the organisation shall be “Rutherford Community Centre Management Group” and shall be referred to hereafter as the Group.
2. OBJECTS
i) To promote the use of the Rutherford Community Centre in
accordance with determined community needs. ii) To ensure the care, control and management of the Hall (subject to any
requirements of Council) in accordance with the provisions of the Local Government Act 1993, Local Government (Approvals) Regulation 1993 and the Building Code of Australia.
iii) To ensure care, control and management of the Centre (subject to any
requirements by Council) including any areas leased directly by Council.
3. DELEGATED POWERS
The Group is constituted with the powers as set out hereunder, delegated to it by Maitland City Council in accordance with Section 377 of the Local Government Act, 1993. i) To review and collect fees for the use of the Hall subject to such fees
being approved by Council. ii) To waive or reduce fees where, under the circumstances, the Group
believe such action is justified. iii) To ensure all users of the Centre agree to all the regulations stated in
the Hire Agreement and Conditions of Hire. iv) To monitor the Centres condition and inform Council of any damage,
structural or otherwise, for attention. v) All expenditure incurred by the Group shall be expenditure in
connection with care, control and management of the building. In this connection, the Group shall be responsible to meet those maintenance and working expenses for Rutherford Community Centre as agreed from time to time with Council. The Council will arrange annual insurance cover on the building including fixtures and fittings.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P83
4. MEMBERSHIP
i) The Management of the Hall shall be vested in the Group consisting of the following members:-
a) General Manager of the Maitland City Council or nominee b) One (1) Councillor of Maitland City Council
c) Up to four (4) community representatives from within the Maitland Local Government Area
d) One (1) representative of Maitland Neighbourhood Centre
ii) No member of the Group shall be appointed to any salaried/rewarded
officer or receive payments from the groups monies.
iii) Casual vacancies on the Group shall be filled in the following manner:- a) Delegates from nominated organisation to be appointed by the organisation concerned.
b) Community members to be appointed by the Council to fill the vacancy until the Annual General Meeting.
iv) The office of a member of the Group, other than the General Manager
and Councillor of the Maitland City Council becomes vacant:- a) If he/she resigns his/her office by notice in writing to the Group or Council. b) If he/she is absent for more than three (3) meetings without apology and acceptable cause.
5. TERM OF OFFICE All members of the Group shall cease to hold office at the expiration of three months after the general elections of the Council next following upon appointments of the Group but shall be eligible for re-appointment.
6. EXECUTIVE
i) The Executive of the Group shall consist of the Chairperson, Vice Chairperson, Secretary, Treasurer and or Assistant Treasurer.
ii) The Chairperson, Vice Chairperson, Secretary and a Treasurer shall be
appointed annually at the Annual General Meeting. iii) Maitland City Council reserves the right to remove all or any such
officers at any time during such term, after consultation with the Group.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P84
7. MEETINGS
i) Three (3) members present shall form a quorum.
Should within half an hour of the time set down for a meeting to commence, a quorum be not present, then the meeting shall be adjourned to the same time and place seven days after or to a place and to a time within one month of the date of such meeting to be determined thereat.
ii) All decisions shall be passed by a simple majority of those present and in the case of equality or a tie, the Chairperson shall have a second or casting vote.
iii) Meetings shall be held as frequently as required or as called by the
Chairperson or Secretary; or by a requisition signed by at least three (3) of the members of the Group, with a minimum of six (6) meetings per year.
iv) Meeting procedure shall generally follow the rules contained in
‘Councils’ Code of Meeting Practice” (Section 360(2) Local Government Act 1993).
v) The Group shall cause minutes to be made and kept:-
a) Of all appointments of office-bearers and members of the Group and Council notified forthwith.
b) Of the names of members of the Group present at all meetings
of the Group.
c) Of all proceedings at all meetings of the Group and copies sent to Council.
Such minutes shall be signed by the Chairperson of the meeting at which the proceedings were held or by the Chairperson of the next succeeding meeting.
vi) Special Meetings of the Group may be summoned by the Secretary on
the authority of the Chairperson or on written requisition signed by not less than three (3) members of the Group.
vii) At all Special Meetings of the Group, business other than that for
which the meeting was convened, shall not be transacted unless all members of the Group are present and they unanimously consent to such other business being dealt with.
viii) At least forty-eight (48) hours notice of Special Meetings shall be
given to all members of the Group, but failure to receive a notice on the part of any members shall not affect the validity of any Special Meeting.
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P85
8. ANNUAL GENERAL MEETING
i) Shall be held in Maitland no later than 1 October in each and every year.
ii) Twenty-one (21) days notice of such Annual General Meeting shall be
given in writing. iii) The business of the Annual General Meeting which shall take
precedence over all other business shall be:- a) Confirm minutes of previous Annual General Meeting. b) Receive the Annual report and audited financial statement. c) And elect Officer Bearers.
9. REVENUE
i) The Council may direct the payments of the Group’s monies shall be made to the General Manager at any time considered necessary.
ii) The Treasurer shall be responsible for the proper keeping of the books and accounts which shall be kept in accordance with the General Manager’s directions and shall be made available to the Council when required by the General Manager. iii) All monies received by the Group shall be banked in the name of
Rutherford Community Centre Management Group. iv) All cheques etc drawn on behalf of the Group shall be signed by the Chairperson or Vice Chairperson and the Secretary, Treasurer or any two of these signatures. v) All revenue shall be managed in such a manner as may be directed by the General Manager.
10. EXPENDITURE
i) The Group must not at any time incur expenditure in excess to the amount at its credit in the bank.
ii) Accounts for expenses incurred shall be confirmed at the next meeting
of the Group. iii) The Group may authorise the transfer of an amount not exceeding the
sum of sixty dollars ($60.00) in any month to a separate account to be known as Petty cash Account, which shall be controlled by the Treasurer subject to any direction, by the Chairperson and the Group.
iv) Once the group’s account reaches $5,000 the money will be transferred
to groups account at Council. Council and the group will discuss options and needs for the improvements to the centre. These works
11 NOVEMBER 2014
RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)
Maitland City Council | Ordinary Meeting Agenda P86
will be funded from the group’s monies held at Council. Reports will be supplied to the group regarding the balance of monies held.
11. FINANCIAL YEAR
The financial year shall be the period from the 1st July to the 30th June. All books, cheque books, bank statements will be sent to Councils Finance Department for the financial year Audit.
12. ANNUAL REPORT AND FINANCIAL STATEMENTS
i) Not later than fourteen (14) days after such Annual General Meeting a copy of the Annual Report and Financial Statement duly certified by the Chairperson and Treasurer shall be forwarded to the General Manager.
13. ALTERATION AND AMENDMENTS
i) No amendments shall be made to this Constitution unless notice of the proposed amendment is given in writing to the Group at least fourteen (14) days prior to a meeting.
ii) The amendment must be passed by at least two-thirds of those Group
members present. The amendment will also be subject to the approval of Maitland Council.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P87
10.6 PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081
LAWES STREET, EAST MAITLAND
FILE NO: DA 14-1646
ATTACHMENTS: 1. Site Plan - Aerial
2. Site Plan
3. Club Room Ground Floor
4. Club Room First Floor
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
AUTHOR: Lynn Morton - Manager Community and Recreation
Services
MAITLAND +10 Outcome 2. Community and recreation services and
facilities
COUNCIL OBJECTIVE: 2.1.1 To provide a broad range of active and passive
recreation services and community facilities that
meet the needs of the growing community
EXECUTIVE SUMMARY
Council has been approached by the East Maitland Parents and Old Boys Association Inc.
seeking approval to lodge a Development Application for the development of a
training/playing field and club house on Council owned land located in Lawes Street, East
Maitland.
Prior to lodging the Development Application owners consent is required. The report
recommends in favour of granting owners consent to enable a Development Application to
be lodged.
OFFICER’S RECOMMENDATION
THAT
1. Council grant owners consent for a Development Application to be lodged by
East Maitland Parents and Old Boys Association Inc. for the development of a
single training/playing field and club house on Council owned land located at
Lot 2 DP1133081 Lawes Street, East Maitland.
2. The East Maitland Parents and Old Boys Association Inc. be advised of
Council’s decision.
REPORT
East Maitland Parents and Old Boys Association Inc. seek approval to lodge a
Development Application for the future development of a training/playing
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P88
field and club house on Council owned land Lot 2 DP1133081 Lawes Street, East
Maitland. A location plan appears below:
Location Plan- Lawes Street East Maitland
The proposed development is located on Community Land zoned RE1 Public Recreation
pursuant to the provisions of the Maitland City Council Local Environmental Plan, 2011
and is approximately 2.086ha in size. The land forms part of a passive and active
recreation reserve that comprises floodlit tennis courts (4), tennis clubhouse, pathway
and undeveloped open space.
The proposed development is to include:
A floodlit playing field for both training and competition for juniors under the age of
15 years
Sealed car park – 28 spaces
Upgrade new sealed access to proposed car park
Club House over two levels to include
o Level 1- change rooms, referee room, equipment storage, canteen, canteen
store and cool room, unis sex disabled toilet, male and female toilets, lift and
foyer area
o Level 2- meeting / function room, unisex disabled toilet, lift kiosk and bar.
In seeking to develop this parcel of land the East Maitland Parents and Old Boys Inc.
advise that the Club currently has in excess of 350 playing members. They currently play
and train at Shamrock Hill however with a growing member base they advise that there is
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P89
limited capacity at Shamrock Hill to support the growth, the East Maitland Parents and Old
Boys propose that a second ground will provide an additional training/ playing field to satisfy
the growth in member numbers.
Further to the requirement for additional training / playing field the East Maitland Parents
and Old Boys Association Inc. Committee Members state that they do not have a formal
club house for weekly meetings and the storage of memorabilia. To date, these
functions have been held at a Committee Member's private residence. Given the
continued growth in Members of the club, the club wish to develop a formal club
house inclusive of change room, canteen, storage, meeting / function room, bar facilities
and storage space for club memorabilia.
The East Maitland Parents and Old Boys Association Inc. propose that the facility would
be managed by the East Maitland Parents and Old Boys Association Inc. and would be
seeking a lease agreement with Council for a minimum of 21 years.
In terms of funding sought by the group from Council the East Maitland Parents and Old
Boys Association Inc. advise that no request would be made to Council for funding towards
this project. They propose that the development will be funded through private fund raising
mechanisms. The ongoing operation and maintenance of the facility will also be by way of
private fund raising mechanisms.
CONCLUSION
The following comments are made in response to the request from The East Maitland
Parents and Old Boys Association Inc.:
Demand for a facility in the eastern sector of the city- A shortage of active
open space in the eastern sector of the City servicing Ashtonfield, Green Hills and
Rathluba was identified in the Review of Open Space undertaken by Council
Officers in 2007 with few opportunities to offset this demand other than the Brick
Pit site (corner of Melbourne and Brisbane Streets, East Maitland) which remains
unsuitable for use as active open space. Generally speaking Council Officers
would not recommend the expenditure of Council funds on a single playing field
development as this type of development would not cater for both winter and
summer user groups however as this project is to be fully funded from the East
Maitland Parents and Old Boys Association Inc. with no impact on Council
expenditure both upfront capital and ongoing operational maintenance, the proposal
is supported.
Proposed Plans for the future development of this site: there are no plans for
the future development of this site other than for a landscaped area inclusive of
a future off-road trail. The plan proposed by the East Maitland Parents and Old
Boys Association Inc. does not compromise the future provision of an off road trail
link.
Leasing / Licensing Agreement – The East Maitland Parents and Old Boys
Association Inc. state that they would be seeking a lease for a minimum of 21 years.
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P90
As this parcel of land is Community Land any lease or license agreement entered into
by Council would require compliance with the Local Government Act 1993 in
particular Sections 45, 46, 46A and 47. This would require the preparation of a
specific Plan of Management and the Ministers approval to enter in lease / license
agreement for a period exceeding 21 years. Licensed Bar/ Alcohol- The groups would be required to comply with Council
Policy ‘ Alcohol Policy – Sports grounds, Facilities and Reserves and this would be
negotiated as part of any future lease or license agreement.
In summary, the existing site is currently underutilised; the demand from the
sporting body is evident and will only continue to grow to the future. A negotiated
lease/ license agreement inclusive of business plan will formalize the terms of
tenure, the facility is to be delivered with nil impact on Council expenditure both
capital and recurrent maintenance costs, hence it will be recommended that Council
grant owners consent to enable a development Application to be lodged.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P91
Planning, Environment and Lifestyle
Reports
PROPOSED PLAYING FIELDS AND
CLUBHOUSE - LOT 2 DP1133081 LAWES
STREET, EAST MAITLAND
Site Plan - Aerial
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P92
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P93
Planning, Environment and Lifestyle
Reports
PROPOSED PLAYING FIELDS AND
CLUBHOUSE - LOT 2 DP1133081 LAWES
STREET, EAST MAITLAND
Site Plan
Meeting Date: 11 November 2014
Attachment No: 2
Number of Pages: 0
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P94
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P95
Planning, Environment and Lifestyle
Reports
PROPOSED PLAYING FIELDS AND
CLUBHOUSE - LOT 2 DP1133081 LAWES
STREET, EAST MAITLAND
Club Room Ground Floor
Meeting Date: 11 November 2014
Attachment No: 3
Number of Pages: 0
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P96
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P97
Planning, Environment and Lifestyle
Reports
PROPOSED PLAYING FIELDS AND
CLUBHOUSE - LOT 2 DP1133081 LAWES
STREET, EAST MAITLAND
Club Room First Floor
Meeting Date: 11 November 2014
Attachment No: 4
Number of Pages: 0
11 NOVEMBER 2014
PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P98
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P99
10.7 LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB INC.
FILE NO: P26639
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
Lynn Morton - Manager Community and Recreation
Services
AUTHOR: Amanda McMahon - Acting Recreation Planning
Coordinator
MAITLAND +10 Outcome 2. Community and recreation services and
facilities
COUNCIL OBJECTIVE: 2.1.5 To provide and maintain Council's community
and recreation asset infrastructure based on sound
asset management principles
EXECUTIVE SUMMARY
Maitland City Tennis Club Inc. currently operates out of the Victoria Street Tennis Court
Facility in East Maitland under a 21 year lease with Council. The club intends to resurface
Courts 1-6 within this facility in January 2015 and to fund $40,000 through a finance loan
with Holiday Coast Credit Union. As Maitland City Tennis Club does not own the courts, the
Credit Union requires Council to guarantee the loan.
The proposed resurfacing of Courts 1-6 at the Victoria Street Tennis Facility will provide a
clear benefit to the community whilst complying with the terms of the Lease Agreement
between Council and the Maitland City Tennis Club. The Club has demonstrated to Council
that they have the ability to repay the loan.
It is therefore recommended that Council act as Loan Guarantor for the Maitland City
Tennis Club Inc for $40,000 for a maximum term of 5 years to assist with the funding of
the resurfacing works at the Victoria Street Tennis Facility.
OFFICER’S RECOMMENDATION
THAT
1. Council acts as loan guarantor for the Maitland City Tennis Club Inc. for
$40,000 for a maximum term of 5 years to assist with the funding of the
resurfacing of Courts 1-6 at Lot 14, Sec 40 DP758374 Victoria Street, East
Maitland.
2. Council approves the necessary loan guarantee documentation being signed
11 NOVEMBER 2014
LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB INC. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P100
and affixed with the Maitland City Council Common seal.
3. Maitland City Tennis Club Inc. be advised of Council’s decision.
Report
Maitland City Tennis Club Inc. is the largest club in the Maitland District Tennis
Association and is the headquarters of tennis on the Maitland Area. The Club is a “not
for profit” organization and currently operates out of the Victoria Street Tennis Court
Facility in East Maitland under a 21 year lease with Council. The lease terminates in
June 2021. Under the terms of the Lease, Maitland City Tennis Club is responsible for
the replacement and/or refurbishment of the tennis court surfaces.
The club intends to resurface Courts 1-6 within the Victoria Street Tennis Facility in
January 2015, during the summer school holidays. The cost of the work is $140,000 of
which the club currently has $100,000. The club intends to fund the remaining
$40,000 through a finance loan, over a term of 5 years, with Holiday Coast Credit
Union. As Maitland City Tennis Club does not own the courts, the Credit Union
requires Council to guarantee the loan. The Club has approached Council and
requested that Council provide a Loan Guarantee on the amount of $40,000.
Council has previously provided a Loan Guarantee for the Maitland City Tennis Club
in the 1990s. In this instance the Club borrowed $90,000 to repay loans and carry out
resurfacing of synthetic grass courts. The loan was repaid in 2009 well inside the
agreed term. Since this time the Club has invested their previous repayments to
accumulate $100,000 in their investment account in readiness to resurface Courts 1-
6.
The Maitland City Tennis Club has provided Council with a copy of their financial
accounts and demonstrated that they have the ability to repay the loan. The life of
the court resurfacing exceeds the life of the loan guarantee, whilst the term of the
loan will not exceed the term of the existing lease agreement.
CONCLUSION
The proposed resurfacing of the Courts 1-6 at the Victoria Street Tennis Facility will
provide a clear benefit to the community whilst complying with the terms of the
Lease Agreement between Council and the Maitland City Tennis Club. The Club has
demonstrated that they have the ability to repay the loan.
It is therefore recommended that Council act as Loan Guarantor for the Maitland City
Tennis Club Inc for $40,000 for a maximum term of 5 years to assist with the funding
of the resurfacing of Courts 1-6 at the Victoria Street Tennis Facility.
11 NOVEMBER 2014
LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB INC. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P101
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
Should Council be called upon as Loan Guarantor, this matter will be subject to a
separate report at a later time.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P102
10.8 LIVE LIFE GET ACTIVE PARTNERSHIP
FILE NO: P47635
ATTACHMENTS: 1. Letter to the General Manager
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
Lynn Morton - Manager Community and Recreation
Services
AUTHOR: Amanda McMahon - Acting Recreation Planning
Coordinator
MAITLAND +10 Outcome 2. Community and recreation services and
facilities
COUNCIL OBJECTIVE: 2.1.2 To promote increased participation in social,
sporting and recreational activities
EXECUTIVE SUMMARY
The Live Life Get Active (LLGA) program provides free health, fitness and nutritional
education both on line and in parks of Australia through the help of Local Government
and Corporate Australia sponsorships.
Stockland’s have engaged LLGA to bring their fitness sessions to the new McKeachies
Sportsground, Aberglasslyn. It is hoped to commence the initiative before the end of the
year and Stocklands have made a financial commitment to support the initiative until the
30th June 2015.
Stocklands have recently approached Council requesting that Council enter a partnership
with Stocklands to continue the LLGA program during the 2015/2016 financial year.
Council’s contribution, should it agree, would be $9,500 and the provision of the use of
McKeachies Sportsground free of charge during session times.
In addition to the obvious health benefits for those who participate, the LLGA Program has
the potential to promote community harmony and address discrimination through
providing opportunities for young people, older residents, and those from disadvantaged
backgrounds to participate together at no cost.
Should Council agree to participate, regular demographic and statistical information
would be provided to Council from LLGA. The provision of this information to Council will
assist Council in monitoring the program and measuring the level of success.
11 NOVEMBER 2014
LIVE LIFE GET ACTIVE PARTNERSHIP (Cont.)
Maitland City Council | Ordinary Meeting Agenda P103
OFFICER’S RECOMMENDATION
THAT
1. Council allocate $9,500 from General Revenue in the 2015-2016 budget to
deliver the Live Life Get Active program, in partnership with Stocklands, at
McKeachies Sportsground, Aberglasslyn.
2. Council promotes the program on Councils webpage and through
advertisements in the local press.
3. The success of the program is monitored and the results be presented to
Council within 12 months.
4. Stocklands be advised of Councils decision.
REPORT
The Live Life Get Active (LLGA) program is a private social initiative that aims to build
a fitter, healthier and happier Australia. The initiative provides free health, fitness
and nutritional education both on line and in parks of Australia through the help of
Local Government and Corporate Australia sponsorships.
The philosophy of offering free of charge fitness sessions and nutritional planning to
all adults is fundamental to LLGA’s aim of removing barriers to leading a fitter,
healthier and happier life. The sessions are designed to be relevant to everyone who
attends, regardless of their motivation or fitness level. LLGA is committed to getting
the most unlikely person moving, having fun and feeling a whole lot better about
their life.
LLGA currently offer fitness sessions at a number of locations around Sydney, Central
Coast and Canberra. These sessions are held on weekdays during the school term
and include cross-training, boxing, games or yoga. Participants register on line and
provide some basic information about who they are and what their current health is
like and then they can book on-line into any sessions that they wish to participate in.
As part of their commitment to the health and well-being of community members,
Stockland’s have engaged LLGA to bring their first fitness sessions to the Hunter
Region at the new McKeachies Sportsground, Aberglasslyn. It is hoped to commence
the initiative before the end of the year and Stocklands have made a financial
commitment to support the initiative until the 30th June 2015.
Stocklands have recently approached Council requesting that Council enter a
partnership with Stocklands to continue the LLGA program during the 2015/2016
financial year. Council’s contribution, should it agree, would be $9,500 (with
Stocklands also contributing $9,500) and the provision of the use of McKeachies
11 NOVEMBER 2014
LIVE LIFE GET ACTIVE PARTNERSHIP (Cont.)
Maitland City Council | Ordinary Meeting Agenda P104
Sportsground free of charge during session times. It is envisaged that sessions would
take place at 9.30am weekdays and run three times a week. The facility does not
currently have bookings at this time and it is not envisaged that other organized
sporting activities would be affected regularly.
In addition to the obvious health benefits for those who participate, the LLGA
Program creates opportunities for the development of community wellbeing by
providing a free group fitness program that is delivered in a public place. Utilising the
sports ground at the proposed time may also contribute to increased natural
surveillance and activation of public space which could in turn reduce crime and
increase the amenity of the area. It also has the potential to promote community
harmony and address discrimination through providing opportunities for young
people, older residents, and those from disadvantaged backgrounds to participate
together at no cost.
In addition to the delivery of the fitness program, LLGA helps participants to monitor
their progress through periodic measuring and fitness test. Should Council agree to
participate, this data would be provided to Council in the form of a Health, Fitness
and Motivation Map to assist with evaluating the success of the program.
CONCLUSION
The Live Life Get Active program represents a great opportunity for this Council to
meet the needs of our community and promote a healthy lifestyle to residents,
workers and visitors to Maitland.
It is recommended that Council enter the partnership with Stocklands and monitor
the success of the program regularly. It is proposed that a further report evaluating
the success of the program will be presented to Council within twelve months.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
LIVE LIFE GET ACTIVE PARTNERSHIP (Cont.)
Maitland City Council | Ordinary Meeting Agenda P105
Planning, Environment and Lifestyle
Reports
LIVE LIFE GET ACTIVE PARTNERSHIP
Letter to the General Manager
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
LIVE LIFE GET ACTIVE PARTNERSHIP (Cont.)
Maitland City Council | Ordinary Meeting Agenda P106
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P107
10.9 SECTION 356 COMMUNITY GRANTS
FILE NO: 10/5
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
AUTHOR: Lynn Morton - Manager Community and Recreation
Services
MAITLAND +10 Outcome 1. Sense of place and pride
COUNCIL OBJECTIVE: 1.1.4 To develop and support community partnerships
designed to increase benefits and create a sense of
community
EXECUTIVE SUMMARY
A request for financial assistance under Section 356 of the Local Government Act 1993 has
been received from the Morpeth Combined Churches to stage a community carols at
Morpeth on the 12 December 2014.
The report recommends in favour of granting financial assistance being granted.
OFFICER’S RECOMMENDATION
THAT
1. Council approve the allocations of $1,500 under Section 356 of the Local
Government Act, 1993 to enable the Morpeth Combined Churches to stage the
Community Carol on 12 December 2014
2. The Morpeth Combined Churches be advised of Council’s decision.
REPORT
Council’s Section 356 Community Grants Program aims to provide financial support
to local non-profit community based organisations, groups and individuals to provide
projects and activities that meet community needs and benefit residents in our
community.
Projects eligible for funding should fall under one of the following five categories:
Arts, Culture and Local History
Community Development
Leisure and Recreation
Small Community Events
11 NOVEMBER 2014
SECTION 356 COMMUNITY GRANTS (Cont.)
Maitland City Council | Ordinary Meeting Agenda P108
High Achievers Program
An application for financial assistance has been received from Morpeth Combined
Churches (Anglican, Catholic and Uniting) seeking financial assistance to host the
fourth community carols night on the lawns in front of Closebourne House to be held
on Friday 12 December 2014. Their aim is to host a family event for the community.
The program includes a sausage sizzle, carols singing, visit by Santa and hands out of
lolly bags. The local school and community choirs lead the singing as well as
providing entertainment. There are only a couple of stalls as the organisers wish it to
be a night where families are not reaching into their pockets. Last year crowd
numbers were estimated in excess of 500 people this year the organisers expect
between 500-700people.
The group have obtained sponsorship / donations from Tenambit Butchery and Lend
Lease - they sponsor the sausage sizzle. Campbell’s Store will assist with lollies this
year. Closebourne also provide face painting.
In previous years the Group were able to provide the sound system and access to
toilets. The sound system was previously provided by a friend of the Committee who
has now moved out of the area the cost to hire in this service is $500.00. Toilets were
previously made available by Closebourne- the toilets in the old Conference Centre
Hall however due to vandalism the area has been fenced off and the group are now
required to hire portoloos estimated at $1,000.00.
The Morpeth Combined Churches have submitted an application through Council’s
Community Grants Program seeking financial assistance in the sum of $1,500.00.
A copy of the application together with the selection criteria was distributed to the
Councillor Assessment Committee, Councillors Loretta Baker, Ken Wethered and
Steve Procter for their review and recommendation. Following a review of the
application the Assessment Committee recommends that Council approve the
payment $1,500 under Section 356 of the Local Government Act, 1993 to assist the
Morpeth Combined Churches in the staging of the community carols event on the 12
December 2014. Sufficient funds are available in the 2014/15 operational budget to
support this request.
CONCLUSION
The Morpeth Combined Churches are aiming to provide a cost free community carols
event for the local community, the event is in its fourth year and is growing in
popularity. The nature of the request does fall under Council’s Section 356
Community Grants Program criteria ‘small community events’ hence as there are
sufficient funds are available within the 2014/15 operational budget it is
recommended that Council approve the funding sought.
11 NOVEMBER 2014
SECTION 356 COMMUNITY GRANTS (Cont.)
Maitland City Council | Ordinary Meeting Agenda P109
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P110
10.10 MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY
FILE NO: 61/26/1
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
AUTHOR: David Simm - Manager Development & Environment
MAITLAND +10 Outcome 19. A Council for now and future
generations
COUNCIL OBJECTIVE: 19.3.3 To continue to deliver contemporary waste and
recycling services, meeting both legislative
requirements and community needs
EXECUTIVE SUMMARY
Investigation undertaken by HRR on behalf of its member Council in 2013 for the provision
of a Mattress Recycling Service failed to provide any benefit through economies of scale.
Further investigation indicates a selective tender may provide a more economical solution
for collection and processing of mattresses.
OFFICER’S RECOMMENDATION
THAT Council
Delegates Authority to Hunter Resource Recovery to enter into a Selective Tender
process for a mattress recycling service.
REPORT
Through Hunter Resource Recovery, competitive service and pricing was investigated
for the provision of a collection and recycling service on behalf of Cessnock City
Council, Lake Macquarie City Council, Maitland City Council, Singleton Council and
Port Stephens Council in April 2013.
The aim of the investigation was to stimulate greater interest in providing a larger
contract in order to provide greater competition and to achieve the best price per
unit based upon the economies of scale.
All proponents (3) were dismissed and advised that their offer was not successful.
The HRR Board of Directors Meeting, 12th August 2014, further considered the results
of the process and the continuing need to find a long term solution and resolved the
following:
11 NOVEMBER 2014
MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY (Cont.)
Maitland City Council | Ordinary Meeting Agenda P111
1. Confirm the scope of the current delegation of Councils, to HRR, for the inclusion
of mattress recycling service.
2. Subject to the delegation, HRR undertake a selective tender process on behalf of
the member Councils, for the provision of Mattress Recycling service.
Collectively, the Hunter Resource Recovery Member Councils recycled 13,500
mattresses in 2013-2014. The Company estimates that this figure will rise by a further
3,500 mattresses for the 2014-2015 financial year and by 2016, an estimated 22,260
mattresses would require recycling. The calculations made by the Company have
been assessed and certified independently by PKF Lawler Accountants.
In the Maitland LGA, 2378 units were recycled in 2012/13 and 3145 units in 2013/14.
This is expected to rise to over 4,500 units by 2016 and continue to rise to over 6,000
units by 2021.
At present there is only one experienced recycler who operates within the Hunter
Region that provides service to the member Councils, however, the 2013
investigation has resulted in another recycler showing interest in establishing a
facility within the Hunter Region. The likely competition between at least two
providers is anticipated to benefit Council and the community both in service
provision and cost.
The Hunter Resource Recovery Board of Directors recommends that the member
Councils should again explore the opportunity to recycle mattresses through a
selective tender process.
Following the outcome of the selective tender process a further report will be
presented to Council for consideration detailing service arrangement, cost and
commencement.
CONCLUSION
Council may benefit from the economies of scale for the mattress recycling service
gained through HRR acting on behalf on the member councils (Cessnock, Lake
Macquarie, Maitland & Singleton). To further investigate this option, council will
need to delegate authority to HRR to undertake a Tender process for a Mattress
Recycling Service on its behalf.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
11 NOVEMBER 2014
MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY (Cont.)
Maitland City Council | Ordinary Meeting Agenda P112
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
HRR requires Council delegation to act on its behalf to call for tenders.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P113
11 APPEARANCE AND INFRASTRUCTURE REPORTS
11.1 ROAD SAFETY PROJECT ACTIVITIES 2013-14
FILE NO: 140/16
ATTACHMENTS: 1. Road Safety Signs
RESPONSIBLE OFFICER: Chris James - Executive Manager Appearance and
Infrastructure
Stephen Hawes - Manager Infrastructure Planning
and Development Engineering
Scott Henderson - Infrastructure Planning Engineer
AUTHOR: Alison Marshall - Road Safety Officer
MAITLAND +10 Outcome 5. Moving around our City
COUNCIL OBJECTIVE: 5.1.4 To continue to improve road safety for residents
of the City
EXECUTIVE SUMMARY
This report advises Council of the road safety project activities conducted during the 2013
/ 2014 financial year.
A total of $43,652 was granted from the Roads and Maritime Services (RMS) for Road
Safety Officer’s salary and projects delivered during 2013/2014 financial year. RMS have
advised that $51,358 has been granted to support salary and projects for 2014 / 2015
financial year. Council officers will continue to explore avenues for additional funding for
road safety projects.
OFFICER’S RECOMMENDATION
THAT the information contained in this Report be noted.
REPORT
The Local Government Road Safety Officer Program encourages Councils to raise the
profile of road safety in their management plans and in the local community. The
program further encourages Councils to give a higher priority to road safety through
the development of activities in the community, incorporating engineering,
behavioral and educational strategies to improve road safety through a Safe Systems
approach.
Funding to implement Council’s Road Safety Program is sought from external
agencies with the majority granted through the partnership with Transport for NSW,
Roads and Maritime Services. Council officers also explore avenues for additional
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P114
funding for road safety projects. The RMS further supports Local Government Road
Safety activities by continuing to fund 50% of the Road Safety Officer’s (RSO) salary.
A total of $43,652 was granted from the RMS for the RSO salary and projects
delivered during 2013 / 2014 financial year. RMS have advised that $51,358 has been
granted to support salary and projects for 2014 / 2015 financial year under a revised
three year funding arrangement with Local Government.
This report advises Council of the major road safety activities conducted during the
2013 / 2014 financial year.
2013-14 Financial Year Major Projects Report
PROGRAM TIMELINE ACTIONS/OUTCOMES
Safer Motorcycle Routes
July 2013 to
June 2014
Safer Motorcycle Routes was a major road
safety project undertaken during 2012 /
2013 and was awarded the 2013 National
Excellence in Local Government Award.
Part of this project involved auditing
motorcycle routes and identifying
opportunities to improve road safety.
During 2013 / 2014 additional signage has
been installed on routes identified
through this project utilising funds applied
for under the Federal Blackspot program.
Maitland Drink Drive
(RMS funded $5,200)
July 2013 to
June 2014
Councils RSO partnered with the Maitland
Liquor Accord this year on the Safer
Nights Out campaign. The production of
an advertising campaign for Safer Nights
Out was co-branded with the RMS Plan B
anti drink drive message. The Safer Nights
Out project is due to be launched late
2014 or early 2015 by the Maitland Liquor
Accord.
Maitland Speed
Management Program
(RMS Funded $5,600)
September /
October
2013 and
April -June
2014
Project in partnership with Central Hunter
Police targeting speed compliance on local
roads and education. Roads targeted
during 2013 / 2014 were Paterson Rd
Bolwarra, Maitland Vale Rd Maitland Vale,
McKeachies Dr Aberglasslyn, Aberglasslyn
Rd Aberglasslyn and Chisholm Rd East
Maitland. This RSO project has resulted in
increased and targeted enforcement by
the Police in complaint areas to reduce
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P115
PROGRAM TIMELINE ACTIONS/OUTCOMES
speeding on local roads.
Funding from RMS this year used to hire of
courtesy speed check trailers which were
used on the road for educational
purposes.
This project was supported by additional
RMS monies for radio advertising and
Variable Message Signs (VMS) on major
roads such as New England Highway
advising of increased Police patrols.
Best results were seen on Paterson Rd
Bolwarra with a reduction in fatality crash
risk of 15 % and injury crash risk of 8%.
This risk reduction is calculated from
reducing the average speed travelled on
the road. Reduce the speed = reduce the
risk of serious crashes.
A total of 16 hours of targeted police
enforcement on selected local streets
resulted in 17 tickets issued for speeding
offences, eight other offences and 47
mobile RBT’s. Further, 1,680 hours of
education using hired speed advisory
trailers was conducted on the target
streets during this operation.
This is an ongoing project in partnership
with local Police and we will continue to
target a variety of local roads. Street
selection is based on known speed
complaint area, crash history and the
ability of Police and Council to complete
both enforcement and education
components.
Safety around schools
(RMS funded $3,300)
July 2013 –
June 2014
Funding received for the design and
production of large corflute signage for
display on school fences. This signage
depicts information about the road rules
near schools specifically addressing
parking. 40 signs were printed and
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P116
PROGRAM TIMELINE ACTIONS/OUTCOMES
delivered to 11 schools who expressed
interest.
A further print run was completed with
the additional signs still available to
schools. (Figure 1)
Helping Learner Drivers
Become Safer Drivers
parent workshop
(RMS Funded $1200)
Sep 2013
and Mar &
April 2014
Three parent workshops were held this
financial year to provide information to
supervisors of learner drivers focusing on
safe driving and details of the Graduated
Licensing Scheme.
Small Projects
(RMS funded $3,200)
July 2013 -
June 2014
This funding was used to maintain
equipment purchased through previous
RMS funding. Additional funding was
sought this year to update Fixed Message
Boards (FMB) with two drink drive ‘Plan B’
boards purchased. (Figure 2).
ROADwhyz
Road Safety partnerships
for young drivers
July 2013 -
June 2014
Maitland Council RSO partnered with the
ROADwhyz – ‘Choice and Consequence’
school and community presentations on
road safety targeting Years 11-12. The
RSO conducts a workshop as part of this
presentation. RSO assisted in
presentations to Maitland, Francis
Greenway and Rutherford High Schools
during 2013 / 2014.
Council’s RSO also conducted various community talks including presentations to
seniors groups, Traffic Offenders Intervention Program and school P & C Associations.
Further information on any of Council’s Road Safety Programs can be obtained by
contacting Council’s RSO.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P117
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P118
Appearance and Infrastructure
Reports
ROAD SAFETY PROJECT ACTIVITIES
2013-14
Road Safety Signs
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 1
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P119
11 NOVEMBER 2014
ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)
Maitland City Council | Ordinary Meeting Agenda P120
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P121
11.2 NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR
ACTION PLAN AND RMS FUNDING FOR 2014-15.
FILE NO: 140/16
ATTACHMENTS: 1. Local Government Road Safety Funding 2014
/ 2015
2. Maitland Road Safety Action Plan 2014 - 2017
RESPONSIBLE OFFICER: Chris James - Executive Manager Appearance and
Infrastructure
Stephen Hawes - Manager Infrastructure Planning
and Development Engineering
Scott Henderson - Infrastructure Planning Engineer
AUTHOR: Alison Marshall - Road Safety Officer
MAITLAND +10 Outcome 5. Moving around our City
COUNCIL OBJECTIVE: 5.1.4 To continue to improve road safety for residents
of the City
EXECUTIVE SUMMARY
In March 2014, the NSW Government announced a commitment to financially support the
Local Government Road Safety Program for a further three years.
Under the revised model Council was required to submit a three year Road Safety Action
Plan to the Roads and Maritime Services (RMS) to demonstrate a commitment to the
program and to implementing projects addressing major contributing factors to road
trauma such as speeding, drink driving and fatigue. This was reported to Council and
approved at the 8 April 2014 meeting.
The three year Road Safety Action Plan has been submitted to the RMS by the Road Safety
Officer and Council has been notified that funding for salary contribution and projects to
the value of $51,358 has been approved for the first of the three year commitment to
funding support.
OFFICER’S RECOMMENDATION
THAT
1. Council endorse the three year Road Safety Action Plan and the Roads
and Maritime Services funded road safety projects for 2014 / 2015
financial year.
2. Council continue to seek grant opportunities for road safety projects to
assist in the delivery of additional programs.
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P122
REPORT
Maitland City Council has participated in the Local Government Road Safety Program
(LGRSP) since 1997 in partnership with the NSW State Government through the Roads
and Traffic Authority originally and now Transport for NSW, Roads and Maritime
Services (RMS). This partnership has provided 50/50 funding for the employment of a
Road Safety Officer (RSO) and the delivery of road safety activities and projects
addressing road user behaviour.
Roads and Maritime Services has over the last four years undertaken a review of the
LGRSP and announced in March 2014 its intention to continue to financially support
this established partnership with local government and invited Councils to
participate for a further three years. Part of the revised funding arrangement was
the requirement for Councils to prepare and submit a three year Road Safety Action
Plan outlining local information and project briefs targeting key causal factors of
motor vehicle crashes such as speeding, drink driving and fatigue. A template for
this information was supplied by the RMS for completion.
The Road Safety Action Plan was reported to Council at its meeting 8 April 2014 and
the continued participation in the LGRSP endorsed.
The Road Safety Officer has since completed the required documentation as supplied
by the RMS, and submitted the Road Safety Action Plan 2014 - 2017.
Approval notification has recently been received that $51,358 has been granted to
support RSO salary and six major projects for 2014 / 2015 financial year. The projects
funded are briefly described below with additional information contained in the
attached Action Plan 2014 - 2017.
Program Name Funding
received
Proposed Project Actions
Helping Learner Drivers
Become Safer Drivers
parent workshop
$1,200
RMS
Two parent workshops highlighting issues
for learner drivers.
Maitland Local Roads Speed
Management Program
$7,000
RMS
Two eight-week operations to be
conducted with Central Hunter Police on
local streets with speed complaints and
crash history. Project includes collected
speed data, education through speed
advisory trailer and radio ads together
with police targeted enforcement on local
streets.
Drink Drive $5,250 Support the Maitland Liquor Accord with
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P123
RMS the purchase of a fixed wall Alcoliser for
placement in an Accord member venue.
Safer Shift workers $4,000
RMS
Partnership project with Cessnock City
Council to produce a training manual for
24hr workforce travelling from Lower
Hunter to Upper Hunter for work. Will be
targeting mining industry living in
Maitland and Cessnock LGA’s who
commute to the Upper Hunter, with an
emphasis on fatigue education and
management. Will be working with
companies to deliver training in future
expansion of this project. Fatigue
message boards to display on key
commuter roads will also form part of this
project.
Safe Seniors $1,500
RMS
In partnership with eight Hunter Councils,
produce a Road Safety Calendar targeting
Seniors with 12 months of road safety
messages.
Our Stories $3,000
RMS
Partnership project with Port Stephens
Council to work with young people in our
area that have been involved in motor
vehicle crashes to tell their story for wider
youth education utilising social media
mediums. This project in the first year will
focus on driver distractions such as
mobile phones and influence of friends.
As this project progresses it is intended to
cover a range of road safety issues
including speeding, drink driving and
fatigue.
CONCLUSION
Maitland City Council has been committed from the beginning of the LGRSP to
support road safety activities and community education in our Local Government
Area. The continued partnership with the Roads and Maritime Services provides
valuable financial resources to implement quality road safety projects to the
residents of Maitland.
The Road Safety Officer will continue to seek opportunities for funding of road safety
activities in Maitland from other sources as they arise.
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P124
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P125
Appearance and Infrastructure
Reports
NSW LOCAL GOVERNMENT ROAD
SAFETY PROGRAM - THREE YEAR
ACTION PLAN AND RMS FUNDING
FOR 2014-15.
Local Government Road Safety
Funding 2014 / 2015
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P126
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P127
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P128
Appearance and Infrastructure Reports
NSW LOCAL GOVERNMENT ROAD SAFETY
PROGRAM - THREE YEAR ACTION PLAN AND
RMS FUNDING FOR 2014-15.
Maitland Road Safety Action Plan 2014 -
2017
Meeting Date: 11 November 2014
Attachment No: 2
Number of Pages: 0
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P129
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P130
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P131
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P132
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P133
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P134
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P135
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P136
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P137
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P138
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P139
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P140
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P141
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P142
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P143
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P144
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P145
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P146
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P147
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P148
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P149
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P150
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P151
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P152
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P153
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P154
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P155
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P156
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P157
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P158
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P159
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P160
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P161
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P162
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P163
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P164
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P165
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P166
11 NOVEMBER 2014
NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)
Maitland City Council | Ordinary Meeting Agenda P167
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P168
11.3 NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES
FILE NO: 140/5
ATTACHMENTS: 1. 2014 NYE Traffic Control Plan
RESPONSIBLE OFFICER: Chris James - Executive Manager Appearance and
Infrastructure
Stephen Hawes - Manager Infrastructure Planning
and Development Engineering
Scott Henderson - Infrastructure Planning Engineer
AUTHOR: Kenneth Splatt - Traffic Officer
MAITLAND +10 Outcome 3. Iconic events and local festivals
COUNCIL OBJECTIVE: 3.2.1 To attract a diverse range of visitors to the City
from the Hunter Region, Sydney and regional NSW
EXECUTIVE SUMMARY
Council has received an application from Maitland Tourism to temporarily close various
roads in the west end of the Maitland CBD to vehicular traffic during the New Year’s Eve
Celebrations 2014 on the riverbank. Now in its 8th year, this family-oriented event
provides a social gathering in an attractive setting to welcome in the new year.
It is recommended that the requested closures be approved.
OFFICER’S RECOMMENDATION
THAT Council approve the following temporary road closures associated with the
Maitland New Year’s Eve Celebrations 2014:
From 6.00am Wednesday 31 December 2014 to 9.00am Thursday 1 January 2015
(closure times at Police discretion) -
1. St Andrews Street between High Street and riverbank
2. Riverside Car Park
3. Stillsbury Lane.
From 3.00pm to midnight Wednesday 31 December 2014:
1. High Street - eastbound lane from Belmore Road to just west of Church St
2. High Street - westbound lane from just west of Church Street to Little Hunter
Street (egress to Belmore Rd will be maintained via Little Hunter Street).
11 NOVEMBER 2014
NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P169
REPORT
Purpose
To ensure suitable temporary road closures are provided to conduct the special
event.
Proposal
Traffic Management Plan
The Maitland New Year’s Eve Celebrations will commence once again at the same
location as in previous years, however this year, the duration of the celebrations will
be reduced. The fireworks display will take place at 9.00pm with the event officially
ending at 9.30pm. It is proposed that local roads will be temporarily closed as
follows:
From 6.00am Wednesday 31 December 2014 to 9.00am Thursday 1 January 2015
(closure time at Police discretion):
1. St Andrews Street between High Street and riverbank
2. Riverside Car Park
3. Stillsbury Lane.
From 3.00pm to midnight Wednesday 31 December 2014:
1. High Street - eastbound lane from Belmore Road to just west of Church Street
2. High Street - westbound lane from just west of Church Street to Little Hunter
Street (egress to Belmore Road will be maintained via Little Hunter Street).
The celebrations will include fireworks displays and amplified live music on the
riverbank.
The temporary road closures listed above are subject to the ‘Schedule of Conditions’
for this event:
Schedule of Conditions
General
1. All due care and caution to be exercised to minimise conflicts with vehicle and
pedestrian flow, and access for emergency vehicles shall be maintained at all
times.
2. Compliance with all traffic laws and any direction issued by the NSW Police
Services.
11 NOVEMBER 2014
NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P170
Barriers
1. All temporary road closures will be affected by the use of removable barriers
(with flashing lights installed) and manned by trained personnel where
appropriate.
2. Barriers to be erected at:
a. Belmore Road - left–turn slip lane in High Street at Courthouse traffic signals
b. High Street - eastbound lane departure side of Courthouse traffic signals
c. High Street - westbound lane immediately east of Little Hunter Street
d. High Street - across the median gap adjacent to Maitland Library driveway
access
e. St Andrews Street - just north of southern car parks
f. High Street - just west of Church Street.
3. All barriers will be removable to allow access by emergency vehicles.
Signage (RMS standard signs to be used)
1. A detour sign is to be installed in High Street at Belmore Road
2. A ‘No-Left-Turn’ sign to be installed just south of Belmore Bridge facing north
3. Place appropriate advance warning signs to inform motorists about the closures
and detours. These signs are to be located:
a. At the High Street roundabout adjacent to the Mineral Resources building
b. Sempill Street
c. Both sides of Belmore Bridge
d. St Andrews Street at St Andrews Lane
e. Church Street at Caroline Place.
Waste Management
1. The closure area to be cleaned of all rubbish and debris after the event.
Community Consultation
A notice was placed in the Hunter Post on 24 September and 1 October 2014 advising
of the proposal and requesting public comments with the closing date of 22 October
2014 for any written submissions regarding the temporary road closure. No
submissions were received.
CONCLUSION
Temporary road closures have been defined for this special event. The management
of these temporary road closures is by the traffic management measures outlined in
this report, and includes a Traffic Control Plan. The safe and efficient management
of traffic before and after the event will encourage patronage in years to come.
11 NOVEMBER 2014
NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P171
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P172
Appearance and Infrastructure
Reports
NEW YEAR'S EVE CELEBRATION 2014 -
TEMPORARY ROAD CLOSURES
2014 NYE Traffic Control Plan
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 2
11 NOVEMBER 2014
NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P173
11 NOVEMBER 2014
NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P174
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P175
11.4 PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE,
EAST MAITLAND
FILE NO: 222/707
ATTACHMENTS: 1. Petition
RESPONSIBLE OFFICER: Chris James - Executive Manager Appearance and
Infrastructure
AUTHOR: Chris McGrath - Manager Infrastructure Strategy &
Works Programming
MAITLAND +10 Outcome 5. Moving around our City
COUNCIL OBJECTIVE: 5.2.1 To plan and improve our footpath network
EXECUTIVE SUMMARY
A petition has been received requesting that a concrete footpath be constructed along The
Boulevarde, East Maitland. The petition raises the issues of public access and safety for
pedestrians in the area, especially being adjacent to an aged facility and the Greenhills
Shopping area. The site has been previously considered but until now has not been listed
for works.
Council’s current footpath construction budget is $290,775 and will increase to $750,000
in the next financial year. Projects are listed by a priority system and currently the site is
ranked 11th in the priority list of 240 sites. The request has merit and the project should
be considered for inclusion in the 2015 / 2016 Capital Works Program.
OFFICER’S RECOMMENDATION
THAT the petitioners request for footpath be listed for consideration in the 2015 /
2016 footpath construction program.
REPORT
A petition has been received requesting that a footpath be constructed along The
Boulevarde, East Maitland. The petition raises the issues of public access and safety
for pedestrians in the area particularly those walking to and from the aged care
facility and Greenhills Shopping Centre. A copy of this petition is attached.
Council’s Footpath Construction Program is developed on a city wide needs basis and
includes consideration of the following factors:
Safety - the safety aspect of the existing footway
Region - whether Urban, Commercial, or Rural
11 NOVEMBER 2014
PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P176
Hierarchy - the hierarchy, Arterial, Collector, Local, etc
Connectivity - connections of the proposal to the existing network
Evidence of need - nearby location of shops, schools, hospitals, parks etc
Existing footpath provision in the street.
A footpath is needed in The Boulevarde to provide the missing linkage between the
shopping centre and the reserve and further residential areas to the south as well as
catering for residents of the street.
The Boulevarde is ranked 11th in the list of 240 sites currently listed for footpath
construction. Design and costs estimates for the works have yet to be determined.
A preliminary estimate to construct a footpath with concrete the full length of the
Boulevarde is of the order of $100,000.
Council has previously considered the site for inclusion into the works program but it
has not been listed due to the higher priority of other locations and funding
constraints. Council’s 2014 / 2015 footpath construction budget is $290,775 and has
been fully allocated to projects.
Funding for the Footpath Construction Program will increase to $750,000 in the 2015
/ 2016 Capital Works Program providing the opportunity for the inclusion of
additional projects.
It is recommended that the petitioners request for footpath be listed for
consideration in the 2015 / 2106 Capital Works Program.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P177
Appearance and Infrastructure
Reports
PETITION FOR FOOTPATH
CONSTRUCTION ALONG THE
BOULEVARDE, EAST MAITLAND
Petition
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 4
11 NOVEMBER 2014
PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P178
11 NOVEMBER 2014
PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P179
11 NOVEMBER 2014
PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P180
11 NOVEMBER 2014
PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)
Maitland City Council | Ordinary Meeting Agenda P181
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P182
12 CORPORATE SERVICES REPORTS
Nil
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P183
13 CORPORATE PLANNING AND ENGAGEMENT REPORTS
13.1 PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT
FILE NO: 35/33/18
ATTACHMENTS: 1. Under Separate Cover - 'On the Move'
November 2014
RESPONSIBLE OFFICER: Leah Flint - Executive Manager Corporate Planning
and Engagement
AUTHOR: Rhonda Skelton - Coordinator Organisational
Integration & Performance
MAITLAND +10 Outcome 18. An efficient and effective Council
COUNCIL OBJECTIVE: 18.1.1 To ensure Council’s integrated planning and
reporting meets expectations of the community,
Council and the NSW State Government
EXECUTIVE SUMMARY
The release of the six monthly publication ‘On the Move’ provides Council with the
opportunity to enhance community awareness of the role Council plays in everyday life
and highlight the delivery of key projects, programs and services to our community.
‘On the Move’ documents Council’s performance and achievements in meeting
commitments expressed in the Delivery Program 2013-17 (Revised), as well as
demonstrating service delivery results.
This edition covers the period from April to September 2014 and reports on the
commencement or completion of a range of significant capital works and other programs
identified as key community outcomes in the Community Strategic Plan Maitland +10 and
Delivery Program. Community consultation, events, environmental programs and more
are also featured.
The development of a four year Delivery Program and reporting progress against it is a
requirement of Integrated Planning and Reporting (IP&R) legislation.
This edition of ‘On The Move’ will be made available to the community through Council
facilities, events and online.
OFFICER’S RECOMMENDATION
THAT
1. Council endorse the November 2014 edition of ‘On the Move – Progressing
Delivery Program 2013-17 (Revised)’ with the report made available to the
community on-line and in hard copy through Council facilities and activities.
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P184
REPORT
The four year Delivery Program 2013-17 (Revised) and annual Operational Plan is
Council’s commitment to helping attain the outcomes established in the Community
Strategic Plan ‘Maitland+10’.
The six month period covered by this edition of ‘On the Move’ (April to September
2014) coincided with the decision in June 2014 of IPART to approve Council’s special
rate variation application to increase total rates revenue by 7.25% each year for
seven years. This followed extensive community engagement in relation to Council’s
services now and into the future and a desire to achieve financial sustainability.
Council continues to facilitate a very active program of community consultation using
a range of different techniques, both on-line and face-to-face. As such there have
been many opportunities for residents to share their views on a range of strategies
and plans, with getting out and about in the community a highlight for both
Councillors and Council staff.
Reporting highlights include the commencement or completion of a range of
significant capital works and other programs that were identified as key Community
Outcomes established in the Community Strategic Plan and Delivery Program.
This report covers these, and also provides information on Council’s ongoing
operational performance and community activities.
PERFORMANCE HIGHLIGHTS
The attached’ On the Move’ Issue 7 November 2014 provides more information on
the following highlights:
Proud people, great lifestyle
Maitland’s younger people were the focus of a number of key initiatives. These
included the endorsement of the Lawes Street Reserve as the preferred site in East
Maitland is for a future skate park facility. Progression of the project involves the
development of a concept master plan, an associated technical investigation and
developing a staging plan.
National Youth Week for 2014 was celebrated in Maitland with a variety of different
activities. Through joint funding between Council and the NSW Office of Communities
$3960 was allocated toward community hosted events including a youth
photography competition; an interactive treasure hunt around the Maitland CBD and
a Hip Hop event held at Maitland Gaol.
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P185
It was reported that more than 1050 young people attended or participated in
Maitland Youth Week celebrations.
Our built space
Council is in the midst of some significant capital works projects.
The reconstruction of roads in the Rutherford shopping precinct, replacement of
Melville Ford Bridge and a suite of other works to carparks, footpaths, parks and
playgrounds have been initiated.
Prior to the most recent Special Variation (SRV) Council obtained a variation in 2011.
The additional revenue was allocated to a series of projects across the city over four
years. The final works pertaining to the 2011/12 SRV are to be completed in the
current year.
A status report on these projects includes upgrades to shopping centres, parking
facilities, upgrades to community hall kitchens and a range of local road
reconstruction across the Council area. Further details on the status of these projects
can be found in ‘On the Move’ on pages 6, 8 and 9.
Shopping Areas - completed
Telarah Shopping Area
Lawes Street Shopping Centre
Shopping Centres - in progress
Lorn Shopping Centre
Ruther ford Shopping Precinct
Replacement of Kitchens in Community Buildings - completed
A total of $150,000
Road, footpaths, kerbs and guttering - completed
McKimms Road and High Street, Largs ($2.9 million)
Road, footpaths, kerbs and guttering in construction
Arthur, Weblands and Hillview Streets, Rutherford ($2.67 million)
Our natural environment
A priority for Council is to enhance the quality, amenity and integrity of the natural
environment. Working with the community to protect the natural environment and
provide opportunities to reduce our environmental footprint included a range of
programs.
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P186
This included Council providing 2,562 native seedlings to the community, the safe
collection and disposal of common household chemicals in partnership with the NSW
Environment Protection Authority, Mattress Muster initiative where the two events
undertaken in the last six months collected 816 mattresses for recycling.
Working again with young people in the community, Council hosted its biennial
Environmental Youth Forum which attracted more than 60 students and teachers to
learn about a range of environmental issues.
A prosperous and vibrant city
Work commenced in earnest toward the establishment of The Levee as a lifestyle
precinct over the past six months. In December 2013, Council announced the
successful tenders for both the provision of stone for the project and the successful
company to undertake the work.
Onsite construction work on Component One of The Levee which includes the
refurbishment of High Street and a shared vehicle and pedestrian zone commenced
in June 2014 and is expected to be completed in early 2015. Further information on
this significant project can be found on page 6 of ‘On the Move’.
Connected and collaborative community leaders
Over the past few months Council has continued holding conversations with the
community on a number of exciting plans and strategies for the City. These included
planning for Maitland Park and Coronation Oval, the development of a 20 year Waste
Management Strategy and the draft Maitland Bicycle Plan and Strategy.
Council’s commitment to nurturing a skilled and innovative workforce that delivers
optimum service was recognised through two of our younger staff being the
recipients of Hunter Regional industry awards. See pages 2 to 4 for details.
COUNCIL PERFORMANCE AND STATISTICS
Customer Service Request Management
Every six months Council reports on the management of service requests, with
graphical representation of the top ten service request in two categories – being
finalised and unresolved.
As can be seen below, the highest numbers of requests continue to relate to garbage
bin repairs, stray dogs, community building maintenance and missed garbage
services. It is worthwhile noting, however, that approximately 745,446 individual
garbage collections were made over the six month period. The percentage of missed
services is just 0.04%, an improvement on the previous six month period.
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P187
Legend
Top 11 finalised service request types for the period April to September 2014
1 Garbage-bin repairs 7 Street tree maintenance
2 Stray or roaming dog 8 Barking dog
3 Community /Rec building
maintenance
9 Road Potholes
4 Garbage – missed service 10 Parking infringement
5 Garbage – stolen bin 11 Parks/playing fields maintenance
6 Illegal rubbish dumping 12
Of the 6,181 requests finalised over the six month period, 88% were finalised within
desired timeframes, a 2% improvement from the previous six monthly reporting
period.
In terms of unresolved requests, the table below shows improvements in the areas
of drainage maintenance, domestic stormwater, community/recreation building
maintenance, overgrown/unhealthy property and street tree maintenance.
Improvements have also been made on categories that have appeared previously in
top ten reporting but have significantly lower unresolved requests in this past six
months period. These include parks/playing field maintenance, unauthorised
development, unhealthy buildings and road safety.
Although only a small number, an increase in outstanding new signs and markings
requests has occurred due to the process for regulatory signage installation requiring
consultation with the Traffic Committee, with the request remaining uncompleted in
the system until the signage is installed.
Road potholes, road failure works and footpath/cycleway maintenance have also
seen an increase in unresolved requests from the previous six monthly period. This is
due to a change in the personnel and process used to manage these requests in the
1 2 3 4 5 6 7 8 9 10 11
Apr 14 -Sept 14 711 493 373 332 280 270 252 244 217 182 167
Oct 13 - Mar 14 899 456 364 319 297 268 233 219 218 187 172
Apr 13 - Sept 13 793 502 463 169 358 253 137 281 209 198 138
0
200
400
600
800
1000
6 Monthly Finalised Service Request Types Apr - Sept 14
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P188
last three months. The outstanding requests have been brought to the attention of
the Managers for the areas and action is being undertaken accordingly.
It is anticipated that a decline in unresolved customer service requests will occur
over the next six months with an increased focus on outstanding requests pending
introduction of a new Customer Service Request system in Horizon.
Unresolved requests are those where work has been:
• Assessed or is being undertaken by the appropriate officer
• Inspected and works programmed and placed on a works program awaiting funding
• Inspected or investigated and assessed as not being ready for intervention
• Inspected and resubmitted for follow up at a later date after a notice has been
issued.
NB: those results not shown were unattainable given the different reporting period.
Legend
Top 11 unresolved service request types for the period April to September 2014.
1 Signs and markings (new) 7 Overgrown/unhealthy property
2 Drainage maintenance 8 Road failure/works
3 Road potholes 9 Line marking road/car park
4 Domestic stormwater 10 Street tree maintenance
5 Community/Rec building
maintenance
11 Street lighting new
6 Footpath/cycleway maintenance
1 2 3 4 5 6 7 8 9 10 11
April 14-Sept 14 21 18 17 13 13 9 8 8 8 7 7
Oct 13-Mar 14 16 20 23 19 14 9 12 9
Apr 13-Sept 13 11 58 15 20 0 1 20 9
0
10
20
30
40
50
60
70
6 monthly Unresolved Service Request Types Apr-Sept 2014
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P189
CONCLUSION
‘On The Move’ Issue 7 outlines achievements for the period April – September 2014.
This issue highlights significant progress on many infrastructure projects including
The Levee, the growing attraction to community events and Council’s commitment to
having meaningful conversation with the community.
FINANCIAL IMPLICATIONS
This matter has no direct financial impact upon Council's adopted budget or forward
estimates.
POLICY IMPLICATIONS
This matter has no specific policy implications for Council.
STATUTORY IMPLICATIONS
There are no statutory implications under the Local Government Act 1993 with this
matter.
11 NOVEMBER 2014
PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P190
Corporate Planning and Engagement
Reports
PROGRESSING THE DELIVERY
PROGRAM 2013-17 SIX MONTHLY
REPORT
Under Separate Cover - 'On the Move'
November 2014
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 0
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P191
14 STRATEGIC PROJECTS REPORTS
Nil
15 PEOPLE AND PERFORMANCE REPORTS
Nil
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P192
16 ITEMS FOR INFORMATION
16.1 INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY (IDPWD) PARTY
IN THE PARK AND 'GREASE IS STILL THE WORD' MUSICAL
FILE NO: 29/19
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
Lynn Morton - Manager Community and Recreation
Services
Mary Dallow - Community Planning Coordinator
AUTHOR: Jessica Forbes - Community Planner, Planning
Environment & Lifestyle
MAITLAND +10 Outcome 1. Sense of place and pride
COUNCIL OBJECTIVE: 1.1.4 To develop and support community partnerships
designed to increase benefits and create a sense of
community
EXECUTIVE SUMMARY
This year, Maitland will celebrate IDPwD with two events which are both open to the community and Councillors. pARTy in the Park will be held at Maitland Park on Friday 5 December. This free event is a collaboration between several service providers in the Local Government Area (LGA). The ‘Grease is Still the Word’ stage show will be performed at the Maitland Town Hall on Wednesday 3 December. The event will be run in partnership with The Mai-Wel Group and Endeavour Group Australia.
OFFICER’S RECOMMENDATION
THAT the information contained in this Report be noted.
REPORT
In 1992 the General Assembly declared 3 December as the International Day of
Disabled Persons. Countries all around the world now celebrate the day. IDPwD aims
to encourage people to consider how people with a disability are excluded from
society by promoting the removal of all types of barriers. These barriers can include
those relating to the physical environment, attitudinal barriers and information and
communications technology (ICT). IDPwD is also an opportunity to celebrate the
11 NOVEMBER 2014
INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY (IDPWD) PARTY IN THE PARK AND 'GREASE IS STILL THE WORD' MUSICAL (Cont.)
Maitland City Council | Ordinary Meeting Agenda P193
achievements and contributions of people with a disability. The Australian
Government has been supporting IDPwD since 1996.
The Australian Network on Disability state that over 4 million Australians have a
disability. That equates to one in five people. Further, 2.7 million people provide
informal care to an older person or someone with a disability or a long-term
condition (Australian Institute of Health & Welfare).
Each year the United Nations (UN) announces a theme. The annual theme provides a
frame for considering how people with disability are excluded from society by
promoting the removal of all types of barriers; including those relating to the physical
environment, information and communications technology (ICT), or attitudinal
barriers.
The UN has announced ‘Sustainable Development: The Promise of Technology’ as the
theme for IDPwD 2014. Rapidly developing technology has changed the way people
with a disability can access entertainment, work, communication and basic
information seeking. The theme focuses on the role of technology as a way to break
down barriers for people with a disability and how devices are becoming faster,
cheaper and more accessible.
This year, IDPwD is being celebrated in the Maitland LGA with two events which are
both open to the community and Councillors. Due to popular demand, pARTy in the
Park will again be held at Maitland Park from 10:30am. This event will take place on
Friday 5 December. This event is a collaboration between several service providers
within the Maitland LGA. This free event will include music and performances,
activities, an expo showcasing local services and a free BBQ lunch. Last year’s pARTy
in the Park event received great reviews and was well attended with approximately
300 people participating in the day.
‘Grease is Still the Word’ will be held on Wednesday 3 December 2014. Council are
working in partnership with The Mai-Wel Group’s Creative Arts Program and
Endeavour Group Australia to coordinate this Musical. The event will aim to bring
together the local community and showcase inclusive arts. ‘Grease is Still the Word’ is
open to the community. Tickets can be purchased at a cost of $25.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P194
16.2 LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES
FILE NO: 140/5
ATTACHMENTS: 1. Local Traffic Committee Meeting October
2014 Minutes
RESPONSIBLE OFFICER: Scott Henderson - Infrastructure Planning Engineer
Chris James - Executive Manager Appearance and
Infrastructure
AUTHOR: Kenneth Splatt - Traffic Officer
MAITLAND +10 Outcome 5. Moving around our City
COUNCIL OBJECTIVE: 5.1.3 To provide safe and effective transport
infrastructure
EXECUTIVE SUMMARY
The draft minutes of Maitland City Council’s Local Traffic Committee Meeting held
Thursday 2 October 2014, are attached for Council’s information.
OFFICER’S RECOMMENDATION
THAT the information contained in this Report be noted.
REPORT
The draft minutes of Maitland City Council’s Local Traffic Committee Meeting held
Thursday 2 October 2014, are attached for Council’s information.
The General Manager is authorised to approve any regulatory item contained within
these minutes under Council’s instrument of Delegation, dated 25 August 2009.
11 NOVEMBER 2014
LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P195
Items for Information
LOCAL TRAFFIC COMMITTEE MEETING
OCTOBER 2014 MINUTES
Local Traffic Committee Meeting
October 2014 Minutes
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 5
11 NOVEMBER 2014
LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P196
11 NOVEMBER 2014
LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P197
11 NOVEMBER 2014
LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P198
11 NOVEMBER 2014
LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P199
11 NOVEMBER 2014
LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)
Maitland City Council | Ordinary Meeting Agenda P200
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P201
16.3 GRANTS COMMISSION VISIT
FILE NO: 65/9
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Graeme Tolhurst - Executive Manager Corporate
Services
AUTHOR: Graeme Tolhurst - Executive Manager Corporate
Services
MAITLAND +10 Outcome 19. A Council for now and future
generations
COUNCIL OBJECTIVE: 19.1.1 To ensure the principles of sustainability
underpin Council’s financial, economic, social and
environmental decision-making
EXECUTIVE SUMMARY
The NSW Local Government Grants Commission are visiting Maitland on Wednesday, 19
November 2014. Councillors and senior staff are invited to attend. The meeting will last
approximately 2 hours and include a presentation from the Commission. Members of the
public are welcome to attend.
OFFICER’S RECOMMENDATION
THAT the information contained in this Report be noted.
REPORT
The NSW Grants Commission makes recommendations on the allocation of federally
funded financial assistance grants to NSW councils. Council’s 2014-15 grant
entitlement amounts to $6.5 million.
The purpose of the meeting is for the Commission to explain its operations and the
basis of its calculations. The meeting will also give Council the opportunity to present
its particular problems and for the Commission to see first-hand Council’s
circumstances.
The Commission encourages as many elected members and senior staff to attend the
meeting as possible. Members of the public are also welcome to attend.
There will be a PowerPoint presentation by the Commission which will take
approximately one hour. The presentation will cover issues like:
Background to the Commission
11 NOVEMBER 2014
GRANTS COMMISSION VISIT (Cont.)
Maitland City Council | Ordinary Meeting Agenda P202
The grant distribution method
Grants for 2014-15
Answers to common questions
Following the Commission’s presentation there will be an opportunity for questions
and discussion about specific issues.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P203
17 NOTICES OF MOTION/RESCISSION
17.1 BOUNDARIES COMMISSION REVIEW
NOTICE OF MOTION SUBMITTED BY CLR ARCH HUMPHERY
FILE NO: 35/7/1
ATTACHMENTS: 1. Fit for the Future - What we need to do
RESPONSIBLE OFFICER: David Evans - General Manager
Clr Arch Humphery has indicated his/her intention to move the following Notice of
Motion at the next Council Meeting being held on 11 November 2014:
THAT
Maitland City Council petition the Minister for Local Government to have the Boundaries
Commission review the existing Maitland local government boundaries relating to the
efficient management of the City and fairness to Maitland ratepayers
NOTES
The present antiquated local government boundaries have been a major obstacle in
achieving the efficiency and most productive management.
Maitland Council is forced to take into consideration the population adjoining that see
Maitland as their service centre without any contribution to facilities or services they use.
Beresfield located 10Km from our city centre a suburb of Newcastle 22Km away yet
Woodbury a suburb of Maitland is beyond Beresfield.
Hinton and Woodville both 11.3 and 9Km in Port Stephens Shire regard Maitland as their
service centre.
With the proposed residential re-zoning for 3200 new homes at Wallalong by Port
Stephens Council, a distance of 11.5Km from Maitland City Centre, this will result in
approximately 10,000 new residents.
The end result over 15,000 residents who make no contribution in rates and the new
developments will make no section 94 contribution which in a comparison with some of
Maitland Section 94 plans would be approaching a loss of $100,000,000 will be a massive
burden on Maitland Ratepayers.
It would be beneficial to have these issues addressed before any amalgamation issues
with Dungog Shire continue, incidentally Dungogs population centre is closer to Raymond
Terrace and 58Kms from Maitland.
RESPONSE BY EXECUTIVE MANAGER CORPORATE SERVICES
In September this year the NSW State Government released its paper ‘Fit for the
Future’. This paper asked each Council to consider the future needs of the
community and the recommendations of the Independent Panel.
11 NOVEMBER 2014
BOUNDARIES COMMISSION REVIEW (Cont.)
Maitland City Council | Ordinary Meeting Agenda P204
The process under the Fit for the Future is compulsory for each Council in the State.
The first part of the process is for Council to review their individual situation. The
review by Council will be to discuss the idea and options with the community and
adjoining local government area.
The Office of Local Government is providing support to this review as, once
completed, a submission will need to be presented on how to become Fit for the
Future.
Attached is a page from the ‘Fit for the Future’ document which sets out the task for
Councils and addresses issues raised in this motion.
11 NOVEMBER 2014
BOUNDARIES COMMISSION REVIEW (Cont.)
Maitland City Council | Ordinary Meeting Agenda P205
Notices of Motion/Rescission
BOUNDARIES COMMISSION REVIEW
Fit for the Future - What we need to
do
Meeting Date: 11 November 2014
Attachment No: 1
Number of Pages: 1
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P206
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P207
18 QUESTIONS WITH NOTICE
19 URGENT BUSINESS
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P208
20 COMMITTEE OF THE WHOLE
20.1 RECOVERY OF COSTS - 324 HIGH STREET MAITLAND
FILE NO: P17417
ATTACHMENTS: 1. Email from George Williams
RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,
Environment and Lifestyle
AUTHOR: David Simm - Manager Development & Environment
MAITLAND +10 Outcome 6. Built heritage and sustainable
development
COUNCIL OBJECTIVE: 6.1.2 To encourage and implement progressive urban
design, sensitive to environmental and heritage
issues
THAT Council move into Confidential Session to discuss this item under the terms of the
Local Government Act 1993 Section 10A(2), as follows: (g) advice concerning litigation, or
advice as comprises a discussion of this matter, that would otherwise be privileged from
production in legal proceedings on the ground of legal professional privilege.
EXECUTIVE SUMMARY
This report is presented to inform council of the current state of legal action in the matter
of 324 High Street Maitland.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P209
20.2 NEW ROAD CONSTRUCTION AT EAST MAITLAND BY DEVELOPER IN
ASSOCIATION WITH DEVELOPMENT CONSENT CONDITIONS.
FILE NO: P38994
ATTACHMENTS: 1. Location Plan
2. New Road Approved Concept Plan
3. Plan from LEP of Land Reclassified
Operational Land
RESPONSIBLE OFFICER: Graeme Tolhurst - Executive Manager Corporate
Services
AUTHOR: Frank Shrimpton - Coordinator Professional Services
MAITLAND +10 Outcome 19. A Council for now and future
generations
COUNCIL OBJECTIVE: 19.2.2 To provide new and existing residents of
Maitland with access to community, recreation and
transport infrastructure
THAT Council move into Confidential Session to discuss this item under the terms of the
Local Government Act 1993 Section 10A(2), as follows: (c) information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposes to conduct) business.
EXECUTIVE SUMMARY
The Development Consent requirements for the completion of a significant project require
the construction of a new public road on Council land. This report deals with the
consideration of issues related to the provision of the Council land for the consent
requirements.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P210
20.3 EXPRESSIONS OF INTEREST - CONSTRUCTION WORKS FOR THE
UPGRADE OF MAITLAND TRANSPORT INTERCHANGE AND ATHEL
D'OMBRAIN DRIVE
FILE NO: 137/1317
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Wayne Cone - Executive Manager Strategic Projects
AUTHOR: Greg Blaze - Civil Engineering Project Manager
MAITLAND +10 Outcome 7. Diverse and affordable housing
COUNCIL OBJECTIVE: 7.1.1 Deliver infrastructure to support affordable
housing in Central Maitland
THAT Council move into Confidential Session to discuss this item under the terms of the
Local Government Act 1993 Section 10A(2), as follows: (c) information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposes to conduct) business.
EXECUTIVE SUMMARY
Expressions of Interest (EOI’s) were invited from organisations interested in tendering for
the construction contract of the upgrade of the Maitland Transport Interchange and Athel
D’Ombrain Drive.
Applications closed on 15th July 2015 with seven EOI’s received for the construction
contract. A Tender Assessment Panel has assessed all submissions in accordance with the
Tender Evaluation Plan and proposes a shortlist of respondents to be invited to tender.
11 NOVEMBER 2014
Maitland City Council | Ordinary Meeting Agenda P211
21 COMMITTEE OF THE WHOLE RECOMMENDATIONS
22 CLOSURE