ORDINARY MEETING 26 NOVEMBER 2014 · 2015-03-17 · The Lost Time Injury Duration Rate (LTIDR) of...

153

Agenda – Ordinary Meeting 26 November 2014 - #4542956

ORDINARY MEETING

26 NOVEMBER 20149

CHIEF EXECUTIVE OFFICER'S STRATEGIC MONTHLY REPORT

pmt: 1/3/37:#4439510V4

RECOMMENDATION:

That the report be noted.

EXECUTIVE SUMMARY:

The report this month continues to highlight the fact that the Council across a range of key indicators, be they financial, capital and operational, is performing very well and reflects a commitment from the executive and the staff to deliver on the range of matters outlined in Council’s Corporate Plan and the 2014/15 Budget.

REPORT

1 CURRENT SIGNIFICANT ISSUES

Cairns Shared ServicesCairns Shared Services unit has progressed well since its establishment in July 2014. The physical location of CSS has been created within Level 3 Spence Street and the relocation of staff in Drop 1 (see below) has occurred prior to the end of September and the relocation of staff in Drop 2 will be complete by the end of November 2014. Background work on Drop 3 is also well progressed.

All staff who have transitioned have settled well and the business is adapting to the amended processes associated with the new service model.

Progress on key milestones is as follows:

Action Date Status Council Approval 25 June 2014 CompeteCommunication with Staff to Advise Way Forward

26 June 2014 Compete

Consultation period with staff, supervisors and managers on proposed structure and review process

26 June - 11 July Compete

Drop 1 Customer Service, Finance, BPAS, Local Laws Admin, Health Admin, Regulated Parking Admin

July – September 2014 Review process Finalise structure and reporting lines

Compete

Drop 2 Building Admin, Plumbing Admin, Engineering Admin, Town Planning Admin

October – December 2014 Review process Finalise structure and reporting lines

Substantially complete and on target to achieve deadline

154


Action Date Status Drop 3 ticketLiNK

October 2014 – March 2015Finalise structure and reporting lines

Business process review is complete and on target to achieve deadline

Drop 4 Depot Admin

January – March 2015 Finalise structure and reporting

On target to achieve deadline

MODERN AWARD UPDATE

As previously reported the new local Government Modern Award has been released and operational for those council without an Enterprise Agreement. LGAQ have undertaken a workshop in October to ensure Councils understand the new award and begin to prepare for their Enterprise Bargaining negotiations. Whilst our agreement does not expire until September 2015 this is an ideal opportunity for early strategizing.

Councils have a rare and unique opportunity to establish work practices that will inform not only this round of bargaining but many future certified agreements into the future. It represents an opportunity to move away from practices that have been of concern for Councils for many years and remove any inhibiting workforce conditions for the future business operations of Council going forward. This will however only be achieved by deliberate strategies of Councils and may well attract opposition from some staff, unions and other parties. The ability to share idea and collegiate strategies across all Councils is critical. Planning is hence essential.

ETeam have commenced regular meetings as to fully understand the new modern award and impacts with our existing EBA.

LGMA RURAL CHALLENGE

Council is again entering a team in the 2014 Rural Management Challenge to be held in the Douglas Shire on the 27th November.

The LGMA Rural management Challenge is a development program that provides real-life problem solving experiences and produces outcomes that translate into relevant, tangible and enduring benefits for employees, their teams and council. Teams of four from any level of local government, undertake tasks alongside other participating councils. Council’s team comprises of;

Tamas Maffey-Stumpe – Asset Accountant Michelle Chapman – Rehabilitation and Return to Work Coordinator Oscar Bengochea – Technical Officer InvestigationsScott Paterson - Regulatory and Systems Analyst

NEW INTERNAL INTRANET SITE

Council’s has released its new Intranet site ‘My Intranet’. My Intranet delivers a new generation of productivity tools aimed at improving efficiency, communication and collaboration across Council. My Intranet has been piloted in several areas across Council including Human Resources and IS Project Delivery and its users have reported a positive experience in terms of improved efficiency and collaboration.

155


Regions Q Showcase

Council is part of a working group established by the Queensland Department of State Development, Infrastructure and Planning (DSDIP) to assist in the organisation of a regional display at RegionsQ Showcase Event. The working group includes other regional councils, JCU, RDA, TTNQ, Advance Cairns and others.

The RegionsQ Showcase is a two-day event to be held on 13-14 February 2015 at the Royal International Convention Centre in Brisbane. This event will focus on raising awareness of Queensland’s strong and prosperous regions and showcasing what makes regional Queensland a great place to live, learn, work and invest. Each region will have the opportunity to be represented at the showcase. Council contribution may include the provision of collateral and information as well as attendance.

Day OneRegionsQ Showcase Strong Futures Lunch to be hosted by the Premier and Deputy Premier. The first day will be open to the public from 2pm, but will focus on business and investment. Seminars on investing in the regions will be held in the afternoon for industry attendees.

Day TwoRegionsQ Showcase Community event. The second day will be open to the public and will allow attendees to discover what makes regional Queensland a great place to live, work, learn and invest.

Better Councils, Better Communities

The Better Councils, Better Communities project was announced and released at the LGAQ Conference in Mackay in October.

The LGAQ recognises there is a need for more targeted support to individual councils to identify how they are performing relative to peer group councils and in terms of best practice.

Councils realise that to get better they need to measure their performance and compare it with others. The Better Councils, Better Communities project will be designed to focus council attention on the need to maintain local reforms. It will encourage positive behaviour and continuous improvement within councils, based on improved awareness and knowledge by Councillors and staff.

The Better Councils, Better Communities project is a state-wide performance and productivity improvement campaign to realise significant savings over the next few years. Savings will only result if councils develop new business models, challenge traditional assumptions and find innovative ways to improve service delivery.

A list of frequently asked questions relating to Better Councils, Better Communities is attached to this report.

156


2 UPDATE ON CORPORATE/OPERATIONAL PLAN IMPLEMENTATION

The status of Council’s position on the implementation of these plans is reported quarterly and was last reported to the October 2014 Ordinary Meeting.

The Departmental Quarterly Reports have been collated and provided on the website for public viewing.

The link is http://www.cairns.qld.gov.au/about-council/reports/quarterly

3. MAJOR KEY PERFORMANCE INDICATORS

FINANCE

The operating position at the end of October was a surplus of $3.9M, $4.9M favourable to Council's Original Budget 2014/15.

Driving this surplus is favourable variances in miscellaneous revenue ($1.7M), materials and services ($1.1M), net rates and utility charges ($973K) and fees and charges ($800K).

EMPLOYEES

Council’s FTE as at 1/11/2014 was 1,256 of which 1013 are full-time permanent.

Turnover rate has declined over the last 12 months and is currently tracking at 6.70%, which is well below the KPI of 10% (this figure does not include agency staff, de-amalgamation or voluntary redundancies).

Councils Lost Time Injury Rate (LTIFR) of 29.70 is higher than the three year average of 25.05.

The Lost Time Injury Duration Rate (LTIDR) of 10.71 is well below the three year average of 32.26

Councils Days Lost due to injury for the financial year to 31 October of 246.38 days is well below the three year average of 678.71 days.

CAPITAL

The 2014/15 Capital Works Summary report is tabled on a monthly basis. Each department and the relevant committee would have discussed and reviewed this at the relevant workshop.

As at the end of October, Council has spent approximately 33.1% of the capital budget with expenditure totalling $40.2M.

157


4. RISK AND COMPLIANCE UPDATE

Update on Risk and Compliance Management Council’s Risk Management Framework has been reported through both the Audit Committee as well as the Governance Committee during September. There are no further aspects to be discussed at this time.

158


5. CURRENT CONSULTATION PROJECTS

This section provides a summary for Council as to where we are undertaking community consultation on significant projects. This list does not include where we are undertaking community notification associated with programmed activities or actions such as road resurfacing or reseals; footpath construction and the like.

Project Description IAP2 Consultation Level

Consultation Closing Date

Cairns Region Planning Scheme

On 14 October Council received Ministerial approval to commence public consultation subject to addressing nine Ministerial conditions. The draft scheme was submitted in August and Council officers have been working through the draft scheme with agencies over this time. Public notification will commence on 27 October and conclude on 10 December. Dates for the activities are currently being finalised and will include community and industry reference group meetings as per the initial consultation in 2013, with the addition of shopping centre and market stall displays. In accordance with the Council resolution from August a status report will be circulated to Councillors outlining the changes required prior to notification.

Consult 10 December 2014

Water and Waste Customer Service Standards

The draft Water and Waste Customer Service Standards have been endorsed for release for public consultation. Council's Water and Waste department has three service delivery areas:

water supplywastewater collection and treatmentwaste management

The proposed Customer Service Standards will form part of this commitment by outlining acceptable guidelines for service delivery to maximise both Council and community ideals.Members of the public are invited to submit comments on-line to [email protected]

Consult 28/11/2014

Petersen Park Draft Development Plan

Council is planning to upgrade Petersen Park, a highly-valued sporting facility located on Farmer Road, Edmonton.

Consult 8 December 2014

159


Project Description IAP2 Consultation Level

Consultation Closing Date

The proposed upgrade will cater for the future growth of sporting groups on the south side of Cairns. It will also address the current need for more quality facilities and recreational space in the area.The upgrade will include two additional playing fields as well as a new clubhouse and car park.It will be implemented in conjunction with the nearby Walker Road sporting precinct as part of a strategic program to address sport and recreation needs in the area.As part of the plan, a small section of the land (10 residential allotments) will be sold to offset the upgrade costs.Consultation has previously been undertaken with stakeholders and residents of the immediate area. We are now seeking feedback from the wider community on the proposed Petersen Park upgrade.

160


6. GRANT FUNDING

GrantId

Grant Name Grant Description GrantType

Body Type

Grant Status Grant Value Responsible Branch

1010 Kenny Street, Portsmith -Pavement Rehabilitation

Heavy Vehicle Safety and Productivity Programme - Rd 4

Capital Federal Application $ 46,000 Infrastructure Planning

1012 Cartwright Road, Eubenangee - Pavement Rehabilitation



1011 Russell Road, Gordonvale - Pavement Rehabilitation



1009 Cook Street, Portsmith -Pavement Rehabilitation



1004 Get Playing Plus -Martyn St Sporting Reserve (Stage 1)

Funding EOI has been submitted. Awaiting feedback from the Department of National Parks, Recreation, Sport and Racing.

Capital State Application $ 1,500,000 Parks & Leisure

1005 Get Playing Plus - Alley Park Redevelopment (Stage 1)

Funding EOI has been submitted. Awaiting feedback from the Department of National Parks, Recreation, Sport and Racing.

Capital State Application $ 1,500,000 Parks & Leisure

998 2014/15 GraffitiSTOP Clean Up Program

GraffitiSTOP Removal Kit & Education Prevention Program. The grant funding will be utilised to provide a Graffiti Education Prevention Program that can be delivered within the Qld Education System and external facilitators, along with Graffiti Removal Kits enabling a proactive approach to graffiti vandalism and empowering the community to take action.

Operating State Successful $ 67,500 Libraries & Community Development

993 The Film Tank - Cairns Children’s Festival 2015

To add a film component to the Cairns Children’s Festival in 2015.Grant funds will be used for artists’ fees for

Operating State Unsuccessful $ 18,169.88 Community, Sport & Cultural Services Management

161


GrantId

Grant Name Grant Description GrantType

Body Type

Grant Status Grant Value Responsible Branch

workshop facilitation and production, and for the technical and marketing costs associated with the production and presentation of films at the Festival.

987 Bicycle Education Track Project ID 120/00417

The project is fully funded by the Department of Transport and Main Roads under its Community Road Safety Grant and will see the installation of a ‘virtual neighbourhood’ bicycle education track within the Edge Hill State School grounds. The project will use this facility to deliver a Bicycle Education program focusing on road safety and bike safety to pupils at the school. The school is situated on a narrow congested street and delivering this program will provide the children with the skills for safer travelling by bicycle to and from school. Edge Hill State School is participating in the Healthy Active School Travel (HAST) program which is also funded by the Department of Transport and delivered by Council. The HAST program has been responsible for increasing the daily number of bicycle in the school bike racks from approximately 35 bikes to over 70 bikes.

Operating State Active $ 22,840 Parks & Leisure

162


7. CONFERENCE ATTENDANCE

The LGAQ Conference was held in Mackay in late October and attended by Crs Schilling, Bates, Fennell and Cooper.

The theme of the conference was “Going for Growth”.

Some of the more interesting presentations included:

Mr Andrew Demetriou, ex CEO of the Australian Football League. Mr Demetriou’sspeech about the history of the VFL/AFL was interesting from the perspective of its lessons to Local Government as the VFL/AFL had historical issues such as run down and tired assets that had not been continuously maintained and resulted in significant financial commitment to remedy.

The point was also made in the presentation about the need for organisations to be always listening to the customer, and there were examples provided when such had not been the case and the lessons were learnt.

Charles Landry spoke on the creative City and the Creative City Index.The Creative City Index is a method for assessing cities holistically and can be applied to large or small cities.

The Index helps to assess a city’s creative abilities and potential as it is contended that creativity is a renewable resource, whereas heritage is not.

He touched on the theme that everything is being re-thought, great places are being reconsidered, our example would be the City Alive Lake Street project, and it would fit very well into the theme of Mr Landry’s presentation.

The presentation was well received and challenged some of the traditional views about urban renewal and place making.

One of the main themes to consider was that “the central purpose of being imaginative is for cities to create and control their own destiny rather than falling victim to circumstances conditioned and forged by others or outside influence.”

Professor AJ Brown who spoke on Reforming the Federation.The presentation was set against the backdrop of the White Paper released in September 2014 on this particular topic. He outlined the principles and criteria to be applied when allocating roles and responsibilities between different levels of government.

This was covered in the following elements:Subsidiarity, whereby responsibility lies with the lowest level of government possible, allowing flexible approaches to improving outcomes;Equity, efficiency and effectiveness of service delivery, including a specific focus on service delivery in the regions;

163


‘National interest’ considerations, so that where it is appropriate, a national approach is adopted in preference to diversity across jurisdictions;Accountability for performance in delivering outcomes, but without imposing unnecessary reporting burdens and overly prescriptive controls;Durability (that is, the allocation of roles and responsibilities should beappropriate for the long-term); and Fiscal sustainability at both Commonwealth and State levels.

He concluded by outlining what it would take to reform the Federation. 1) Workable, intelligible principles for roles and responsibilities;2) Reliable, flexible revenue bases for all levels of governance;3) Agreed reform / strategies for ensuring sufficient policy and service capacity at all

key levels (including state, regional and local levels… building capacity for subsidiarity);

4) Durability / entrenchment;5) Improved cooperative machinery, including horizontal accountability;6) Cooperative commitment, culture and skills;7) Popular engagement, understanding and support, including by strengthening

democratic participation and legitimacy.

The challenge for Local Government is to ensure that we have a strong voice in the conversation about any reforms that may occur. LGAQ is charged with this responsibility.

Other highlights of the Conference included a panel discussion “Kick starting Local Economic Development” in which Cr Schilling participated with three other Councillors and outlined the achievements that this Council has made in this area over the past 2 years.

Council’s two motions, being,

Motion #68 Local Laws – Amendments to Permit Local Laws about Development Processes involving Temporary Uses.

Motion #69 Land Management – Exemption from Transfer Duty on Land Acquisition for Community Purposes.

were successfully moved and adopted by the Conference for the LGAQ to progress.

The Hon David Crisafulli, Minister for Local Government, Community Recovery and Resilience, spoke to the Conference about Royalties for the Region and depreciation in the main and gave the audience a reassurance that both were being given serious considered by the government as a result of concerns raised at previous conferences and also at this conference.

164


The final speaker, Amada Gore provided an interactive presentation for the audience to ensure that those attending achieved the best out of ourselves, by getting out of the comfort zone and having a greater appreciation of your self-awareness and the influence we have on staff and other people we deal with.

Reef Guardian Councils Steering Committee

Following on from the LGAQ Conference the Great Barrier Reef Marine Park Authority held its Steering Committee. Present were Councils from Cook Shire to Gladstone which interact or have catchments that drain into with the Great Barrier Reef.

Representatives from GBRMP spoke on topics such as the Outlook Report, the Strategic Assessment and Program Report. The Reef 2050 Long Term Sustainability Plan was also discussed.

Updates on the Reef Guardian Program as well as the Reef Recovery and Marine debris programs were outlined

Cairns Regional Council’s commitment and participation in the program was acknowledged by the receipt of a certificate from the Authority.

8. OUTSTANDING ITEMS

There are no outstanding items.

ATTACHMENTS:

Frequently Asked Questions: Better Councils, Better Communities #4552288.

Peter TabuloChief Executive Officer

165


166


167


168


169


ORDINARY MEETING 26 NOVEMBER 2014 · 2015-03-17 · The Lost Time Injury Duration Rate (LTIDR) of...

Documents

Transcript of ORDINARY MEETING 26 NOVEMBER 2014 · 2015-03-17 · The Lost Time Injury Duration Rate (LTIDR) of...