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Hokkaido University

23 June 2017

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Author Success Webinar:

Helping authors avoid mistakes before journal submission

Researchers need continued help on the path to publication success

Preparation

Journal Selection

Writing

Submission

Peer Review

Publication Success

• Training in reading papers, ethics, writing, presenting

• Expert Scientific Review

• Expert Scientific Review

• Journal Selection & submission strategy

• Training in reading papers, ethics, writing, presenting

• Revising• Editing• Reformatting• Expert

Scientific Review

• Training in reading papers, ethics, writing

• Editing• Abstract

Development• Cover Letter

Development• Reviewer

Recommendation

• Training in navigating peer review

• Review Editing• Point-by-point

checking• Response

Letter Development

• Reformatting

• Press release, news writing

• Media & presentation training

• Training for early and mid career researchers

• Training in writing grant proposals

• Grant proposal editing

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S

Five common journal submission mistakes to avoid

1. Wrong journal or journal format

2. Mistakes in overall logic

3. Mistakes in sentence logic

4. Mistakes in grammar and style

5. Mistakes in submission procedure

Section 1

Check journal guidelines



Customer ServiceJournal guidelines Select the right journal

Aims & scope, ReadershipArticle type,

study type/length

Originality/novelty, Topic area,

Audience type

Experiment versus Theory, Research Article versus Case

Study

Multiple skin allergies in a cat: case reportxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

British Medical Journal

Veterinary Dermatology

Customer ServiceJournal guidelines Select your journal early

EdanzEditing.co.jp/journal_selector

ThinkCheckSubmit.org

Insert your proposed abstract/title or keywords



Customer ServiceJournal guidelines Check article type

Research Article(Original Article, Original Paper, Research Report…)

Short Communication(Brief, Note, Communication, Brief Communication…)

Technical Note

Review Article

Case Report

Brief report about a short study

Full-length research paper

Brief report about a new methodology

Summary of recent advances in a field

Observations of 1 or 2 cases

Customer ServiceJournal guidelines

• Article types, article sections (section types, headings)• Word counts, number of illustrations, number/style of references• UK or US spelling• Aims and scope• Style of abstract, key words• Fonts, line spacing/numbering, page size/margins/numbering• Any Word / LaTeX coding templates, equation formatting• Files (title page, illustrations and illustration legends)• Declarations and forms (research ethics, authorship, copyright)• Data files, supplementary files

Example instructions

Check guidelines




• Structured

• Unstructured

Abstract

Check guidelines

Silicon is considered one of the most promising anode materials for high-performance Li-ionbatteries due to its 4200 mAh/g theoretical specific capacity, relative abundance, low cost, andenvironmental benignity. However, silicon experiences a dramatic volume change (∼300%) duringfull charge/discharge cycling, leading to severe capacity decay and poor cycling stability. Here, wereport a three-dimensional (3D) ternary silicon nanoparticles/conducting polymer/carbonnanotubes hybrid anode material for Li-ion batteries….

Background. Silicon is considered one of the most promising anode materials for high-performance Li-ion batteries due to its 4200 mAh/g theoretical specific capacity, relative abundance, low cost, andenvironmental benignity. However, silicon experiences a dramatic volume change (∼300%) during fullcharge/discharge cycling, leading to severe capacity decay and poor cycling stability.Aim. Here, we report a three-dimensional (3D) ternary silicon nanoparticles/conductingpolymer/carbon nanotubes hybrid anode material for Li-ion batteries……Methods / Results / Conclusion

Based on Liu B, et al. Nano Lett. 2013, 13, 3414‒3419


• Vancouver style

• Harvard style

References

Check guidelines

The phenomenon of predatory publishing is growing and opinions on its effects are divided.Critics say that it is extremely damaging to the scientific record and must be stopped (Clarkand Smith, 2015; Caplan et al, 2015).

ReferencesCaplan AL, Bohannon J, Beall J, Sarwar U, Nicolaou M, Balon R, et al. (2015). The Problem of Publication-pollutionDenialism. Mayo Clin Proc. 90(5), pp. 565–6.Clark J, Smith R. (2015). Firm Action Needed on Predatory Journals. BMJ. 350(Jan16_1), h210.

The phenomenon of predatory publishing is growing and opinions on its effects are divided.Critics say that it is extremely damaging to the scientific record and must be stopped [10, 11].

References10. Clark J, Smith R. Firm action needed on predatory journals. BMJ. 2015;350(Jan16_1):h210.11. Caplan AL, Bohannon J, Beall J, Sarwar U, Nicolaou M, Balon R, et al. The problem of publication-pollution denialism. Mayo Clin Proc. 2015;90(5):565–6.

Based on Shamseer, et al. BMC Med. 2017;15:28.



Check overall logic and consistency

Section 2

Customer ServiceOverall logic Basic IMRaD structure

How does your study contribute toyour field?

What did you find?

What did you do?

Why did you do the study?Introduction

Methods

Resultsand

Discussion

= IMRaDConclusion



Customer ServiceOverall logic Check IMRaD structure

Introduction

Methods

ResultsDiscussion

Conclusion

Introduction

Methods Results

Discussion

Conclusion

Introduction

Results

Discussion

Conclusion

Methods

Introduction may be called BackgroundMethods may be called Materials and Methods; Patients and Methods; Experimental...

Customer ServiceOverall logic Check organization

General background

Aim

Methodology

Results and figures

Summary of findings

Final solution (conclusion), Implications, and future work

Evaluation of findings

Problem in the field

Current state of the fieldIntroduction

Methods

Results

Discussion

YourSolution

Situation/Problem

Evaluation/Comment

Title & Abstract

References

Check you have a clear, accurate, logical message



Customer ServiceOverall logic Link through consistency

Contamination of the soil by heavy metals is a serious environmental problem...

However, little is known how heavy metals affect membrane lipid metabolism…

Here, we showed that cadmium stress altered membrane structure and function by changing the profiles of individual polar lipids...

Background

Problem

Conclusion

Discussion

Modified from: Elloumi et al. Botanical Studies. 2014; 55: 61.

Our aim was to assess how cadmium stress affects the composition and biosynthesis of membrane lipids…

Aim

Introduction

Customer ServiceOverall logic Check signal words

Results: showed, found, observed,

identified, demonstrated, revealed, indicated

Discussion: our/these findings,

confirm, agree with, disagree with, differ from, are similar to, consistent, possible, plausible

Conclusions: In conclusion, In

summary, Taken together, Overall, Therefore, Hence, Thus, suggest, may, might, can, could, have implications for, further/future work

Context: has been studied, is important, X found that

Problem: however, but, nevertheless, although, despite, still unclear, lacking, unknown

Aim: (in) this study, (in) the present study, purpose of this study, aims/aimed, examine, investigate, study, evaluate, assess, determine

Methods: measured, evaluated, by means of, used, calculated, performed

Distinguish fact from opinion



Check sentence logic

Section 3

Sentence logic

The results were analyzed by 3 researchers. The researchers were allexperienced in the X technique.

Show relationships

The results were analyzed by 3 researchers who were experiencedin the X technique.

Groups A, B, and C achieved mean scores of 5, 6, and 20,respectively.

Group C achieved a higher mean score (20) than did groups A (5)and B (6).



Sentence logic

The scores among group 1 were higher. This was expected becauseonly group 1 received training.

Clarify comparisons and subjects

The scores among group 1 were higher than those among group 2.This finding was expected because only group 1 received training.

Sentence logic

The writing process involves many skills: researching and notemaking, outlines, drafting and revising, reviewing and fact checking,editing, proofreading and formatting.

Check the logic of lists

The writing process involves many skills: researching, making notesand outlines, drafting, reviewing and fact checking, revising,editing, proofreading, and formatting.



Sentence logic Use logical linkers

Our findings suggest that early-career researchers need strategies toedit their writing carefully. They need professional feedback andassistance when learning how to prepare research papers.

Our findings suggest that early-career researchers need strategies toedit their writing carefully. Furthermore, they need professionalfeedback and assistance when learning how to prepare researchpapers.

Sentence logic Use logical linkers

Sequence

Cause-Effect

ContrastAlthough, Even though, Whereas, Despite,

However, In contrast,...

Because, To (+verb), Owing to, So that, Therefore, Thus, Hence, Consequently,…

Until, After, Before, While, Since, When, Then, Next, First/Second/Third,…

AdditionFurthermore, In addition, Additionally,

Moreover, …also, …too,…



Sentence logic Use logical text structures

Logical relations within/between sentences• Cause and effect• Comparison and contrast (similarities and differences)• Elaboration, e.g., Classification/Definition, Exemplification• Method and purpose; method and result • Sequence of events • Problem and solution• Before and after• Arguing for and against • Whole to parts• General to specific

Based on: Grabe and Stoller, 2002; Teaching and researching reading. Harlow, UK: Pearson Education.

Check grammar and style

Section 4



Importance of English

Criteria for the journal PLOS ONE

• The study presents the results of primary scientific research.

• Results reported have not been published elsewhere.

• Experiments, statistics, and other analyses are performed to a high technical standard and are described in sufficient detail.

• Conclusions are presented in an appropriate fashion and are supported by the data.

• The research meets all applicable standards for the ethics of experimentation and research integrity.

• The article adheres to appropriate reporting guidelines and community standards for data availability.

• The article is presented in an intelligible fashion and is written in standard English.

http://journals.plos.org/plosone/s/reviewer-guidelines

Customer ServiceGrammar & style Use clear academic language

Check formality

We studied both clinical and demographic variables.

What we did was look at health + personal things!!!

We studied both clinical and demographic variables.

Not only were clinical characteristics observed, recorded, andanalyzed—which is the conventional procedure—but also the samewas performed concerning demographic factors of the saidpopulation.




Check verbs, subject-verb agreement, articles

After analyzing the data, we were able to improve the software’sefficiency.

After analyzing the data, software’s efficiency able to be improved.


Check for any bias

The doctor must treat his or her patient with care.Doctors must treat their patients with care.

The doctor must treat his patient with care.

Police officer, firefighter, person with epilepsy/diabetes/asthma

Policeman, fireman, epileptic, diabetic, asthmatic



Customer ServiceGrammar & style Use preferred style

Check journal guidelines; check past papers

The mean scores were higher in group A than in group B (5.6versus 4.2; P = .04) [Fig 4].

Figure 4 shows that the mean scores were higher in group A thanin group B (5.61 v. 4.2 ) (p=0.04).

• Spelling out numbers <10 , <100? Spelling (US/UK; internet/Internetemail/e-mail)? Abbreviations (e.g. or eg)? Punctuation and spacing?

• Format and style of headings? Paragraphing?• Units of measurement (m or cm or inches)? Statistics?

Customer ServiceGrammar & style Final checks

Ask a colleague to check

The large-scale grid paintings of Mondrian were unique becausethe principal colors were black, white, and the primary colors blue,yellow, and red.

The large scare gird paintings of Mondrian was very unique becausethe principle colors were black, white, and primary colours, bluegreen red.

Check your facts, word choice, and spelling

…and the primary colors: blue, yellow, and red.…and the primary colors (blue, yellow, and red).…and the primary colors of blue, yellow, and red.

Please confirm you mean that blue, yellow, and red are the primary colors in painting.



Follow submission procedures

Section 5

Journal submission

• Online submission system? Check aims/scope, article type• Attach files + Cover letter saying what value your paper brings• Title page: Title: This is sentence case /

This Is Known as Title Case /AVOID USING ALL CAPITALS

• Maybe long title (<15 words), short title (~50 characters)• Author names, contacts; who is corresponding author?• Author contribution list: who did what?• Other files: Abstract & keywords, main text, Acknowledgments,

References• Statements (conflicts of interest, funding, ethics, data availability)• Figures and Tables; legends• Supplementary files (detailed methods, secondary results)

Check instructions



Journal submission

• Graphical abstract

• Highlights

Special items

Isogai et al. Catalysis Letters. 2013; 143:150‒153.

Interactive classes were compared with lecture-style classes Pre- and post-tests showed no significant differences in declarative knowledge

scores Interactive classes led to higher procedural knowledge and problem-solving

scores

Journal submission

• Do you have the right target journal (topic, originality, study design, evidence, message, audience, article type)?

• Have you followed all formatting and submission instructions?• Are your illustrations high quality, in a logical order, labeled

well, and all mentioned in the text?• Are the Methods described fully so someone can repeat them?• Are the Conclusions supported by your data?• Do the abstract, main text, and illustrations all agree?• Is the text in standard academic English, clear and concise, and

free of errors?• Have you plagiarized any text? Always publish ethically!

Check, check, check

Submit to 1 journal; do not republish papers



Journal submission After submission

EditorAuthor

Peer review

Desk rejection

Topic/article relevant?Results novel/useful?

Ethical?Clear English?

Properly formatted?

Accept? Revise? Reject?

S

Five common journal submission mistakes to avoid

1. Wrong journal or journal format

2. Mistakes in overall logic

3. Mistakes in sentence logic

4. Mistakes in grammar and style

5. Mistakes in submission procedure

Have your work professionally checked and edited!



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order Author … · • Elaboration, e.g., Classification/Definition, Exemplification • Method...

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