February, 2009

Bahir Dar

Organization for Rehabilitation and Development in Amhara (ORDA)

2009 Summary Report

We are committed to bring community empowerment, We are committed to bring community empowerment, We are committed to bring community empowerment, We are committed to bring community empowerment,

sustainable livelihoods and climate change adaptation sustainable livelihoods and climate change adaptation sustainable livelihoods and climate change adaptation sustainable livelihoods and climate change adaptation

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TABLE OF CONTENT

I. ACRONYMS ................................................................................................................................................... 2

II. EXECUTIVE SUMMARY ................................................................................................................................. 3

1. FOOD SECURITY AND AGRICULTURE DEVELOPMENT PROGRAM ....................................... 3

2. WATER RESOURCE DEVELOPMENT PROGRAM .......................................................................... 8

3. NATURAL RESOURCE DEVELOPMENT PROGRAM .................................................................... 10

4. GENDER & HIV/AIDS UNIT ................................................................................................................. 11

5. DIRECTOR OFFICES AND COMMUNICATION & INFORMATION TECHNOLOGY SERVICE ............................................................................................................................................................ 13

6. BUSINESS DEVELOPMENT AND ACTION RESEARCH PROGRAM .......................................... 14

7. ADDIS ABABA RESOURCE MOBILIZATION & LIAISON OFFICE ............................................ 14

8. LOGISTICS COORDINATION ............................................................................................................. 15

9. FINANCE COORDINATION ................................................................................................................. 16

10. INTERNAL AUDIT AND INSPECTION SERVICE ....................................................................... 16

11. HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT .............................................. 16

12. MAJOR PROBLEMS/CHALLENGES PROBLEMS ENCOUNTERED & MEASURES TAKEN 17

13. RECOMMENDATIONS ..................................................................................................................... 18

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I. ACRONYMS

ARDO Agriculture rural development office

BDARP Business Development & Action Research Program

BOARD Bureau of Agriculture and Rural Development

CBOs Community Based Organizations

CHF Canadian Hunger Foundation

CLTS Community Led Total Sanitation

COLTA Community Organizing Leadership Training for Action

CRDA Christian Relief and Development Association

DA Development agent

DAs Development Agents

FHI Food for hungry international

FRC Forestry research center

FSADP Food Security and Agriculture Development Programme

FSCDPO Food Security Program Coordination and Disaster Prevention Office

FTC Farmers Training Center

GTZ German Technical Cooperation

Ha hectare

HDW Hand Dug Well

HH Household

HIV/AIDS Human Immune Virus/Acquired Deficiency Syndrome

HO Head Office

HTP Harmful Traditional Practices

ICM-FFS Integrated Crop Management- Farmers Field School

IFSP Integrated food security project

IPM Integrated Pest Management

IRDP Integrated rural development project

IWMI International Water Management Institute

JICA Japan International Cooperation Agency

Km kilo meter

M3

meter cube

NFSC National forest seed center

NORAD Norogian Agricultural Development

NOVIB, Netherlands Organization for International Development and Cooperation

ORDA Organization for rehabilitation and development in Amhara

PLWHA People Living with HIV/AIDS

Qt Quintal

SPD Spring Development

SLUF Sustainable Land Use Forum

TOT Training of Trainers

UNICEF United Nations Children’s Fund

USA United States of America

USAID United States Agency for International Development

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WATSAN Water and Sanitation

WRDP Water Resources Development Program

II. EXECUTIVE SUMMARY

During the just ended year, 2009, in its programmatic areas ORDA implemented about 24

different types of projects in 46 woredas in all zones of the Amhara region. It implemented

different types of projects (Safety net, IFSP, IRDP, water supply & sanitation, forestation,

prevention of HTP & women empowerment, HIV/AIDS prevention, integrated watershed

development, horticulture development, crop seed multiplication, river training, Malt-

Barley enhancement and other projects). Overall, the development projects have benefited

more than a million people (50% female). In its food commodity management program the

organization benefited more than 2.5 million people living in 64 food insecure woredas of

the region. The development efforts were made possible through 27 project and

coordination offices. The major achievements and results of the organization in 2009 are

summarized under the different programs as follows

1. FOOD SECURITY AND AGRICULTURE DEVELOPMENT PROGRAM

a. Disaster and risk reduction component

� Targeted 200,220 beneficiaries in 6 PSNP projects achieving 98% of the plan. The

proportion of Women participated in the PSNP program ranges from 49% in Habru

project up to 69% in Wadla and Bugna projects.

� 2080 (111.4% of the plan) FSTF members, communities and experts trained on

PSNP, Emergency Flood prepardness early warning, COLTA, Household Economy

Analysis, Child right and information technologies. The proportion of women in the

training was from 2% to to 50%.

� 1085 participants (20% women) particpated in 8 joint planning and review

workshops (114% of the plan)in Dehana, Gazigibla and Habru.

� 142 community representatives (16% women) participated in experience sharing

visit (225% of the plan) in Dehana, Gazigibla and Habru .

� Dehana, Gazigibla and Habru projects have supported different materials to

government offices, CBO, kebele administration and skill training centers that costs

200,575 Birr .

� Planned to link at least 80% of the PSNP beneficiary with OFS program in Dahena,

Habru Bugena, Lasta and Wadla planned. With the exception of Wadla all

accomplished as planned.

� prepared for four woredas Flood Preparedness Action Plans and submitted to

Eastern Nile Technical Regional office

Results:

� The targeting processes of all PSNP projects were gender sensitive and properly

address vulnerable segment of the population.

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� The effective implementation of this action has helped to prevent displacement and

stressed-migration of people and to create community assets (social and economic

infrastructure) such as soil and water conservation practices, feeder roads, ponds

which contribute for further economic growth and livelihood improvement.

� Harnessing graduation

b. Livestock development

� 3355 small ruminants distributed to 573 households in six woredas (Bati, Sekota,

Dabat, Kemisse, Dawa-Chefa and Jille-Timuga) achieving 106% of the plan. Bati and

Dabat accomplished 8% and 9% more than their plan, respectively. The average

women participation is 85% in which 100% in Bati and Dabat to 20% in Sekota.

� Trained 3471( 124% of the plan) Community members & ORDA and Government

office experts on restocking, poultry production , transitional hives construction ,

beekeeping , forage development and Animal Health. The women participation in

training varies from 40% to !00% based on the type of the training.

� 120 beneficiaries (100% of the plan) were obtained four male goats/ sheep for

fattening on credit basis through the self-help group.

� Bati IFSP project promoted cattle fattening program and providing cash credit to 80

beneficiaries (20 women)

� distributed 515 chicken to 30 women beneficiaries (43% of its annual plan) and 65

qt of poultry feed In sekota project due to frequent electric power failure that

contributes for lower hatchability of the eggs

� 574 poor farmers (46% women) were obtained 74 modern and 500 transition hives

in Sekota, Lasta and Oxfam GB projects achieving 128% and 100% of the annual plan.

modern hives were provided on credit basis through the cooperative .

� Sekota, Bati and Dabat projects have provided 318 sets of beekeeping tools such as

neck veil, boot, hand glove, smoker, brush, queen excluder, purified wax and frame

wire to 318 beneficiaries (16% women), achieving 86% of the plan.

� Dabat IFSP project provided 9 improved dairy heifers to 9 women beneficiaries.

� 52,000 forage seedlings were raised and distributed to 160 farmers (26% women) in

sekota project

� Sekota, Bugna, Lasta and Wadla projects facilitated the development of forage on

202 ha closure area and achieved 137% of the annual plan.

� Household level forage development strategies promoted in Wadla, Bugena, Lasta

and Sekota projects by distributing 4,239 kg of different forage seed (239% of the

plan) to 743 farmers (57% women) and planted on 10 ha as under sowing with maize

and sorghum (100% of the plan) and 103 ha backyard forage development (312% of

the annual plan).

� Skekota project were purchased and delivered 29,000 doses of poultry and 29,000

doses goat and sheep vaccines to the woreda veterinary clinic (100% of the plan).

� IOM project purchased and delivered different vaccines and drugs to Bati, Kemisse,

Dawa-Chefa and Jille-Timuga woreda veterinary clinics.

� equine welfare were implemented by North Gonder ORDA/Brooke project which is

operational in three woredas of North Gonder Administrative Zone: Dembiya &

Chilga woredas and Gonder town. The accomplished activities were conducting 2

weeks community engagement training for 17 ORDA& WOARD experts, Conduct KAP

analysis, Dissemination of 25 radio drams on welfare information via Amhara Radio,

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printing and distributing 1000 posters, 1000 brochures, 3000 leaflets and 500 T-

shirts and 4 banners, material supports to 6 government clinics

Results

� restocking made possible to poor farmers to create asset and generate income

within short period of time. This advantage of the program is effectively utilized in

IOM project to minimize potential migrants by engaging mainly male and female

youths in the program.

� cattle fattening package gives an average of 36 kg additional meat per ox within 90-

120 days, which fetches significantly higher income.

� small ruminant fatting within 90-120 days increased the live weight/meat production

by an average of 9kg/head.

c. Field Crop production and horticulture development

Field Crops production

� sekota project were purchased & distribut 60.81 qt of seed to 283 beneficiaries

(14% women) through 7 functional cooperatives( 43% of the plan).

� Bati project promoted high value varieties of finger millet, ground nut and mung

bean to 350 poor farmers (29% women) and trained 637 farmers (29% women) and

achieving 88% and 96% of the plan, respectively.

� Trained 360 farmers (123 women) on malt barley quality requirement and seed

mulitiplication in Laygayint, Dabat and wadla woredas accomplishing 90 % of the

plan.

� Sekota, Bugna, Lasta and Wadla projects effectively mobilized 938 farmers (8%

women) and prepared 5008 qts of rotten farmyard manure and 2,858 m3 of

compost and applied on 419 hectares of land, achieving 54% and 135% of the annual

plan, respectively.

� Sekota project has strengthen 10 ICM/FFS and train 176 beneficiaries (29 women) on

integrated pest management and conducted timely pest surveillance on 400

hectares of land achieving 98% and 54% of the annual plan, respectively.

� In 2009 Dabat project has strengthened seed producers to produce and sale 905 qts

of HR 604 wheat variety to Dabat and Libokemkem woredas office of agriculture and

rural development.

� Oxfam GB project constructed 3 seed banks in Debark, Wogera and Lay Gayint

woredas by involving 600 beneficiaries (37% women) on cash for work approach.

Fruit Development

� established 1 new and manage 4 existing lowland fruit nurseries (83% of the plan) in

Ebenat, Dawacheffa woreda and Jari integrated watershed development projects.

The major lowland fruit trees managed in these nurseries are mango, citrus fruits,

avocado and grape vine.

� Jari lowland fruit nursery raised 10,262 sour orange and mango rootstock seedlings

and grafted 9,560 seedlings achieving 103% and 96% of the plan, respectively. These

seedlings distributed to farmers in Ambassel, Tehulderie, Sekota, Ibinat, Simada and

Bugna woredas.

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� Ebenat-Belesa project manage 3 lowland fruit nurseries which are selected as a

source of scion branches for grafting in Jari lowland fruits propagation nursery

achieving 75% of the plan. Moreover, Ebenat-Belesa project handed over 4 fruit

nurseries to Ebenat and East Belesa WOARD.

� One lowland fruit nursery that will have scion branch mother trees and propagation

plot is established on 9.1 ha in Dawacheffa woreda.

� 5 highland fruit nurseries were managed by Laygayint and Dabat projects as planned

(100% of the plan).

� One highland fruit nursery established in Dabat mainly used for demonstration

purpose (mainly apple).

� 9,580 grafted seedlings produced by Laygayint project achieving 128% of the annual

plan. The grafted apple seedlings were distributed to Bugna, Wadla and Dabat

projects.

� ORDA has established 6 scion farms in Laygayint (300% of the plan) and planted

35,039 scion branch and 3000 root stock mother trees of different varieties of apple

imported from Spain achieving 387% of the annual plan.

� Dabat, Wadla, Laygayint and Ebenat projects planned to distribute 35,306 apple

seedlings imported from Spain to 2,715 households. However, because of change in

the approach of the project to plant seedlings in central nursery for propagation,

only 13,317 seedlings were provided to 501 farmers (38% of the annual plan). The

average proportion of women targeted in apple plantation is only 5% and ranges

from 8% in Dabat up to 3% in Wadla.

� Sekota, Jari, MDG water and JICA projects distributed 183,596 lowland fruit seedlings

(70% of the annual plan) to 1758 farmers, 28% of which are women. Training was

also provided for 518 farmers.

Vegetable production

� Sekota, Wadila, Lasta, Bugna, Jarie integrated watershed development and Bati

projects provided 540 kg of vegetable seeds for 1965 households (214 females)

achieving 95% of its plan. Similarly, 291 qts of shallot and garlic bulbs is provided to

253 (17 females) beneficiaries which is 103% of the plan.

� 78 qts of improved potato tuber seed were provided for 58 households at Sekota

project.

� Debark, Dabat, Wogera, East Belessa, West Belessa, Ibinat, Sekota, Habru,

Tehulderie and Bati) by supporting 6,453 households produce 655,300 their own

cutting and to provide 657,200 cutting for 6,572 new planters by purchasing cutting

within and outside the region.

� 8,019 poor households (29% women) planted 1,080,784 cuttings (70% of the plan)

in their farmland.

� 122 cluster leaders and 514 team leaders identified and mostly both husband and

wife trained on cassava production and utilization. The project trained 16,341 (7,887

women) achieving only 63% of its annual plan. field experience sharing tour was

organized for new woredas and 1,171 beneficiaries participated, 28% were women.

� consultative workshop was organized in Bati by involving 48 participants to promote

consumption in urban area and create market opportunity for cassava products.

Results

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� Timely seed provision helped food insecure population to secure 26% of their annual

food requirement

� Promotion of high value crops helped farmers increase their annual income

� Sustainable community based seed production system developed

� Fruit seedling propagation capacity of the region significantly increased

� Skills and knowledge of farmers in horticultural crop production improved

d. Income generating activities and market development

Value chain

� Wadla and Bugna projects trained 136 (32 women) DAs, woreda experts and ORDA

extension promoters on value chain analysis and entrepreneurship.

� 4 value chain studies and 2 commodities selection for value chain analysis were

conducted by 3 projects achieving 67% of the annual plan.

� Lasta project completed the honey and garlic value chains and achieved 50% of the

annual plan. The VCA identified 5 honey producer and 4 garlic producers kebeles.

� Bati project identify vegetable input suppliers and linked 55 farmers (18% women)

achieving 50% of the annual plan.

� Preliminary market study for apple production in Laygayint, Dabat, Debark and

Wadla woredas was conducted.

� 36 interested individuals Organize and form two honey producer groups achieving

100% of the plan. Cherkos in Lasta woreda and Hulunasay watersheds in the Lalibela

town administration.

� Bati project has supported the preparation of business plan for 520 women

accomplishing 100% of the annual plan.

� Bugna, Wadla &Lasta PSNP, Lasta VSL, IOM and Oxfam projects established 860

groups (159% of the plan). In these groups nearly 15,007 poor farmers are organized

of which 37% are women.

� Awareness creation education is given to 16,544 people (221% of the plan), 11 VSLG

new facilitators trained (50% of the plan) and refreshment training was given to 71

VSLG advisors (101% of the annual plan) and 672 safe boxes were given to the group

(103% of the plan).

� In Bati 25 established women groups on saving and credit, and 250 participants

attended in the training on saving and credit

Village saving and loan groups pass through four phases. The last phase is the maturation phase

that happens within 9-12 months in which every group members will share out the group’s assets

and celebrate graduation. After graduation members who want to continue as members of the group

in the next cycle will be accepted.

Based on these, more than half of the total groups (490) with 8820 members attained at

maturity phase and celebrated their graduation date. However only 18 village saving and loan

groups (4% of graduated) shared out and dissolved after graduation.

� Village saving and loan group engaged on IGA

� 246 members of VSLGs from Lalibela town two kebeles were trained in urban

agriculture through 6 rounds

� VSLG Conduct Experience Sharing Tour

� Train VSLG Advisors on Financial, Risk and Conflict Management

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� Train 65(9 female) VSLG Advisors and 5 project staff on IGA-SPM, Marketing &

Business Planning

� Assess 10 Profitable IGAs

� Seven (7) participants were attended VSL networking experience sharing in Assebe-

tefere in west Harerge & Habru in North wollo

� Establishing community based disaster and risk management mechanisms for

vulnerable smallholder women farmers and provide birr 240,000 through 6

cooperatives and Organize and train 35 (852 members) vulnerable women in self

help group for DRM

� 34 participants (4 project staff) and 6 cooperatives executive committee members

were trained on community risk management and negotiation skills for two days

Results

� The average income of apple growing households is estimated to be 6020 Birr and

this may motivate farmers to grow apple fruit and advance their livelihood. The

study also estimated that for current season 396 households having 7947 bearing

fruit expected to supply apple with a value of nearly 2,384,100 Birr.

� 6,060,042 Birr is saved and 590,785 Birr mobilized to members in the form of credit

achieving 105% and 131% of the annual plan respectively

� The community highly accepts village saving and loan group because of its

multidimensional benefits. the benefits were improved the saving culture of the

community, loan avail around their residence without bureaucracy, strengthen social

ties, and empowered their local management without interference of external

parties and the like.

� Trained members of the women`s saving and credit groups encouraged and

engagements on petty trading increased.

2. WATER RESOURCE DEVELOPMENT PROGRAM

a. Rural Water supply, Hygiene & sanitation promotion

� A total of 596 (106% of the plan) potable water schemes were constructed (175 SPDs,

416HDWs, two semi urban water supply, and 3 distribution networked. The schemes

are benefiting 219,323 people of which 109,849are female.

� Twenty three (23) cattle troughs were constructed and one structure can provide

service for 12 animals at a time.

� Thirty (30) cloth washing basins constructed near the water points and keeping their

personal hygiene.

� 54 water supply schemes (23% of plan) Preconstruction Water quality test is

undertaken.

� Constructed 98 and 139 Modern ventilated improved pit latrines and model

traditional pit latrines (100% of the plan) respectively and uses for school community,

health institute beneficiaries and the local dwellers.

� 21,477 household traditional pit latrines and 38,137 other sanitation facilities have

been prepared and being used

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� 34 school environmental and sanitation clubs have been established and awareness

created on hygiene and sanitation to school students

� Trained 5877 WatSanCo members, care takers, village hygiene educators,health

extension workers, development agents, districts wash committee members, health

extension workers supervisors, health center heads and districts health office experts

� 36 Kebele level conferences & 34 Planning and proposal preparation training sessions

have been organized for Kebele planning team and WatSanCo members that enabled

for the preparation of 443 proposals by MDG Projects ;

� 38 Legambo project participants at various levels were participated in experience

sharing visit to Achfer water supply, sanitation and hygiene promotion project.

Results

� Potable water supply coverage of the region increased by 1.1%.

� Water related diseases such as Diarrhea, dysentery & others have been reduced

� Water-related insect vectors such as malaria has reduced due to awareness of

community on environmental sanitation.

� Time spent by women on fetching water has reduced from 1:00 to 3:00 hours to 15 to

30 minutes. This enabled especially women to be engaged in other social & economic

activities.

� Knowledge, Attitude and practice (KAP) on hygiene and sanitation improved.

Beneficiaries are used to latrines and hand washing facilities.

� Skill of the community particularly WATSAN committees has developed on scheme

management.

� Sanitation facilities adopted at public institutions like health, education and market;

� Access to water for livestock improved and consequently incidence of parasites (leech

worm) reduced.

� The capacity of Kebele planning teams with regard to WASH plan preparation,

procurement of industrial product, community mobilization, fund management,

management of contractual agreement and material transportation has improved.

b. Small Scale Irrigation Development

� Three (3) small scale Irrigation ( 75% of the plan) projects study and design

completed;

� Five (5) traditional irrigations (83% of the plan) upgrading completed

� Five (5) small scale irrigations schemes are maintained by Sekota project;

� Ten (10) small scale irrigation projects construction completed in Achfer and Bugna

districts;

� 16,445.8m3 ( 84.7% of the plan) ponds have been constructed and ready to harvest

runoff water for irrigation, livestock consumption and recharge ground water;

� One (1) SPD construction for irrigation purposes is undertaken in Wadla project to

irrigate 10Ha of land

� Eleven (11) irrigation users group (91.6% of the plan) are organized and

strengthened;

� 100 irrigation user committees members capacitated their knowledge in communal

irrigation scheme management training;

� 424 individual beneficiaries received training on Irrigation agronomy.

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River training and flood protection

� Four towns flood protection and river training projects study and design accomplished

in 3 districts of North Shewa administrative zone and ready for peer review;

� Borkena Dirma (3km in length ), Megech and Dirma (7.63km in length) river training

and flood protection projects have been completed

� Maintained Kobo river training and flood protection structure.

Integrated watershed development

� Jarie integrated watershed development project water harvesting and flood diversion

structure have been constructed; it benefited for 3,645 people

� 16 drop structures have been constructed for the purpose of energy dissipation that is

induced by the run-off water in Tehulderie and Ambassel sites;

� 18 silt traps also constructed at both sites to reduce the untimely silt up rate of ponds

� 1.26km different sizes of drainage irrigation canals , 813.53m3 masonry, 100.69m3

concrete bedding and 68.32m3 hard coring of different size flood diversion canals

were constructed; in Ambassel & Tehulederie project

� 14 water storage ponds( 50m3=4 100m3=7 and 200m3=3) have been constructed

and will enable crop production twice a year ; in Ambassel & Tehulederie project

� 986m3 gabion works have been constructed to keep the embankments as gully

protection measures; in Ambassel

Results

� River training projects ensured the social welfare and created potential arable land

near along the banks of Borkena, Dirma ( Dewa Chefa), ( Dembia) and Megech rivers

� The small scale irrigation projects enhanced/intensified production. Detail results

obtained from irrigation schemes are reported under the Food Security and

Agriculture Development Program.

� Skill and knowledge of beneficiaries in managing and maintaining irrigation schemes

increased as a result of capacity building activities;

c. Infrastructure development

� One (1) bridge and one box culvert construction at Debre Eliyas district have been

completed. Wadla district bridge construction performance is above 50%. Six (6) fords

were constructed by productive safety net programme;

� 229.2km feeder road constructed and 113.01km feeder road maintained (49% of the

plan) in PSNP and IFSP projects.

Results

� Construction and maintenance of feeder roads and fords improved communication

and transportation.

� Feeder road and constructed bridge and culvert structures created social and

economic development through creating market opportunity in the area

3. NATURAL RESOURCE DEVELOPMENT PROGRAM

a. Forest Resource development

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� 3507 ( of which 57 model, 19 schools, 11 FTC, 3409 private and 11 CBO’s) nurseries

were established and managed

� 27,628,542(117% of the plan) tree seedlings were produced and 482.40Qt (217% of

the plan) Jatropha seeds were collected

� 81 million different tree species were planted, of which 55,858,347 with direct sowing

and 25,358,333 with seedlings

� To ensure the survival of seedlings 4,580 km hillside terrace, 994,657 micro basins,

83,990 eye brow basins, 150,649 trenches were constructed, and 825 km hillside

terrace were maintained,

� The average survival rate of tree species other than Jatropha was 77%, with maximum

and minimum survival rates of 95% for Eucalyptus globules and 32% for Acacia

Senegal, respectively.

� 2112.25 hectares (116.6% of the plan) of new area closed and 6899 hectares (100% of

the plan) of the existing closed areas managed

� 150 modern fuel saving stoves were provided to 150 households of which 114 in lasta

& 36 in Bugna woredas.

� Solar energy installed for 240 individuals houses, two schools and two health posts in

Metema woreda

� Training was given for 4104 people, of which 2911 were males and 1193 females

b. Integrated Watershed Development

� 59 watersheds delineated,

� 4 watershed users’ groups with a total of 324 members were established in four

model watersheds

� 116ha rehabilitated part of the model watersheds handed over to watershed users’

groups/Self-Help-Groups/,

� 141,651m3 (97% of the plan) loose stone check dams and 5895.5m

3 (113% of the plan)

gabion check dams constructed,

� 19,619.9m3 check dams (94.3 of the plan) maintained,

� 1,005m3 (16.8% of the plan) sediment storage dams constructed ,

� 45,519m3 (88% of the plan) cutoff drains constructed,

� 68,506 (59% of the plan) eyebrow-basins constructed,

� 3,957.5km (93% of the plan) of hillside terraces constructed ,

� 811.3 km (63% of the plan) hillside terraces maintained,

� 4,580,600 micro basins (71% of the plan) constructed,

� 207,972 trench bends (39% of the plan) constructed,

� 6,556 m3 (102% of the plan) water way constructed,

� 430ha of land (84.9% of the plan) covered with gully rehabilitation,

� 1,519.5kg (77.9% of the plan) different size of gabion boxes, gabion making wires,

tying wires and cutting tools purchased and distributed for 588 farmers.

4. GENDER & HIV/AIDS

a. Gender

� 12 Kebeles gender focal persons undertook review meeting

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� 200 students (200% of the plan) were supported with educational materials

� Birr 10,000 (100% of the plan) was provided to Dabat Woreda youth club to equip

with different materials like DSTV card and other equipments

� Birr 29,583 worth uniform, different books, exercises book and dictionaries were

purchased and provided to reward role model women and girls to promote women

and girls to play active role in the development process

� 48 (36 female) (98% of the plan) Kebele and Woreda women association leaders

were trained on gender

� 56 gender focal persons were trained on general gender and related issues

� Organizational Gender Policy has been updated, and the policy is in the process of

translating in to action by the 2010 plan of programs and the Gender working group.

� Project funding has been secured from IIRR for the development of a Gender

mainstreaming guideline for ORDA Water, sanitation and Hygiene program.

Development of a regional gender mainstreaming guideline for the Water, Sanitation

and Hygiene (WASH), is to be launched

b. HIV/AIDS

� 6954 people (2,715 female) volunteers took blood testing service before marriage.

� 1190 (421 female) attained awareness education on Gender, HIV/AIDS, and harmful

traditional practices

� Home based care- givers gave education for 382(146 female) people on HIV/AIDS

transmission & prevention mechanism. It also gave supported for bed reddens

patients by washing their cloths, fetching water. and also distributed condoms for

commercial sex workers and youth associations

� 43 (8 female) network members were attained training on HIV/AIDS, Gender and

HTPs

� 30 (11 female) members of 5 legally recognized anti-HIV/ AIDS clubs got training on

major practices of HTPs and ways to minimize the practices, epidemic of HIV/ AIDS in

the area

� 68 orphans & HIV victims (23 female) attained different income generation training

and provided grant for starting their income generation activities (birr 2000 per

person was provided)

� Birr 5,000 was supported to Birhan Tesfa PLHIV association for office materials for

newly constructed office (Dabat)

� Birr 11,059 was supported to PLHIV association having 350 (220 female) members to

engage its members on income generating activities.

� Two photocopy machines purchased and provided to Sekota and Lay-Gaynit PLHIV

income generating beneficiaries.

� Dewatering pump purchased and provided to Bati PLHIV IGA beneficiaries who

already involved in vegetable production.

Results

� participation of women in decision making improved by 60% particularly in Bati

project

� community conference & symposium helped to reduced harmful traditional

practice like FGM / Female genital mutilation, polygamy & early marriage and

improved community awareness on Gender & HIV

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5. DIRECTOR OFFICES AND COMMUNICATION & INFORMATION TECHNOLOGY SERVICE

a. Spatial and Non-Spatial Data/Information/ Delivery

� GIS Maps of the Apple and Cassava Potential Sites in the Amhara Region and other

project areas have been developed and delivered to requesting bodies

� Developed land use/cover map of Metema, Quara, and East Estie has been prepared

� Recent shape files of Amhara National Regional State, DEM 30m resolution, SPOT

image of Amhara Regional State has been collected from various sources.

� Developed maps and delivered to DAF Tech Computer Engineering that will design

touch screen for ORDA’s public relation activities.

b. Information Technology

� Developed new website for ORDA. The website is www.orda.org.et .

� The unit has maintaining the physical networking infrastructure & additional HUBs

placed in needy areas at head office.

� Maintenance of computers and printers both at head and project offices.

� Basic computer skill training was given to staffs.

c. Directors office & Communication

� An increased number of meetings/discussion were made with national &

international partners

� Field visits with partners & donors were conducted

� Organizational profile presentations were made for new partners(national &

international)

� The executive director attended the fund raising event in the USA and made

indispensable contribution for the success of the event

� The Service has participated on two major exhibitions. These are (1) 25th

anniversary of Amhara Democratic Front (2) the Ethiopian Nations Nationalities day

held in Dire_Dawa.

� Over fourteen news items for use of the electronic media and about two for print

media (magazines produced by Office of Information) have been produced.

� Over six full-page articles to appear on magazines we have sponsored

� a brief brochure that introduces ORDA’s programs and activities in this third strategic

plan has been produced, and designed ready for publication

� The first newsletter briefly informing major happenings in a month time has been

produced and designed ready for publication

� Facilitation of ORDA’s 25th anniversary and 6th regular meeting

� A media tour that contains Journalists crew from Amhara Media agency and ETV has

been facilitated by the unit.

� Over 200 sign boards have been prepared, supervised and organized by the

communications unit.

� communication guideline/strategy preparation started

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Results

� Visibility of ORDA improved

� Improved information base

� Improved communication & staff capacity in computer application

1.

6. BUSINESS DEVELOPMENT AND ACTION RESEARCH PROGRAM

d. Activity and budget plan and Reporting

� prepared 2008 annual organizational report

� prepared 2009 organizational activity and budget plan was prepared

� Quarterly progress reports were prepared and submitted to concerned institutions

� Formulation of the third strategic plan of ORDA for the years 2009 to 2013 was

finalized

e. Monitoring and Evaluation

� Terminal evaluation of Dera water supply, hygiene and sanitation project conducted

� The four annual steering committee meeting at Bati was conducted from 24 to 25

February 2009. Reports and work plans were presented and minutes of the meeting

were documented and circulated to users

f. Project Design

� Prepared 32 project proposals worth 624,591,225 in collaboration with different

programs and project offices and submitted for 19 donors/partners. Of the total

projects studied, 21 (65.6 %) are approved, 8(25%) approval is still expected and the

remaining 3(9.4%) were not approved at all.

7. ADDIS ABABA RESOURCE MOBILIZATION & LIAISON OFFICE

a. Fund Raising

� Drafting resource mobilization strategy is started but not concluded

� 26 calls for proposals from 20 organizations were identified and forwarded for the

Head Office

� Participate on 6 full project and 5 concept notes project proposals

b. Net working

� Joined with 3 new networks

� Participate with the existing 7 forums and networks

c. Partnership Management

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� Communicate with OXFAM -USA, OXFAM -Canada, OXFAM-GB, SC-UK, SC-Norway,

CHF, GAA, WaterAid-Ethiopia, CRDA, ENTRO and IOM.

d. Promotion Works

� Participate in the preparation of standard promotional materials that can assist in

fundraising

� festivals and exhibitions were attended in and outside the country

e. Procurement of Goods and Services

� value of Birr 5,066,810.44 goods & services purchased

f. Other Activities

� Taking care of the Organization's gusts

� Duty free processing

� Delivering and collecting correspondences

� Handling Auction and Vacancy announcements on newsletter

8. LOGISTICS COORDINATION a. Construction & spare part Procurement Administration

� About Birr 6,495,513 valued construction materials generators, hand tools, motor

bikes, seeds & nursery materials were purchased,

� about birr 3,417,320 valued spare parts and office equipment, furniture, bee

keeping equipments were purchased

� About Birr 14,062,385 valued Different Service purchases

b. Transport and Garage administration

� On job training was given for 8 drivers

� 74 light and heavy vehicles were maintained for 267 times

� 74 vehicle parts were maintained on private garage

� 11 vehicles repaired on field work by sending mechanics.

� 45 dewatering pumps are repaired and 120 sign boards prepared.

� Birr 521,756 Revenue collected from labour cost in the garage.

� 5 vehicles crushed

� 9 field light vehicles, 1 service bus and 1 Abay purchased

� Birr 1,422,900 collected from transport service and Birr 1,273,701 spending for fuel,

oil lubricant, spare, labour tire repair and car wash

c. Commodity Administration

� 1,777,601.413quintals of PSNP food managed in 192 warehouse and 1,593,762.6

quintals distributed to about 1,237,692 needy beneficiaries

� From MERET project 101,512.19quintals of grain managed in the warehouse and

out of which 55,941.34quintals distributed

� 968,165.97quintals emergency food received and out of which 791,189.96 quintals

of food distributed to 1,555,784 beneficiaries.

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9. FINANCE COORDINATION

� 2008 financial activities audited by external audit firm

� During the year the coordination has collected birr 131,368,787.87 (92.5% of the

plan) and spent birr 128,945,045.47 for the intended activities.

� There are over and under utilizations compared with the released fund from our

partners.

� Financial management trainings which were organized by our partners gave for six

accountants.

10. INTERNAL AUDIT AND INSPECTION SERVICE

� Audit was made on stock management in 11 warehouses of different project areas

� Physical inventory of stocks was conducted at head office level.

� Posit audit of financial documents of was conducted as planned.

� Cashiers of four project offices were audited and necessary measures were taken

� Performance Audit was done in two project sites

11. HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT

a. Human Resources Management

� ORDA has 645 staff (162 female) of which 184 staff (28.53%) are head office, 450

(69.77%) are in project and coordination offices and 11 staffs (1.70%) are in the liaison

office.

� 72 new employees (14 female) were recruited and 13 employees (9 female) were

promoted

� 54 employees (6 female) have terminated their contract and 81 (20 female) staff was

transferred from one working area to another.

� 9 staff (all male) attended their second degree, two of them have graduated and 8 staff

attended their first degree, Six of them (3 female) have graduated

� 3 management members (all are male) attended experience sharing visit to BRAC

international in Bangladesh

� One finance head (male) attended four days training on USAID financial regulation in

Uganda and one program accountant (male) attended five days training on finance and

resource management in Kenya

� Six ( 1 female) staff male have attended different kinds of in service training

� Organization organogram restructured and new salary and benefits introduced

b. Insurance

� 631 staff have insurance coverage and collected Birr 434,761 premium for insurance and

birr 170,546 refund to the staff & their relatives

� About Birr 466,736 was collected premium for vehicle insurance (84 vehicles) and paid

birr 59,679.10 for maintained of vehicle.

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� About birr 5102 was paid for Ethiopian insurance company for office building insurance

c. General service

� Maintenance of building, telephones, photocopy machine, fax machines water pipes,

internet lines, electricity and other properties of the organization were managed.

d. Archives

� A total of 4425 letters and/or documents were received from outside sources while

6325 were sent out of the organization. Incoming letters have decreased by 37.85%

while out going letters have decreased by 57.41% as compared to 2008.

Results

� The capacities of the employees who are attending different trainings have

enhanced their performance.

� The performance of the organization in general is enhancing due to restructuring

and salary & benefit increment

� Right person has got the right place for better accomplishment.

� Income of the organization increased

12. MAJOR PROBLEMS/CHALLENGES PROBLEMS ENCOUNTERED & MEASURES TAKEN

� Frequent and unplanned purchase requests from different units of the organization.

Bulk purchase was done and discussions were also made with users to present

requests in bulk and planned way.

� Shortage of light vehicles and dump trucks. Efforts were made to utilize the existing

vehicles properly and rental vehicles also were used.

� Cost escalation of construction materials (cements, pumps, etc...) and delayed

delivery at construction site. Efforts were made to supply the construction materials

timely and activity plan revised

� Lack of sufficient quantity and quality of tree seeds mainly indigenous species at

regional and national level. Attempts were made to get seeds from different sources.

� Efforts made to produce newsletters and publications so far have been minimal.

Attempts were made to issue newsletters.

� Low community participation during the construction of water supply schemes,

ventilated improved pit latrines and other project components; The project staff

worked with district officials to enhance the participation of community in the project

implementation;

� Staff turnover in some projects and shortage of skilled masons; Skilled masons have

been mobilized from projects to project

� Delayed of sub-project finalization and community grant settlements in community

lead development (MDG) projects; Regular discussion undertake with the community

by the field staff;

� Prevalence of basaltic rock formation at hand dug well sites few meters from the

surface; Jack hammer and chiseling were tried to dig the rocky sites though it was not

successful;

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� Lack of sufficient quantity and quality of tree seeds mainly indigenous species at

regional and national level. Attempts were made to get seeds from different sources.

� Delayed of sub-project finalization and community grant settlements in community

lead development (MDG) projects; Regular discussion undertake with the community

by the field staff;

� high Competition for resources among the NGOs

� The collaboration of line government offices at all levels is not to the expected level

� Exclusion of local NGOs like ORDA to have direct access to big donors

� Image building efforts are not to the standard

13. RECOMMENDATIONS

� The organization should have a communication strategy for effective promotion of

its development programs.

� Designing of organizational fund resources mobilization strategy is vital for

organizational sustainability in the existing throat cutting competition for funding.

� The project management of the organization needs to be strengthened further from

the point of view of sustainability, dissemination and exit strategies.

� The support of the head office to projects at field level needs to be strengthened

further. To this end, functionality of the existing systems and procedures is

indispensable.

� As Organization we need to build our capacity to respond for call for proposals to

make use of the ample opportunity so that we can ensure our organizational

sustainability through diversifying our donor base and increasing the fun amount.

� The Organization need to think and take specific measures to go in to bulk purchase

� Improvement in the in-house information exchange and learning for better

partnership management and communication.

� The Organization should give a due attention for those activities which are carried

forward to 2010 fiscal year.

Problems encountered during annual report preparation

1. Data/figures did not uniform in tables & narratives(Ex:sekota)

2. Reasons were not stated for extremely under, and extremely over accomplishments

3. Reports were not result based except in some projects (ex: habru)

4. beneficiaries were not sex-disaggregated even not totally mentioned in some project

5. ORDA report formats was not properly used

6. Plans revised with out informing or consulting ORDA HO (Ex: Wadla,)

7. Reports were not supported by case stories

8. Unable to meet the dead line

9. Community participation was not properly articulated (not estimated/calculated in

terms of money) in most projects