Oral Presentations Guide Sept 2012.ppt

7/27/2019 Oral Presentations Guide Sept 2012.ppt

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Oral Presentation

GuidelinesBy: Dan Silver


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I. Basic Best Practices


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30 seconds, one slide. Thus, 10 slides as a guideline.

Memorize key points you must make.

Professional, Energetic Performances

Look like you are in control AND enjoying yourself.Smile.

Practice answering questions without rambling andconfusion.

You can introduce new material, including slides, aspart of the Q & A as long as it is relevant.

Learn how to organize your thoughts, and answer ina clear and logical manner.

TAKE YOUR TIME!


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II. Presentation = Performance

What is Dress Code Appropriate


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Not Appropriate:

T-shirts

Torn jeans

Ugly Sneakers

Baggy Jeans

Hats, caps, etc

Short Skirts

Not matching= not a team


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Appropriate

Men:

Collared shirts

Slacks or nicejeans

Jacket

Sweater

Appropriate

Women:

Skirts

Pants

Dress

Jacket

Blouse

Sweater

All clothing should be appropriate size and fit, not too big or too

small. Men can benefit from wearing jackets but not required.


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III. The Importance of

Practice


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Review your notes a few times before you present.

Make sure each member of your team knows everyaspect of the apparatus, not just the part they arepresenting.

Team members should practice hand-offs from one

person to another.

Have clear elocution of what you are saying.

Keep your chin up

(literally!)


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Team members should be engaged

when they are not speaking.

Look at the presenter, and even nod inagreement from time to time.

Practice your presentation

Pacing is critical for success

Do not rush through slides at the end.


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IV. Perform for Your

Audience


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Smile at the audience and look relaxed. (Do not say we are so nervous because that makes

your audience nervous.)

Have a captain for the Q and A session who willhandle the distribution of questions. It is okay

to actually call on someone for each question. Get everyone involved in answering questions.

Answer without slang (yes not yeah)

Do not answer questions that were not asked. Ifyour teammate has adequately answered, dontfeel compelled to add one more thing unless it

improves the original answer. Maintain Eye Contact

No Eye Contact

VS

Eye Contact


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The Art of Connectionfrom

good to great

Keys: Pace, Gestures, Expression, TonePace: Know where to stop, pause, and go. Do not fear dead

airgains attention. Build to something.

Gestures: Be in sync with what you are saying. A gesture

can be planned and practiced. Examples:

Open and wide arms = accessible and authentic.

Nod and wag at a question means = Good one, and I got

an answer. Listen up.


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Pace, Gestures, Expression,

Tone

Tone: Modulate your voice to gain attention and to energize.

Quietlistener leans in. Loud-- listener feels the heat.

Facial Expression: Smile = confidence. Smile = We got that

one figured. Squinting, lip biting, little nod = Thinking

about it.


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Original Article on Clinton Speech

and Comparison Speeches

http://www.fastcompany.com/30

01087/3-techniques-bill-clinton-

uses-wow-

audience?utm_source=feedburner&utm_medium=feed&utm_ca

mpaign=Feed%3A+fastcompan

y%2Fheadlines+%28Fast+Company%29


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V. Use Visual Aids


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Use visuals such as your model or parts of yourmodel.

It is okay to go in front of the judges and have showand tell as long as you can stay within the timeframe of the total presentation. This may require

moving a desk to get to them. Do this in the set-uptime.

Do not cross in front of each other or the projectorwhile talking. Use a wireless mouse to prevent this.

Use an electronic pointer if you are going to pointthings out on your slides.


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VI. Read the Scoring

Guidelines Carefully


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(1) Project overview: What was the PROCESS you used to come

up with your design? How did the CONCEPT EVOLVE and WHY?

How did you go about your DECISIONMAKING PROCESS?

How did you RUN your project (managetime, where did you meet, and what were the

biggest challenges?)

Tell your audience:

How you divided up your duties?

How you made critical decisions and what

the decision path looked like (chart). Time line your project followed.

How you worked together and whatroadblocks occurred in project management.


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(2) Engineering Principles:

Present what engineering principles were used in yourdesign(s). Not just the principle, but some data or chartthat shows how the principle was applied.

Clearly presentedExplain both principle and application

and learning.

(3) Presentation: 5 polished minutes will score well. No more than 10 slides

as a guideline. No small writing on slides (must be visible

from 15 feet easily).

No white letters on white background or black letters on

black backgrounds.

Logical, professional, pleasant, confident.

No hiding behind each other. No stepping on each

others answers.

Visually attractive as a team and as a presentation.

Imbed pictures and videos in your presentation.

Use of visual aids during presentation or Q & A.

This is a PERFORMANCE that needs to be PRACTICED.


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VII. FINAL TIPS Remember your oral presentation is

5 minutes with a 10 minute Q&A.

Be mindful to pace yourself

Watch your time

An oral presentation is a groupeffort. It is a performance. And:

Preparation = Relaxation = Success

SHARE THE SPOTLIGHT!!


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Oral Presentations Guide Sept 2012.ppt

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