Oracle® Public Sector Financials (International) · Variance Window, Period To Date Tab..... 6-19...

Oracle® Public Sector Financials (International)User’s Guide

Release 11i

Part No. B10025-02

February 2003

For users of Oracle Public Sector Financials (International). Must be used in conjunction with Oracle Financials manuals.

Oracle Public Sector Financials (International) User’s Guide, Release 11i

Part No. B10025-02

Copyright © 1996, 2003 Oracle Corporation. All rights reserved.

Primary Author: Sarah Davies, Melanie Featherstone

Contributor: Meet Antani, Martyn Arbon, Lesley Ayres, Zahi Abdul Azeez, Melwyn Barretto, Mukesh Biyani, Sonya Brewer, Paul Edwards, Martin Figg, Mohinder Garcha, Malini Hazarika, Narayanan Iyer, Atul Kataria, Nawshad Kazi, K. Lakshminarayan, Julianna Litwin, Paul Longhorn, Deepak Mahajan, Ron Savage, Rani Shergill, Bidisha Silveira, Lancy Silveira, Michael Tibble, Hajnalka Vegh

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Contents

Send Us Your Comments ................................................................................................................ lxiii

Preface.......................................................................................................................................................... lxv

Audience for this Guide .................................................................................................................... lxviConventions ......................................................................................................................................... lxvii

Special Conventions ..................................................................................................................... lxviiUsage Conventions...................................................................................................................... lxviiiReferences ..................................................................................................................................... lxviii

Documentation Accessibility ........................................................................................................... lxixAccessibility of Code Examples in Documentation..................................................................... lxixAccessibility of Links to External Web Sites in Documentation............................................... lxixOther Information Sources ................................................................................................................ lxx

MetaLink ......................................................................................................................................... lxxOnline Documentation.................................................................................................................. lxxRelated User’s Guides .................................................................................................................. lxxiGuides Related to All Products .................................................................................................. lxxiUser’s Guides Related to This Product...................................................................................... lxxiInstallation and System Administration ................................................................................... lxxiiOther Implementation Documentation.................................................................................... lxxiii

Navigation Paths ............................................................................................................................... lxxviTraining and Support ....................................................................................................................... lxxvii

Training ........................................................................................................................................ lxxviiSupport......................................................................................................................................... lxxvii

Do Not Use Database Tools to Modify Oracle Applications Data ......................................... lxxviiiAbout Oracle...................................................................................................................................... lxxix

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Documentation Sales ........................................................................................................................ lxxxFeedback ............................................................................................................................................. lxxxi

1 Product Overview

Overview .............................................................................................................................................. 1-2Products ......................................................................................................................................... 1-2International Implications ........................................................................................................... 1-6

Oracle Public Sector Financials (International) Features ............................................................ 1-9Budgeting Extensions................................................................................................................... 1-9Cash and Accruals Support....................................................................................................... 1-10Combined Basis Accounting ..................................................................................................... 1-10Commitment Budgetary Control.............................................................................................. 1-11Construction Industry Scheme ................................................................................................. 1-11Contract Commitment ............................................................................................................... 1-12Contract Encumbrancing ........................................................................................................... 1-13Dossier .......................................................................................................................................... 1-13Enhanced Funds Checker .......................................................................................................... 1-13Exchange Protocol ...................................................................................................................... 1-13Extended Dunning Letter Charges .......................................................................................... 1-14Generic Interface ......................................................................................................................... 1-14Hierarchical Drill-Down Inquiry.............................................................................................. 1-15Inflation Accounting for Assets ................................................................................................ 1-15Installment Terms ....................................................................................................................... 1-16Internal Trading .......................................................................................................................... 1-16Modified Historic Cost Accounting ......................................................................................... 1-16Multi-Period Posting .................................................................................................................. 1-16Secondary Invoice Approval..................................................................................................... 1-17Single Third Party ....................................................................................................................... 1-17Standing Charges........................................................................................................................ 1-18Subledger Security...................................................................................................................... 1-18

Oracle Public Sector Financials (International) Features Removed ....................................... 1-19

Part I Setting Up Oracle Applications

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2 Oracle Public Sector Financials (International) Setup Steps

Overview .............................................................................................................................................. 2-2Enabling Features ......................................................................................................................... 2-2

Oracle Public Sector Financials (International) Features Setup Checklist.............................. 2-5Oracle Public Sector Financials (International) Setup Steps ..................................................... 2-6

1. Set Up Menus ............................................................................................................................ 2-62. Set Up Contract Commitment and Commitment Budgetary Control ............................ 2-123. Specify Site-Level and Application-Level Profile Options Procedure............................ 2-134. Set Up Oracle Applications Help System ........................................................................... 2-145. Enable Oracle Public Sector Financials (International) Multiple Organization Features ....... 2-146. Enabling Oracle Public Sector Financials (International) Features Procedure ............. 2-147. Generating OPSF(I) Feature Status Reports Procedure .................................................... 2-16

Part II Budgeting Extensions

3 Budgeting Extensions Process

Definition ............................................................................................................................................. 3-2Overview .............................................................................................................................................. 3-2Budgeting Extensions Process Flow Diagram ............................................................................... 3-3Setting Up Budgeting Extensions.................................................................................................... 3-5

Enable Budgeting Extensions in the Application Object Library .......................................... 3-5Define Profile Codes .................................................................................................................... 3-6Define Reason Codes ................................................................................................................... 3-6Define Accounting Combination Budget Control Settings .................................................... 3-6Define Budget Extension Profile Options ................................................................................. 3-7Define Budget Range Codes ....................................................................................................... 3-7Entering Budget Journals ............................................................................................................ 3-7Maintaining Budgets .................................................................................................................... 3-8Next Year Budgeting .................................................................................................................... 3-9

4 Budgeting Extensions Setup

Definition ............................................................................................................................................. 4-2Overview .............................................................................................................................................. 4-2

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Budgeting Extensions Setup Steps .................................................................................................. 4-31. Set Profile Options .................................................................................................................... 4-32. Define Additional Journal Entry Sources.............................................................................. 4-43. Define Journal Entry Categories ............................................................................................. 4-44. Set Up Budgets .......................................................................................................................... 4-45. Set Up Budget Organizations.................................................................................................. 4-56. Enable Enforced Balanced Budgeting.................................................................................... 4-57. Define Reason Codes................................................................................................................ 4-58. Define Profile Codes................................................................................................................. 4-59. Define Budget Range Codes.................................................................................................... 4-510. Define Default Profile Codes ................................................................................................ 4-5

Enabling Enforced Balanced Budgeting Procedure ..................................................................... 4-6Setup Balanced Budgeting Window ............................................................................................... 4-7Setup Balanced Budgeting Window Description ......................................................................... 4-7Defining Journal Sources Procedure............................................................................................... 4-8Defining Journal Categories Procedure ......................................................................................... 4-9Defining Reason Codes Procedure ................................................................................................ 4-10Reason Codes Window .................................................................................................................... 4-11Reason Codes Window Description .............................................................................................. 4-11Defining Profile Codes Procedure................................................................................................. 4-12Profile Codes Window ..................................................................................................................... 4-13Profile Codes Window Description............................................................................................... 4-14Defining Budget Range Codes Procedure ................................................................................... 4-15Budget Range Codes Window ........................................................................................................ 4-16Budget Range Codes Window Description ................................................................................. 4-17Defining Default Profile Codes Procedure.................................................................................. 4-18Default Profile Codes Window ...................................................................................................... 4-19Default Profile Codes Window Description................................................................................ 4-19

5 Create Budget Journal Procedures

Definition ............................................................................................................................................. 5-2Overview .............................................................................................................................................. 5-2Prerequisites ........................................................................................................................................ 5-2Create Balanced Budget Procedures................................................................................................ 5-4

Create Balanced Budget Batch .................................................................................................... 5-4

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Enter Balanced Budget Batch Journal Lines ............................................................................. 5-4View Balanced Budget Period Amounts................................................................................... 5-5Complete the Batch ...................................................................................................................... 5-6

Balanced Budget Journals Window................................................................................................. 5-7Balanced Budget Journals Window Description .......................................................................... 5-8Journals Window for Balanced Budget .......................................................................................... 5-9Journals Window Description for Balanced Budget.................................................................. 5-12Periods Window for Balanced Budget .......................................................................................... 5-14Periods Window Description for Balanced Budget ................................................................... 5-14Create Unbalanced Budget Procedures ........................................................................................ 5-15

Create Unbalanced Budget Batch............................................................................................. 5-15Enter Unbalanced Budget Batch Journal Lines ...................................................................... 5-15Enter Unbalanced Period Amounts ......................................................................................... 5-16Complete the Batch .................................................................................................................... 5-17

Unbalanced Budget Journals Window ......................................................................................... 5-18Unbalanced Budget Journals Window Description................................................................... 5-19Journals Window for Unbalanced Budget ................................................................................... 5-20Journals Window Description for Unbalanced Budget ............................................................ 5-21Periods Window for Unbalanced Budget .................................................................................... 5-23Periods Window Description for Unbalanced Budget .............................................................. 5-23

6 Budget History Inquiry Procedures


Budget History Inquiries ............................................................................................................. 6-3Public Sector Variance Inquiries................................................................................................. 6-4

Prerequisites ........................................................................................................................................ 6-4Budget History Inquiry Procedures ................................................................................................ 6-5

Performing an Inquiry Using the Budget History Inquiry Window ................................... 6-5Performing a Variance Inquiry Using the Extended Account Inquiry Window ............... 6-7

Budget History Inquiry Window ..................................................................................................... 6-9Budget History Inquiry Window Description ............................................................................ 6-10History Entries Window .................................................................................................................. 6-11History Entries Window Description ........................................................................................... 6-12History Periods Window ................................................................................................................. 6-13

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History Periods Window Description ........................................................................................... 6-14Extended Account Inquiry Window, Primary Balance Type Tab ............................................ 6-15Extended Account Inquiry Window, Secondary Balance Type Tab ........................................ 6-16Extended Account Inquiry Window Description ....................................................................... 6-17Variance Window, Period To Date Tab.......................................................................................... 6-19Variance Window Description, Period To Date Tab ................................................................... 6-20Variance Window, Quarter To Date Tab ....................................................................................... 6-21Variance Window Description, Quarter To Date Tab................................................................. 6-22Variance Window, Year To Date Tab .............................................................................................. 6-23Variance Window Description, Year To Date Tab ....................................................................... 6-24Variance Window, Project To Date Tab ......................................................................................... 6-25Variance Window Description, Project To Date Tab .................................................................. 6-26

7 Maintaining Budget Procedures

Definition ............................................................................................................................................. 7-2Overview .............................................................................................................................................. 7-2Prerequisites ........................................................................................................................................ 7-2Reprofiling a Budget Procedure....................................................................................................... 7-3Submit Budget Reprofile Window .................................................................................................. 7-4Submit Budget Reprofile Window Description ........................................................................... 7-5Applying Budget Indexation Procedure......................................................................................... 7-6Submit Budget Indexation Window ............................................................................................... 7-7Submit Budget Indexation Window Description ......................................................................... 7-8Creating a Next Year Budget Procedure........................................................................................ 7-10Submit Budget Next Year Create Window ................................................................................... 7-12Submit Budget Next Year Create Window Description ............................................................ 7-13Previewing Budget Process Impact Inquiry Procedure ............................................................. 7-14Budget Process Impact Inquiry Window...................................................................................... 7-15Budget Process Impact Inquiry Window Description ............................................................... 7-16Impact Details Window ................................................................................................................... 7-17Impact Details Window Description............................................................................................. 7-18

8 Import Budget Spreadsheet Procedures


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Prerequisites ........................................................................................................................................ 8-2Feeder Files .......................................................................................................................................... 8-3

Sheet Headers................................................................................................................................ 8-3Sheet Lines ..................................................................................................................................... 8-3Feeder File Format Description .................................................................................................. 8-4

Importing Budget Spreadsheet Procedure..................................................................................... 8-9Create a Data File.......................................................................................................................... 8-9Load a Data File ............................................................................................................................ 8-9Extract Data from File ................................................................................................................ 8-10

Submit Budget Spreadsheet Extract Window ............................................................................. 8-12Submit Budget Spreadsheet Extract Window Description....................................................... 8-12

9 Budget Report Procedures


Budgeting Extensions: Balanced Budget Journal Input Proforma ........................................ 9-2Budgeting Extensions: Balanced Budget Journal Report........................................................ 9-2Budgeting Extensions: Unbalanced Budget Journal Report .................................................. 9-3Budgeting Extensions: Load Spreadsheet File Report ............................................................ 9-3Budgeting Extensions: Maintain Code Combination Budget Control Flag Report............ 9-3Budgeting Extensions: Process Impact Review Report........................................................... 9-3Budgeting Extensions: Process Impact Review Summary Report ........................................ 9-4Budgeting Extensions: Profile Code Listing Report ................................................................ 9-4Budgeting Extensions: Range Code Listing Report................................................................. 9-4Budgeting Extensions: Reason Code Listing Report ............................................................... 9-5Budgeting Extensions: Balanced Budget History Report ....................................................... 9-5Budgeting Extensions: Unbalanced Budget History Report .................................................. 9-5

Generating Budgeting Extensions: Balanced Budget Journal Input Proforma Procedure ... 9-6Generating Budgeting Extensions: Balanced Budget Journal Input Proforma Report Description........................................................................................................................................... 9-7Generating Budgeting Extensions: Balanced Budget Journal Report Procedure................... 9-8Generating Budgeting Extensions: Unbalanced Budget Journal Report Procedure ............. 9-9Generating Budgeting Extensions: Process Impact Review Report Procedures .................. 9-10Generating Budget Setup Reports Procedure ............................................................................. 9-11Generating Budgeting Extensions: Balanced Budget History Report Procedure ................ 9-13

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Generating Budgeting Extensions: Unbalanced Budget History Report Procedure ........... 9-14

Part III Cash and Accruals Support

10 Cash and Accruals Support Process

Definition ........................................................................................................................................... 10-2Overview ............................................................................................................................................ 10-2

Features ........................................................................................................................................ 10-2Supported Products.................................................................................................................... 10-3

Cash and Accruals Support Process Flow Diagram ................................................................... 10-4Cash and Accruals Support Process .............................................................................................. 10-5

Define Book Relationships ........................................................................................................ 10-5Enter Journals in Primary Book ................................................................................................ 10-5Post Journals in Primary Book .................................................................................................. 10-6Copy Journals .............................................................................................................................. 10-6Post Journals in Secondary Book .............................................................................................. 10-6

Cash and Accruals Support Examples .......................................................................................... 10-8Example 1: Creation and Maintenance of Manual Journals ................................................. 10-9Example 2: Importing Journals from Third Party Systems ................................................ 10-11Example 3: Posting Cash and Accruals Journals.................................................................. 10-13Example 4: Posting Journals.................................................................................................... 10-14

11 Cash and Accruals Support Setup

Definition ........................................................................................................................................... 11-2Overview ............................................................................................................................................ 11-2Prerequisites ...................................................................................................................................... 11-2Cash and Accruals Support Setup Steps ...................................................................................... 11-3

1. Define Automatic Posting Criteria ....................................................................................... 11-32. Define Set of Books Relationship.......................................................................................... 11-3

Defining Sets of Books Relationships Procedure ...................................................................... 11-4Sets of Books Relationships Window ........................................................................................... 11-5Sets of Books Relationships Window Description .................................................................... 11-5

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12 Managing Cash and Accruals Sets of Books Procedures


Batch Copy Submit Window .................................................................................................... 12-2Account Inquiry Window ......................................................................................................... 12-3Integration with MRC ................................................................................................................ 12-3

Prerequisites ...................................................................................................................................... 12-4Submitting Batches for Copying Procedure ................................................................................ 12-5Find Journal Batches Window........................................................................................................ 12-6Find Journal Batches Window Description ................................................................................. 12-6Batch Copy Submit Window .......................................................................................................... 12-7Batch Copy Submit Window Description.................................................................................... 12-8Inquiring on Related Accounts Procedure................................................................................... 12-9Account Inquiry Window.............................................................................................................. 12-10Account Inquiry Window Description ....................................................................................... 12-11Balances Window............................................................................................................................ 12-12Balances Window Description ..................................................................................................... 12-13Current Journals Window ............................................................................................................. 12-14Current Journals Window Description....................................................................................... 12-15Related Journals Window ............................................................................................................. 12-16Related Journals Window Description ....................................................................................... 12-17

13 Cash and Accruals Support Report Procedures


Cash & Accruals Support: Related Sets of Books Line Report ............................................ 13-2Cash & Accruals Support: Batch Copy Process Report ....................................................... 13-3

Generating Cash & Accruals Support: Related Sets of Books Line Report Procedure ....... 13-4Cash & Accruals Support: Related Sets of Books Line Report Description ......................... 13-6Generating Cash & Accruals Support: Batch Copy Process Report Procedure .................... 13-7Cash & Accruals Support: Batch Copy Process Report Description ....................................... 13-8

Part IV Combined Basis Accounting

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14 Combined Basis Accounting Process

Definition ........................................................................................................................................... 14-2Overview ............................................................................................................................................ 14-3Combined Basis Accounting Process Flow Diagram ................................................................. 14-4Setting Up Combined Basis Accounting in Receivables .......................................................... 14-5

Define Set of Books Relationship in General Ledger............................................................. 14-5Accounting Entries ..................................................................................................................... 14-5Period Status in OPSF(I) Menu ................................................................................................. 14-6Enter Receipt Transactions in Receivables .............................................................................. 14-7Run Postings to General Ledger ............................................................................................... 14-7

Generating Combined Basis Accounting Reports...................................................................... 14-8Combined Basis Accounting: Cash Basis Accounting Journal Entries Report ................. 14-8Automatic Cash Postings Error Report ................................................................................... 14-8Combined Basis Accounting: Cash Basis Unposted Items Report ...................................... 14-8Combined Basis Accounting: Cash Basis Execution Report................................................. 14-8

15 Combined Basis Accounting Setup

Definition ........................................................................................................................................... 15-2Overview ............................................................................................................................................ 15-2Prerequisites ...................................................................................................................................... 15-3Combined Basis Accounting Setup Steps .................................................................................... 15-4

1. Populate Extended Tables ..................................................................................................... 15-42. Transfer Information to General Ledger ............................................................................. 15-4

Populating Extended Tables Procedure ........................................................................................ 15-5Transferring Information To General Ledger Procedure .......................................................... 15-6Extended System Options Window, Combined Basis Accounting Tab ................................. 15-7Extended System Options Window Description, Combined Basis Accounting Tab .......... 15-8

16 Combined Basis Accounting Procedures


Features ........................................................................................................................................ 16-2Prerequisites ...................................................................................................................................... 16-3Copying Journals from Receivables to General Ledger Procedure ........................................ 16-4

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Run Cash Basis Transfer Window ................................................................................................. 16-5Run Cash Basis Transfer Window Description........................................................................... 16-5Viewing Accounting Period Status Procedure ............................................................................ 16-7Accounting Period Status Window ............................................................................................... 16-8Accounting Period Status Window Description ......................................................................... 16-9

17 Combined Basis Accounting Report Procedures

Definition ........................................................................................................................................... 17-2Overview ............................................................................................................................................ 17-2Prerequisites ...................................................................................................................................... 17-2Combined Basis Accounting: Execution Report Procedure ..................................................... 17-3Combined Basis Accounting: Cash Basis Unposted Items Report Procedure ...................... 17-4Combined Basis Accounting: Cash Posting Error Report Procedure ..................................... 17-5Combined Basis Accounting: Cash Basis Journal Entries Report Procedure ....................... 17-6

Part V Combined Basis Reports

18 Combined Basis Summary Reports

Definition ........................................................................................................................................... 18-2Overview ............................................................................................................................................ 18-2Generating Combined Basis Reports: Detail Report Procedure ............................................. 18-3Generating Combined Basis Reports: Total Report Procedure................................................ 18-4Generating Combined Basis Reports: Payables Report Procedure ........................................ 18-5Generating Combined Basis Reports: Receivables Report Procedure ................................... 18-6

Part VI Commitment Budgetary Control

19 Commitment Budgetary Control Process


Features ........................................................................................................................................ 19-2Functional Areas ......................................................................................................................... 19-3

Commitment Budgetary Control Process Flow Diagram.......................................................... 19-4Commitment Budgetary Control Process Description .............................................................. 19-5

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Maintain Commitment Budgetary Control ............................................................................ 19-5Execute Commitment Budgetary Control............................................................................... 19-7Inquire Commitment Budgetary Control.............................................................................. 19-10

20 Commitment Budgetary Control Setup


Enabling Dual Budgetary Control............................................................................................ 20-2Setting the Funds Check Level.................................................................................................. 20-2

Prerequisites ...................................................................................................................................... 20-6Commitment Budgetary Control Setup Steps............................................................................. 20-7

1. Enable Dual Budgetary Control ........................................................................................... 20-72. Set Up Detail Account Funds Check Level Overrides ...................................................... 20-73. Set Up Summary Template Funds Check Level Overrides .............................................. 20-74. Define Oracle Budgets Responsibility ................................................................................. 20-75. Set Up Budgets Profile Options ............................................................................................ 20-76. Prepare Budgets ...................................................................................................................... 20-87. Run Create GL Budget Journals Process ............................................................................. 20-88. Post Budget Journals .............................................................................................................. 20-8

Enabling Dual Budgetary Control Procedure ............................................................................. 20-9Enable Dual Budgetary Control Window .................................................................................. 20-10Enable Dual Budgetary Control Window Description............................................................ 20-11Setting Up Detail Account Funds Check Level Overrides Procedure .................................. 20-12Select Commitment Budgetary Control Budget Organization Window.............................. 20-13Select Commitment Budgetary Control Budget Organization Window Description ....... 20-14Commitment Budgetary Control Account Ranges Window .................................................. 20-15Commitment Budgetary Control Account Ranges Window Description............................ 20-17Setting Up Commitment Budgetary Control Summary Template Funds Check Level Override Procedure .......................................................................................................................................... 20-18Commitment Budgetary Control - Summary Accounts Severity Level Window ............... 20-19Commitment Budgetary Control - Summary Accounts Severity Level Window Description ..... 20-21

21 Commitment Budgetary Control Procedures

Definition ........................................................................................................................................... 21-3

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Overview ............................................................................................................................................ 21-3Funds Available .......................................................................................................................... 21-3Account Inquiry .......................................................................................................................... 21-4Journal Inquiry............................................................................................................................ 21-7Review Results of Contract Commitment and Budgetary Transactions............................ 21-8

Querying Funds Available Procedure .......................................................................................... 21-9Commitment Budgetary Control Funds Available Inquiry Window ................................... 21-10Commitment Budgetary Control Funds Available Inquiry Window Description ............ 21-11Querying Accounts Procedure ..................................................................................................... 21-13Commitment Budget Account Inquiry Window ...................................................................... 21-14Commitment Budget Account Inquiry Window Description ................................................ 21-16Summary Balances Window ......................................................................................................... 21-18Summary Balances Window Description .................................................................................. 21-20Detail Balances Window ............................................................................................................... 21-21Detail Balances Window Description ......................................................................................... 21-23Journals Window ............................................................................................................................ 21-24Journals Window Description ...................................................................................................... 21-26Journals Window, Full ................................................................................................................... 21-27Journals Window, Full Window Description ............................................................................ 21-28Querying Journal Entry Procedure .............................................................................................. 21-29Find Batches Window .................................................................................................................... 21-30Find Batches Window Description .............................................................................................. 21-31Commitment Budget Journal Inquiry Window ........................................................................ 21-32Commitment Budget Journal Inquiry Window Description ................................................. 21-33Commitment Budget Journal Lines Window ............................................................................ 21-34Commitment Budget Journal Lines Window Description ..................................................... 21-35

22 Commitment Budgetary Control Report Procedures


Rules ............................................................................................................................................. 22-3Prerequisites ...................................................................................................................................... 22-5Running the Commitment Budgetary Control Archive Purge Program Procedure ............ 22-6

Part VII Construction Industry Scheme

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23 Construction Industry Scheme Process

Definition ........................................................................................................................................... 23-2Process Flow Diagram ...................................................................................................................... 23-3Process Description .......................................................................................................................... 23-4References .......................................................................................................................................... 23-6

24 Construction Industry Scheme Setup

Definition ........................................................................................................................................... 24-2Overview ............................................................................................................................................ 24-2Prerequisites ...................................................................................................................................... 24-2Construction Industry Scheme Setup Steps ................................................................................ 24-3

1. Define Tax Authority Type Suppliers.................................................................................. 24-32. Define Special Calendars for Key Indicators, Recurring Payments, and Withholding Tax ... 24-33. Define Tax Codes and Withholding Tax Groups............................................................... 24-34. Set Profile Options .................................................................................................................. 24-45. Enable Withholding Tax ........................................................................................................ 24-66. Define Suppliers...................................................................................................................... 24-67. Enable Construction Industry Scheme for Subcontractors............................................... 24-6

Setting Up Construction Subcontractor Procedures .................................................................. 24-7Assign CIS Tax Group................................................................................................................ 24-7Enter Certificate or Registration Card Details ........................................................................ 24-8Enter National Insurance Number ........................................................................................... 24-8

Maintain CIS Certificates Window, Certificates Tab ............................................................... 24-10Maintain CIS Certificates Window Description, Certificates Tab ....................................... 24-11

25 Construction Industry Scheme Procedures


Legislation.................................................................................................................................... 25-2Documentation............................................................................................................................ 25-4Certificate Type Requirements ................................................................................................. 25-4Payments and Voucher Requirements .................................................................................... 25-5Features ........................................................................................................................................ 25-7

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Prerequisites .................................................................................................................................... 25-10Assigning Vouchers to Payments Procedure ............................................................................. 25-11Inquiring on Voucher Details Procedure ................................................................................... 25-12Enter/Maintain CIS Payment Vouchers Window ..................................................................... 25-13Enter/Maintain CIS Payment Vouchers Window Description .............................................. 25-14

26 Construction Industry Scheme Report Procedures


Construction Industry Scheme: CI36 End of Year Returns Report ..................................... 26-2Construction Industry Scheme: Certificate Renewal Reminders Report ........................... 26-2Construction Industry Scheme: Missing Vouchers Report .................................................. 26-2Construction Industry Scheme: Missing/Expired Certificates Report............................... 26-3Construction Industry Scheme: Missing/Expired Certificates with Pending Payments Report 26-3Construction Industry Scheme: Voucher Report ................................................................... 26-3Construction Industry Scheme: Update Certificate Types/Percentages Process ............. 26-3

Generating Construction Industry Scheme: CI36 End of Year Returns Report Procedure 26-4Generating Construction Industry Scheme: Certificate Renewal Reminders Report Procedure 26-5Generating Construction Industry Scheme: Voucher Reports Procedure ............................. 26-6Generating Construction Industry Scheme: Missing/Expired Certificates Reports Procedure ... 26-7Running Construction Industry Scheme: Update Certificate Types/Percentages Process Procedure ............................................................................................................................................ 26-9

Part VIII Contract Commitment

27 Contract Commitment Process


Set Up Contract Commitment .................................................................................................. 27-2Create and Maintain Contract Commitment.......................................................................... 27-3Execute Document Control ....................................................................................................... 27-3Multiple Reporting Currencies ................................................................................................. 27-4

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Summarize Contract Commitment .......................................................................................... 27-4Internal Contract Commitment Matching .............................................................................. 27-4Processes ...................................................................................................................................... 27-4Reporting...................................................................................................................................... 27-5

Matching Invoices to Internal Release Contract Commitments Process Flow Diagram .... 27-6Matching Contract Commitments to Invoices Process .............................................................. 27-7

Enter, Encumber, and Approve Cover Contract Commitments for Internal Purpose..... 27-7Enter Invoice Header Information into the Oracle Payables Invoice Workbench ............ 27-7Create Internal Release Contract Commitments .................................................................... 27-8Match Invoices to Internal Release Contract Commitments ................................................ 27-9Complete the Internal Contract Commitment Releases........................................................ 27-9

28 Contract Commitment Account Generator Process


Account Generator Features ..................................................................................................... 28-2Customizing the Account Generator in Contract Commitment.......................................... 28-2Generate Default Account Process ........................................................................................... 28-3Subprocesses................................................................................................................................ 28-3

Contract Commitment Account Generator Workflow Item Type Attributes ........................ 28-5Generate Default Account Workflow Diagram .......................................................................... 28-7Generate Default Account Workflow Process ............................................................................. 28-8

Start Generating Code Combination (Node 1) ....................................................................... 28-8Is Charge Account CCID Null? (Node 2) ................................................................................ 28-8Generate Default Charge Account (Node 3)........................................................................... 28-8Abort Generating Code Combination (Failure) (Node 4) ..................................................... 28-8Is Encumbrance On? (Node 5) .................................................................................................. 28-9Generate Default Budget Account (Node 6) ........................................................................... 28-9Abort Generating Code Combination (Failure) (Node 7) ..................................................... 28-9End Generating Code Combination (Success) (Node 8) ....................................................... 28-9

Generate Default Charge Account Workflow Diagram .......................................................... 28-10Generate Default Charge Account Workflow Subprocess ..................................................... 28-11

Start Generating Code Combination (Node 1) ..................................................................... 28-11Is Project Contract Related? (Node 2) .................................................................................... 28-11Generate Project Account (Node 3)........................................................................................ 28-11

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Abort Generating Code Combination (Failure) (Node 4)................................................... 28-11End Generating Code Combination (Success) (Node 5) ..................................................... 28-12End Generating Code Combination (Success) (Node 6) ..................................................... 28-12

Generate Default Budget Account or Project Account Workflow Diagram ....................... 28-13Generate Default Budget Account or Project Account Workflow Subprocess................... 28-14

Start Generating Code Combination (Node 1) ..................................................................... 28-14Dummy Default Account Generator (Node 2)..................................................................... 28-14Abort Generating Code Combination (Node 3)................................................................... 28-14Validate Code Combination (Node 4) ................................................................................... 28-15End Generating Code Combination (Node 5) ...................................................................... 28-15

29 Contract Commitment Approval Workflow Process

Overview ............................................................................................................................................ 29-2Contract Commitment Workflow Item Type Attributes ........................................................... 29-3Contract Commitment Approval Process Workflow Diagram ................................................ 29-6Contract Commitment Approval Workflow Process ................................................................. 29-8

Start (Node 1) .............................................................................................................................. 29-8Select Approver (Node 2) .......................................................................................................... 29-8Notify Approver (Node 3)......................................................................................................... 29-8Check Approver Authority (Node 4) ...................................................................................... 29-9Funds Reservation Required (Node 5) .................................................................................... 29-9Approve Contract (Node 6) ...................................................................................................... 29-9Notify Preparer About Approval (Node 7) ............................................................................ 29-9Reject Contract (Node 8).......................................................................................................... 29-10Notify Preparer About Rejection (Node 9) ........................................................................... 29-10Execute BC (Node 10) .............................................................................................................. 29-10BC Failed (Node 11) ................................................................................................................. 29-10Notify Preparer BC Failed (Node 12) .................................................................................... 29-11Failed Process (Node 13) ......................................................................................................... 29-11Notify Preparer About Error (Node 14) ................................................................................ 29-11End (Node 15) ........................................................................................................................... 29-12

Customizing Contract Commitment Approval Workflow ..................................................... 29-13Required Modifications ........................................................................................................... 29-13Optional Customizations......................................................................................................... 29-13Creating a New Custom Process ............................................................................................ 29-13

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30 Contract Commitment Setup


Commitment Calendar Periods ................................................................................................ 30-3Contract Commitment Numbering.......................................................................................... 30-4Tax Defaults ................................................................................................................................. 30-5Rate Type Defaults ..................................................................................................................... 30-7Enforced Supplier Holds ........................................................................................................... 30-8Assign Contract Commitment Types ...................................................................................... 30-9Contract Commitment Document States .............................................................................. 30-11Approval Groups...................................................................................................................... 30-13Security Groups ........................................................................................................................ 30-14

Prerequisites .................................................................................................................................... 30-15Contract Commitment Setup Steps ............................................................................................. 30-17

1. Enable Withheld Amounts .................................................................................................. 30-172. Decide How to Use the Account Generator...................................................................... 30-173. Set Up Payment Terms, Tax Names, and Bill-To Location............................................. 30-174. Define Suppliers.................................................................................................................... 30-185. Set Up Multiple Reporting Currencies (MRC) ................................................................ 30-186. Set Up Tax Defaults and Rules ........................................................................................... 30-187. Set Up Tax Rules ................................................................................................................... 30-198. Define Contract Commitment Period Status .................................................................... 30-199. Define Contract Commitment Options ............................................................................. 30-1910. Define Contract Commitment Types ............................................................................... 30-1911. Define Approval Groups ................................................................................................... 30-1912. Assigning Approval Groups ............................................................................................. 30-2013. Set Up Contract Commitment Level Security ................................................................ 30-20

Defining Commitment Calendar Period Status Procedure .................................................... 30-21Contract Commitment Periods Window .................................................................................... 30-22Contract Commitment Periods Window Description.............................................................. 30-23Defining Contract Commitment Options Procedure ............................................................... 30-24

Setting Up Document Numbering ......................................................................................... 30-24Setting Up Tax Defaults, Rate Type Defaults, and Enforced Supplier Holds ................. 30-24

Contract Commitment Options Window, Numbering Tab..................................................... 30-25Contract Commitment Options Window, Control Tab ............................................................ 30-26

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Contract Commitment Options Window Description ............................................................ 30-27Setting Up Contract Commitment Types Procedure................................................................ 30-28Assign Commitment Types Window .......................................................................................... 30-29Assign Commitment Types Window Description ................................................................... 30-30Defining an Approval Group Procedure ................................................................................... 30-31Approval Groups Window............................................................................................................ 30-32Approval Groups Window Description ..................................................................................... 30-33Assigning Approval Groups Procedure ..................................................................................... 30-34Assign Approval Groups Window .............................................................................................. 30-35Assign Approval Groups Window Description ....................................................................... 30-36Setting Up Contract Commitment Level Security Procedure ................................................ 30-37Define Security Groups Window ................................................................................................ 30-38Define Security Groups Window Description.......................................................................... 30-39

31 Contract Commitment Template Setup

Definition ........................................................................................................................................... 31-2Overview ............................................................................................................................................ 31-2Entering Template General Information Procedure .................................................................. 31-3Contract Commitments Window, General and Parties Tabs .................................................... 31-4Contract Commitments Window, General and Details Tabs ................................................... 31-5Contract Commitments Window Description, General Tab .................................................... 31-6Entering Template Accounting Information Procedure .......................................................... 31-10Contract Commitments Window, Accounting and Projects Tabs.......................................... 31-11Contract Commitments Window, Accounting and More Tabs .............................................. 31-13Contract Commitments Window Description, Accounting Tab ............................................ 31-15Entering and Viewing Template Payment Forecast Information Procedure....................... 31-18Contract Commitments Window, Forecast Tab ......................................................................... 31-19Contract Commitments Window Description, Forecast Tab .................................................. 31-21

32 Maintain Contract Commitment Procedures


Contract Commitment Information ......................................................................................... 32-3Execute Budgetary Control ....................................................................................................... 32-4Guarantee Commitments .......................................................................................................... 32-5

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Contract Commitment Approval ............................................................................................. 32-6 Adjust Contract Commitment ................................................................................................. 32-7Version Control ......................................................................................................................... 32-13Contract Commitment Actions............................................................................................... 32-14Action History ........................................................................................................................... 32-15Security....................................................................................................................................... 32-15Creating a New Contract Commitment from a Template .................................................. 32-16Summarize Contract Commitment ........................................................................................ 32-16

Entering General Information Procedure .................................................................................. 32-17Contract Commitments Window, General and Parties Tabs .................................................. 32-18Contract Commitments Window, General and Details Tabs.................................................. 32-19Contract Commitments Window, General and Action History Tabs.................................... 32-20Contract Commitments Window Description, General Tab .................................................. 32-21Entering Accounting Information Procedure ............................................................................ 32-26Contract Commitments Window, Accounting and Distributions Tabs................................ 32-27Contract Commitments Window, Accounting and Projects Tabs .......................................... 32-29Contract Commitments Window, Accounting and More Tabs .............................................. 32-31Contract Commitments Window Description, Accounting Tab ........................................... 32-33Entering and Viewing Payment Forecast Information Procedure ......................................... 32-36Contract Commitments Window, Forecast Tab ......................................................................... 32-37Contract Commitments Window, Summary Tab ...................................................................... 32-39Contract Commitments Window Description ........................................................................... 32-40Execute Budgetary Control Procedure ........................................................................................ 32-42Encumbrance Pop-Up Window .................................................................................................... 32-43Encumbrance Pop-Up Window Description ............................................................................. 32-44View Results Window .................................................................................................................... 32-45View Results Window Description ............................................................................................. 32-47Approving a Contract Commitment Procedure ........................................................................ 32-48Approval Pop-Up Window............................................................................................................ 32-49Approval Pop-Up Window Description ..................................................................................... 32-50Approving Contract Commitment Workflow Procedure ........................................................ 32-51Transitioning a Contract Commitment Procedure.................................................................... 32-52Transition Pop-Up Window .......................................................................................................... 32-53Transition Pop-Up Window Description.................................................................................... 32-54Changing a Contract Commitment’s Control Status Procedure ............................................ 32-55

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Control Pop-Up Window............................................................................................................... 32-56Control Pop-Up Window Description ........................................................................................ 32-57Creating a Contract Commitment from a Template Procedure.............................................. 32-58Find Contract Commitment Window ......................................................................................... 32-59Find Contract Commitment Window Description ................................................................... 32-63Copy Contract Commitment Pop-up Window .......................................................................... 32-65Copy Contract Commitment Pop-up Window Description ................................................... 32-66Summarizing and Modifying a Contract Commitment Procedure....................................... 32-67Contract Commitment Summary Window ................................................................................ 32-68Contract Commitment Summary Window Description.......................................................... 32-70

33 Internal Release Contract Commitment Procedures


Cover Contract Commitments.................................................................................................. 33-2Internal Release Contract Commitments ................................................................................ 33-2

Creating an Internal Contract Commitment Release Procedure ............................................. 33-4Internal Contract Commitment Releases Window .................................................................... 33-5Internal Contract Commitment Releases Window Description .............................................. 33-6

34 Contract Commitment Report Procedures


Internal Release Contract Commitments ................................................................................ 34-2Revaluing Contract Commitments .......................................................................................... 34-2Year-End Process ........................................................................................................................ 34-5Archive and Purge Process ..................................................................................................... 34-10Mass Payment Forecast Shift Process .................................................................................... 34-11

Prerequisites .................................................................................................................................... 34-15Generating the Contract Commitment Complete Cover Commitment Program Procedure ........ 34-16Generating the Contract Commitment Complete Cover Commitment Exception Report Procedure .......................................................................................................................................... 34-17Running the Contract Commitment Revalue

Oracle® Public Sector Financials (International) · Variance Window, Period To Date Tab..... 6-19...

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