Oracle Process Manufacturingdownload.oracle.com/appsnet/115gmipiug.pdf · Defining ABC Ranks ......

Oracle� Process Manufacturing

Physical Inventory User’s Guide

Release 11i

November 2000

Part No. A77229-03

Oracle® Process Manufacturing Physical Inventory User’s Guide, Release 11i

Part No. A77229-03

Copyright © 2000, Oracle Corporation. All rights reserved.

Primary Author: Richard D. Persen

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Contents

Send Us Your Comments ................................................................................................................... ix

Preface ............................................................................................................................................................ xi

1 Physical Inventory Prerequisites

Understanding Physical Inventory ................................................................................................. 1-2Cycle and Inventory Count Prerequisites................................................................................. 1-2Defining and Entering Cycle Counts......................................................................................... 1-3Defining and Entering Physical Inventory ............................................................................... 1-3Running Physical Inventory Reports......................................................................................... 1-3

Understanding Inventory Counting ............................................................................................... 1-4To Perform a Full Physical Inventory........................................................................................ 1-4To Perform a Cycle Count ........................................................................................................... 1-5

Generating Inventory Count Forms ................................................................................................ 1-6Physical Inventory and Cycle Count Processes ............................................................................ 1-7

Cycle Counting and Physical Inventory Prerequisites ........................................................... 1-7Setting Up the System Administration Application................................................................ 1-7Setting Up the Inventory Application ....................................................................................... 1-7Setting Up the Order Fulfillment Application ......................................................................... 1-8Inventory Cycle Counting Process Flow................................................................................... 1-9Physical Inventory Counting Process Flow............................................................................ 1-10

2 Cycle and Inventory Count Prerequisites

Understanding Inventory Counting ............................................................................................... 2-2

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Defining the Inventory Calendar ............................................................................................... 2-2Defining ABC Ranks.......................................................................................................................... 2-4

Defining Warehouse-Specific ABC Rankings........................................................................... 2-4Defining ABC Cycle Count Periods ........................................................................................... 2-4Defining ABC Cycle Count Tolerances ..................................................................................... 2-5

Defining ABC Rank Information .................................................................................................... 2-6Defining ABC Rank Information Procedure............................................................................. 2-6ABC Rank Information Field Reference .................................................................................... 2-6Initiating the Daily Count............................................................................................................ 2-8Understanding the ABC Rank Report ....................................................................................... 2-9

ABC Rank Window - Additional Setup in Physical Inventory ............................................... 2-10Defining Count Classes ................................................................................................................... 2-11

Defining Count Classes Procedure .......................................................................................... 2-11Count Classes Field Reference .................................................................................................. 2-11

Defining Control Groups ................................................................................................................ 2-13Defining Control Groups Procedure........................................................................................ 2-13Control Groups Field Reference ............................................................................................... 2-13

3 Cycle Count Definition and Entry

Defining and Entering Cycle Counts .............................................................................................. 3-2Defining a Counting Schedule......................................................................................................... 3-2Performing Cycle Inventory Counting ........................................................................................... 3-3

Performing Cycle Inventory Counting Procedures ................................................................. 3-3Daily Cycle Counts Field Reference........................................................................................... 3-4Initiating a Daily Cycle Count .................................................................................................... 3-6Posting a Daily Cycle Count ....................................................................................................... 3-7Purging a Daily Cycle Count ...................................................................................................... 3-7Including Additional Items in the Cycle Count ....................................................................... 3-7Daily Cycle Count - ABC Rank Requirements ......................................................................... 3-8Daily Cycle Count - Audit Report.............................................................................................. 3-8

Daily Cycle Count Reports ............................................................................................................... 3-9Count Entries Report.................................................................................................................... 3-9Cycle Count Forms Report .......................................................................................................... 3-9Cycle Audit Report....................................................................................................................... 3-9

Entering Cycle Count Quantities ................................................................................................... 3-10

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Entering Cycle Count Quantities Procedure .......................................................................... 3-10Cycle Count Entries Field Reference ....................................................................................... 3-10

Reconciling and Posting Cycle Counts......................................................................................... 3-13Reconciling and Posting Cycle Counts Procedure ................................................................ 3-13

Reviewing Error Messages.............................................................................................................. 3-14Physical Inventory Errors Procedure....................................................................................... 3-14Physical Inventory Errors Field Reference.............................................................................. 3-14

Purging Posted Cycle Counts ......................................................................................................... 3-16Purging the Cycle Procedure .................................................................................................... 3-16

4 Physical Inventory Definition and Entry

Defining and Entering Physical Inventory.................................................................................... 4-2Performing Physical Inventory Counting...................................................................................... 4-3

Performing Physical Inventory Counting Procedures ............................................................ 4-3Physical Inventory Field Reference............................................................................................ 4-4Initiating Physical Inventory....................................................................................................... 4-5Posting Physical Inventory Counts............................................................................................ 4-5Purging a Physical Inventory Count ......................................................................................... 4-6

Understanding Physical Inventory Reports .................................................................................. 4-7Count Entries Report.................................................................................................................... 4-7Count Forms Report..................................................................................................................... 4-7

Entering Physical Inventory Quantities ......................................................................................... 4-8Entering Physical Inventory Quantities Procedure................................................................. 4-8Physical Count Entry Field Reference ....................................................................................... 4-8

Reconciling and Posting Physical Inventory Counts ................................................................ 4-11Reconciling and Posting Physical Inventory Counts Procedures ....................................... 4-11Physical Inventory Field Reference.......................................................................................... 4-12

Purging Physical Inventory Cycle Counts ................................................................................... 4-13Purging Physical Inventory Cycle Counts Procedure........................................................... 4-13

5 Physical Inventory Reports

Running the ABC Rank Selection Report...................................................................................... 5-2Submitting the Report.................................................................................................................. 5-2Selected Report Parameters......................................................................................................... 5-2ABC Rank Selection Report Description ................................................................................... 5-3

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Running the Control Group Report ................................................................................................ 5-5Submitting the Report .................................................................................................................. 5-5Selected Report Parameters......................................................................................................... 5-5Control Group Report Description ............................................................................................ 5-6

Running the Count Class Report ..................................................................................................... 5-7Submitting the Report .................................................................................................................. 5-7Selected Report Parameters......................................................................................................... 5-7Count Class Report Description ................................................................................................. 5-8

Running the Cycle Count Forms Report ........................................................................................ 5-9Submitting the Report .................................................................................................................. 5-9Selected Report Parameters......................................................................................................... 5-9Cycle Count Forms Report Description .................................................................................. 5-10Cycle Count Forms Report - What OPM Retrieves ............................................................... 5-11

Running the Physical Count Forms Report ................................................................................. 5-12Submitting the Report ................................................................................................................ 5-12Selected Report Parameters....................................................................................................... 5-12Physical Count Forms Report Description.............................................................................. 5-13Physical Count Forms Report - What OPM Retrieves .......................................................... 5-14

Running the Cycle Count Entries Report..................................................................................... 5-15Submitting the Report ................................................................................................................ 5-15Selected Report Parameters....................................................................................................... 5-15Cycle Count Entries Report Description ................................................................................. 5-16

Running the Physical Count Entries Report................................................................................ 5-20Submitting the Report ................................................................................................................ 5-20Selected Report Parameters....................................................................................................... 5-20Physical Count Entries Report Description ............................................................................ 5-21

Running the Cycle Count Audit Report ....................................................................................... 5-25Submitting the Report ................................................................................................................ 5-25Selected Report Parameters....................................................................................................... 5-25Cycle Count Audit Report Description ................................................................................... 5-26

Running the Cycle Posting Results Report.................................................................................. 5-28Submitting the Report ................................................................................................................ 5-28Selected Report Parameters....................................................................................................... 5-28Cycle Posting Results Report Description............................................................................... 5-28

vi

A Appendixes

Physical Inventory Navigator Paths................................................................................................ A-2Setting Physical Inventory Profile Options................................................................................... A-4

Glossary

Index

vii

Send Us Your Comments

Oracle® Process Manufacturing Physical Inventory User’s Guide, Release 11 i

Part No. A77229-03

Oracle Corporation welcomes your comments and suggestions on the quality and usefulness of thispublication. Your input is an important part of the information used for revision.

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ix

Preface

Welcome to the Oracle Process Manufacturing Physical Inventory User’s Guide. Thisuser’s guide includes the information you need to work with the Oracle ProcessManufacturing (OPM) application effectively.

This preface explains how this user’s guide is organized and introduces othersources of information that can help you.

Intended AudienceThis guide assumes that you have working knowledge of your business area’sprocesses and tools. It also assumes that you are familiar with OPM PhysicalInventory. If you have never used OPM, we suggest you attend one or more of theOracle Process Manufacturing training classes available through Oracle WorldWide Education.

This guide also assumes that you are familiar with the Oracle Applicationsgraphical user interface. To learn more about Oracle Applications graphical userinterface, read the Oracle Applications User’s Guide.

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About This GuideThis guide contains overviews as well as task and reference information. It includesthe following:

Information SourcesYou can choose from many sources of information, including documentation,training, and support services to increase your knowledge and understanding.

Online DocumentationOracle Applications documentation is available on CD-ROM, except for technicalreference manuals. User’s guides are available in HTML format and on paper.Technical reference manuals are available on paper only. Other documentation isavailable on paper and sometimes in PDF format.

Name Description

PhysicalInventoryPrerequisites

Explains physical inventory and inventory cycle counting, how togenerate inventory forms, and presents differences betweenphysical inventory and cycle count processes

Cycle andInventoryCountPrerequisites

Explains inventory counting, shows how to define ABC ranks, anddefines and sets up count classes and control groups

Cycle CountDefinitionand Entry

Explains how to define, schedule, perform, report on, and purgecycle inventory counts

PhysicalInventoryDefinitionand Entry

Explains how to define, schedule, perform, report on, and purgephysical inventory counts

PhysicalInventoryReports

Explains several preformatted reports and options for printingcount sheets and count tags

Appendix A Explains typical navigation paths and specific Profile Options thatneed to be set up

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The content of the documentation remains the same from format to format. Slightformatting differences could occur due to publication standards, but suchdifferences do not affect content. For example, page numbers are included on paper,but are not included in HTML.

The HTML documentation is available from all Oracle Applications windows. Eachwindow is programmed to start your web browser and open a specific,context-sensitive section. Once any section of the HTML documentation is open,you can navigate freely throughout all Oracle Applications documentation.

Related DocumentsOracle Process Manufacturing shares business and setup information with otherOracle products. You may find the following Oracle Applications user’s guidesuseful:

� Oracle Applications User’s Guide

� Oracle Application’s Flexfields Guide

� Oracle Workflow User Guide

� Oracle Applications System Administrator’s Guide

� Oracle General Ledger User’s Guide

� Oracle Payables User’s Guide

� Oracle Receivables User’s Guide

� Oracle Human Resources North American User’s Guide

� Oracle Purchasing User’s Guide

Oracle Process Manufacturing GuidesThe following is a list of documentation in each product group for OPM:

Financials

� Oracle Process Manufacturing Accounting Setup User’s Guide

� Oracle Process Manufacturing Cost Management User’s Guide

� Oracle Process Manufacturing Manufacturing Accounting Controller User’s Guide

� Oracle Process Manufacturing and Oracle Financials Integration User’s Guide

Inventory Control

� Oracle Process Manufacturing Intrastat Reporting User’s Guide

xiii

� Oracle Process Manufacturing Inventory Management User’s Guide

� Oracle Process Manufacturing Physical Inventory User’s Guide

Logistics

� Oracle Process Manufacturing Order Fulfillment User’s Guide

� Oracle Process Manufacturing Purchase Management User’s Guide

Process Execution

� Oracle Process Manufacturing Process Operation Control User’s Guide

� Oracle Process Manufacturing Production Management User’s Guide

Process Planning

� Oracle Process Manufacturing Capacity Planning User’s Guide

� Oracle Process Manufacturing Integration with Advanced Planning and SchedulingUser’s Guide

� Oracle Process Manufacturing MPS/MRP and Forecasting User’s Guide

Product Development

� Oracle Process Manufacturing Formula Management User’s Guide

� Oracle Process Manufacturing Laboratory Management User’s Guide

� Oracle Process Manufacturing Quality Management User’s Guide

Regulatory

� Oracle Process Manufacturing Regulatory Management User’s Guide

System Administration and Technical Reference

� Oracle Process Manufacturing Implementation Guide

� Oracle Process Manufacturing System Administration User’s Guide

� Oracle Process Manufacturing Technical Reference Manuals

TrainingOracle offers a complete set of formal training courses to help you master OracleProcess Manufacturing and reach full productivity quickly. We organize thesecourses into functional learning paths, so you take only those courses appropriate toyour area of responsibility.

xiv

You have a choice of educational environments. You can attend courses offered byOracle Education Services at any one of our many Education Centers, or you canarrange for our trainers to teach at your facility. In addition, Oracle Trainingprofessionals can tailor standard courses or develop custom courses to meet yourneeds. For example, you may want to use your organization’s structure,terminology, and data as examples in a customized training session delivered atyour own facility.

ConventionsThe following conventions are used in this guide:

Bolded Text

Buttons, fields, keys, menus, and selections are bolded in procedures only. Forexample: To access the next window, click OK. Otherwise, references to thesefeatures appear in regular type.

Additional Menu Options

Only nonstandard menu options are discussed. Standard menu bar options (such asSave) are not discussed. These standard options are described in the OracleApplications User’s Guide. Only menu options unique to the use of the specificwindow are discussed.

Field References

References to fields within procedures are in bold type. References within the bodyof this guide appear in regular type.

Required Fields

The word Required appears as the last word in the field description of all requiredfields. When the field is required contingent on the entry in another field, or only inspecific situations, "Required if..." is the last sentence of the field description.

Fields Reserved for Future Use

Fields with no current processing implications are referenced by the statement "Thisfield is not currently used" or "Reserved for future use." Do not use these fields foryour own reference data, because there are plans to link future functionality tothese fields. Fields intended for informational purposes only are referenced by thestatement "This field is for informational purposes only."

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Pending/Completed Transactions

Discussions about processing transactions that use the words pending andcompleted refer to the status of a transaction. Pending and completed do not referto the database tables that are updated as a result of transactions (for example, somecompleted transactions are stored in the Pending Transactions table).

Procedures

Most topics contain a procedure with numbered steps. Any actions which aresubordinate to a step are assigned letters. You can customize your OracleApplication, therefore, all procedures are suggestive only. Navigate to windowsand between responsibilities in a way that works best for your particular setup.Also note that fields may appear in a different order than they are discussed.

Use of the Word Character

The word character means an alphanumeric character. Characters that are numericor alphabetic only are referenced specifically. Depending on your system securityprofile, you many not have access to all of the windows and functions described inthis guide. If you do not see a menu option described in this guide, and you wantaccess to it, contact your System Administrator.

Do Not Use Database Tools to Modify Oracle Applications DataOracle Applications tables are interrelated. As a result, any change you make usingOracle Applications can update many tables at once. If you modify the OracleApplications data using anything other than Oracle Applications, you could changea row in one table without making corresponding changes in related tables. If yourtables are not synchronized with each other, you risk retrieving erroneousinformation and receiving unpredictable results throughout Oracle Applications.

When you use Oracle Applications to modify your data, Oracle Applicationsautomatically checks that your changes are valid. Oracle Applications also trackwho changes information. If you enter information into database tables usingdatabase tools, you could store invalid information. You also lose the ability to trackwho has changed your information because SQL*Plus and other database tools donot keep a record of changes.

Consequently, we strongly recommend that you never use SQL*Plus or any othertool to modify Oracle Applications data unless otherwise instructed by OracleSupport Services.

xvi

About OracleOracle Corporation develops and markets an integrated line of software productsfor database management, applications development, decision support, and officeautomation, as well as Oracle Applications, an integrated suite of more than 45software modules for financial management, supply chain management,manufacturing, project systems, human resources, sales, and service management.

Oracle Products are available for mainframes, minicomputers, personal computers,network computers, and personal digital assistants, allowing organizations tointegrate different computers, different operating systems, different networks, andeven different database management systems, into a single, unified computing, andinformation resource.

Oracle is the world’s leading supplier of software for information management, andthe world’s second largest software company. Oracle offers its database, tools, andapplications products, along with related consulting, education, and supportservices in over 140 countries around the world.

Thank YouThank you for choosing Oracle Process Manufacturing and this user’s guide.

We value your comments and feedback. At the beginning of this guide is a Reader’sComment Form that you can use to explain what you like or dislike about thisuser’s guide. Mail your comments to the following address or call us directly at650-506-7000.

Oracle Applications Documentation ManagerOracle Corporation500 Oracle ParkwayRedwood Shores, CA 94065U.S.A.

Or, send an electronic mail message to [email protected]

xvii

Physical Inventory Prerequ

1
Physical Inventory Prerequisites
This topic explains physical inventory and inventory cycle counting. It tells youhow to generate inventory forms and specifies the differences between physicalinventory and the cycle count processes.

The following topics are covered:

� Understanding Physical Inventory

� Understanding Inventory Counting

� Generating Inventory Count Forms

� Physical Inventory and Cycle Count Processes

isites 1-1

Understanding Physical Inventory

Understanding Physical InventoryThe purpose of the guide is to provide reference information for end-level users ofthe OPM Physical Inventory Application. It presents:

� An overview of the situations in which you would run cycle counting andphysical inventory counting.

� Setups and prerequisites needed to run cycle and physical inventory counting.

� Explanations of how count exception classes are used to for cycle countingitems with zero or negative on-hand balances.

� Procedures for establishing control groups of problematic or critical items thatwill be counted during selected cycles.

� Procedures for defining and entering cycle and physical count parameters, andfor entering the resulting count quantities.

� Procedures for printing count sheets and tags used in cycle counting and fullinventory counting.

� Instructions for posting full physical inventory counting and updating on-handinventory quantities.

� Procedures for printing variance reports to indicate where actual countquantities differ from on-hand quantities.

The OPM Physical Inventory application includes selections for defining andrunning both full physical inventories (counting of every item in a warehouse) andcycle counting (periodic counting of selected items). These periodic countings willbe referred to as cycle counting. Physical inventory will refer to the full physicalinventory count of all items. Note that the menu sequence for the PhysicalInventory application does not reflect the order in which you initially define yourdatabases and process inventory counting.

Depending on your system security profile, you may not have access to all of thewindows and functions described here. If you do not see a menu option described,and you want access to it, contact your system administrator.

Cycle and Inventory Count PrerequisitesThis section describes the setup of data required to run cycle counting and completephysical inventory counting. The OPM Physical Inventory application consists ofthe data entry windows required to define cycle count and physical inventory countparameters. These parameters include the ABC rank codes that you assign to items

1-2 Oracle® Process Manufacturing Physical Inventory User’s Guide

Understanding Inventory Counting

Understanding Inventory CountingOPM allows you to perform two kinds of counting to evaluate your inventory. Eachinvolves counting stock quantities and updating onhand inventory records.

You can perform cycle counting in which you may select specific items or groups ofitems to count and reconcile on a frequent (perhaps daily) basis. Warehousesfunction normally during cycle counting.

You can also perform full physical counting on your inventory where every item inthe warehouse is counted and reconciled in a single physical inventory cycle count.This usually requires that warehouse operations cease during the count.

In OPM, a warehouse is where inventory is maintained, from which inventory isconsumed, and to which inventory is replenished. A plant consumes inventoryfrom, and replenishes inventory to a warehouse.

To Perform a Full Physical InventoryIn some industries the law requires that you perform a full physical inventory,usually at least once a year. A physical inventory count is the most accurate way toget an accounting of all material quantities purchased, manufactured, and sold, andupdate your onhand quantities accordingly. It also allows you to determine thevalue of your entire actual inventory quantities. In a full physical inventory, currentquantities are frozen for the purposes of counting. Current quantities are copied to atemporary area (table). OPM then compares these frozen quantities to the actualcount quantities to determine if there are discrepancies.

When you perform a physical inventory, all item quantities in the selectedwarehouse are frozen based on the criteria you specify (on the Physical Countwindow). Items are then counted and reconciled in one cycle. This usually requiresthat the warehouse be shut down, so that all items can be counted.

Freezing of the onhand inventory quantities does not prevent other users fromprocessing transactions (such as sales orders or production batches) for thatinventory. The physical inventory process contains no mechanism to reconcile thetime of the transaction with the time of the count. If you allow any transactionsduring the counting period you will jeopardize the accuracy of the post-inventoryrecords.



To Perform a Cycle CountSome industries use items that are hazardous, expensive, or prone to shrinkage orother physical changes. These items may require counting more frequently (forexample, weekly or daily) than the full inventory cycle. Cycle counting lets yourank each item based on the frequency with which you count it. It also lets youdefine daily count schedules for groups of selected items in each warehouse.

You may cycle count selected items on a regular basis. Only the selected cycle countitem quantities are frozen for comparison against the actual item count. Because ofthis, the remainder of the warehouse can function normally. By counting andreconciling this inventory more periodically, you can highlight discrepancies earlierthan if you waited for the full physical inventory count.

OPM will create a cycle count schedule based on the parameters you define for eachitem. This allows you to spread the regular count of warehouse items over anumber of days, rather than doing the regular count of all warehouse items on thesame day. When you initiate a cycle count for a warehouse, the items scheduled forcount appear on cycle count reports. Note that you cannot print, or view, a countschedule; this is a security precaution to prevent disbursement of advancedinformation on upcoming counting.

You can prioritize items for cycle count based on ABC rank, count class, or controlgroup; you define all of these classifications in the Physical Inventory application.You can also define tolerance thresholds to control the extent to which you willaccept variances between actual counting, and quantities onhand in OPM inventory.

Physical Inventory Prerequisites 1-5

Generating Inventory Count Forms

Generating Inventory Count FormsThere are three types of inventory count forms that you can generate. The followingis a brief description of each:

Count SheetThis is an OPM-generated document that the person who will perform the actualinventory counting can use to enter results. It is printed with numbered lines thatcorrespond to the items (and lots/sublots, locations, and QC grades) being countedin a specific cycle. It does not list the expected quantities for the count. Count sheetsare used for both full physical inventories and cycle counting.

TagsLike the count sheets, count tags are generated and assigned numbers by OPM.However, each count tag is for one specific item, lot/sublot, location, and QC gradecombination being counted. The individuals who perform the actual inventorycounting can use these tags to enter the results. Count tags can be used for fullphysical inventories and cycle counting.

Bulk TagsBulk tags are similar to regular count tags. Count tags are printed with lines thatcorrespond to items, lots, and sublots, while bulk tags are printed with blank lines.The counter still enters the results of the count on these tags.


Physical Inventory and Cycle Count Processes

Physical Inventory and Cycle Count ProcessesThe following discusses:

� Cycle Counting and Physical Inventory Prerequisites

� Physical Counting Process Flow

Cycle Counting and Physical Inventory PrerequisitesIn addition to the setup discussed in detail here, the following setup data must bedefined in the specified applications.

Setting Up the System Administration ApplicationSet up the following in the OPM System Administration Application:

� Organizations

� Users

� Unit of measure

� Units of measure types

� Document ordering parameters

� Reason codes

� Geography codes

� Tax locations (if required)

Setting Up the Inventory ApplicationSet up the following in the OPM Inventory Control Application:

� Items (for raw material, bulk finished goods, intermediates, packaging material,and packaged items)

� Warehouses

� Warehouse Rules (the items that you cycle count must be linked to theappropriate warehouses). Items you attempt to post without Warehouse Ruleswill be reported on the Physical Inventory Errors window.

� Locations

� Lots and sublots



� Item/lot/sublot unit of measure conversions

� Item quantities (in lots and sublots)

Setting Up the Order Fulfillment ApplicationSet up the following in the OPM Order Fulfillment Application:

� Tax locations



Inventory Cycle Counting Process FlowThe following outlines the inventory cycle counting process flow:

Step

Application

(Prerequisite Steps) Task

1. Inventory Control (IC) Define the inventory calendar.

Create items.

Create warehouses.

(See Oracle Process Manufacturing InventoryManagement User’s Guide for moreinformation.)

2 Physical Inventory (PI) Create ABC rank codes.

3 IC (1) Create warehouse rules.

4 IC (1) (2) Initialize the ABC rank schedules forwarehouses.

5 PI (1) Create count classes.

6 PI (1) Create control groups.

7 PI (1) Create a cycle count.

8 PI (1) (2) (7) Add ABC rank requirements.

9 PI (1) (7) Add additional items.

10 PI (7) Initiate a cycle count.

11 PI (10) Print cycle count sheets.

12 PI (10) Count items and enter data.

13 PI (12) Print cycle count entries report and auditits contents.

14 PI (13) Enter any recount items.

15 PI (12) Run the Cycle Count Audit Report andreconcile data.

16 PI (15) Post the cycle count and review postingreports.

17 PI (16) Purge the cycle count.



Physical Inventory Counting Process FlowThe following outlines the physical inventory counting process flow:

Step

Application

(Prerequisite Steps) Task

1. Inventory Control (IC) Define the Inventory Calendar.

Create Items.

Create Warehouses.

(See Oracle Process Manufacturing InventoryManagement User’s Guide for moreinformation.)

2 IC (1) Create Warehouse Rules.

3 PI (1) Create a physical cycle count, and closethe warehouse to business.

4 PI (3) Initiate a physical count.

5 PI (4) Print physical count sheets.

6 PI (4) Count Items and enter data.

7 PI (6) Print physical count entries report andaudit its contents.

8 PI (6) Enter any recount items.

9 PI (6) Post the physical count. Open thewarehouse and resume business.

10 PI (9) Purge the physical count cycle.


Cycle and Inventory Count Prerequ

2
Cycle and Inventory Count Prerequisites
This topic explains the process of inventory counting and references the inventorycalendar. As a prerequisite to cycle counting, you are shown how to define ABCranks and required ABC rank information. Count classes and control groups aredefined and set up.


� Understanding Inventory Counting

� Defining ABC Ranks

� Defining ABC Rank Information

� ABC Rank Window - Additional Setup in Physical Inventory

� Defining Count Classes

� Defining Control Groups

isites 2-1


Understanding Inventory CountingThe Physical Inventory application gives you the flexibility to perform inventorycounting based on the scheduling routines that suit you. For example, if you do notperform cycle counting on a set plan, you can schedule and initiate a cycle countwhenever you need one, for only the items that you think should be counted.

If you perform scheduled cycle counting, you can establish a count schedule inadvance. If you perform predefined or regular counting, you can synchronizecounting with your inventory calendar.

You may wish to count only specific types of items during certain count cycles.OPM allows you to define ABC rankings (ABC classification) that indicate howfrequently certain items will be counted. You can then assign these rankings to theitems that you want to count during pre-set cycles. During these cycles, OPM willselect for counting, based on their ABC ranks, only those items scheduled to becounted.

You may want to include in counting (on a count-by-count basis) those items withzero or negative on-hand balances. You may also want these items counted only ifthe zero or on-hand balances appear in specific warehouses. OPM allows you todefine count exception classes, then assign them to item and warehousecombinations on the Warehouse Rules window. Depending on the exception classdefinition, OPM will select these items for count during scheduled cycles, even ifthey have zero or negative balances in the specified warehouse or warehouses.

If a warehouse contains critical items that must be counted more frequently than thenormal count cycles permit, you can group these critical items to be counted duringevery cycle. These groups are referred to as control groups.

The extent of prerequisite setup that is required is contingent on the degree ofcontrol you wish to have over your count schedules. The procedures are discussedin the (suggested) sequence in which the prerequisites should be set up for a highlevel of inventory count control. Those prerequisites designed to provide thishigher level of control are appropriately noted; you may disregard them if they donot apply to you.

Defining the Inventory CalendarYour inventory accounting procedures may require that you close prior inventoryperiods to transaction postings in one or more warehouses. This allows you toperform inventory valuations in those warehouses. The inventory calendar dividesthe fiscal year into the periods in which inventory transactions will post. You canuse cycle count results to determine the total inventory in your warehouses during



a given period. With your count cycles synchronized with inventory calendarperiods, you can use this count information to help you with your warehousevaluations.

See Oracle Process Manufacturing Inventory Management for details on creating theinventory calendar.

Cycle and Inventory Count Prerequisites 2-3

Defining ABC Ranks

Defining ABC RanksOPM allows you to schedule upcoming cycle counting to include desired items.You do this by assigning a rank code to each item that you intend to include in theperiodic cycle counting. Each ABC rank code represents the ABC classificationfrequency at which you want to count an item when stocked in a specifiedwarehouse. OPM then refers to the rank code when generating the count tags andcount sheets for the appropriate days.

Defining Warehouse-Specific ABC RankingsYou specify a rank code on the Warehouse Rules window to indicate that the ABCclassification ranking for the item is specific to the designated warehouse. The rankspecified on the Item window is for reference purposes.

Defining ABC Cycle Count PeriodsOnce ABC ranks have been defined and warehouse rules have been established youwill need to schedule the cycle count periods. These are usually managed best whenthey span a business quarter, half year, or a full year. Business circumstances willcontrol this. It is generally recognized that a month is too short a span, while greaterthan one year is too long.

All ABC Rank schedules should end simultaneously, since this makes it easier toadminister them. A cycle count should cover a short duration, perhaps a week atmost. It determines:

� How many items are to be counted in a cycle.

� How quickly the individual or individuals tasked with cycle counting canreport the results of the count for processing (obviously before the next cyclebegins).

The information defined allows OPM to produce an "internal" schedule of the itemsto be counted in the warehouse at similar intervals and with similar accuracy.

Part of the daily cycle count procedure is the initiation of the daily count. Thisfreezes the on-hand inventory quantities to give you a baseline, against which youcan compare the quantities actually counted.

You define the Count Interval for each rank and warehouse combination. You maythen enter this rank on the Warehouse Rule window for each item that you wish tocount with the specified frequency. As a result of this established duration of countdays, OPM is able to schedule counting of the items to which the ranking is


Defining ABC Ranks

assigned. OPM searches for the items that should be included in each count basedon the ABC Rank assigned to each item. This is done as follows:

� OPM counts the number of items in the warehouse that have been assigned aspecific rank, and divides that total number of items by the number of daysentered for the Count Interval for that ABC rank.

For example, if 50 items are assigned rank A, and the count interval is 10 days,OPM schedules 5 of these items per day to be counted throughout the 10-daycounting cycle. It is important to understand that Rank Initialization spreadsitems out as evenly as possible throughout the count interval. The interval onlyaccepts whole numbers.

� To choose which items to count each day, OPM sorts based on the last countdate for each item. The items counted most recently are scheduled last.

To prevent disbursement of information regarding upcoming scheduled counting,you will not be able to print or view the cycle schedule that OPM generates.

Defining ABC Cycle Count TolerancesOn the ABC Rank Information window you can indicate the action OPM shouldtake if variances occur between the actual count quantity and the quantity on-handin OPM inventory. For each ABC classification ranking you can define a countvariance tolerance threshold. You base this threshold on the percentage of variancebetween recorded on-hand quantity and count quantity.

When OPM compares an actual count quantity of an item to the recorded on-handquantity, it determines the variance between the two. OPM then warns against, orprevents, automatic acceptance of the count results if this variance exceeds thethreshold.


Defining ABC Rank Information

Defining ABC Rank InformationUse this window to specify the warehouse and cycle count parameters for ABCclassification of items in a warehouse. You will also be able to define the countinterval, tolerances for the count, and the warning and rejection thresholds for acycle count.

Defining ABC Rank Information Procedure1. Navigate to the ABC Rank Information window.

2. Complete the fields as described.

3. Save the window.

4. From the Actions menu, select Initialize Schedule .

5. The Initialize Schedule dialog box displays:

1. Enter the Start Date

2. Enter the End Date

3. Click OK.

6. "Schedule for Warehouse has been Created" displays to indicate that the ABCrank schedule has been initiated.

ABC Rank Information Field Reference

WarehouseSpecify the warehouse in which the ABC rank you are defining will be effective.The cycle count parameters you specify on this window will apply to all items (inthis warehouse) that have been assigned this code.

For example: If this is WAREHOUSE 2, and you are defining rank B, all itemsassigned rank B and stocked in WAREHOUSE 2 will be cycle counted based on therules you specify on this window for rank B.

ABC RankSpecify the code that identifies the ABC classification rank for which you aredefining cycle count interval and tolerance parameters. Note that A, B, and C areindustry standard codes; the ranking codes need not be A, B, or C, and you candefine them according to your needs. For example, if you are not ranking based on



value, you could rank based on frequency of the count. The codes could be namedWLY (weekly), (MLY) monthly, and YLY (yearly). Required.

DescriptionEnter a brief description of the ABC rank parameters you are defining. Required.

Count IntervalThis is the duration of the cycle, in days, for items, in the specified warehouse thathave been assigned this ABC rank. The number you specify here indicates thenumber of days between the beginning of new cycle counting for this rank.

For example: If you are defining rank code B in WAREHOUSE2, and you indicatean interval of 14 days, all the items in WAREHOUSE2 that are assigned a rank of Bwill be scheduled for counting every two weeks. Required.

Tolerance LevelsThe following fields allow you to establish cycle count tolerance levels. OPMcompares the on-hand inventory balance for an item with the quantity actuallycounted. OPM then measures the variance between the two quantities (based onunit percentage variance) according to the tolerance parameters you specify here.

Unit Percent - WarningFor items in the specified warehouse assigned this ABC rank, specify the thresholdat which a variance in units counted will produce a warning message. You will notbe able to accept a count that has crossed the warning threshold unless you enter avalid reason code. If you do not want OPM to produce warning messages forcounting because of quantity variances, enter 100.

Unit Percent - RejectionFor items in the specified warehouse assigned this ABC rank, specify the thresholdat which a variance in the unit count will not be accepted. The acceptable variance isthat unit quantity that falls between the warning level variance and the rejectionvariance.

For example: If you entered 2.000 (%) as the warning level tolerance quantity, and10.000 (%) as the rejection level quantity, you may accept counting with a varianceof 2 percent to 9 percent as long as you enter a valid reason code. Variances equal toor greater than 10% will not be accepted.

If you do not intend to reject counting based on quantity variance, enter 100. Allcounting will be accepted regardless of variance percentages.



Currency ValueThese fields are reserved for future use.

The following selections are used to accept or reject counts at the time of postingfrom within the Cycle Count Entry window.

Accept Count - WarningThis selection allows you to be given an appropriate Warning message for itemsassigned this ABC rank in this warehouse. For the Unit Percent entered under theWarning heading:

� Select Accept Count if you wish to accept variances that are lower than the UnitPercent specified for Warning. No message is displayed if you exceed theWarning Tolerance (Unit Percent).

� Select Reject Count if you wish to reject variances that are lower than the UnitPercent specified for Warning. A message will be displayed to indicate that youhave entered a quantity that exceeds the Warning Tolerance (Unit Percent). Thequantity will be saved, but it will be rejected when you try to post the count.

Accept Count - RejectionThis selection allows you to be given an appropriate Rejection message for itemsassigned this ABC rank in this warehouse. For the Unit Percent entered under theRejection heading:

� Select Accept Count if you wish to accept variances that are greater than theUnit Percent specified for Rejection. No message is displayed if you exceed theRejection Tolerance (Unit Percent).

� Select Reject Count if you wish to reject variances that are greater than theWarning Unit Percent, but less than the Rejection Unit Percent. You will still beable to save the count, but a message will be displayed to tell you that you haveexceeded the specified Tolerance Level. OPM will not allow you to post arejected count until an appropriate adjustment is made.

Initiating the Daily CountIf you intend to base your cycle counting on ABC classification rankings, you mustlink the ABC rank code to the item and warehouse combination on the WarehouseRules window.

You initialize the ABC schedule by selecting Initiate Schedule from the Actionsmenu.



Assign ABC rank codes to all inventory items that you wish to be scheduled forcount during scheduled cycles. You specify an ABC code on the Warehouse Ruleswindow in the Inventory Control application. See Oracle Process ManufacturingInventory Management for procedures on entering warehouse rules.

Understanding the ABC Rank Report

ABC Rank ReportThis report lists the cycle count intervals and variance tolerances for each of theABC ranks within a specified warehouse, or a range of warehouses. It also showshow many variance warnings and rejections occurred for each ABC rank andwarehouse combination.


ABC Rank Window - Additional Setup in Physical Inventory

ABC Rank Window - Additional Setup in Physical Inventory

Initialize ScheduleAfter you define the count parameters for the ABC classification rank andwarehouse combination, you must define the schedule during which thoseparameters will be effective (a specific period, for example, 90 days). Oninitialization of this schedule, OPM generates an internal system calendar thatsuggests which items you should count on particular dates.


Defining Count Classes

Defining Count ClassesUse the Count Classes window to define exception status classifications for groupsof items. These classifications allow OPM to select items to be included in cyclecounting, even if these items have zero, or negative, on-hand balances. You mayskip this if you do not intend to include items with zero or negative inventorybalances in cycle counting.

If you indicate on the Daily Cycle Count window that you want exception statusitems included in the count, OPM will search the inventory for count classes linkedto items with zero or negative balances.

Defining Count Classes Procedure1. Navigate to the Count Classes window.


3. Save the window.

Count Classes Field Reference

ClassEnter the code for this count exception classification. You can subsequently assignthis code to items in specific warehouses on the Warehouse Inventory window.Required.

DescriptionEnter a brief description of the count exception classification you are maintaining.For example, if this classification is for exception items with zero balances only, youmay enter "Zero Balances". Required.

Balance

ZeroHere you indicate if an item assigned this class code should be included in cyclecounting if there is a zero on-hand balance for the item.

� Select Include if the item should be counted even if there is an on-hand balanceof zero.


Defining Count Classes

� Select Exclude if cycle counting should be skipped for items with an on-handbalance of zero.

NegativeHere you indicate if an item assigned this class code should be included in cyclecounting if there is a negative on-hand balance for the item.

� Select Include if the item should be counted even if there is an on-hand negativebalance.

� Select Exclude if cycle counting should be skipped for items with an on-handnegative balance.


Defining Control Groups

Defining Control GroupsIf you have items that are extremely expensive or hazardous, and wish to countthem more frequently during selected cycle counting, you may define a controlgroup in each warehouse into which these items can be classified.

On the Control Groups window you can list those critical, high-priority, orproblematic items in a specific warehouse that you wish to count more frequentlythan those items with regular ABC rankings. Items in the control group may becounted every time you execute a cycle count. You may skip this discussion if youdo not intend to include control group items in specific counting.

During cycle counting, these items (by virtue of being in the control group) havepriority over the ABC ranks initially associated with the items on the WarehouseRules window. The control group count interval parameters supersede the ABCrank parameters for the items in this particular warehouse. Control Groups will beincluded in every warehouse counting cycle.

Defining Control Groups Procedure1. Navigate to the Control Groups window.


3. Save the window.

Control Groups Field ReferenceThe fields on this window are:

WarehouseSpecify the warehouse for which you are establishing control group counting; thecorresponding warehouse description displays automatically. Note that eachwarehouse can have only one control group, but you can selectively choose thecycles in which you count the items in this group. Required.

ItemSpecify the item for which you are defining a control count interval in the specifiedwarehouse. This item must already be linked to the warehouse on the WarehouseRules window. The item description from the Warehouse Rules window displaysautomatically.


Defining Control Groups

IntervalIndicate the desired duration of cycle counting for this item when stocked in thespecified warehouse. For example, if you wish to count the item every 30 days,enter 30.

If at a later date you want to remove the item from the control group, enter 0 in theInterval field. The item will no longer have priority count status in this warehouse,and will not show on this window the next time the window is displayed.

At this point you should have all of your inventory count prerequisites. Proceed toDefine and Enter Cycle Counts for procedures on generating cycle counting.


Cycle Count Definition and

3
Cycle Count Definition and Entry
This topic explains how to define and enter cycle counts. You are also shown howto define a counting schedule and perform cycle inventory counting. A briefintroduction to the Daily Cycle Count report shows you its relevance to enteringcycle count quantities. You are then shown how to reconcile and post cycle counts,review count errors and how to purge posted cycle counts.


� Defining and Entering Cycle Counts

� Defining a Counting Schedule

� Performing Cycle Inventory Counting

� Daily Cycle Count Reports

� Entering Cycle Count Quantities

� Reconciling and Posting Cycle Counts

� Reviewing Error Messages

� Purging Posted Cycle Counts

Entry 3-1

Defining and Entering Cycle Counts

Defining and Entering Cycle CountsAt this point you should have completed all of the necessary setup steps inpreparation for performing inventory counting.

� You have named the cycle frequencies. Each of the ABC Ranks exists with aseparate cycle frequency and tolerances in each of your defined warehouses.

� You have associated each countable item to a named cycle using WarehouseRules. If you do not assign Warehouse Rules and attempt to post a cycle, OPMwill post an error on the Physical Inventory Errors window. Each item in thewarehouse that you expect to count must have a rule. The ABC Code fieldnames a rank. The rank you put on the item master is for reference only.

� You have set the ABC Rank Information parameters to establish the durationduring which all items assigned the same ABC classification rank code will becounted.

� You have set Count Classes parameters to define how you want to handle itemswith zero or negative on-hand balances.

� You may have set Control Group items to define those items you wish to countmore frequently (or in exception to the scheduled ABC Rank items).

You can use the Additional Items capability to include items that would notnormally be counted in the cycle. It is valid to conduct a cycle count with any one orcombination of count classes, control groups or additional items.

Defining a Counting ScheduleYou will construct each cycle's long range counting schedule. You will do this byselecting Initialize Cycle from the Actions menu. Do this separately for every rankin the warehouse. This is where OPM counts the items belonging to the rank, andrandomly assigns them in nearly equal numbers to each day in the cycle. Once thiscounting schedule is built, the pattern is duplicated from the start date to the enddate. This process does not skip weekends, holidays or any other specialnon-working days. For example if you have 70 items with a weekly 7-dayfrequency, every Saturday and Sunday will each have 10 items assigned forcounting.


Performing Cycle Inventory Counting

Performing Cycle Inventory CountingUse the Cycle Count window to specify the warehouse and the dates on whichcycle counting is to take place. You can choose to include control group, supercycle,or exception items, or any combination of the three, in the cycle count. You can alsoadd any additional items that you wish.

OPM selects the items to be counted based on the first count date of the item andthe schedule that was built when you scheduled each ABC rank for the warehouse.OPM assigns a number to the cycle count so that you can (later) enter actual countinformation.

Later, when you are actually ready to count inventory items, you must begin thecount by selecting Initiate Count from the Actions menu. This "freezes" the recordof on-hand quantities of the items to be counted during the cycle. You can continueto do business in the warehouse (processing inventory receipts and issues) whilecycle counting proceeds because OPM compares the "frozen" on-hand quantities tothe actual items counted.

Upon completion of the count, run the Cycle Count Audit report to reconcile thefrozen on-hand inventory quantities with the count quantities. Variances betweenthe two quantities are listed.

After the count has been reconciled with the inventory quantity balance, you mustpost the cycle. This process updates the old inventory balances with the variancequantities from the count. Variances are added to or subtracted from the inventorybalances to produce new balances. The post process also closes the cycle and marksit as "complete".

It is common to find items in a specific lot/sublot/location that are not on the countforms, but which you feel should be included in the cycle count. You can enter these"found items" with a tag number or a page line that is higher than highest tagnumber or page line printed on the Cycle Count Entries form. For example, youcould enter a "found item" at tag number 201, if the highest printed tag number was200, by navigating to the Cycle Count Entries window and typing tag number 201.Save your entry. Repeat this as often as required until all "found items" are entered.

Performing Cycle Inventory Counting ProceduresTo run a daily cycle count, proceed as follows:

1. Navigate to the Daily Cycle Count window.


Cycle Count Definition and Entry 3-3


3. Save the window.

4. From the Actions menu select Initialize Cycle . Click OK to freeze on-handinventory quantities and initiate the count cycle. When you initiate the countcycle, OPM builds a daily list of the items that are to be counted.

5. Run the Cycle Count Forms Report . (See Physical Inventory Reports for moreinformation on this report.)

6. Count the items in the warehouse. Use the count forms as a guide for the itemsyou need to count. Record the counts on the printed form.

7. Navigate to the Cycle Count Entries window to enter all the item counts intoOPM. (See Defining and Entering Cycle Counts for more information on thisprocess.) Use the View and Query by Example option to specify and retrievethe Warehouse Cycle. This will find all rows that are on the correspondingcount forms, and enable you to scroll up and down the list of selected records toenter and save each entry.

8. Run the Cycle Count Audit Report to reconcile on-hand quantities with cyclecount quantities. (See Physical Inventory Reports for information on thisreport.) Repeat steps 6 and 7 as required to ensure accuracy of the counting anddata entry.

9. From the Actions menu select Post Cycle to update the inventory on-handquantities with any variances shown in the Cycle Count Audit Report. (SeeReconciling and Posting Cycle Counts for more information.) When posting acount, any error messages from a previous attempt to post a count will bedeleted.

10. Navigate to the Physical Inventory Errors window to review any errors thatmay have occurred during the current posting. (See Reviewing Error Messagesfor more information on this process.)

11. When you have completed the posting, from the Actions menu, you canoptionally select Purge Cycle to purge the cycle's data from the OPM database.(See Purging Posted Cycle Counts for more information.)

Daily Cycle Counts Field Reference

CycleIf you have established automatic assignment of cycle numbers in DocumentOrdering, OPM assigns a number to the cycle automatically after you save the DailyCycle Count window ("NEW" displays while you are adding the new cycle). If you



have established manual assignment of cycle numbers, enter the number thatidentifies this count cycle.

StatusThis field is informational only and will display:

� Open - to indicate that the cycle is open.

� Initiated - to indicate that the cycle has been initiated.

� Closed - to indicate the cycle is closed.

� Posted - to indicate the cycle has been posted.

DescriptionEnter a brief description of this count cycle. Required.

WarehouseSpecify the warehouse in which this cycle count will take place. The correspondingwarehouse description displays automatically. Required.

Start DateSpecify the date the cycle count should begin in the designated warehouse. Thedefault is today's date.

End DateEnter the date you expect this cycle count to end. The default is tomorrow's date.

Print FormSpecify the kind of print format that will be generated.

� Select Tags to print tags.

� Select Count Sheets to print count sheets.

� Select Bulks to print bulk tags.

Exclude Zero Balance� Select the box to exclude zero balances in the count.

� Clear the box to include zero balances in the count.



Exclude Negative Balance� Select the box to exclude negative balances in the count.

� Clear the box to include negative balances in the count.

Include

Control GroupsIndicate if you want control group items (that is, those you count more frequently)to be included in the cycle count.

� Select the Control Groups box if you want cycle count items included.

� Clear the Control Groups box if control group items should be omitted from thecount.

SupercycleSupercycle items are those that surpassed the tolerance thresholds defined for theitems on the ABC Rank window of a previous count. These items should beincluded in every cycle count until the count quantities are within tolerance, or untilyou make an adjustment to on-hand inventory quantities. OPM generates the list ofsupercycle items automatically.

Indicate if you want to include supercycle items in the count:

� Select the Supercycle box if you only want supercycle items included.

� Clear the Supercycle box if supercycle items should be omitted from the count.

ExceptionHere you may indicate if exception items (that is, those items with zero or negativeon-hand balances) should be selected for this cycle count.

� Select the Exception box if exception items should be included in the cyclecount.

� Clear the Exception box if exception items should be omitted in the cycle count.

Initiating a Daily Cycle CountAfter you have defined cycle count parameters, you must initiate the cycleinventory count itself by selecting Initialize Cycle from the Actions menu. Thenumber and description display for the warehouse in which you are performing thecycle inventory count, as well as the cycle number that was assigned to this



inventory count. After you choose OK, OPM "freezes" the current inventoryon-hand quantities for the specified warehouse, then copies these quantities to aholding area. OPM compares the actual count quantities that you enter to thesefrozen on-hand quantities.

You may initiate the count immediately after you define the cycle, or any timethereafter. However, you may initiate a count only once for each cycle. OPMverifies that each cycle has not already been initiated. If you attempt to initiate acycle that has already been initiated, a message displays: "This cycle has alreadybeen initiated."

Posting a Daily Cycle CountYou post the cycle to update the inventory on-hand quantities with any variancesshown in the Cycle Count Audit report. From the Actions menu you select PostCycle to update the inventory on-hand quantities with any variances shown in theCycle Count Audit Report. (See Reconciling and Posting Cycle Counts for moreinformation.) This action posts the variance quantity (if any) from the cycle count,and closes the cycle. It also prints a report that reviews the cycle count and the newadjusted on-hand balance. The report also indicates whether or not the post processhad any variances.

Purging a Daily Cycle CountThis selection purges the cycle count. It is important to note that in many otherOPM operations, items to be removed are only "Marked for Deletion" and arethereafter ignored by OPM. However, these items remain present in the databaseand may be "unmarked" for deletion. The Purge Cycle command does not operatethis way. When you select it, all information about the chosen cycle number (exceptthe generated inventory gain or loss transactions) is physically removed from theOPM database.

Including Additional Items in the Cycle CountIf you wish to include items in this cycle that would not normally be counted in thiscycle, you may specify those items here. For example, if part of the inventory for anitem is missing or damaged, you can include the item in the cycle to count howmuch of it is left or usable. On each line, specify the item that you want to include inthe cycle. The corresponding item description displays automatically. These itemswill be included in this cycle, regardless of the ABC ranks associated with them.



Daily Cycle Count - ABC Rank RequirementsYou select the ABC ranks to be included in the cycle count on the ABC RankRequirements window. The window displays all of the ABC ranks that you definedon the ABC Rank window. You select the ones you want included.

Daily Cycle Count - Audit ReportLets you submit a request for an Audit Report.


Daily Cycle Count Reports

Daily Cycle Count ReportsYou can run the following reports that relate to the Daily Cycle Count. Afterinitializing the cycle, you can run the Cycle Count Forms report.

Count Entries ReportThis report lists the actual quantities that were counted and recorded during aspecific cycle count. You can select to print all count quantities, or only those forwhich there were variances between the count and the frozen on-hand quantities.See Physical Inventory Reports for details on the Count Entries report.

Cycle Count Forms ReportThis selection allows you to generate the count sheets or tags on which yourinventory personnel will enter the count information from the cycle count. OPMassigns each item to be counted a tag number, or a count sheet and line number.When you are ready to record the item count quantity in OPM (using the CycleCount Entry window), you will specify the tag number, or count sheet/linenumber. OPM will then cross-reference and display the corresponding item, forwhich you can enter the item count. See also Physical Inventory Reports for moreinformation on the Count Windows reports.

Cycle Audit ReportThis report can provide assistance in the reconciliation of the count. It lists alltransactions that occurred between the freeze of the inventory, and the time theinventory was actually counted. It also lists the variance between frozen inventoryquantity balance and the counted inventory quantity balance. The variance (if any)is the adjustment quantity that will be posted as a result of posting the count cycle.

See: Physical Inventory Reports for more on the Cycle Audit report.


Entering Cycle Count Quantities

Entering Cycle Count QuantitiesYou can record the results of the inventory count in the specified warehouse usingthe Cycle Count Entries window. These are the count results that have beenrecorded by Inventory personnel on the Cycle Count Forms report you printed forthis purpose. The Cycle Count Entry window prompts you to enter the countresults for each item in the cycle. OPM prompts for item count entry based on thepage number and line number of the Count Form report (or the tag number, ifCount Tags were printed).

When you specify the actual count for each item, OPM compares the cycle countquantity to the frozen on-hand quantity in the warehouse. Any variance betweenthe two quantities is highlighted on the Count Entries report.

You must post the cycle count inventory quantities as a separate procedure, usingthe Post Counts selection on the Actions menu. After you post these selections, theinventory is updated.

Entering Cycle Count Quantities Procedure1. Make certain that reason codes are established for count variations falling

outside accepted tolerance levels. Reason codes are defined in the SystemAdministration Application.

2. Print either the Cycle Count Forms report, or Cycle Count Tags and performthe count.

3. Navigate to the Cycle Count Entries window and query the cycle you wish toenter.


5. Save the window.

6. Print the Cycle Count Entries report to examine cycle count entry results.

7. Return to the Daily Cycle Count window to reconcile and post the cycle countentries.

Cycle Count Entries Field Reference

WarehouseSpecify the warehouse for which you are entering cycle count quantities for an item.The corresponding warehouse name displays automatically. Required.



CycleEnter the number of the count cycle for which you are making count quantityentries in the specified warehouse. Required.

Count/TagFrom the printed Count Forms report, specify the count sheet number or tagnumber for which you are entering a count quantity for an item. Required

LineSpecify the line number here if you are entering quantities from a count sheet.Required

With the entry of the four required fields, OPM retrieves and displays the itemnumber that corresponds to the count/tag and line that you specified from theCount Forms report, or the Count Tag.

If this is a bulk tag, or if you entered a count/tag and line combination that does notexist, you will be able to enter the item, lot, sublot, location, and grade informationas it applies to the selected item characteristics.

ItemDisplays the item code and description on the Count/Tag and Line entered so thatyou can verify it.

LotIf the item is lot controlled, displays the Lot on the Count/Tag and Line entered sothat you can verify it.

SublotIf the item is sublot controlled, displays the Sublot on the Count/Tag and Lineentered so that you can verify it.

LocationIf the item is location controlled, displays the Location on the Count/Tag and Lineentered so that you can verify it.

GradeIf the item is grade controlled, displays the Grade on the Count/Tag and Lineentered so that you can verify it.



Count DateSpecify the date on which the actual count of this item took place in this warehouse;the default is today's date. This date cannot be later than today, or earlier than thestart date you defined for the cycle on the Daily Cycle Count form.

QuantityEnter the quantity of the item counted in this warehouse (in the item's primary unitof measure). If the quantity is within the variance tolerance for the item, you will bepermitted to proceed to the next field. Required.

If the count quantity exceeds the tolerance for variance with the frozen on-handinventory quantity, a message indicates that the count is beyond the rejectiontolerance level. The item is automatically added to the supercycle, and will beincluded in all cycle counting until the count quantity is within acceptancetolerance.

Quantity2Displays the quantity of the item in its secondary unit of measure (if the item is dualunit of measure controlled).

It is possible to enter your count in terms of the dual unit of measure (when thisfield is available), and OPM will calculate to the primary unit of measure. You mayneed to make an appropriate adjustment to the count quantity.

Count PersonYou are only prompted for an entry here if the count quantity in the previous fielddid not violate the count variance tolerance. Enter a code that identifies theemployee (for example, the OPM user ID) who performed the actual count of theitem.

Reason CodeIf the actual count quantity varies from the frozen on-hand quantity, but is belowthe rejection tolerance level, enter the reason code that best defines the reason forthe variance (for example, damage or theft).

Save the window. You can now enter a new count/tag and line number.


Reconciling and Posting Cycle Counts

Reconciling and Posting Cycle CountsAfter you have completed count entries, return to the Daily Cycle Count window.At this point you must reconcile the count entries with the frozen inventoryquantities, then post any quantity variances to the on-hand inventory balances.

First, run the Cycle Count Audit report to reconcile the frozen inventory quantitieswith the count quantities (variances between the two quantities are listed). Thisreport is described in Physical Inventory Reports.

After you reconcile the cycle count results with the inventory quantity balances,you must post the cycle. This process updates the old inventory balances with thevariance quantities from the cycle count. Variances are added to, or subtractedfrom, the inventory balances to produce new balances. The posting process alsocloses the cycle and marks it as "Complete". When posting a Cycle Count, the CountDate is updated, but the Last Update date is not updated.

The posting process produces a report that reviews the cycle count and thevariances that were posted. This report is described in Physical Inventory Reports.

Reconciling and Posting Cycle Counts Procedure1. Navigate to the Daily Cycle Count window.

2. Run the Cycle Count Audit Report to reconcile frozen quantities with cyclecount quantities.

3. Select Post Cycle from the Actions menu to update the inventory on-handquantities with any variances shown in the Cycle Count Audit Report .


Reviewing Error Messages

Details

LocationIf the item is location controlled, displays the Location on the Count/Tag.

ItemDisplays the item shown on the Count/Tag.

LotIf the item is lot controlled, displays the Lot shown on the Count/Tag.

SublotIf the item is sublot controlled, displays the Sublot shown on the Count/Tag.

MessageDisplays the error message associated with the physical count or cycle count.


Purging Posted Cycle Counts

Purging Posted Cycle CountsAfter you have reconciled and posted the cycle counts, you must purge the cyclecounts.

Purging the Cycle Procedure1. Navigate to the Daily Cycle Count window.

2. Select Purge Cycle from the Actions menu.

3. If the cycle has not been closed, OPM displays:"Warning! This cycle appears to still be open." You may wish to close the cyclebefore proceeding.

4. Click OK to continue.

5. Click Cancel to exit the purge operation.

6. If the cycle has been closed properly, OPM displays:"Are you sure you wish to Purge the Data from this Cycle?"

� If you are sure, click OK.

� If you are not sure, click Cancel .


Physical Inventory Definition and

4
Physical Inventory Definition and Entry
This topic explains how to perform physical inventory counts. You will be shownhow to enter physical inventory quantities, how to reconcile and post the physicalinventory, and then how to purge cycle counts.


� Defining and Entering Physical Inventory

� Performing Physical Inventory Counting

� Understanding Physical Inventory Reports

� Entering Physical Inventory Quantities

� Reconciling and Posting Physical Inventory Counts

� Purging Physical Inventory Cycle Counts

Entry 4-1

Defining and Entering Physical Inventory

Defining and Entering Physical InventoryA full physical inventory is one that requires production and the warehouse to beshut down, and every item in the warehouse(s) counted and reconciled in a singlecycle (for example, once a year). This allows you to get an accurate count of stockand identify count variances. It also lets you determine an accounting value for theentire on-hand inventory.

Like the cycle count process, there is no immediate update of on-hand quantitiesafter you save actual physical count results. You must post inventory to update datarecords.


Performing Physical Inventory Counting

Performing Physical Inventory CountingYou select the warehouse and the date on which the physical inventory count is totake place on the Physical Inventory window. OPM assigns a number to thephysical inventory cycle so that you can (later) enter actual count information.Later, you can begin the count by selecting Initiate Count from the Actions menu.This freezes on-hand quantities of the items to be counted.

It is common to find items in a specific lot/sublot/location that are not on the countforms, but which you feel should be included in the cycle count. You can enter these"found items" with a tag number or a page line that is higher than highest tagnumber or page line printed on the Physical Count Entry form. For example, youcould enter a "found item" at tag number 201, if the highest printed tag number was200, by navigating to the Physical Count Entry window and typing tag number 201.Save your entry. Repeat this as often as required until all "found items" are entered.

Performing Physical Inventory Counting ProceduresTo perform a physical inventory count, proceed as follows:

1. Navigate to the Physical Inventory window.


3. Save the window. Close the warehouse to business.

4. From the Actions menu select Initialize Physical . OPM displays the message:"OK to begin initiation process?" Click OK.

5. Run the Physical Count Forms Report . (See Physical Inventory Reports formore information on this report.)

6. Count the items in the warehouse. Use the count forms as a guide for the itemsyou need to count. Record the counts on the printed form.

7. Navigate to the Physical Count Entry window and enter all the item countsinto OPM (See Entering Physical Inventory Quantities for more information.)Enter any re-count items. Use the View and Query by Example option tospecify and retrieve the Warehouse Cycle . This will find all rows that are onthe corresponding count forms, and enable you to scroll up and down the list ofselected records to enter and save each entry.

8. From the Actions menu select Post Count to update the inventory on-handquantities.

Physical Inventory Definition and Entry 4-3


9. Navigate to the Physical Inventory Errors window to review any errors thatmay have occurred. When you post a count, any error messages associated withthe count will be deleted. (See Reviewing Error Messages for more informationon this process.)

10. Open the warehouse and resume business.

11. When you have completed the posting, from the Actions menu, you canoptionally select Purge Cycle to purge the cycle's data from the OPM database.

Physical Inventory Field ReferenceThe fields on this window are:

CycleIf you have established automatic assignment of cycle numbers in DocumentOrdering, OPM assigns a number to the cycle automatically after you save thePhysical Inventory window ("NEW" displays while you are adding the new cycle).If you have established manual assignment of cycle numbers, enter the number thatidentifies this physical count cycle.

If you have established automatic assignment of physical inventory cycle numbersin Document Ordering (System application), OPM assigns a number to the physicalinventory cycle automatically after you save the window ("NEW" displays whileyou are adding the new physical inventory cycle). If you have established manualassignment of physical inventory cycle numbers in Document Ordering, enter thenumber that identifies this physical inventory cycle.





� Posted - to indicate that the cycle has been posted.

DescriptionEnter a brief description of the physical inventory cycle you are adding. Required.



Print FormSpecify the format for the physical inventory forms that will be generated.




WarehouseSpecify the warehouse in which this physical inventory count will take place. Thecorresponding warehouse description displays automatically. Required.

Start DateSpecify the date the physical inventory count should begin in the designatedwarehouse. The default is today's date.

Exclude Zero Balance� Select the box to exclude zero balances in the count.

� Clear the box to include zero balances in the count.

Exclude Negative Balance� Select the box to exclude negative balances in the count.

� Clear the box to include negative balances in the count.

Initiating Physical InventoryAfter you have defined the physical inventory parameters on the PhysicalInventory window, you must initiate the physical inventory count procedure itselfby selecting Initialize Physical from the Physical Inventory window Actions menu.The number and description display for the warehouse in which you areperforming the physical inventory, as well as the cycle number that was assigned tothis physical inventory count.

Posting Physical Inventory CountsUse the Post Count selection to replace the on-hand inventory quantities with thenew count quantities (from the Physical Count Entry form). Run a backup of yoursystem prior to posting the physical inventory count. Posting of the physicalinventory count replaces the previous on-hand inventory counting; any subsequent



changes to these on-hand (perpetual) inventory quantities must be done on theInventory Quantities window using the Adjust options. OPM will enter zero as thenew on-hand quantity for any item where no count was entered.

Purging a Physical Inventory CountAfter you have reconciled and posted the physical inventory counts, you mustpurge the cycle counts. Use this Actions menu option to purge all physicalinventory cycle counts from OPM. It is important to note that in many other OPMoperations, items to be removed are only "Marked for Deletion" and are thereafterignored by OPM. However, these items remain present in the database and may be"unmarked" for deletion. The Purge Cycle command does not operate this way.When you select it, all information about the chosen cycle number (except thegenerated inventory gain or loss transactions) is physically removed from the OPMdatabase.


Understanding Physical Inventory Reports

Understanding Physical Inventory ReportsYou can run the following Physical Inventory reports:

Count Entries ReportThis report lists the actual quantities that were counted and recorded during aspecific physical inventory count. You can select to print all count quantities, oronly those for which there were variances between the count and the frozenon-hand quantities.

See Physical Inventory Reports for a complete discussion of this report.

Count Forms ReportThis selection allows you to generate the count sheets or tags on which yourInventory personnel will enter the count results from the full physical inventory.OPM assigns each item that will be counted either a tag number, or a count sheetnumber and line number combination. When you are ready to record the itemcount quantity in OPM (using the Physical Count Entry form), you will specifyeither the tag number, or the count sheet/line combination. OPM will then crossreference and display the corresponding item information, for which you can enterthe item count.

See Physical Inventory Reports for a complete discussion of this report.


Entering Physical Inventory Quantities

Entering Physical Inventory QuantitiesUse this window to enter the actual quantities from physical inventory counting.The Physical Inventory Entry window is similar to the Cycle Count Entry window.In both cases you enter the warehouse, cycle, and count sheet/tag numbers for thecount (the tag numbers and count sheet numbers appear on the Count Formsreports). OPM then displays the item numbers to which the tags or count sheetshave been assigned as a result of the Initiate Physical Inventory procedure. Youthen enter the results that reflect the physical item count. OPM compares the countresults to frozen on-hand quantities; variances between the two are highlighted onthe Count Entries report.

You must post the physical inventory quantities as a separate procedure, using thePost Counts selection on the Physical Inventory window Actions menu. After youpost these selections, the perpetual inventory is updated.

Run the Physical Inventory Count Entries report, available from the Physical CountEntry window Report menu. Review the actual inventory count and note anyvariances between the count and frozen on-hand quantities. If you find variances,you can recount the item and enter an updated count on the Physical Count Entryform.

When you are satisfied with the count results, you must post the count quantities toupdate the on-hand inventory.

Entering Physical Inventory Quantities Procedure1. Navigate to the Physical Count Entry window.


3. Save the window.

Physical Count Entry Field ReferenceThe fields on this window are:

WarehouseSpecify the warehouse for which you are entering a physical inventory count for anitem. The corresponding warehouse name displays automatically. Required.



CycleEnter the number of the physical inventory cycle for which you are entering countquantities for the specified warehouse. Required.

Count/TagFrom the printed Physical Inventory Count Forms report, specify the tag number orcount sheet number from which you are entering the physical inventory countquantities. Required.

LineIf you are entering quantities from a count sheet, specify the count sheet linenumber here.

With the entry of the four required fields, OPM retrieves and displays the itemnumber that corresponds to the count sheet/line or tag that you specified from thePhysical Inventory Count Forms report, or the Count Tags.

If this is a bulk tag, or you entered a count/tag and line combination that does notexist, you will be able to enter the item, lot, sublot, location, and grade informationas it applies to the selected item characteristics.

ItemDisplays the item code and description on the Count/Tag and Line entered so thatyou can verify it. Required.

LotIf the item is lot controlled, displays the Lot on the Count/Tag and Line entered sothat you can verify it.

SublotIf the item is sublot controlled, displays the Sublot on the Count/Tag and Lineentered so that you can verify it.

LocationIf the item is location controlled, displays the Location on the Count/Tag and Lineentered so that you can verify it.



GradeIf the item is grade controlled, displays the Grade on the Count/Tag and Lineentered so that you can verify it.

Count DateSpecify the date that the physical inventory count took place for this item. Thedefault is today's date. The date cannot be later than today, nor can it be earlier thanthe start date you defined for the physical inventory cycle on the Physical Inventorywindow. Required.

QuantityEnter the quantity of the item for which you performed a physical inventory countin this warehouse. Enter the quantity in the primary unit of measure.

Displays the quantity of the item in the secondary unit of measure (if the item isdual unit of measure controlled). Required.

Quantity2Displays the quantity of the item in its secondary unit of measure (if the item is dualunit of measure controlled).

It is possible to enter your count in terms of the dual unit of measure (when thisfield is available), and OPM will calculate to the primary unit of measure. You mayneed to make an appropriate adjustment to the count quantity.

Count PersonEnter a code identifying the person who performed the physical inventory count(for example, the OPM user ID code). Required.

Reason CodeIf the actual count quantity varies from the frozen on-hand quantity, enter thereason code that best defines the reason for the variance (for example, damage ortheft).

Save the window. You can now enter a new count/tag and line number.


Reconciling and Posting Physical Inventory Counts

Reconciling and Posting Physical Inventory CountsAfter you complete your physical inventory count entries, you should run theCount Entries report to insure that every item was counted, and to highlight anyvariances between on-hand inventory and physical count quantities. If there are anyvariances, you can edit the original count entry to reflect the new quantity, then runthe Count Entries report again to check that the variance has been eliminated.

You must then use the Post Count selection to replace the on-hand inventoryquantities with the new count quantities (from the Physical Count Entry window).

Run a backup of your system prior to posting the physical inventory count. Postingof the physical inventory count replaces the previous on-hand inventory counting;any subsequent changes to these on-hand (perpetual) inventory quantities must bedone on the Inventory Quantities window using the Adjust options. OPM will enterzero as the new on-hand quantity for any item where no count was entered.

Specify the code for the warehouse for which you are posting physical inventorycount quantities; the corresponding warehouse description displays automatically.Enter the cycle number for the physical inventory count you are posting. Any itemwith a Warehouse Rule can be entered.

Reconciling and Posting Physical Inventory Counts ProceduresTo reconcile and post physical inventory counts, proceed as follows:

1. Navigate to the Physical Count Entry window and enter counts.

2. Run the Count Entries Report to reconcile reported quantities with physicalcount quantities. (See Physical Inventory Reports for more information on howto do this.)

3. Navigate to the Physical Inventory window.

4. Select Post Cycle from the Actions menu to update the inventory on-handquantities with any variances shown in the Cycle Entries Report .

5. Check the Physical Inventory Errors window for any errors or warnings. Forexample, a found item that does not have a Warehouse Rule will post with awarning that needs to be rectified before the next cycle count.

6. When you have completed the posting, from the Actions menu, you canoptionally select Purge Cycle to purge the physical inventory data from theOPM database.


Reconciling and Posting Physical Inventory Counts

Physical Inventory Field ReferenceThe fields on this window are:

CycleEnter the number of the physical count.





� Posted - to indicate the cycle has been posted. for which you are making countquantity entries in the specified warehouse. Required.

DescriptionA brief description of the cycle.

Print FormSpecify the kind of print format that will be generated.




WarehouseSpecify the warehouse in which this cycle count will take place. The correspondingwarehouse description displays automatically. Required.

Start DateSpecify the date the physical count should begin in the designated warehouse. Thedefault is today's date.

End DateEnter the date you expect this physical count to end. The default is tomorrow's date.


Purging Physical Inventory Cycle Counts

Purging Physical Inventory Cycle CountsAfter you have reconciled and posted the physical inventory counts, you mustpurge the cycle counts.

Purging Physical Inventory Cycle Counts Procedure1. Navigate to the Physical Inventory window.

2. Select Purge Cycle from the Actions menu.

3. If the cycle has not been closed, OPM displays: "Warning! This cycle appears tostill be open." You may wish to close it before proceeding. Click OK to continue,then click Cancel to exit the purge operation.

4. If the cycle has been closed properly, OPM displays:"Are you sure you wish to Purge the Data from this Cycle?"

� If you are sure, click OK.

� If you are not sure, click Cancel .


Purging Physical Inventory Cycle Counts


Physical Inventory Re

5
Physical Inventory Reports
This topic explains several preformatted reports. These include the options forprinting the count sheets and count tags on which your Inventory personnel willenter cycle count or physical count results.


� Running the ABC Rank Selection Report

� Running the Control Group Report

� Running the Count Class Report

� Running the Cycle Count Forms Report

� Running the Physical Count Forms Report

� Running the Cycle Count Entries Report

� Running the Physical Count Entries Report

� Running the Cycle Count Audit Report

� Running the Cycle Posting Results Report

ports 5-1

Running the ABC Rank Selection Report

Running the ABC Rank Selection ReportThis report allows you to list information for selected ABC rankings and otherinformation previously entered on the ABC Rank Information window. You canprint all ABC rank information, restrict the list to specific rank code ranges, or to allrank codes in a range of warehouses.

Submitting the ReportTo submit the ABC Rank Selection Report:

1. Navigate to the Submit Requests window.

2. In the Name field, enter ABC Rank Selection Report . The Parameters box isdisplayed.

3. Complete the fields as described, and click OK. The Submit Requests windowis displayed.

4. Complete the fields in the Submit Requests window and click Submit . You canthen view or print the report.

See the Oracle Applications User’s Guide for detailed information on submitting areport.

Selected Report ParametersThe report parameters are:

Sort ByThere are two ways to sort the report:

� Choose Rank to sort by ABC rank.

� Choose Warehouse to sort by warehouse.

OrderThere are two ways to order the report:

� Select Ascending to order the report in ascending order.

� Select Descending to order the report in descending order.

From WarehouseEnter the beginning warehouse in this field.



To WarehouseEnter the ending warehouse in this field.

From RankEnter the beginning as ABC rank in this field.

To RankEnter the ending ABC rank in this field.

Select CriteriaYou can enter one of the following criteria:

� Select Active - to only select active items.

� Select All - to select both active and deleted items.

� Select Deleted - to select deleted items.

ABC Rank Selection Report DescriptionThe following information appears on the ABC Rank Selection report:

RankThe ABC rank code is listed; the corresponding ABC rank code description is alsoprovided.

IntervalThis is the duration, in days, of each count cycle for items that have been assignedthis ABC rank code, in a specific warehouse.

Warning %This is the percentage threshold at which the variance between the "frozen"on-hand item quantity and the actual item count quantity will trigger a warningmessage.

Reject %This is the percentage threshold at which the variance between the "frozen"on-hand item quantity and the actual item count quantity will trigger rejection of

Physical Inventory Reports 5-3


the cycle count results. OPM will include these rejected items in the supercycle untilthe variance issue is resolved.

Warning ValueThis is the item value threshold at which the variance between the value of "frozen"on-hand item quantity and the value of the actual, counted items will trigger awarning message.

Reject ValueThis is the item value threshold at which the variance between the value of "frozen"on-hand item quantity and the value of the actual, counted items will triggerrejection of the cycle count quantity results. OPM will include these rejected itemsin the supercycle until the variance issue is resolved.

WarningIf counting of items assigned this ABC rank code should be rejected if countvariances produce a warning message, "0" is listed. If the counting should beaccepted when variances produce the warning messages, but not rejections, "1" islisted.

RejectIf counting of items assigned this ABC rank code should be rejected if the countvariances are over rejection tolerance, 0 is displayed. If the counting will beaccepted even if the count variances exceed the rejection tolerances, 1 is displayed.

DeletedIf the ABC rank code has not been deleted a 0 is listed. If the ABC rank has beendeleted a 1 displays.


Running the Control Group Report

Running the Control Group ReportThis report lists the control group items and count intervals that you entered on theControl Group window for each warehouse. Control groups are comprised ofhigh-priority items that you want to count at more frequent intervals than thoseassociated with the regular ABC schedule codes. You can list control groupinformation for all warehouses, or restrict the list to a specific range of warehouses.

Submitting the ReportTo submit the Control Group Report:


2. In the Name field, enter Control Group Report . The Parameters box isdisplayed.

3. Complete the fields as described and click OK. The Submit Requests window isdisplayed.




Sort ByThere are two ways to sort the report:

� Choose Item to sort by item.

� Choose Warehouse to sort by warehouse.





Running the Control Group Report

From WarehouseEnter the beginning warehouse in this field.

To WarehouseEnter the ending warehouse in this field.

From ItemEnter the beginning item in this field.

To ItemEnter the ending item in this field.





Control Group Report DescriptionThe following information appears on the Control Group report:

WarehouseThe number of the warehouse in which the item is stocked is listed. Thecorresponding description of the warehouse is also listed.

ItemThis is the number of the item in this control group (that is, warehouse) for whichyou want to establish a special cycle count interval. The corresponding itemdescription is also listed.

IntervalThis is the number of days between cycle counting for the item when stocked in thiswarehouse.


Running the Count Class Report

Running the Count Class ReportThis report allows you to list count exception class information for the exceptionclasses you specify. The listed information is entered from the Count Class window.

Submitting the ReportTo submit the Count Class Report:


2. In the Name field, enter Count Class Report . The Parameters box is displayed.

3. Complete the fields as described and click OK. The Submit Requests window isdisplayed.




Sort ByClass is the default.




From ClassEnter the beginning Class in this field.

To ClassEnter the ending Class in this field.


Running the Count Class Report





Count Class Report DescriptionThe following information appears on the Count Class report:

ClassThis is the code for the count exception classification.

DescriptionThe description of the count classification (for example, "Negative Balances").

Zero Balance IndicatorThis flag indicates if items assigned this class code will be included in cyclecounting, even if they have on-hand balances of zero.

� If 1 is listed, items assigned the class code will be counted.

� If 0 is listed, items will be skipped during counting if on-hand balances are zero.

Negative Balance IndicatorThis flag indicates if items assigned this class code will be included in cyclecounting, even if they have negative on-hand balances.

� If 1 is listed, items assigned this class code will be counted.

� If 0 is listed, items will be skipped during counting if there are negativeon-hand balances.


Running the Cycle Count Forms Report

Running the Cycle Count Forms ReportThese selections generate the count sheets, or count tags, on which Inventorypersonnel will record the results of a cycle count. The count forms formats areidentical for cycle counting and full physical inventories. For each listed item to becounted, OPM assigns a tag number (for tag-count items), or a page and linenumber (for the count sheet). Space is allowed for entry of the item quantitycounted. When you eventually enter the cycle count results (on the Cycle CountEntry form) or the physical count results (on the Physical Count Entry form), youmust specify the tag numbers and/or count sheet numbers. OPM then searches andidentifies the item that was counted based on these counted numbers.

Submitting the ReportTo submit the Cycle Count Forms Report:


2. In the Name field, enter Cycle Count Forms . The Parameters box is displayed.





Warehouse CodeEnter the warehouse code for this cycle count.

CycleEnter either the cycle count or full physical inventory count for which you aregenerating count forms.

From CountEnter the beginning cycle count number in this field.



To CountEnter the ending cycle count number in this field.

Sort ByCOUNT NUMBER is the default.

Cycle Count Forms Report DescriptionThe following information appears on the Cycle Count Forms report:

CycleThis is the number of the cycle (either cycle count or full physical inventory count)for which you are generating count forms.

WarehouseThe number for the warehouse where inventory is being counted (correspondingwarehouse description included).

Spaces are provided for entry of the following information by the Inventorypersonnel performing the count:

Report DatePrints the report date and time.

CyclePrints the cycle count number.

CounterEnter the name or code for the user performing the count of this item.

Count DateEnter the date that the inventory was counted.

OperatorEnter the name or code for the user performing the count of this item.

Entry DateEnter the date the count results were entered into OPM.



Cycle Count Forms Report - What OPM RetrievesThe report lists the item information for the inventory items to be counted duringthis cycle. On count sheets, this begins with page 1, line 1. On tags, this begins withtag 1.

OPM retrieves the following information about the item:

� Item code

� Description

� Lot Number (if lot controlled)

� Sublot Number (if sublot controlled)

� Location (if location controlled)

� Grade (if grade controlled)

OPM numbers tags and bulk tags sequentially for the lot or item to count. Pages arenumbered sequentially with three lines per page. Space is then provided for theentry of the count Quantity for this item in the primary unit of measure (listedautomatically).


Running the Physical Count Forms Report

Running the Physical Count Forms ReportThis report generates the count sheets, or count tags, on which Inventory personnelwill record the results of a physical inventory count. The count form formats areidentical for cycle counting and full physical inventories. For each listed item to becounted, OPM assigns a tag number (for tag-count items), or a page and linenumber (for the count sheet). Space is allowed for entry of the item quantitycounted. When you eventually enter the physical count results (on the PhysicalCount Entry form), you must specify the tag numbers and/or count sheet numbers.OPM then searches and identifies the item that was counted based on these countednumbers.

Submitting the Report1. To submit the Cycle Count Forms Report:


3. In the Name field, enter Physical Count Forms . The Parameters box isdisplayed.





Warehouse CodeEnter the warehouse code for this physical count.

CycleEnter the full physical inventory count for which you are generating count forms.

From CountEnter the beginning physical count number in this field.



To CountEnter the ending physical count number in this field.

Physical Count Forms Report DescriptionThe following information appears on the Physical Count Forms report:

CycleThis is the number of the full physical inventory count for which you are generatingcount forms.

WarehouseThe number for the warehouse where inventory is being counted (correspondingwarehouse description included).

Spaces are provided for entry of the following information by the Inventorypersonnel performing the count:

Report DatePrints the report date and time.

CyclePrints the physical count number.

CounterEnter the name or code for the user performing the count on item.

Count DateEnter the date that the inventory was counted may be entered.

OperatorEnter the user code or employee number of the individual performing the count.

Entry DateEnter the date the count results were entered into OPM.



Physical Count Forms Report - What OPM RetrievesThe report lists the item information for the inventory items to be counted duringthis physical count. On count sheets, this begins with page 1, line 1. On tags, thisbegins with tag 1.

OPM retrieves the following information about the item:

� Item code

� Description

� Lot Number (if lot controlled)

� Sublot Number (if sublot controlled)

� Location (if location controlled)

� Grade (if grade controlled)

OPM numbers tags and bulk tags sequentially for the lot or item to count. Pages arenumbered sequentially with three lines per page. Space is then provided for theentry of the count Quantity for this item in the primary unit of measure (listedautomatically).


Running the Cycle Count Entries Report

Running the Cycle Count Entries ReportThis report lists the actual count results that were recorded for a cycle count. Youcan select to restrict the printed count results to those count quantities that variedfrom the "frozen" on-hand quantities.



2. In the Name field, enter Cycle Count Entries . The Parameters box is displayed.





Warehouse CodeEnter the warehouse code for this cycle count.

CycleEnter the number of the count cycle.

From CountEnter the starting item count number.

To CountEnter the ending item count number.

Sort BySelect one of the following if you wish to sort:



� COUNT DATE to sort by entry date.

� COUNT PERSON to sort by count person.

� COUNT TAG to sort by count tag.

� ITEM, LOT, LOCATION to sort (in order) by item, then lot, then location.

� LOCATION, ITEM, LOT to sort (in order) by location, then item, then lot.

� ITEM NUMBER/LOCATION/LOT to sort (in order) by item number,location and lot

� COUNT PERCENT DIFFERENCE to sort by an absolute discrepancy range.This sort will be in descending order, and print those counts that differ byhigher discrepancies before those with lower discrepancies.

VarianceSelect one of the following:

� All Counts - to display all counts.

� Counts with a Variance - to display only those counts with a variance.

Count Entries ToleranceEnter an upper cutoff tolerance level for this report. The report will not displaycycle count entries below this tolerance. This filters the output by a discrepancyrange. For example, you can request those counts that are off by more than +/- 20%.You must consider whether uncounted items should be considered in the report.An item with a frozen quantity of 100 would always appear first on the report sinceit has the largest discrepancy between its frozen and actual counts. Percentdifferences greater than 100% will appear as a 100% difference.

Cycle Count Entries Report DescriptionThe following information appears on the Count Entries report:

WarehouseThe code for the warehouse in which the count was conducted is listed; thecorresponding warehouse description is also provided.

CycleThe number of the count cycle (with the corresponding cycle description).



ItemThe code for the item that was counted.

DescriptionThe description of the item that was counted.

LotThe number for the lot of the item that was counted.

SublotThe number for the sublot of the item that was counted (if one exists).

LocationThe code for the location in which the item lot was counted.

Count DateThe date the count occurred.

ReasonThe reason code entered if the count were out of tolerance.

CountThis is either the page and line number combination from the count sheet, or the tagnumber. Either of these appears on the Count Sheet or Count Tags produced usingthe Count Forms report options.

CounterThe code for the individual who counted this item; this is generally the person'sOPM user ID code.

Frozen QtyThe quantity of the item at the time the cycle or physical count was initiated (that is,"frozen").

Counted QtyThis is the quantity of the item actually counted during this cycle or full physicalcount.



Frozen Qty 2The quantity of the item in the secondary unit of measure at the time the cycle orphysical count was initiated (that is, "frozen").

Counted Qty 2This is the quantity of the item in the secondary unit of measure actually countedduring this cycle or full physical count.

Net DifferenceThe variance quantity between the frozen on-hand quantity and the actual countedquantity is listed.

Net Difference 2The variance quantity in the secondary unit of measure between the frozen on-handquantity and the actual counted quantity is listed.

%The difference between the frozen and counted quantities in their primary units ofmeasure expressed as a percentage.

CompletedThis indicates if the count has been completed (that is, it has been posted to theon-hand inventory). If the count has not yet been posted, "0" is indicated; "1" isindicated if the count is complete.

RecountThis indicates if the count entered represented a recount from the supercycle. If thisis a recount, "1" is indicated; "0" is indicated if this is not a recount entry.

Totals for ReportThe first column lists the totals for Frozen Qty, Counted Qty, Frozen Qty 2, andCounted Qty 2.

The second column lists the total of the net differences between the primary andsecondary units of measure.

The third column lists the total number of items flagged as completed and the totalnumber of items flagged as recounted.



Number of CountsThis indicates the total number of individual items listed in the report.


Running the Physical Count Entries Report

Running the Physical Count Entries ReportThis report lists the actual count results that were recorded for a full physical count(on the Physical Count Entry form). You can select to restrict the printed countresults to those count quantities that varied from the "frozen" on-hand quantities.



2. In the Name field, enter Physical Count Entries . The Parameters box isdisplayed.





Warehouse CodeEnter the warehouse code for this physical count.

CycleEnter the number of the physical count.

From CountEnter the starting item count number.

To CountEnter the ending item count number.

Sort BySelect one of the following if you wish to sort:



� COUNT DATE to sort by entry date.

� COUNT PERSON to sort by count person.

� COUNT TAG to sort by count tag.

� ITEM, LOT, LOCATION to sort (in order) by item, then lot, then location.

� LOCATION, ITEM, LOT to sort (in order) by location, then item, then lot.

� ITEM NUMBER/LOCATION/LOT to sort (in order) by item number,location and lot

� COUNT PERCENT DIFFERENCE to sort by an absolute discrepancy range.This sort will be in descending order, and print those counts that differ byhigher discrepancies before those with lower discrepancies.

VarianceSelect one of the following:

� All Counts - to display all counts

� Counts with a Variance - to display only those counts with a variance

Count Entries ToleranceEnter an upper cutoff tolerance level for this report. The report will not displayphysical count entries below this tolerance. This filters the output by a discrepancyrange. For example, you can request those counts that are off by more than +/- 20%.You must consider whether uncounted items should be considered in the report.An item with a frozen quantity of 100 would always appear first on the report sinceit has the largest discrepancy between its frozen and actual counts. Percentdifferences greater than 100% will appear as a 100% difference.

Physical Count Entries Report DescriptionThe following information appears on the Physical Count Entries report.

WarehouseThe code for the warehouse in which the count was conducted is listed; thecorresponding warehouse description is also provided.

CycleThe number of the physical count (with the corresponding description).



ItemThe code for the item that was counted.

DescriptionThe description of the item that was counted.

LotThe number for the lot of the item that was counted.

SublotThe number for the sublot of the item that was counted (if one exists).

LocationThe code for the location in which the item lot was counted.

Count DateThe date the count occurred for the item.

ReasonThe reason code entered if the count were out of tolerance.

CountThis is either the page and line number combination from the count sheet, or the tagnumber. Either of these appears on the Count Sheet or Count Tags produced usingthe Count Forms report options.

CounterThe code for the individual who counted this item; this is generally the person'sOPM user ID code.

Frozen QtyThe quantity of the item at the time the cycle or physical count was initiated (that is,"frozen").

Counted QtyThis is the quantity of the item actually counted during this cycle or full physicalcount.



Frozen Qty 2The quantity of the item in the secondary unit of measure at the time the cycle orphysical count was initiated (that is, "frozen").

Counted Qty 2This is the quantity of the item in the secondary unit of measure actually countedduring this count.

Net DifferenceThe variance quantity between the frozen on-hand quantity and the actual countedquantity is listed.

Net Difference 2The variance quantity in the secondary unit of measure between the frozen on-handquantity and the actual counted quantity is listed.

%The difference between the frozen and counted quantities in their primary units ofmeasure expressed as a percentage.

CompletedThis indicates if the count has been completed (that is, it has been posted to theon-hand inventory). If the count has not yet been posted, "0" is indicated; "1" isindicated if the count is complete.

RecountThis indicates if the count entered represented a recount from the supercycle. If thisis a recount, "1" is indicated; "0" is indicated if this is not a recount entry.

Totals for ReportThe first column lists the totals for Frozen Qty, Counted Qty, Frozen Qty 2, andCounted Qty 2.

The second column lists the total of the net differences between the primary andsecondary units of measure.

The third column lists the total number of items flagged as completed and the totalnumber of items flagged as recounted.



Number of CountsThis indicates the total number of individual items listed in the report.


Running the Cycle Count Audit Report

Running the Cycle Count Audit ReportThe Cycle Count Audit report provides help for count managers to reconcile thecycle count quantities with the existing inventory. It lists existing inventorybalances, count quantities, and all transactions that occurred between the freeze ofthe inventory and the time the inventory was actually counted.

The report lists the variance between current on-hand inventory quantity balanceand the counted inventory quantity balance. The variance (if any) is the adjustedquantity that will be added to, or subtracted from the inventory balance as a resultof posting the count cycle. This report must be run for the cycle, or the CyclePosting Report will not run.

Submitting the ReportTo run the Cycle Count Audit Report:

1. Navigate to the Cycle Count window.

2. Enter the desired Cycle number you wish to audit.

3. From the Actions menu select Audit Report .

4. The Cycle Count Audit Report window displays.


6. Click OK to print the report.


CopiesEnter the desired number of report copies.

StyleSelect Landscape.

PrinterSelect the desired output printer.



Cycle Count Audit Report DescriptionThe following information appears on the Cycle Count Audit Report:

Item/DescriptionPrints the item code and item description.

LocationPrints the location of the item (if the item is location controlled).

Lot/SublotPrints the item lot/sublot (if the item is lot/sublot controlled).

Summary RecapRecaps the frozen and counted quantities, variances and variance percentages bothin the primary and secondary units of measure for all items counted.

Frozen QuantityPrints the quantity of the item at the freeze of the count cycle in its primary unit ofmeasure.

Counted QuantityPrints the counted quantity of the item expressed in its primary unit of measure.

Variance %Prints the difference between the expected Frozen Quantity value (F) and the actualCounted Quantity value (C) as a percent of the Frozen Quantity value, where:

Variance % = (F - C)/F *100%

Count DatePrints the count date and time.

Variance (To Be Posted)Prints the variance to be posted in the item's secondary unit of measure (if the itemis dual unit of measure controlled).



Frozen Quantity2Prints the frozen quantity of the item expressed in the item's secondary unit ofmeasure (if the item is dual unit of measure controlled).

Counted Quantity2Prints the counted quantity of the item expressed in the item's secondary unit ofmeasure (if the item is dual unit of measure controlled).

Variance2 (To be Posted)Prints the variance between the frozen quantity and the counted quantity in theitem's secondary unit of measure (if the item is dual unit of measure controlled).

Completed Transactions During PeriodPrints the transactions that have taken place since the freeze and running the report.

Transaction DatePrints the transaction date and time.

Transaction DescriptionPrints the transaction description.

Transaction QuantityPrints the transaction quantity

Calculated BalancePrints the calculated balance at the time of running the report.


Running the Cycle Posting Results Report

Running the Cycle Posting Results ReportThe Cycle Posting Results Report prints frozen and counted quantities with theirrespective variances. The report is a review of the cycle count and the new adjustedon-hand inventory balances. The report also indicates if the posting process wassuccessful.

Submitting the ReportTo run the Cycle Posting Results Report:

1. Navigate to the Cycle Count window.

2. Enter the desired Cycle number you wish to audit.

3. From the Actions menu select Post Cycle .

4. The Cycle Count Post & Report window displays.


6. Click OK to print the report.


CopiesEnter the desired number of report copies.

StyleSelect Landscape.

PrinterSelect the desired output printer.

Cycle Posting Results Report DescriptionThe following information appears on the Cycle Count Forms report:

Item/DescriptionPrints the item code and item description.



LocationPrints the location of the item (if the item is location controlled).

Lot/SublotPrints the item lot/sublot (if the item is lot/sublot controlled).

Frozen Quantity2Prints the frozen quantity of the item expressed in the item's secondary unit ofmeasure (if the item is dual unit of measure controlled).

Counted Quantity2Prints the counted quantity of the item expressed in the item's secondary unit ofmeasure (if the item is dual unit of measure controlled).

Variance Quantity 2Prints the variance between the frozen quantity and the counted quantity in theitem's secondary unit of measure (if the item is dual unit of measure controlled).

Frozen QuantityPrints the quantity of the item at the freeze of the count cycle in its primary unit ofmeasure.

Counted QuantityPrints the counted quantity of the item expressed in its primary unit of measure.

Variance QuantityPrints the variance to be posted in the item's secondary unit of measure (if the itemis dual unit of measure controlled).

Posted� YES indicates the variance has been posted.

� NO indicates the variance has not been posted.


Appen

A
Appendixes
This topic explains typical navigation paths and specific Profile Options that needto be set up.


� Physical Inventory Navigator Paths

� Setting Physical Inventory Profile Options

dixes A-1

Physical Inventory Navigator Paths

Physical Inventory Navigator PathsAlthough your System Administrator may have customized your Navigator, typicalnavigation paths are described in the following tables. In some cases, there is morethan one way to navigate to a window. These tables provide the most typicaldefault path.

Window Path

ABC Rank Information OPM Inventory:OPM Physical Inventory:Setup:ABCRank

ABC Rank Requirements OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count:Actions:ABC RankRequirements

ABC Rank Selection Report OPM Inventory:OPM Physical Inventory:Reports:Run

Additional Items OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count:Actions:Additional Items

Control Group Reports OPM Inventory:OPM Physical Inventory:Reports:Run

Control Groups OPM Inventory:OPM PhysicalInventory:Setup:Control Groups

Count Class Report OPM Inventory:OPM Physical Inventory:Reports:Run

Count Classes OPM Inventory:OPM Physical Inventory:Setup:CountClasses

Cycle Count Audit Report OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count:Actions:Audit Report

Cycle Count Entries OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count Entry

Cycle Count Forms Report OPM Inventory:OPM Physical Inventory:Reports:Run

Cycle Count Post & Report OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count:Actions:Post Cycle

Daily Cycle Count OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count

Find Count Classes OPM Inventory:OPM Physical Inventory:Setup:CountClasses:View:Find...

Find Cycle Count Entries OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count Entry :View:Find...

A-2 Oracle® Process Manufacturing Physical Inventory User’s Guide

Physical Inventory Navigator Paths

Find Cycles OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count:View:Find...

Find Physical Count Entry OPM Inventory:OPM Physical Inventory:PhysicalInventory:Physical Count Entries:View:Find...

Find Ranks OPM Inventory:OPM Physical Inventory:Setup:ABCRank:View:Find...

Initialize Schedule OPM Inventory:OPM Physical Inventory:Setup:ABCRank:Actions:Initialize Schedule

Initiate Cycle OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count:Actions:Initialize Cycle

Initiate Physical Inventory OPM Inventory:OPM Physical Inventory:PhysicalInventory:Physical Count:Actions:Initialize Physical

Physical Count Entries Report OPM Inventory:OPM Physical Inventory:Reports:Run

Physical Count Entry OPM Inventory:OPM Physical Inventory:PhysicalInventory:Physical Count Entries

Physical Count Forms Report OPM Inventory:OPM Physical Inventory:Reports:Run

Physical Inventory OPM Inventory:OPM Physical Inventory:PhysicalInventory:Physical Count

Physical Inventory Errors OPM Inventory:OPM Physical Inventory:CycleInventory:Cycle Count Errors

OPM Inventory:OPM Physical Inventory:PhysicalInventory:Physical Count Errors

Post Count OPM Inventory:OPM Physical Inventory:PhysicalInventory:Physical Count:Actions:Post Count

Window Path

Appendixes A-3

Setting Physical Inventory Profile Options

Setting Physical Inventory Profile OptionsDuring your implementation, you set a value for selected profile options to specifyhow your Physical Inventory application controls access to and processes data.Physical Inventory uses the listed profile option:

� GMI:Physical Count Entry Reason Code

You can set up this profile option when you set up other applications prior to yourPhysical Inventory implementation. Refer to the other product user's guides formore details on how these products use this profile option.

Your System Administrator sets user profile options at one or more of the followinglevels: Site, Application, Responsibility, and User. Use the Personal Profile Optionswindow to view or set your profile options at the user level. You can consult theOracle Process Manufacturing Implementation Guide for a complete description of theprofile options listed. Consult your Oracle Applications System Administrator's Guidefor a list of profile options common to all Oracle Applications.

A-4 Oracle® Process Manufacturing Physical Inventory User’s Guide

Glossary

ABC Classification

Each ranking code represents the frequency at which you count an item whenstocked in a specified warehouse. It is also the classification of a group of items in adecreasing order of annual dollar volume (price multiplied by projected volume) orother criteria. This array is then split into three classes (commonly called: A, B, andC). According to the APICS definition: "The A group usually represents 10% to 20%by number of items and 50% to 70% by projected dollar volume. The next grouping,B, usually represents about 20% of the items and about 20% of the dollar volume.The C class contains 60% to 70% of the items and represents about 10% to 30% ofthe dollar volume. The ABC principle states that effort and money can be savedthrough applying looser controls to the low-dollar-volume class items."

Bulk Tags

Tags printed with blank lines. They do not relate to a specific item, lot/sublot,location, or grade in a cycle count or physical inventory.

Control Groups

Groups of critical items that can be scheduled for count during every count cycle,regardless of their original ABC rank.

Count Sheet

A printed document that lists the items to be counted for a specific cycle count orphysical inventory. Space is provided for entry of count quantities.

Cycle Count

The periodic count of selected inventory items. A schedule is established to providefor counting of these selected items on a regular basis. According to the APICS

Glossary-1

definition: Cycle counting is "an inventory accuracy audit technique whereinventory is counted on a cyclic schedule rather than once a year. A cycle inventorycount is usually taken on a regular defined basis."

Cycle Count Interval

The number of days during which items that are assigned a specific rank will becounted.

Exception Classes

A classification of items (called exception items) that are to be selected for counteven if they have zero or negative onhand balances.

Full Physical Inventory

The counting of every item in a plant or warehouse. All onhand inventoryquantities are frozen, usually requiring that the facility be shut down during thecounting process.

Initiate Count

The process of freezing onhand inventory quantities and beginning the count cycleor physical inventory.

Post Count

The process by which the onhand inventory quantities are replaced by the itemcount quantities from a full physical inventory.

Rejection Level

The count quantity threshold at which a variance in count will produce rejection ofthe count.

Super Cycle

Refer to Supercycle.

Supercycle

The process in which items that have surpassed count tolerance thresholds areincluded in every subsequent count, until count quantities are within acceptancetolerance. Supercycle may previously have been referred to as Super Cycle.

Glossary-2

Tags

Documents generated by OPM, each of which is for one specific item, lot/sublot,location, and grade in a cycle count or physical inventory. Like count sheets, spaceis available for entry of count quantities by plant or warehouse employees.

Tolerances

Quantity thresholds that cycle count or physical inventory count results must notexceed. Count results that exceed thresholds are subject to warnings and/or countrejection.

Warehouse

Warehouse may previously have been referred to as Whse.

Warning Level

The count quantity threshold at which a variance in count will produce a warningmessage. Counts that have crossed the warning threshold may be accepted withvalid reason codes.

Whse

Refer to Warehouse.

Glossary-3

Glossary-4

Index
AABC Rank Information window, 2-6ABC Rank Requirements window, 3-8ABC Rank Selection Report, 5-2ABC ranks
classifications definitions, 2-4count interval, 2-7count tolerances, 2-7rank code, 2-6

ABC schedule initiation, 2-8, 2-10Additional Items window, 3-7

CControl Group Report, 5-5Control Group window, 2-13Count Class Report, 5-7Count Classes window, 2-11Count Entries Report, 4-7, 5-15, 5-20Count Forms Report, 4-7count initiation, physical inventory, 4-5count intervals, 2-14count prerequisites, 2-2

ABC ranks, 2-4inventory calendar, 2-2

count sheet, 1-6counting, types, 1-4cycle count, 1-5, 3-2

Daily Cycle Count window, 3-3initialization, 3-6results entry, 3-10

Cycle Count Audit Report, 5-25Cycle Count Entry window, 3-10

cycle count forms and tags, 3-9Cycle Count Forms Report, 5-9cycle count schedule, 1-5cycle counts, 1-3cycle inventory counting, 3-3cycle number, 3-4Cycle Posting Results Report, 5-28

Eexception classes, 2-11exception items, 2-11

Ffreeze inventory, 3-3, 3-6, 3-10full physical inventory, 1-4, 4-2

Iintervals, counting, 2-14inventory counting, full physical, 4-2

PPhysical Count Entry form, 4-8Physical Count Entry window, 4-11Physical Count Forms Report, 5-12physical count variances, 4-8physical inventory, 1-4

general information, 1-2reports, 1-3

physical inventory result entry, 4-8Physical Inventory window, 4-3

Index-1

prerequisites, counting, 1-2print physical count forms, 4-5procedure, physical inventory, 4-3process flow

cycle counting, 1-9physical inventory, 1-10

purge physical cycle count, 4-13

Rreports, 5-1

ABC Rank Report, 2-9ABC Rank Selection Report, 5-2Control Group Report, 5-5Count Class Report, 5-7Count Entries Report, 3-9, 4-7, 5-15, 5-20Count Forms Report, 3-9, 4-7Cycle Count Audit Report, 5-25Cycle Count Forms Report, 5-9Cycle Posting Results Report, 5-28Physical Count Forms Report, 5-12

Sschedule, 1-5schedule initiation, 2-8setup, 1-7

Ttags, 1-6tolerances, 1-5

Uupdate onhand quantity, 4-11

Wwarehouse control group, 2-13

Index-2

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