Oracle Credit Card and Pcard Process
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 1/12
Oracle applications Surendranath Subramani
T h u r s d a y , D e c e m b e r 1 1 , 2 0 1 4
Oracle Credit card and Pcard process
OracleCreditcardandPcardprocess:
CreditProcess:Applicable for r12:
Setup:1. Create card program
While defining card program (card issuer) make sure card type is chosen hasTRAVELPayment due from Both this is required to choose.There are 3 types available:
Individual payments are always made to employee through iexpense
Bank sends credit transactions, employee load the transaction in iexpense andcomplete the expense process, once approved employee is paid from employer
Both 2 payments are made. 1 towards card issuer for all business expenses andother is done to employee.
Bank sends credit transactions, employee load the transaction in iexpense (it shouldbe chosen as business purpose for all business related expense) employee can createpersonal expenses along with same expense report and send for approval. Onceapproved employer pays personal expense to employee and business expense to cardissuer.
Note: in both individual and both pay method employee is liable to pay to bank.
Company payments are always made to card issuer through iexpense.
Run 'Create Credit Card Issuer Invoice' this program will issue invoice to credit issuer
Bank send credit transaction and for business transaction employer will pay directlyto bank without importing in iexpense for other transaction employee createexpense report and get them reimbursed.
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Oracle Credit card and Pcard process
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 2/12
Credit process overview:a.Oncebanksendthefile,pickthefileusingcustomprogramor(usestandardprogramifUS
Banks/AMEX)andloaddatatoAP_CREDIT_CARD_TRXNS_ALLtableb.'CreditCardTransactionsValidationProgram'willvalidatetheloadedtransaction.c.Logintoiexpensed.Createnewexpensereportyouhaveoptiontoimportcredittransactionwhatwasloaded
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 3/12
Flowchartfordifferentmethodsavailableincreditcardprocess:
earlier.e.Oncesubmittedandapprovednewexpensereportwillbecreatedwithsameexpensereport
name||.1(thiswillpaytocardissuer)thisisapplicableforpayment_due_from_code=both.
f.'ExpenseReportExport'programwillissueinvoicetoemployeeandbank(createinvoiceinAP_INVOICES_alltable)
a.Run'CreateCreditCardIssuerInvoice'thisprogramwillissueinvoicetocreditissuer.providedpayment_due_from_code='COMPANY'
g.IfAPapprovalhasbeensetupthenapprovalprocessisinitiatedandoncefullyapprovedinvoicewillbereadyforpayment.
h.CardIDismandatoryforinterfacetable.i.InterfacevalidatesaredonebyAP_CARD_VALIDATE
Bothpaymethod
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 4/12
Creditcardtechnicalflow:
Companypaymethod
IndividualPaymethod
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 5/12
Setup:
1.Suppliercreation:Navigation:PayablesManager,Supplier
2.Createsuppliersite3.FlagsiteasProcurementCardenabled(soitshowswhenpurchasingteamcreatesPRwith
PCARD)
PcardProcess:
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 6/12
4.CreateemployeerecordinHRMS(thisisregularnothingspecialrequired)
5.Createcreditcardcodeset:
Bankmaintainscardcodetoidentifysuppliersandsuppliertypesforthetransactionsthatyouremployeeincurwhenusingapurchasingcard.
Purpose:whenimportingtheinformationfrombankusingthecardcodedefaultaccountcanbederived.
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 7/12
6.GLAccountsetsIntheCreditCardGLAccountSetswindow,enteraGLAccountSetNameandDescription.
ListtheGLaccountsthatareincludedintheset.IntheDescriptionfield,entertheaccountnamethatcreditcardholderswillseewhentheyuseWebEmployeestochangetheaccountforatransaction,forexample,OfficeSupplies.
e.g.:whenemployeeverifiesthetransactionusingselfservicescreenhecanoverwriteaccountwithwhatisdefinedinGLaccountset.
7.Createcreditcardprogram:usethisfunctiontodefinedcardissuerMakesurecardtypeischosenhasProcurement.
8.Profile:
IntheCreditCardProfileswindow,definecreditcardprofilesthatyouassigntocreditcards.Attributesofacreditcardprofileincludecreditcardprogram,GLaccountset,defaultGLaccount,exceptionclearingaccount,employeeverificationoptions,andmanagerapprovaloptions.Inadditionyoucanrecordrestrictionsforcreditcardcodes
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 8/12
Forexample,acardholder'sdefaultemployeeexpenseaccountis014505800.Thedefaultaccounttemplateis5900.Thiscreatesadefaulttransactionaccountof014505900.IfyouhaveenabledtheBuildAccountFromCodeoption,andtheaccountassignedtothecardcodeis6000,thenduringtheCreditCardTransactionValidationreport,Payablesassigns014506000asthetransactionaccount.Duringvalidation,theemployeecanoverwriteanyaccountsegmentbasedonthelistofvaluesthatyoudefineintheCreditCardGLAccountswindow
9.Creditcard:Createcreditcardinformationinthesystemusingthiswindow.Youcanuseprofiletothecreditcardsothatsystemdefaultsareperformed
10.Transactionadjustment:WhenPCARDdataisloadedandvalidatedthenthevalidatedinformationwillbeavailableinbelowscreensoadmincanverifyOremployeewillbenotifiedwhocanverifythetransactionormakechangetodefault
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 9/12
accountorsplitthetransactionbeforeverification.
WewillgoindetailsonhowPCARDtransactionarevalidated,verifiedandpostedtoAP.
Oncesetupsaredone,itstimetorunatestcase.
PCARDprocessoverview:
a.Oncebanksendthefile,pickthefileusingcustomprogram(nostandardprogramtoloadpcardcredittransactionunlikeforcreditcardtransactionUSBanks/AMEXprogramareavailable)andloaddatatoAP_EXPENSE_FEED_LINEStable
b.'ProcurementCardTransactionsValidationProgram'willvalidatetheloadedtransaction.c.OnceloadedthetransactionisavailableinProcurementcardtransactionform(as
describedabove).d.'ProcurementCardTransactionsVerificationProcess'programthiswillverifyemployee
(whoownspcard)andsendnotificationtoemployeetovalidatethetransaction.e.Employeehastologinandlookfornotificationandcaneditthedistributiontocorrectthe
account/costcenter,splitandverifythetransaction.Workflowname:APProcurementCardEmployeeVerificationWorkflow
f.'ProcurementCardTransactionsApprovalProcess'programwillsendnotificationtomanagerforapproval.
g.BasedontheprofilesetupManagercaneitherapproverorcanreceiveFYInotificationordonothing.IfApprovalisrequiredthenManagerhastologinandlookfornotificationandcaneditthedistributiontocorrecttheaccount/costcenter,splitandverifythetransaction.Workflowname:APProcurementCardManagerApprovalTransaction
h.OncemanagerisverifiedthetransactionstatuschangestoAPPROVED.i.'CreateProcurementCardIssuerInvoice'programwilltomoveAPPROVEDtransactionto
ap_invoices_interfacetablej.'PayablesOpenInterfaceImport'programwillimportAPinterfacetransaction.k.IfAPapprovalhasbeensetupthenapprovalprocessisinitiatedandoncefullyapproved
invoicewillbereadyforpayment.
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 10/12
l.CARDNUMBERandCARDIDaremandatorytopopulateininterfacetable.m.InterfacevalidatesaredonebyAP_WEB_PCARD_WORKFLOW_PKG
Processflow:
Purchasecardtechnicalflow:
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
http://oracleappssuren.blogspot.com/2014/12/creditprocessapplicableforr12setup.html 11/12
Posted by Surendranath Subramani at 11:15 AM
Differencebetweencreditandpurchasecardprocess:
CreditCard PurchaseCardIexpensemoduleisused UseselfservicefunctionalityisusedMultipleapproverscanbeset OnlyonelevelofapprovalcanbesetNotapplicable Transactionscanbeupdatedwithdifferent
naturalaccountandcostcenterCategorization:usercancategorizetransaction
itselfnotatdistributionlevelCategorization:usercancategorizetransaction
atdistributionrecordNotapplicable Transactionscanbespitted
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4/8/2015 OracleapplicationsSurendranathSubramani:OracleCreditcardandPcardprocess
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