OPERATIONS STEERING COMMITTEE Constituency Operations Team Kick-Off Meeting February 28, 2009...
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Transcript of OPERATIONS STEERING COMMITTEE Constituency Operations Team Kick-Off Meeting February 28, 2009...
OPERATIONS STEERING COMMITTEEOPERATIONS STEERING COMMITTEEConstituency Operations TeamConstituency Operations Team
Kick-Off MeetingKick-Off Meeting
February 28, 2009February 28, 2009Interim Chair: Olga CavalliInterim Chair: Olga Cavalli
Constituency Operations TeamConstituency Operations TeamInitial Work Team MembersInitial Work Team Members Interim Chair:Interim Chair: Olga Cavalli - Nominating Committee Appointee Olga Cavalli - Nominating Committee Appointee Chuck Gomes - gTLD Registries ConstituencyChuck Gomes - gTLD Registries Constituency Tony Harris - Internet Service Providers ConstituencyTony Harris - Internet Service Providers Constituency Zahid Jamil - Commercial and Business Users ConstituencyZahid Jamil - Commercial and Business Users Constituency S.S. Kshatriya - Individual (India)S.S. Kshatriya - Individual (India) Victoria McEvedy - Intellectual Property Interests ConstituencyVictoria McEvedy - Intellectual Property Interests Constituency Hector Ariel Manof - Intellectual Property Interests ConstituencyHector Ariel Manof - Intellectual Property Interests Constituency Krista Papac - Registrar c.Krista Papac - Registrar c. Dr. Shahram Soboutipour - Individual (Iran)Dr. Shahram Soboutipour - Individual (Iran) Michael Young - gTLD Registries ConstituencyMichael Young - gTLD Registries Constituency
Constituency Operations TeamConstituency Operations TeamKick-Off Meeting Draft AgendaKick-Off Meeting Draft Agenda1.1. Call to order and introductionsCall to order and introductions
2.2. Review agendaReview agenda
3.3. Timeline for interim Constituency Operations Work Team chair and Timeline for interim Constituency Operations Work Team chair and procedures for selecting permanent chair; vice-chairprocedures for selecting permanent chair; vice-chair
4.4. Review and discussion of Constituency Operations Work Team Review and discussion of Constituency Operations Work Team charter (delineation of current problems, desired outcomes, charter (delineation of current problems, desired outcomes, deliverables, and timelines)deliverables, and timelines)
5.5. Procedures for finalizing Constituency Operations Work Team Procedures for finalizing Constituency Operations Work Team charter, including proposed timelinecharter, including proposed timeline
6.6. Agree to regular teleconference meeting timesAgree to regular teleconference meeting times
7.7. All other businessAll other business
4
Five Main Areas of ImprovementFive Main Areas of Improvement
Based on input Based on input from the from the independent independent reviews, a reviews, a Working Group Working Group of the ICANN of the ICANN Board Board Governance Governance Committee Committee (BGC-WG) (BGC-WG) identified these identified these areas for areas for improvementimprovement
Adopt Working Adopt Working Group ModelGroup Model
Enhance Enhance ConstituenciesConstituencies
Improve Improve CommunicationsCommunications
Revise the Policy Revise the Policy Development Development
ProcessProcess
GNSO Council GNSO Council RestructureRestructure
Constituency Operations TeamConstituency Operations TeamWork Team Draft Charter GoalsWork Team Draft Charter Goals Develop proposals for Council consideration based on the Board’s Develop proposals for Council consideration based on the Board’s
endorsement of recommendations: endorsement of recommendations: Improved inclusiveness, openness, and transparencyImproved inclusiveness, openness, and transparency
Effectiveness and efficiency of the GNSO constituency and stakeholder group Effectiveness and efficiency of the GNSO constituency and stakeholder group operations and their interactions with other GNSO structures (i.e., the operations and their interactions with other GNSO structures (i.e., the Council) will include:Council) will include:
Developing a global outreach program to broaden participation in current Developing a global outreach program to broaden participation in current constituenciesconstituencies
Enhancing existing constituencies by developing recommendations on the Enhancing existing constituencies by developing recommendations on the following:following:
Each constituency should have a clearly communicated set of Each constituency should have a clearly communicated set of participation rules and operating principles that are based on participation rules and operating principles that are based on common principles developed by the GNSO. common principles developed by the GNSO.
Develop a “tool kit” of basic administrative, operational and technical Develop a “tool kit” of basic administrative, operational and technical services available to all constituencies.services available to all constituencies.
All constituencies operate in open, transparent mannerAll constituencies operate in open, transparent manner
Processes are standardized, accessible, and democraticProcesses are standardized, accessible, and democratic
Participation is global and supports multiple languagesParticipation is global and supports multiple languages
Centralized directory: up-to-date and publicly accessible
Staff Support “Toolkit”: outreach, services, admin, et alStaff Support “Toolkit”: outreach, services, admin, et al.
Constituency Ops Team: standards, rules & proceduresConstituency Ops Team: standards, rules & procedures
ICANN Board RecommendationsICANN Board RecommendationsEnhance ConstituenciesEnhance Constituencies
Constituency Operations TeamConstituency Operations Team Suggested Work Team ProjectsSuggested Work Team Projects
Enhance existing constituencies by developing Enhance existing constituencies by developing recommendations on constituency participation rules, recommendations on constituency participation rules, operating principles, and database of membersoperating principles, and database of members
Each constituency should have clearly communicated set of Each constituency should have clearly communicated set of participation rules and operating principles participation rules and operating principles
Operating principles should ensure constituencies function in a Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner representative, open, transparent & democratic manner
Develop and maintain a database of all constituency members Develop and maintain a database of all constituency members and others not formally a part of any constituency and others not formally a part of any constituency
Offer each constituency a “toolkit” of in-kind staff support Offer each constituency a “toolkit” of in-kind staff support and/or services and/or services
Constituency Operations TeamConstituency Operations Team Suggested Work Team ProjectsSuggested Work Team Projects
Develop a global outreach program to broaden Develop a global outreach program to broaden participation in current constituencies and promote the participation in current constituencies and promote the constitution of new constituenciesconstitution of new constituencies
Reach all current members of the ICANN community and Reach all current members of the ICANN community and potential members, particularly non-English speakerspotential members, particularly non-English speakers
Develop global outreach programs aimed at increasing Develop global outreach programs aimed at increasing participationparticipation
Offer each constituency a “toolkit” of in-kind staff support Offer each constituency a “toolkit” of in-kind staff support and/or services and/or services
Hold kick-off meeting in Mexico City Feb 28-Mar 1
Review and discuss draft WT Charter
Identify internal skill sets and select team leaders
Establish procedures to finalize the WT Charter
Establish time and meeting/call frequency
Discuss scope, goals, and begin formulating tasks
Constituency Operations TeamConstituency Operations Team Initial Work Team ActivitiesInitial Work Team Activities
OSC Constituency Operations Team WikiOSC Constituency Operations Team Wikihttps://st.icann.org/icann-osc/index.cgi?constituency_operations_team
OSC Constituency Operations Team OSC Constituency Operations Team Sample Project ChecklistSample Project Checklist
OSC CONSTITUENCY OPERATIONS WORK TEAM SAMPLE PROJECTS CHECKLIST
Lead Key: WT = Work Team S = ICANN Staff Suggested Projects and Subtasks Lead Status Start Date Date Due Actions Enhance existing constituencies by developing recommendations on constituency participation rules, operating principles, and database of members
WT Pending
Each constituency should have clearly communicated set of participation rules and operating principles
WT Pending
Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner
WT Pending
Develop and maintain a database of all constituency members and others not formally a part of any constituency
WT Pending
Offer each constituency a “toolkit” of in-kind staff support and/or services WT Pending Develop a global outreach program to broaden participation in current constituencies
Pending
Reach all current members of the ICANN community and potential members, particularly non-English speakers
WT Pending
Develop global outreach programs aimed at increasing participation
WT Pending
Offer each constituency a “toolkit” of in-kind staff support and/or services
WT Pending
GSNO Contituency SurveyGSNO Contituency Surveyhttp://gnso.icann.org/en/improvements/gnso-constituency-survey-report-28jan09-en.pdf
REFERENCES:REFERENCES:For Information about OSC Work Teams:For Information about OSC Work Teams:
Operations Steering Committee: Operations Steering Committee: https://st.icann.org/icann-osc/index.cgi
OSC Constituency Operations Team: OSC Constituency Operations Team: https://st.icann.org/icann-osc/index.cgi?constituency_operations_team
OSC GNSO Operations Team: OSC GNSO Operations Team: https://st.icann.org/icann-osc/index.cgi?gnso_operations_team
OSC Communications Team: OSC Communications Team: https://st.icann.org/icann-osc/index.cgi?osc_communications_team
For Information About GNSO Improvements: For Information About GNSO Improvements: GNSO Improvements: GNSO Improvements: http://gnso.icann.org/en/improvements/ Background: Background: http://gnso.icann.org/en/improvements/background-en.htm Overview: http://gnso.icann.org/en/improvements/overview-en.htm Overview: http://gnso.icann.org/en/improvements/overview-en.htm Reviews:Reviews: http://gnso.icann.org/en/improvements/reviews-en.htm http://gnso.icann.org/en/improvements/reviews-en.htm Council Organization: http://gnso.icann.org/en/improvements/structure-en.htm Council Organization: http://gnso.icann.org/en/improvements/structure-en.htm New Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htm New Constituencies: http://gnso.icann.org/en/improvements/newco-process-en.htm Stakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htm Stakeholder Groups: http://gnso.icann.org/en/improvements/stakeholder-process-en.htm News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm
Thank You!Thank You!Policy Staff ResourcesPolicy Staff Resources
Operations Steering Committee: Rob Hoggarth, Sr. Policy DirectorOperations Steering Committee: Rob Hoggarth, Sr. Policy DirectorGNSO Operations Team: Julie Hedlund, Policy ConsultantGNSO Operations Team: Julie Hedlund, Policy ConsultantConstituency Operations Team: Julie HedlundConstituency Operations Team: Julie HedlundCommunications Team: Ken Bour (Consultant)Communications Team: Ken Bour (Consultant)
Policy Process Steering Committee: Liz Gasster, Sr. Policy CounselorPolicy Process Steering Committee: Liz Gasster, Sr. Policy CounselorNew PDP Team: Margie Milam, Sr. Policy CounselorNew PDP Team: Margie Milam, Sr. Policy CounselorWorking Group Team: Ken Bour (Consultant)Working Group Team: Ken Bour (Consultant)