OPERATIONS SIDE OF ADMISSIONS: ONCE A STUDENT HITS SUBMIT WACAC SHARE, LEARN, & CONNECT FRIDAY,...
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Transcript of OPERATIONS SIDE OF ADMISSIONS: ONCE A STUDENT HITS SUBMIT WACAC SHARE, LEARN, & CONNECT FRIDAY,...
OPERAT
IONS S
IDE O
F ADMIS
SIONS:
ONCE A S
TUDENT
HITS S
UBMIT
WAC
AC S
HAR
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& C
ON
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F RI D
AY , M
ARCH
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2 0 1 2
PANELISTS
Lauren Broussard, Pepperdine [email protected]
Matt Ward, California Lutheran [email protected]
Andy Sison, Chapman [email protected]
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT?
Institution
Application deadlines for freshmen
Decision notification dates for freshmen
Cal Lutheran
11/15 early action; 2/1 regular
1/15 early action;3/15 regular
Pepperdine 1/5 regular April 1 regular
Chapman 11/15 early action; 1/15 regular
1/15 early action;3/15 regular
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT?Institution
Online portal to check status
Common Application or Institutional app?
# of expected Fall 2012 applications
# of expected Fall 2012 enrollees
Cal Lutheran
N/A Both 7,000 520
Pepperdine WaveNet Common Application
9,000+ 800+
Chapman WebAdvisor
Common Application
11,000 + 1250
COMMON APPLICATION STATISTICS
COMMON APPLICATION STATISTICS (CHAPMAN)
COMMON APPLICATION CONTROL CENTER
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? PEPPERDINE UNIVERSITY
Pepperdine Admission Records Processing Team:
Three Admission Records Analysts
- Split workload by last name
- Process all applications and supplemental docs
- Recalculate each high school GPAOne Data Management and Communication Coordinator
- Load applications, test scores
- Send out correspondenceSeven to Ten Student Interns
- Open mail, scan and associate supplemental docs
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? PEPPERDINE UNIVERSITY
3 Steps
1. Submit Common Application
2. Submit Additional Required Application Materials
3. Monitor WaveNet Portal To Do List
Submit Additional Required Application Materials
• High School Transcript
• Academic Recommendation
• Personal Recommendation
• College Transcript (if applicable)
• SAT/ACT Scores (if applicable)
• Proof of English Proficiency (Intl Students)
• International Student Data Form (Intl Students)
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? PEPPERDINE UNIVERSITY
Applications received exclusively via the Common App Online
Supplemental Documents received in 3 ways: 1. Electronically via Naviance/Common App (fastest)2. Other electronic sources (e-mail, Docufide, SAT/ACT, Pepperdine
Webforms, etc.)
3. Hard Copy Mail
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? PEPPERDINE UNIVERSITYWhen an Application Arrives:
1. Downloaded (within 1-2 business days): Pepperdine ID assigned, WaveNet Account created, and confirmation e-mails sent
2. Processed (within 3-5 weeks): By last name in the order received, and requirement checklists are assigned (“To Do” Lists)
3. Supplemental documents marked off (within 5-7 weeks) WaveNet “To Do” List
Note: No real action taken without an application
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? PEPPERDINE UNIVERSITY
Supplemental Materials:
- All documents sent through our imaging system, NOLIJ
- High School Transcripts recalculated to Pepperdine GPA scale
- Processing depends on document type and origin- Naviance/Common App Documents: Fastest to associate- Other Electronic Sources: More quickly processed if they come
with the student’s ID- Hard Copy Documents: Sent to our document scanning room;
must be opened, separated, scanned, associated, and then processed.
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? PEPPERDINE UNIVERSITY
Tips to Expedite Processing: - Apply Early!
- Use Legal Name on all documents
- Submit electronically
- Monitor WaveNet To Do List
- Include Pepperdine Campus-Wide ID or Common App Online ID
Transition to “paperless”•The joys of embracing the 21st century•“Did you get my portfolio?”•“What do you mean I can’t read files in my pajamas this year?”
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? CAL LUTHERAN
Are all apps common?• CLU still embraces the age-old concept of using an
institutional application while also accepting the Common Application
• Naviance, Naviance, NAVIANCE• 5,500 Schools, 350 outside the U.S.• 4.5m in Family Connection• 1,742 schools submitted documents using Naviance Edocs
• 2011: 8m documents 2012: 13m documents• The convergence of technology to serve the masses
• http://url.ie/eulq
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? CAL LUTHERAN
File Flow & Personnel • STEP 1: Get it all in
• STEP 2: Make sure it’s complete
• STEP 3: Read it
• STEP 4: Code it
• STEP 5: Repeat steps 3-4
• STEP 6: Qualify it. If musician, athlete, regent’s kid, or other institutional interest of note, repeat steps 3, 4 and 6.
• STEP 7: Send it
• STEP 8: Analyze them
• REGULAR DECISION: Rinse and repeat
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT? CAL LUTHERAN
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT?
CHAPMAN UNIVERSITY
• Processing your applicationhttp://youtu.be/V7d8Nj-ThIc
• Flat Pantherhttp://youtu.be/wtYPAG6Mq6Q
Admission Operations & Systems (AO&S) Staff• Processing Undergraduate and Graduate populations• 17 full-time staff• 15 seasonal temporary staff
•DATATEL Colleague (ERP)• ImageNow (document imaging)•Hobsons CONNECT EMT (Personalized web pages, event management, prospect communication flow)
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT?
CHAPMAN UNIVERSITY
When an Application Arrives: 1. Downloaded (within 24 hours the next business day): Chapman ID assigned, WebAdvisor Account created, and “Thank you for applying” letter generated
2. Processed (within 3-5 weeks): By order of when application and documents received; Missing documents letters generated; check WebAdvisor for updates
3. Supplemental documents marked off (within 5-7 weeks): WebAdvisor “check list”
Note: No real action taken without an application
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT?
CHAPMAN UNIVERSITY
Tips for checking your application status• Check WebAdvisor for status before contacting us
• Check Naviance account (if applicable) for dates documents were ordered
• Supply date missing documents were ordered when inquiring about status by phone or e-mail
• Counselors are encouraged to contact assigned admission counselor by geographic territory (refer to Chapman website for assigned admission counselor)
WHAT HAPPENS ONCE A STUDENT HITS SUBMIT?
CHAPMAN UNIVERSITY
QUESTIONS?
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