Operating a Successful Operating a Successful Student-Governed Student-Governed

Technology FeeTechnology Fee

Rory McLeod, Chair Rory McLeod, Chair

Student Technology Fee Committee, Student Technology Fee Committee,

University of WashingtonUniversity of Washington

David A. Cox, Technology Director, David A. Cox, Technology Director,

Student Access Computing, University of WashingtonStudent Access Computing, University of Washington

Operating a Successful Operating a Successful Student-Governed Student-Governed

Technology FeeTechnology Fee

Copyright Rory McLeod and David A Cox, 2004. This work is Copyright Rory McLeod and David A Cox, 2004. This work is the intellectual property of the author. Permission is granted the intellectual property of the author. Permission is granted

for this material to be shared for non-commercial, educational for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to is by permission of the author. To disseminate otherwise or to

republish requires written permission from the author. republish requires written permission from the author.

Operating a Successful Operating a Successful Student-Governed Student-Governed

Technology FeeTechnology Fee

Rory McLeod, Chair Rory McLeod, Chair

Student Technology Fee Committee, Student Technology Fee Committee,

University of WashingtonUniversity of Washington

David A. Cox, Technology Director, David A. Cox, Technology Director,

Student Access Computing, University of WashingtonStudent Access Computing, University of Washington

University of Washington University of Washington Student Technology Fee Student Technology Fee

Committee (STFC)Committee (STFC)

Who are we?Who are we?

What do we do?What do we do?

How do we do it?How do we do it?

Some acronymsSome acronyms

STF, or Tech Fee = the Student STF, or Tech Fee = the Student Technology FeeTechnology Fee

ASUW = Undergrad student ASUW = Undergrad student governmentgovernment

GPSS = Graduate student GPSS = Graduate student governmentgovernment

Tech Fee HistoryTech Fee History

Created in 1996 by RCW 28b.15.051 in Created in 1996 by RCW 28b.15.051 in conjunction with ASUW and GPSS, and conjunction with ASUW and GPSS, and UW Board of RegentsUW Board of Regents

““Includes, but not limited to: Access to the Includes, but not limited to: Access to the internet, email, computer and multimedia internet, email, computer and multimedia work stations and laboratories, computer work stations and laboratories, computer software, and dial-up telephone modems.”software, and dial-up telephone modems.”

What is the Tech Fee?What is the Tech Fee?

Fee charged to all UW full-time students, Fee charged to all UW full-time students, currently set at $38 per quarter ($114 per currently set at $38 per quarter ($114 per year)year)

Students enrolled for less than full credit Students enrolled for less than full credit charged on a pro rata basischarged on a pro rata basis

STF created to be used “exclusively for STF created to be used “exclusively for technology resources for general student technology resources for general student use.”use.”

Totals approximately $4 million each yearTotals approximately $4 million each year

STFC: Who are we?STFC: Who are we?

9 students (voting) 9 students (voting) 6 undergrads, 3 grads6 undergrads, 3 grads

7 7 ex-officios (non-voting), 2 employeesex-officios (non-voting), 2 employeesGoverned by and responsible to ASUW-S Governed by and responsible to ASUW-S

and GPSSand GPSS

STFC: Who are we?STFC: Who are we?

Thoughts on Committee structure:Thoughts on Committee structure:Turnover is a problem with students, but has Turnover is a problem with students, but has

been managed well so farbeen managed well so farRetention is a problem every yearRetention is a problem every yearEmployees and ex-officio’s play a key roleEmployees and ex-officio’s play a key roleMaintaining institutional knowledge is a Maintaining institutional knowledge is a

challengechallengeSize of committee is appropriateSize of committee is appropriate

STFC: What do we do?STFC: What do we do?

Administer and allocate the Student Administer and allocate the Student Technology FeeTechnology Fee

““Fund student access to technology”Fund student access to technology”Guide student technology policyGuide student technology policyMake recommendations about level and Make recommendations about level and

continuance of fee.continuance of fee.

STFC Campus StructureSTFC Campus Structure

ASUW-S GPSS

STFC Seattle

ASUW-B

STFC Bothell

ASUW-T

STFC Tacoma

Uniform Access Committee

STFC: How do we do it?STFC: How do we do it?

Annual proposal cycleAnnual proposal cycleSend out RFPs (late September)Send out RFPs (late September)Develop and maintain database for proposals Develop and maintain database for proposals

(Ongoing)(Ongoing)Hold workshops (fall quarter)Hold workshops (fall quarter)Evaluate proposals (Winter Qtr.)Evaluate proposals (Winter Qtr.)Evaluate semi-annual reportsEvaluate semi-annual reportsMake awards for first round (end of Winter)Make awards for first round (end of Winter)Evaluate second round proposals (Spring)Evaluate second round proposals (Spring)

Creating a ProposalCreating a Proposal

Evaluate Student NeedEvaluate Student Need SurveysSurveys FeedbackFeedback Experienced Staff (Departmental Vision)Experienced Staff (Departmental Vision)

Make a Detailed PlanMake a Detailed Plan Staffing impact (How do we make the time?)Staffing impact (How do we make the time?) Ongoing CostsOngoing Costs Timeframe for implementation of new servicesTimeframe for implementation of new services

The Proposal ItselfThe Proposal Itself

Write ProposalWrite Proposal Focus on Student NeedsFocus on Student Needs Stay realisticStay realistic Work with partnersWork with partners

Submit ProposalSubmit Proposal Submit via web formSubmit via web form Be ready to offer clarification on any pointsBe ready to offer clarification on any points Wait :)Wait :)

Proposal EvaluationProposal Evaluation

Proposal Evaluation CriteriaProposal Evaluation Criteria Guided by student government resolutions, Guided by student government resolutions,

Committee bylaws, Committee findings and Committee bylaws, Committee findings and many many hourshours of discussion. of discussion.

Basics: Anything “technological” goes but…Basics: Anything “technological” goes but… No ongoing costsNo ongoing costs No maintenance costsNo maintenance costs No infrastructure, furnitureNo infrastructure, furniture No staff salaries, benefits, administrative costsNo staff salaries, benefits, administrative costs No cost recovery itemsNo cost recovery items No more than 50% instructional useNo more than 50% instructional use

Proposal EvaluationProposal Evaluation

Money allocated at three different levels:Money allocated at three different levels:FullFullPartialPartialRejectReject

Revise and ResubmitRevise and ResubmitUnfundableUnfundable

Partials and rejects may re-submit for Partials and rejects may re-submit for second round in Springsecond round in Spring

Post EvaluationPost Evaluation

If approvedIf approved Reevaluate (time has passed)Reevaluate (time has passed) Implement planImplement plan Evaluate and submit reportEvaluate and submit report

If revision is neededIf revision is needed Work with STF and partnersWork with STF and partners ResubmitResubmit

If rejectedIf rejected Reevaluate and work with STF to make sure all needs Reevaluate and work with STF to make sure all needs

of students are being met.of students are being met.

STFC: How do we do it?STFC: How do we do it?

Spring QuarterSpring QuarterReview second-round proposalsReview second-round proposals

Work with proposal authors to refine rejected Work with proposal authors to refine rejected proposalsproposals

Discuss supplemental proposalsDiscuss supplemental proposals Identify projects and initiatives for next Identify projects and initiatives for next

yearyear

Some Tech Fee funded itemsSome Tech Fee funded items

Dial-up modem pool Dial-up modem pool Large general access computer labsLarge general access computer labsMedium and small departmental computer Medium and small departmental computer

labslabsLaptops and projectors for checkoutLaptops and projectors for checkoutDigital cameras, scanners, printers, Digital cameras, scanners, printers,

peripheralsperipherals

More Tech Fee funded itemsMore Tech Fee funded items

3D Rapid Prototyper for Art students3D Rapid Prototyper for Art studentsBackdrops for photographing ceramic artBackdrops for photographing ceramic artHD Video editing equipmentHD Video editing equipmentLighting equipment for Drama studentsLighting equipment for Drama studentsStudent radio station equipmentStudent radio station equipmentTelescopes for Astronomy studentsTelescopes for Astronomy students Insurance and warranties Insurance and warranties

Tech Fee unfunded itemsTech Fee unfunded items

Instruction manualsInstruction manualsLaptops for high-end video editingLaptops for high-end video editingTV Cable installation costsTV Cable installation costsWiring and port activationWiring and port activationOther items of a non-valued, instructional, Other items of a non-valued, instructional,

or administrative natureor administrative nature

Contact UsContact Us

http://techfee.washington.eduhttp://techfee.washington.edu

Techfee@u.washington.eduTechfee@u.washington.edu

SACG@u.washington.eduSACG@u.washington.edu