_________________________NAME

_________________________CLASS NUMBER

__________________________DATE

__________________________START / FINISH TIME

United States Army Soldier Support InstituteAdjutant General School

Interservice Postal Training Activity

Operate an Automated Military Postal System (AMPS) Database

Lesson #CJAF4565

X PRACTICAL EXERCISE X

March 2020

Operate an Automated Military Postal System (AMPS)

PRACTICAL EXERCISE X

OBJECTIVE: This practical exercise is designed to test your general knowledge of being a Postal Supervisor. It also tests your ability to use and navigate through AMPS.

CONDITION: Given the following material listed below, students will accurately prepare and generate the following automated postal documentation via AMPS without error:

1. No. 2 lead pencils2. Computer3. Internet Access4. Consolidated Air Massing and Labeling Scheme (CAMALS)5. DoD 4525.6-M Postal Manual6. Automated Military Postal System (AMPS), Military Post Office (MPO), Custodian of Postal Effects (COPE), and Transportation Access level

INSTRUCTIONS:

1. Ensure that your name, class number, and date are on the practical exercisebooklet.

2. This booklet contains 10 questions and 9 situations. You will have 90 minutes to complete this exercise.

3. You MUST achieve an GO to pass this practical exercise. Make all responses clear and legible. Read each situation carefully but move on so that all situations may be answered in the time allotted. If you make a mistake or if you have to change an answer, erase completely and then write in the correct information.

4. Using the materials provided you will:

a. Log onto the AMPS system when prompted to do so.

b. Print out forms when prompted during the practical exercise.

5. Upon completion of this exercise you will receive further guidance at that time.

AMPS PE Y i

PART I: Answer the following questions by circling your answer. There is only one correct answer for each question.

1. What are occurrences that violate laws, agreements or US Postal Services and DoD regulations and jeopardize the security of mail and other US Postal Service property?

a. Postal Offensesb. Postal Net Alertsc. Holiday Volume Reports d. Product Tracking System

2. What is the purpose for Case and Rack Design within AMPS?a. To indicate low volume massing points b. To identify authorized US Postal Service Customs Gatewaysc. To provide minimum mail separations MPOs and AMTs are required to build d. To mass and label general instructions for all military post offices (MPOs)

3. The Consolidated Air Massing and Labeling Scheme (CAMALS) is used by all postal activities for all intra-theater mail massing and labeling instructions for which area of responsibility?

a. Pacific Commandb. Central Commandc. Atlantic Commandd. Southern Command

4. How many access levels are within the Automated Military Postal System (AMPS)?

a. 3b. 8c. 11d. 16

5. What form is primarily intended as an administrative management tool for local postal officials, air transportation managers and air carrier officials responsible for the proper handling of mail in air transportation channels?

a. PS Form 3801, Standing Delivery Orderb. PS Form 3854, Receipt of Registered Mailc. PS Form 17, Stamp Requisition/Stamp Returnd. PS Form 2759, Report of Irregular Handling of Mail

AMPS PE X 1

6. What day is the AMPS system down for scheduled maintenance?a. Mondayb. Wednesdayc. Fridayd. Saturday

7. Name the steps for finding information on how much alcohol is being mailed?

8. Given the following information: Japan Airlines, OKA to SFO, 1 Nov 2019, FPO AP 96371-9998

a. Find the AV-7 and provide the consignment number.______________________

b. What were the number of pieces and total weight for items dispatched?______________________________________________________________________

9. What is the Gatway airport code for MPA 09020? ________________________

10.How would you resolve a mis-printed/un-used postage meter tape?a. Prepare a PS Form 3369 in duplicate, attach the meter tape, perform AIC 762.b. Throw it away, it wasn’t used.c. Retain and attempt to use the following day.d. Prepare a PS Form 3533, attach the unused meter tape, perform AIC 553.

PART II: You now work at the AMT, in Frankfurt Germany, APO AE 09598-9998. Answer the following situations by reading each carefully. Take the appropriate action for each scenario. Do not submit or print unless instructed to do so.

SITUATION 1

a. In this exercise you will prepare a PS Form 2942-A, (AV-7) to dispatch military mail via a U.S. commercial air carrier. Use the information below to complete this exercise. Use PRIMARY CGR.

5 Registered Priority pieces weighing 20.kgs. Preferred 7K. Submit25 Priority sacks weighing 29 kgs. Preferred 7C. Submit

b. Finalize and print AV-7.

c. Mail type is APO.

AMPS PE X 2

SITUATION 2

a. Access your complete PNA List.

b. Identify the PNAs for MPO location 96336 for the period 1 October 2019 through 31 October 2019.

c. Provide the following:

1. Narrative:________________________________________________________

________________________________________________________________

2. PNA Category_____________

3. Condition_________________

SITUATION 3

a. Access your PS Form 2759 Reports Tab.

b. Identify 2759 Incident Reports for ACE USAFE for the period 1 May 2018 through 31 May 2018. Location is 09060-9998-FRA. Carrier is ALL. Status is ALL. Incident type is ALL.

c. Locate report 00035 and in your own words provide an explanation for the PNA. ______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

SITUATION 4

a. Access your Equip/Supplies Tab.

b. What is the PS Form 1957 used to order? _________________________________

AMPS PE X 3

SITUATION 5

1. Create a new PS Form 2759 using today’s date.

Information for your “Scheduled Flight” is:a. Carrier: DLb. Terminal Handler: UPSc. Flight Number: 25d. Time: 0500

Information for your “Actual Flight” is:a. Carrier: BAb. Flight number: 10c. Time: 0600

2. Reason for initiating PS Form 2759 is failure to arrive as intended due to delayed ground delivery that was caused by a flat tire.

3. Complete Details Section with mail counts; 10 pieces at 95.0 kilos.

4. Complete explanation section in your own words describing reason for initiating PS Form 2759.

5. Check Documentation on File block.

6. Adjudication section will reflect “Not Recommended”.

7. Reason not Recommended “Mechanical”.

8. Complete Air Carrier/THS Representative’s signature and date. Air Carrier is John Doe.

9. Print form – Do not submit.

10.Hit Cancel. SITUATION 6

1. Your senior leadership has approached you and requests information on mail volumes for mail originating in Chicago O’Hare (ORD) destined for Frankfurt Germany (FRA). Information is needed for 1 July 2019 through 10 July 2019.

2. Identify your kilograms total for the above period.___________________________

AMPS PE X 4

SITUATION 7

1. You have just discovered that one of your military postal clerks has been caught stealing mail within your finance section. Local Office of Special Investigations (OSI) had suspected this action and the facility had been under surveillance for some time. Surveillance cameras showed the military postal clerk was taking prograde letter class mail from the postal facility. He was apprehended and released from all postal duties awaiting further investigation and final disposition of case. Local authorities opened an active case and assigned it as #234789. You are now required to complete a Postal Report within AMPS. Use today’s date.

2. Create a new Postal Report.

3. Your organization is 423rd Air Base Squadron, Shaw AFB SC 29152, phone # 123-4567.

4. Installation/Location: 09598-9998 InterService Postal School.

5. Mail direction is Prograde. Origin zip is 09598. Destination zip is 29152.

6. No adjudication is recommended at this time pending outcome of the investigation.

7. No restitution is recommended at this time pending outcome of the investigation.

8. You will complete a forward notification to: michael.gasque.civ@mail.mil

9. Print Postal Offense – Do not submit.

SITUATION 8

Identify closed Postal Report 1-09598-2018 and provide the following information:

a. Report Category:________________________________

b. Investigative Agency:______________________________

c. Case #:_________________________________________

d. Date Report was closed:_____________________________

SITUATION 9

Based on the information found in AMPS, answer the following questions:

a. Who is the COPE for APO AE 09598-9998?______________________________

AMPS PE X 5

b. What is their finance number? ___________________________

c. Who are the clerks assigned to that Post Office? _________________________

d. What is the amount of AIC 090? ___________________

e. What is the amounf of AIC 110? ___________________

f. What is the amount of AIC 840? ____________________

g. What is the amount of AIC 752? ___________________

Part III: The COPE, MSgt Michael Green assigned SPC Phillip Cross a Pitney Bowes Scale/Meter, #114058921 to conduct today’s bussiness. At this time, fill-out PS Form 3602-PO, Start of Day.

a. Today’s Date: 1 Nov XXb. The Meter Descending Register Beginning Read: $1,000.00c. The Meter Ascending Register Beginning Read: $ 0.00

AMPS PE X 6

1. The Post Office is now closed.

2. Use the following information bellow to Fill-out PS Form 3602-PO, End of Day.

a. Descending Register End - $ 9665.00b. Ascending Register End - $ 335.00

3. One of your duties as a Postal Supervisor is to conduct site visits/inspections of your post offices. While looking through the PS Form 3602-PO book (shown above), was the PS Form 3602-PO properly prepared? _____________________.

4. Based on the PS Form 3602-PO shown below, is this post office mission capable to process mail?

a. Yes / NO____________________

b. Why or why not?__________________________________________________

______________________________________________________________________

AMPS PE X

1 0 0 0 0 0 0 0 0 0

PC MGPC MG

APO, AE 09598 PB 114058921 1 Nov XX

7

AMPS PE X

1 7 5 0 0 9 8 2 5 0 0 PC MG

PC MG

APO, AE 09598 PB 045612377 5 Jan XX

8