OPEN TO THE PUBLIC

CITY OF CREEDE MEETING AGENDA CREEDE TOWN HALL BOARD OF TRUSTEES January 8th, 2019, 5:30 PM 2223 N. MAIN STREET

REGULAR MEETING

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. REVIEW AGENDA

V. MONTHLY FLUME UPDATEa. RG & Associates Report

VI. CONSENT AGENDAa. Consider December 4th, 2018 Minutesb. Update on Accounting Reports/Check Detail - Krisen Buchanan & Leslie Grady

VII. OLD BUSINESSa. Snow Removal - Improved Snow Removal in Certain Areas

VIII. NEW BUSINESSa. Consider Resolution 2019-01 Replat of Lot 1 & 2 in Creede America Subdivision,

Phase 1b. Consider Resolution 2019-02 Amending ACH Origination Agreement with

DNBc. Consider Remove Dooley and Add Fineberg as Signer – All City Accountsd. Consider DNB Add, Delete, or Change Form

IX. MANAGERS REPORT

X. EXECUTIVE SESSION§ 24-6-402(4)(b), C.R.S. - “Conferences with an attorney for the local publicbody for the purposes of receiving legal advice on specific legal questions.”

XI. ADJOURN

POSTED 1/4/2019

 

ENGINEER’S PROGRESS REPORT

Date: January 2, 2019 

To: City of Creede 

From: RG and Associates, LLC 

RGA Job No.

1124.0001  

RE: Progress Report on Current Project 

Wastewater Treatment Facility Improvements

RG & Associates LLC (RGA) has been continuing to work to address compliance schedules, special studies, and additional monitoring required by City of Creede’s Discharge Permit. CDPHE is requiring temperature monitoring equipment be installed, mixing zone analyses be conducted, inflow/infiltration studies be conducted, a plan implemented to reduce collection system inflow and infiltration, and strategies implemented to meet E. coli, total residual chlorine, and dissolved cadmium and zinc limits. Two discharge permit compliance reports were submitted to City of Creede on December 18, 2018 for signature and submission to CDPHE for the January 1, 2019 deadline.

On July 10, 2018, a kickoff meeting was held for the Mixing Zone Analysis. Field measurements have been collected periodically since July 26, 2018 and most recently on November 28, 2018. Field measurements will be taken periodically until appropriate low flow conditions exist to begin the required Mixing Zone Analysis.

The proposed collection system improvements project will reduce the inflow/infiltration and dissolved cadmium and zinc concentrations, as required by the discharge permit compliance schedule. RGA has completed cost estimates and submitted a project needs assessment (PNA) to CDPHE for this collection system improvements project. Once the PNA has been approved by CDPHE, a design and engineering grant will be awarded to the city and RGA can begin final design work.

DOLA Energy/Mineral Impact Assistance Fund (EIAF) grants are available to assist communities by reducing the financial burden of water and wastewater projects. The

 

DOLA EIAF application as submitted on November 30, 2018. A response to DOLA questions is being prepared for the January 9, 2018 meeting with DOLA.

BOARD OF TRUSTEES CITY OF CREEDE, COLORADO – A TOWN

December 4th, 2018 REGULAR MEETING The Board of Trustees of the City of Creede – a Town, County of Mineral, State of Colorado, met in regular session in the Creede Town Hall at the hour of 5:41 p.m. There being present at the call of the roll the following persons: OFFICIALS PRESENT: Lori Dooley, Kay Wyley, Joel OConnell, Jeffrey Larson, Teresa Wall,

Dana Brink, Frank Freer

Mayor Larson, presiding, declared a quorum present. Those members of staff also present were as follows: Louis Fineberg, Manager

Clyde Dooley, Manager Krisen Buchanan, Clerk/Treasurer REVIEW AGENDA Amendments to the agenda were made as follows: Trustee Wall requested item e. and item f. under New Business be moved to Consent Agenda. Trustee Wall motioned to approve the agenda as amended. Trustee Dooley seconded. Vote was unanimous. Mayor Larson declared motion carried. FLUME UPDATE AND CONSIDERATIONS RG Engineers progress report given. Made CDPHE deadline. Waiting on their approval. First phase of the grant PNA was complete. Next Phase will begin when the PNA is approved. The loan has been approved but will not be submitted until the design is complete. Hoping by the end of March this process will be completed. We have three periods in a year and April would be a prime time to begin work on this project. The grant application for one million to DOLA was submitted 12/3/18. DOLA reports all looks good on their end. They will go to an analysist to determine the city’s affordability. The grant will be based on what they feel the city can afford. Timeline is undetermined at this time. Clerk reported that final flume invoice had been paid to Mays Construction, completing the flume project. CONSENT AGENDA The consent agenda contained the following items:

a. Consider November 6th, 2018 Minutes b. Consider Parade Permit Application – 12/7/18 Closure of Main Street between 1st St. & Wall St.

for volunteer community Christmas decorating. Creede Community Foundation c. Private Event Permit Application - 12/9/2018 Documentary Filming at Ice Park - Kat Short

Trustee Brink moved to approve the consent agenda, Trustee Wall seconded. Mayor Larson declared the motion carried. Vote was unanimous. VII. NEW BUSINESS

a. Consider Resolution 2018-12 (2019 Mill Levy) Trustee Wall motioned to approve Trustee Dooley seconded. Vote was unanimous. Mayor Larson declared the motion carried. b. Consider Resolution 2018-13 (Adopting and appropriating a 2018 Revise Budget) c. Consider Resolution 2018-14 (Adopting and appropriating the 2019 Budget) Fineberg suggest combining item b. and c. and table them until a Work Session can be scheduled for the

following week. Trustee Dooley made a motion to continue these items date TBD. Trustee Wall Seconded.

d. Consider Computer Replacements (While holiday discounts are available) Trustee Dooley suggested backing up every day. Clerk informed Trustee Dooley that complete backups take 4.5 hours to complete. Clerk expressed wiliness to backup more often however, daily backups are excessive and not reasonable given the time constraints of the work day. Administrative Direction was given by Trustees to purchase new equipment including fire safe and additional external backup drive. Fienberg announced intent to prepare procurement policy.

MANAGERS REPORT City Manager, Clyde Dooley, updated Board of Trustees on Tom Oyler’s Boundary Line Agreement. Dooley says we need to have a public hearing concerning this. NEW BUSINESS

a. Consider Resolution 2018-10 (Ed Hargraves Park) b. Consider Resolution 2018-11 (Birdsey Re-Plat)

Trustee Brink motioned to approve Resolution 2018-10, Trustee Wall seconded. Vote was unanimous. Mayor Larson declared the motion carried. Trustee Wall motioned to approve Resolution 2018-11, Trustee Wall seconded. Vote in favor: Trustees Wyley, OConnell, Wall, Brink, Freer. Vote opposing: Trustee Dooley. Mayor Larson declared the motion carried. OTHER BUSINESS

Snow Removal – Buy Snow Removal ATV – Louis Fienberg Resolved this issue with Public Works crew. Further discussion will be continued at December Work Session.

PUBLIC COMMENT Vickie Kulyk expressed concern over parking for approved closure of Main St. for Parade Permit allowing closure for Christmas decoration. Her concern was addressed and resolved by the Board. She would also like to thank to the City for taking care of the sidewalk.

ADJOURN There being no further business to come before the Board of Trustees at this time, Trustee Brink moved, and Trustee Wall seconded that the meeting be adjourned at 6:32 p.m. The vote was unanimous. Mayor Larson declared the motion carried. Respectfully submitted: /Kristen Buchanan/ Kristen Buchanan City Clerk/Treasurer

1

Krisen Buchanan

From: Joel OConnell <joeloconnell0049@gmail.com>Sent: Wednesday, January 2, 2019 5:26 PMTo: Randi SneadSubject: FlumeAttachments: IMG_4868.JPG; IMG_4870.JPG

Hi Krisen, can we put something on the agenda for Tuesday please? The city workers pushed the snow into the flume! We asked Clyde to address this with the guys but to no avail. Also they  just blocked the footbridge as well. Several people use the bridge at 2nd street every day, to walk to work, k Belle etc. I just shoveled a path from the bridge to main and it's blocked. Thank you.   Joel  

Resolution No. 2019-01 RE-PLAT OF LOT 1 AND 2 IN CREEDE AMERICA

SUBDIVISION, PHASE 1

WHEREAS, the City of Creede, a Colorado Town is a municipality in the State of Colorado; and has the statutory and legal authority to enact, enforce, and amend or suspend, ordinances, resolutions and regulations; and

WHEREAS, Julia Childs Augur, ("Party") whose legal address is P.O. Box 4389, 1071 Willougby Way, Aspen CO 81612, is the owner of Lot 1, containing 5,177 sq. ft. AND Lot 2, containing 5,177 sq. ft., Creede America Subdivision, Phase 1, City of Creede, a Colorado Town, County of Mineral, State of Colorado"; and

WHEREAS, the "Party" has filed a land use application an paid all fees requesting to combine Lots 1 and 2.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE CITY OF CREEDE, A COLORADO TOWN, THAT:

SECTION 1: The Board of Trustees have determined that it is in the best interest of the citizens of the City to authorize the requested rep lat.

SECTION 2: The Board has determined that all requirements for submitting the replat have been met by the applicants.

SECTION 3: The above described property has been replatted and will be recorded as "Tract 1-R", Creede America Subdivision, City of Creede, a Colorado Town, Mineral County, State of Colorado as shown on "Exhibit A".

SECTION 4: "Tract 1-R", contains a total of 10,354 square feet, more or less.

APPROVED AND ADOPTED by the Board of Trustees this 8th day of January 2019.

CITY OF CREEDE:

Mayor Date Jeffrey Larson

12/) 1/2018

ATTEST:

City Clerk Krisen Buchanan

Date

TO: FROM:

REPLAT SCHEDULE

Planning Commission, Mayor & Board o f Trustees Clyde

SUBJECT: Augur Replat December 11 1

\ 2018 DATE:

The due process for a minor subdivision requires a public hearing with the Board o f Trustees only and not the Planning Commission.

However, I'd like to briefly present this to the Commissioners for discussion and any comments.

Notice due-process recommended.

1. December 11th; Presented minor subdivision request to Planning Commission fordiscussion and thoughts.

2. On December 18th ask Trustees to schedule public hearing on January 8th, 2019. Sendnotices to property owners within 300 feet, post and publish the Notice o f Public Hearing'sin local paper no less than 15 days prior to the December 8th meeting.

it) .Noliee to p11pet b y December 13th. b) Notiee Hutiled und pested b) December 20tlr.

3. January 8•t; Public Hearing with Trustees for considering Resolution to combine two lotsin Creede America, Subdivision # 1 into 1 lot ..

C:\U n\0)-dc\Dtsktop\A,·cry lkplat\A,·cry Schedule doc

Resolution No. 2018-02

City of Creede, a Colorado Town

A RESOLUTION AMENDING AN ACH ORIGINATION

AGREEMENT WITH DEL NORTE BANK

WHEREAS, the City of Creede, A Colorado Town has previously authorized an ACH

Origination Agreement with Del Norte Bank; and,

WHEREAS, the City of Creede, A Colorado Town wishes to amend the agreement to authorize

new employees and remove outgoing employees;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES

OF THE CITY OF CREEDE, THAT;

SECTION 1: The above and foregoing recitals are incorporated herein and adopted as findings

and determinations of the Board of Trustees.

SECTION 2: The Board of Trustees hereby authorizes authorized signers to execute the

Attachment 2 of the ACH Origination Agreement with Del Norte Bank, attached as

Exhibit A.

SECTION 3: The Board of Trustees hereby authorizes authorized signers to execute the

Attachment A of the ACH Origination Agreement with Del Norte Bank, attached as Exhibit B.

SECTION 4: The Board of Trustees hereby authorizes authorized signers to execute the

Attachment B of the ACH Origination Agreement with Del Norte Bank, attached as Exhibit C.

APPROVED AND ADOPTED by the Board of Trustees this 8thnd

day of January 2019.

City of Creede, a Colorado Town Attest:

______________________________ ______________________________ Jeffrey Larson Date Krisen Buchanan Date

Mayor City Clerk

In Person: _______ Date: __________ Initial: _________ By Phone: _______ Date: ___________ Initial: _________

I AUTHORIZE DEL NORTE BANK TO ADD, DELETE OR CHANGE THE FOLLOWING INFORMATION.

Account Holder Name_________________________________________

Account # __________________________________________________

Add __________________________________________________

__________________________________________________

Delete: __________________________________________________

__________________________________________________

Change: From:_____________________________________________

To:_______________________________________________

Change: From: 2 signatures

To: 1 signature

Electronic Banking Restriction Code: Deleted

Cancel Debit Card: ___________________________________________

Online Account (View Only)_____________________________________

___________________________________________________________ Sign (account holder) Date

Sign (name added or deleted) Date If added we need copy of driver’s license ______ Security code___________________________________________ SS #___________________ Phone #________________________

C.R.S. 24-6-402

(4) The members of a local public body subject to this part 4, upon the announcement by the local public

body to the public of the topic for discussion in the executive session, including specific citation to the

provision of this subsection (4) authorizing the body to meet in an executive session and identification of

the particular matter to be discussed in as much detail as possible without compromising the purpose for

which the executive session is authorized, and the affirmative vote of two-thirds of the quorum present,

after such announcement, may hold an executive session only at a regular or special meeting and for the

sole purpose of considering any of the following matters; except that no adoption of any proposed policy,

position, resolution, rule, regulation, or formal action, except the review, approval, and amendment of the

minutes of an executive session recorded pursuant to subparagraph (II) of paragraph (d.5) of subsection

(2) of this section, shall occur at any executive session that is not open to the public:

(a) The purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest;

except that no executive session shall be held for the purpose of concealing the fact that a member of the

local public body has a personal interest in such purchase, acquisition, lease, transfer, or sale;

(b) Conferences with an attorney for the local public body for the purposes of receiving legal advice on

specific legal questions. Mere presence or participation of an attorney at an executive session of the local

public body is not sufficient to satisfy the requirements of this subsection (4).

(c) Matters required to be kept confidential by federal or state law or rules and regulations. The local

public body shall announce the specific citation of the statutes or rules that are the basis for such

confidentiality before holding the executive session.

(d) Specialized details of security arrangements or investigations, including defenses against terrorism,

both domestic and foreign, and including where disclosure of the matters discussed might reveal

information that could be used for the purpose of committing, or avoiding prosecution for, a violation of

the law;

(e) Determining positions relative to matters that may be subject to negotiations; developing strategy for

negotiations; and instructing negotiators;

(f) (I) Personnel matters except if the employee who is the subject of the session has requested an open

meeting, or if the personnel matter involves more than one employee, all of the employees have requested

an open meeting. With respect to hearings held pursuant to the "Teacher Employment, Compensation,

and Dismissal Act of 1990", article 63 of title 22, C.R.S., the provisions of section 22-63-302 (7) (a),

C.R.S., shall govern in lieu of the provisions of this subsection (4).

(II) The provisions of subparagraph (I) of this paragraph (f) shall not apply to discussions concerning any

member of the local public body, any elected official, or the appointment of a person to fill the office of a

member of the local public body or an elected official or to discussions of personnel policies that do not

require the discussion of matters personal to particular employees.

(g) Consideration of any documents protected by the mandatory nondisclosure provisions of the

"Colorado Open Records Act", part 2 of article 72 of this title; except that all consideration of documents

or records that are work product as defined in section 24-72-202 (6.5) or that are subject to the

governmental or deliberative process privilege shall occur in a public meeting unless an executive session

is otherwise allowed pursuant to this subsection (4);

(h) Discussion of individual students where public disclosure would adversely affect the person or

persons involved.