Open ICT Standards for Public Procurement: fostering ... ICT... · Study on best practices for ICT...
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Introduction Dimitris DIMITRIADIS DG CNECT - Policy Officer Unit F2 – Innovation [email protected] Open ICT Standards for Public Procurement: fostering interoperability 1 November, 13 th 2015 Avenue de Beaulieu 25 Giovanna, GALASSO PwC – Senior Manager Digital Innovation Team [email protected]
Transcript of Open ICT Standards for Public Procurement: fostering ... ICT... · Study on best practices for ICT...
Introduction
Dimitris DIMITRIADIS
DG CNECT - Policy Officer
Unit F2 – Innovation
Open ICT Standards for Public
Procurement: fostering interoperability
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November, 13th 2015
Avenue de Beaulieu 25
Giovanna, GALASSO
PwC – Senior Manager
Digital Innovation Team
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#ictproc2015
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
TODAY'S HASHTAG
Set up workshops
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Created a web-based version of the Guide Built an Online Community Organization of 10 webinars Set up four workshops
Created a web-based
version of the Guide
Built an Online
Community
Organization of 10
webinars
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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If you cover one of
these roles, take a look
at the Guide!
Standards Setter
Technical Architect
Senior manager
Strategist
Procurement Practitioner
Business Case Author
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Examples
Open Standards Principles: For software interoperability, data and document formats in government IT specifications (UK)
Suggested model texts for the inclusion of standards and technical specifications in procurement tenders (EU)
BITKOM guides on wording procurement documents in a non-proprietary manner (Germany)
Etc.
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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A LIGHT MONITORING SYSTEM TO MEASURE THE TAKE-UP OF "OPEN" PROCUREMENT
Statistical evaluation of procurement practices (example of indicators):
Number of references to trademarks (prevalence of brand names in tenders)
Number of suppliers participating in public procurement bids (level of competition)
Follow-up survey of procuring authorities (example of qualitative analysis carried out – 117 respondents):
ICT lock-in awareness
ICT procurement practices
ICT standards use
An appraisal of the Guide
Use of the CAMMS
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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A LIGHT MONITORING SYSTEM TO MEASURE THE TAKE-UP OF "OPEN" PROCUREMENT
Data cleansing and data selection
21 most relevant CPVs
EU28 (i.e. excluded Iceland, Norway and tenders issued by EU institutions)
Duplicates & not awarded tenders were removed
Search for vendors
• 293 vendors/trademarks
Quality check
• Multilinguistic control
• Detection of further vendors
• Improved analytical techniques: text mining
in R (open-source statistical software)
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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From: 2.5 million rows*
To:
- 14.538 tender notice
- 28.670 award notices
Methodology:
* The raw dataset also comprises non awarded tenders
Incidence of notices with only one offer Worst performing countries: Croatia, Latvia, Romania, Slovakia and Poland
Evidences from the second iteration of the TED Analysis:
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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26%
Average of participation
4 participants per procedure
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Only Jan-Apr 2015
* CPV 48000000 (i.e. software package and information systems), 72000000 (consulting , software development, Internet and support) 30200000 (computer equipment and supplies) account for 88% of the total tender with contra legem references
Stable incidence of trademarks in ICT procurement tenders, but increasing # references
9,8% 12,1% 13,6% 13,7% 12,3% 12,5% 0
100
200
300
400
500
600
700
0
500
1000
1500
2000
2500
3000
3500
4000
2010 2011 2012 2013 2014 2015
Total tenders issued
Number of tenders with reference to trademarks
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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401
264
209 205
87 7968 58
46 43
DE PL FR ES DK NL BE UK CZ HU
* DE: 111 references to SAP
** DE and PL: linguistic check still to be finalised
14.538 tender notice
5959 references to trademarks initially founded
Top 10 countries cover 83% of total # references to vendors (on average 1,43 references for tender)
2585 explicit references to vendors
…. or mitigated either by the sentence "or equivalent" or by other phrases expressing a similar concept (minor percentage)
Trademarks in ICT procurement tenders per country
A LIGHT MONITORING SYSTEM TO MEASURE THE TAKE-UP OF "OPEN" PROCUREMENT
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Top 10 countries & Top 10 recurring trademarks (1/2)
0 50 100 150 200 250 300 350 400
Microsoft SAP Oracle
Windows IBM Linux
Vmware HP Sharepoint
Macintosh Citrix Cisco
Apple
HU
CZ
UK
BE
NL
DK
ES
FR
PL
DE
42
43
66
75
85
118
166
186
326
404
A LIGHT MONITORING SYSTEM TO MEASURE THE TAKE-UP OF "OPEN" PROCUREMENT
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Top 10 countries & Top 10 recurring trademarks (2/2)
0 50 100 150 200 250 300 350
DE PL FR ES DK
NL BE UK CZ HU
Apple
Cisco
Citrix
Macintosh
Sharepoint
HP
Vmware
Linux
IBM
Windows
Oracle
SAP
Microsoft
33
35
42
37
57
68
75
118
187
182
246
378
53
A LIGHT MONITORING SYSTEM TO MEASURE THE TAKE-UP OF "OPEN" PROCUREMENT
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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Experienced ICT lock-in in their organisation
Never mentions ICT standards in tendering documents
Rarely mentions ICT standards in tendering documents
Often mentions ICT standards because of prev. bad experiences
42%
35%
15%
41%
The Guide Should be simpler, shorter,
multilingual
Should contain more practical case studies
Should contain templates and lists of recommended standards
Should contain ad-hoc sections (data migration strategy; software incompatibility; tailored IT solutions etc.)
Evidences from the Survey Analysis
FIRST WORKSHOP: PUBLIC ENTITIES REDUCING LOCK-IN – 07/08/2014
The legal aspects related to the use of open ICT standards for the procurement of ICT products and
services.
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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SECOND WORKSHOP: SHARING BEST PRACTICES –
03/12/2014
Sharing of best practices concerning the procurement of ICT products and services among European public entities,
at all levels
THIRD WORKSHOP: SAVING WHILE REDUCING ICT LOCK-IN 12/06/2015
Served as a platform to discuss ways in which Pre-Commercial Procurement could be used as a tool to steer the development of solutions towards concrete
public sector needs.
Workshop presentations and report on Joiunp
Open Ict procurement community
(http://bit.ly/1oMOfvd)
(http://bit.ly/1o5yMXZ)
(http://bit.ly/1HV8yPf)
Populated: 72 participants on average
Right Targeted: central and local PA, research institutes ICT suppliers. Some MSP members also.
Incisive Speakers: speakers and moderators contributed to a clear and effective Workshop
Networking Opportunities: many networking sessions, especially during the second workshop
Important Outcomes:
More Practical
More Bad Examples
Important Suggestions:
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
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THE FIRST THREE WORKSHOPS: IMPORTANT OUTCOMES AND SUGGESTIONS
• FOURTH WORKSHOP – FOSTERING INTEROPERABILITY
Study on best practices for ICT procurement based on standards in order to promote efficiency and reduce lock-in
Is a great opportunity for all of us (MSP members, EU policymakers, procurement managers and ICT suppliers) to share and discuss how to effectively reduce lock-in by using ICT Standards.
Today's workshop
Present the EU Catalogue of ICT standards, and how it will contribute to the Digital Single Market
Provide some suggestions on how to reduce lock-in when procuring ICT
Share good practice examples on how to procure ICT on the basis of standards
Workshop goals
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