Open Access Publishing

A workshop for postgraduate research students and research staff

Tuesday 14 May 2013, 14:00-15:00 in Owen-1028

This workshop aims to introduce and explore some of the key issues around open access publishing. In particular it will:

Demystify open access proposals

Consider the implications of both the 'gold' and 'green' models of publishing for researchers

Provide insight from senior SHU academics who are on editorial boards of major journals

Introduce the University's current position and plans

Who should attend? The workshop is aimed at postgraduate research students (PGRs) and research staff. It will be suitable for researchers from all disciplines and all levels of experience. This topic area is very much a live issue, so the session is intended to be informative, rather than instructive.

The workshop’s programme is outlined overleaf

In June 2012 the Finch Report advocated a move to open access publishing for all government-funded research. The report supported the 'gold' open access model of publishing - where authors pay publishers to have their work published which, upon publication, is made freely available to anyone (without subscription) on the internet. The Government accepted the Report’s recommendations and have invited funding and research councils to implement the 'gold' model in consultation with universities. The alternative is the 'green' open access model - where articles are published in subscription-based journals as now, but a peer-reviewed final copy is placed in an open access repository (such as an institutional repository like SHURA). Much research in SHU is not publicly funded, so can be published through the 'green' model, where journals permit. It is anticipated that for REF 2020 all research outputs will be required to be open access compliant.

PROGRAMME

About the speakers Professor Lisa Hopkins is co-editor of Shakespeare, the journal of the British Shakespeare Association, and of the Continuum Renaissance Drama series. She is professor of English and head of the D&S graduate school Professor Mauro Pereira is a professor in MERI. He has published widely (over 90 articles) and is on editoral boards of international journals

Ann Betterton is Head of Information Resources for the Library. She is also the repository manager of SHURA

Dr Keith Fildes is Researcher Development Adviser in the Research and Innovation Office Booking Reserve your place at this workshop by going to: http://shuopenaccess.eventbrite.co.uk/. Places are limited. If the event has booked out, please email k.fildes@shu.ac.uk with an expression of interest and, if there is sufficient demand, the session will be repeated. You do not need to print out the ticket generated through your booking.

Time Item Lead

13.50–14.00

Registration and networking

14.00–14.05

Welcome Keith Fildes

14.05– 14.20

Introducing Open Access Publishing

Lisa Hopkins

14.20–14.30

The Implications of Open Access Publishing A perspective from the arts and social sciences

Lisa Hopkins

14.30-14.40

The Implications of Open Access Publishing A perspective from STEM

Mauro Pereira

14.40–14.55

SHU Position and Plans Update from the Library

Ann Betterton

14.55–15.00

Questions to panel

Open Access

Why?

• http://www.researchtoaction.org/2013/03/o

pen-access-explained/

The story so far

• The Finch Report: http://www.researchinfonet.org/publish/finch/

• Government response to the Finch Report:

• http://www.bis.gov.uk/assets/biscore/science/docs/l/12-975-letter-government-response-to-finch-report-research-publications.pdf

• RCUK policy on Open Access: http://www.rcuk.ac.uk/research/Pages/outputs.aspx

• HEFCE consultation on Open Access: http://www.hefce.ac.uk/whatwedo/rsrch/rinfrastruct/openaccess/ (proposes that eligibility for REF 2020 will depend on being 'born open')

Two routes

• Green (deposit in an institutional

repository after specified embargo period)

• Gold (author / institution pays)

Article Processing Charges (APCs)

Your article listed below is currently in production with Taylor & Francis.

Journal: RWOW Women's Writing

Manuscript ID: 786884

Manuscript Title: Point, Counterpoint, Needlepoint: The Tapestry in Margaret Cavendish’s The Unnatural Tragedy

By: Lisa Hopkins

Articles in Women's Writing are eligible for Open Access. Electing this option allows the article to be made freely available online. The Open Access service requires registration with Rightslink, and payment of a fee. Selection of Open Access is strictly at the author's discretion, and is not required for publication. Please note that fees for Open Access do not apply for articles that are less than 1 printed page in length, e.g. Book Reviews, Editorials.

Full details of our Open Access program are available by clicking the link below. Please click the link below to learn more about Open Access and to select this service for your article:

http://cats.informa.com/PTS/go?t=rl&o=oa&m=786884

If you have questions about Open Access please contact openaccess@tandf.co.uk

Other APCs

• SHERPA/Romeo site has list of open

access journals and associated APCs

http://www.sherpa.ac.uk/romeo/PaidOA.html

Research publicly funded?

Yes No

Gold OA option available from your publisher?

Yes No

Are APC funds available

from research funder?

Green OA after 6 months

(AHRC/ ESRC after 12 months)

Yes No

Immediate Gold OA Green OA after 12-24 months

Open Access in practice at SHU

Ann Betterton Head of Information Resources, Learning and Information Services

Open access in practice

EThOS (Electronic Theses Online System) SHURA (Sheffield Hallam University Research Archive) RCUK funds and Article processing charges

EThOS http://ethos.bl.uk

• As a researcher can register, search and find a thesis for immediate download or request digitisation

• As an author can choose to make your thesis available electronically

• No mandate but strongly encouraged to do this • Awareness of copyright issues for third party materials • Self-help guide: http://libguides.shu.ac.uk/research • SHU PhD theses are available in SHURA as well as EThOS

National service maintained by British Library to provide open access to doctoral theses

SHURA http://shura.shu.ac.uk/

• SHURA meets requirements of the green route to open access

• Not a substitute for publishing • SHURA has nearly 5,500 items but only 25% are full-text • Full-text where publisher policy permits it and the author

has the appropriate version • Green open access is dependent on publishers' policies

which often specify an embargo • SHERPA/Romeo service collates publisher copyright

policies http://www.sherpa.ac.uk/romeo/

Open access repository for outputs of researchers at SHU

RCUK funds and Article processing charges

• Year 1: April 1st 2013 45% compliance (green or gold) • Year 2: 53% compliance (green or gold) • End of year 5: 75% compliance with preference for gold • RCUK block grant to SHU in Year 1 is £10,425, in Year 2

£12,264) • Will use this money on a first-come basis • RCUK reporting requirements to check how money is spent • RCUK will review the impact of OA and check the sums • Financial report to show expenditure by publisher at each

institution

"a journey rather than a single event"

RCUK funds and Article processing charges

• SHERPA FACT allows you to check whether journals and publishers comply with funder OA policies

http://www.sherpa.ac.uk/fact/ • Open access preferences (green or gold?), publishing

strategy for researchers discussed at University Executive Group and referred to Research and Innovation Committee

• Additional money will be available next year for APCs - information on how this will be managed will be available soon

• If your research is RCUK funded and you want help and advice on compliance with their policy contact me (Ann Betterton. a.betterton@shu.ac.uk, Ext 2117)

Next steps

Research and Knowledge Transfer news

March 2013 researchsupport@shu.ac.uk

Research Council Policy on Open Access In the September edition of the newsletter the Head of Information Resources reported on new initiatives in Open Access across the research sector. The Research Councils UK (RCUK) policy on Open Access came into effect on 1st April 2013. The policy applies to articles published in peer-reviewed academic journals or conference proceedings. In brief;

RCUK Definition of Open Access RCUK define Open Access as unrestricted, on-line access to peer reviewed and published scholarly research papers. Specifically, a user must be able to do the following free of any publisher-imposed access charge:

• Read published research papers in an electronic format.

• Search for and re-use (including download) the content of published research papers both manually and using automated tools (such as those for text and data mining) provided that such re-use is subject to proper attribution.

RCUK Expectations of Researchers and Institutions

• Peer reviewed research papers which result from research that is wholly or partially funded by RCUK must be published in journals which are compliant with RCUK policy on Open Access.

• Furthermore, papers must include details of the funding that supported the research, and a statement on how the underlying research materials such as data, samples or models can be accessed.

• Criteria which journals must fulfil to be compliant with the RCUK position on Open Access are detailed within the policy; in summary journals must offer a “pay to publish” option (known as Article Processing Charges or APCs) or they must allow deposit in a subject or institutional repository after a mandated maximum embargo period.

• RCUK has provided block grants to eligible UK Higher Education Institutions to support payment of the APCs associated with ‘pay-to-publish’. In parallel, organisations are expected to set-up and manage their own publication funds.

• Research grant applications will no longer include provision for Open Access publication or other publication charges.

The University has received a small block grant from RCUK (£10,425 in 2013/14 and £12,264 in 2014/15) and is in the process of setting up both a publication fund and associated policies and procedures. Researchers who wish to submit a paper(s) for publication from RCUK funded research should contact Ann Betterton, Head of Information Resources A.Betterton@shu.ac.uk in the first instance to ensure compliance with RCUK policy. RCUK policy: http://www.rcuk.ac.uk/media/news/2012news/Pages/120716.aspx

Research newsletter (back issues): https://staff.shu.ac.uk/enterprise/research/research_fundingnews.asp

Research publicly funded?

Yes No

Gold OA option available from your publisher?

Yes No

Are APC funds available from research funder?

Green OA after 6 months (AHRC/ ESRC after 12 months)

Yes No

Immediate Gold OA Green OA after 12-24 months