Welcome Open Access Essentials

23 October 2013Presented by

Lisa Kruesi, Associate DirectorAndrew Heath, Manager UQ eSpace

Helen Connick, Manager Research Data Collections

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The Session• Background• ARC & NHMRC Open Access Policies • Scholarly Publishing Landscape• Open Access Service• UQ eSpace Developments • Roles, Responsibilities • Data Management

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In 2013

OA Discussion Paper VC’s Committee

Draft Policy & Procedures UQ Research Committee

UQ Academic Board

Complete the circle

UQ SenateOctober 24

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Open Access for UQ Research Outputs Policy

• Facilitate UQ compliance with the increasingly common open-access policies of research funding bodies, in particular the ARC and NHMRC

• Provide greater exposure and access to the (and potentially increase the impact of) the research output of UQ, and

• Position UQ to take a leadership role on open access within the Go8

• PPL at 4.20.08 (Section 4.20 Research & Research Training)

Open Access Definition

Free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose

1. Budapest Open Access Initiative, 20022. SPARC Open Access Newsletter, issue #77, Sept 2, 2004

Author’s rights

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Exposure

Of all the papers published in the top scientific journals (i.e. those listed in the top citation index ISI Web of Knowledge) 7279 science and social science journals from 2002 through 2006 – only 40.6 percent were cited at least once in the five years following publication.

Jacso P. Five-year impact factor data in the Journal Citation Reports. Online Information Review 2009;33(3):603-14.

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Two ways to provide open access:Gold and Green

Gold: Authors publish in OA journals that provide free, immediate access at the time of publication to the articles via publisher web sites. Often, but not always, they may carry author fees, known as Article Processing Charges to be paid to the publisher to make articles Open Access. All Public Library of Science (PLOS) journals use this model

Green: Authors publish in a journal, and then make their version of the article, after peer review, with revisions having been made or the publisher’s peer reviewed final draft version freely accessible online by self - archiving or depositing the article in a repository (either institutional repository such as UQ eSpace or disciplinary) upon acceptance for publication

Landscape

Creative Commons http://www.photoree.com/photos/permalink/9479139-Adrian%20van%20Leen

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ARC and NHMRC

• NHMRC Open Access policy came into effect from 1 July 2012

http://www.nhmrc.gov.au/grants/policy/dissemination-research-findings

• ARC Open Access policy came into effect from 1 January 2013.

http://www.arc.gov.au/applicants/open_access.htm

– Both state they: require any publications arising from ARC/NHMRC supported research project to be deposited into an open access institutional repository within a twelve month period from the date of publication unless bound by current legal or contractual obligations

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Both policies

UQ eSpace

meta data

ASAP after acceptance

Prefer the Deposit of the Accepted or Published Version, also Permit Linking

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Both policies• No restriction on where researchers choose to

publish• Requiring deposit at acceptance time catches

researcher when they are likely to have a copy of the manuscript for deposit

• Allow links to in disciplinary repositories e.g. arXiv.org, PMC

• Mature development of Australian repositories – going green

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Coverage

• ARC is all publication outputs including books

•

is journal articles only

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Double Dipping

Where the article publication costs for the same article are covered twice, once through a subscription charge and once through an APC, the publisher is said to be “double dipping1”

It may be possible to avoid paying APC by publishing in a journal that allows green self-archiving of the post-print or publisher’s version or linking to the version

1. The UK House of Commons' Business, Innovation and Skills (BIS) Committee, "Open Access: Achieving a Functional Market“ Sept 2013 http://www.publications.parliament.uk/pa/cm201314/cmselect/cmbis/99/9902.htm

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Green Open Access

• Sixty per cent of journals allow authors to self-archive their peer reviewed work and make it freely available on publication

http://romeo.jiscinvolve.org/wp/2011/11/24/60-of-journals-allow-immediate-archiving-of-peer-reviewed-articles-but-it-gets-much-much-better/

Going Green – avoiding double dipping

1. When selecting where to publish have a look at the going green pie graphs, available: <these will be posted to the OA website>

2. The amount of green indicates the publisher will allow the accepted version to be posted in UQ eSpace after a 12 month embargo

3. Even if you see blue – you don’t need to pay – as we will tag the UQ eSpace record with “doesn’t comply”

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1240 (95%)

28 (2%) 43 (3%)

Wiley Publishing

OnlineOpen: a hybrid open access option Wiley Open Ac-cess: a program of fully open access journals.Archive -titles available within 12 months

790 (44%)

16 (1%)

981 (55%)

Taylor & Francis

Hybrid - Open Select Option : pay APC or wait 12 months

Gold - imme-diate access via APC

Hybrid - Open Select Option : pay APC or wait 18 months

47 (73%

17 (17%

Nature Publishing Group

Hybrid Journals - freely available within 6 monthsGold - Immedi-ately available subject to pub-lication fee

62 (3%)

936 (48%)943 (49%)

Elsevier

Gold - immediate access if APC paid

Journal Specific Embargo Periods - formal inst. Agree-ment - 12 months or less

Journal Specific Embargo Periods - formal inst. Agree-ment - 18-48 months

255 (94%)

15 (6%)

Oxford Uni Press

Hybrid - Oxford Open: pay APC or wait the 12- 24 month embargoGold - immediate access upon APC payment

5 (3%)

152 (97%)

Cambridge Uni Press

Gold - accessable immediately upon payment of APCHybrid - Cam-bridge Open: payment of APC or wait 12 months

700 (98%)

17 (2%)

Sage Publishing

Hybrid: Sage Choice - pay APC or wait 12 monthsGold - immedi-ately availablilty via APC

150 (8%)

1781 (92%)

Springer Publishing

Gold -immediat-ley available on payment of APC Hybrid - Springer Open Choice -payment of ACP or self archive after 12 months

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Addendum• General UQ Addendum'The Author has the right to publicly archive their revised, peer-reviewed personal version of their paper on their institutional website and their personal website, provided in all cases a link to the journal article on the Publisher website is included.'

• NHMRC Addendum'The Author has the right to publicly archive their version of the article (Word document) after peer-review, with revisions having been made, on their institutional website and their personal website, provided in all cases a link to the journal article on the Publisher website is included.‘Available from:• https://www.library.uq.edu.au/open-access

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Helpful links

• UQ Library Open Access Website(includes membership details for discounts)

• NHMRC Open Access Policy: FAQ for Authors and Repository Managers

• Australian Open Access Support Group• UQ Library eScholarship Blog• Six Open Access Myths

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Don’t forget

UQ eSpace

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Illusion of Open

• To check the open access status of a journal it maybe necessary to login via the UQ visitor wireless Network

• This will allow you to test access to any of the UQ licensed content from on campus - but from a non-UQ IP address.

• For example, if you want to test that a resource is really open access, but are not sure if you are really gaining access via a UQ institutional subscription.

• Details: https://www.its.uq.edu.au//helpdesk/connecting-and-using-uq-visitor-wireless?pid=1395

What’s in eSpace?Document type Total records OA recordsJournal Article 94965 4245Conference Papers 36486 2608Book Chapters 10127 431Theses * 9681 550 Images 5515 5515Books 5343 575

* 7484 theses - UQ staff and students only

Other documents types include: Research Reports, Preprints, Working Papers, Creative Works, Designs, Audio and Videos

(Data as of end 2012)

Some benefits…• Discoverability - UQ eSpace is harvested by major

search engines and discovery tools

• Page views and Download statistics recorded• Access Scopus and WoS citation counts and

Altmetrics• Supported and ongoing archival access to UQ

research publications and full text OA copies

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UQ Open Access Service – Tasks and

Responsibilities

Task Task responsibility Comments1 Modify eSpace to facilitate easy deposit of files UQ Library In process

2 Determine if article is open access, available after embargo, available on a trusted repository (such as Pub Med Central) or post print required

UQ Library UQ Library staff to check Sherpa Romeo and other sources

3 Link to article, or download and attach PDF, or attach post print and edit ‘OA compliance’ field in eSpace record

UQ Library Details of compliance will be available in Business Objects so schools can use this to check compliance

4 Contact publisher to seek permission for post print to be archived on eSpace

UQ Library Essential for UQ to have an Open Access Policy in order to establish Agreements with some publishers to avoid setting arrangements for each publication

5 Request post print if required UQ Library 6 Attach post print to eSpace record and edit ‘OA

compliance’ field in eSpace recordUQ Library Details of compliance

will be available in Business Objects so schools can use this to check compliance

7 edit ‘OA compliance’ field in eSpace record if publisher is unwilling to give permission

UQ Library Details of compliance will be available in Business Objects so schools can use this to check compliance

8 Maintain relevant statistics UQ Library 9 Create and maintain record of publisher

agreementsUQ Library

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Open Access Compliance

• For records from 1st July 2013• eSpace data staff will update as required• Will be the basis of Business Objects reports in

the future to assist in compliance

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Definitions• Open Access – Publisher DOI = a DOI (Digital

Object Identifier) to the publisher’s web site page for the article e.g. eSpace record | DOI

• Open Access – Publisher PDF = the final publisher version of an article (e.g. journal version with final pagination and formatting)

• Open Access - Post Print = It is the author’s accepted version of the article (Word document) after peer-review, with revisions having been made (ARC/NHMRC definition)

Open Access Research DataOpen Data is the idea that certain data should be freely available to everyone to use and republish as they wish, without restrictions from copyright, patents or other mechanisms of control.

The concept of open access to scientific data was institutionally established with the formation of the World Data Centre system in 1957-1958.

World Data Centres were established by the International Council for Science to minimize the risk of data loss and to maximize data accessibility.

While the open-science-data movement long predates the Internet, the availability of fast, ubiquitous networking has significantly changed the context, since publishing and obtaining data has become much less expensive and time-consuming.

"Open Data." Wikipedia: The Free Encyclopedia. Wikimedia Foundation, Inc. 18 June 2012. Web 28 August 2012. available: http://en.wikipedia.org/wiki/Open_data

The Denton Declaration, An Open Data Manifesto

Open access to research data is critical for advancing science, scholarship, and society.Research data, when repurposed, has an accretive value.Publicly funded research should be publicly available for public good.Transparency in research is essential to sustain the public trust.The validation of research data by the peer community is an essential function of the responsible conduct of research.Managing research data is the responsibility of a broad community of stakeholders including researchers, funders, institutions, libraries, archivists, and the public.

The Denton Declaration, An Open Data Manifesto, The University of North Texas. Web 23 Oct 2012. available http://openaccess.unt.edu/denton_declaration

ARC and NHMRC

…Research data should be made available for use by other researchers unless this is prevented by ethical, privacy or confidentiality matters

Wed 2 October, The Australian: http://www.theaustralian.com.au/higher-education/publish-freely-for-greater-coverage/story-e6frgcjx-1226731041934

9% - 30% increaseIn citations

“There is evidence that studies that make their data available do indeed receive more citations than similar studies that do not.”

Piwowar H. and Vision T.J 2013 "Data reuse and the open data citation advantage“ https://peerj.com/preprints/1.pdf

Open Data - The Future

© ANDS 2011

eSpace: Research Data CollectionsResearchers can now add data sets and data collections to UQ eSpace via a dedicated form

Once a record is submitted, researchers can edit their recordsand re-submit for approval multiple times, via their My ResearchData listResearchers can see a list of their own data set or data collection records, linked to their author ID on their My ResearchData page

Researcherscan edit eachrecord andre-submit forapproval via ‘Edit’ icon

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Future developments

• Documentation and guidance documents• UPO update sessions• eSpace system developments

– Information about OA journals integrated

Need help?

• openaccess@library.uq.edu.au

• espace@library.uq.edu.au

• Lisa Kruesi, Andrew Heath & Helen Connick