Online services for Partner universities: Titolo ... · Online services for Partner universities:...

13
Online services for Partner universities: Nomination of incoming exchange students Acceptance letters Transcript of Records

Transcript of Online services for Partner universities: Titolo ... · Online services for Partner universities:...

Titolo presentazionesottotitolo

Milano, XX mese 20XX

Online services for Partner universities:

Nomination of incoming exchange studentsAcceptance letters

Transcript of Records

Introduction

The nomination consists in confirming your students applications and therefore the nomination procedure at Politecnico di Milano starts with the application on-line for your selected students. Nomination is possible until dead-line. Only after completing all five parts of the form, your students will show on the nomination list.

To become a user of Polimi on-line services, you will need to open a Polimi account and register onto our system. The first time you enter the Nomination Tool the access code, unique for each partner university, is requested. This code is sent to one appointed contact person at all exchange partner universities of Politecnico di Milano.

The use of the Tool• automatic confirmation message to all accepted students and their

coordinators (sent after dead-line)• download of official acceptance letter for students who need visa • creation of the official Transcript of Records• possibility to view the exchange history through the years

1. Students apply«Incoming exchange students online application»

This is the home page of the student application:Step 1 is completed -the student hasregistered and an ID document is uploaded.

Besides the personal data, students are asked to fill in a contact in emergency, home university(and actual study programme), university contact person and indications about desired studies at Polimi. These are the 5 parts!

http://www.polinternational.polimi.it/exchange/erasmus-programme/how-to-apply/http://www.polinternational.polimi.it/exchange/extra-eu-agreements/how-to-apply/http://www.polinternational.polimi.it/exchange/double-degrees/how-to-apply/

2. Nomination onlineStart here…

Go to the Nomination Tool

PolinternationalHome>Exchange>Nomination…

New user? Register

New User? Register and open your Polimi account filling in all mandatory personal data in order to get your Person Code and Password -remember for future use!

“Old” user withexpired password? Change here!E-mail and date of birth is asked for.

You may also recover forgotten credentials.

Password change

The password youhave chosen for yourPolimi account willexpire after a certaintime and you will thenhave to change it!

Please note the criteria for the password you choose!

Got your Person code and Password?Sign in…

Use your Person Code and Password to sign in - no access code here!

The Polimi account ispersonal and each staff member who whishes to use Polimi online servicesis kindly invited to register.

…and tell uswhat partner university you are from!

Only the first time you enter, the access code for your universityis requested.

This code is sent to one appointed institutional coordinator at each partner university.

This is where youhave use of the access code, thatpersonally you willnot need any more!

Select Academic Year, type of agreement and then show student list!

No one on the list? The actual a.y. and programme are selected?Then your students still have to complete their applications!

[Inserire immagine quando il tool sarà aggiornato!]

Help text in three parts:• Nomination• Acceptance• Transcript of

Records

The drop down menu shows academicyears with registered incoming students from your university.

Indicate type of agreement here!

The nomination tool keeps track of the number of students and it’s not possibleto exceed agreed numbers. Please note that at Polimi an annual flow can notbe devided in two students for one semester each.

Nominate your students!Download Acceptance letters and Transcript of Records!

The table shows a complete list of your students that have done the application form in accordance with selected Academic Yearand programme. To nominate, just tick and save.

Please note that it’s not possible to exceed the agreed number of students for each exchange areaThis is where you do the nomination. You also havethe possibility to cancel in case of withdrawal

Usefulinformation for you!Accepted? Enrolled? Studylevel?Study area? Studyprogramme? What Campus? Contact person?Who is the nominator?

Download Acceptance letters for visa.

Download Transcript of Records for «checked-out» students

The last column iswhere youwill find the Transcriptsof Records for yourhome-comingstudents!

Nomination is possible along with the opening windows of the application on-line for exchange students, but the Tool remains available for other Partner on-line services.

Acceptance of nominated students

During the weeks following the application closing date all nominated applicants are evaluated by relevant offices. Staff members (registered as nominators) may keep track of their students by viewing the student list.Accepted students will receive a confirmation message, which is also sent to the contact person indicated in the application. With the Nomination Tool, nominators may also download a formal acceptance letter for students who need a visa. The letter is written in Italian and in English.

Transcript of Records

By the end of the Mobility period and after the assessment period an official Transcript of Records may be generated through the Nomination Tool. A minimum requirement is that the student has at least done an attempt to pass an exam and that a check-out date has been registered.Students may keep track of the complete registration of all their results throughOnline Services>”CAREER”

Thank you for sending your students to Politecnico di Milano!

International Exchange OfficeVia Golgi [email protected] Leonardo Exchange Office

[email protected] Exchange [email protected] Exchange [email protected] Exchange [email protected] Exchange [email protected]