Online Referrals for Special Education Evaluation
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Transcript of Online Referrals for Special Education Evaluation
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Online Referrals for Special Education Evaluation
Referral System AND Data System
2011 Administrators’ Academy August 24 and 25, 2011
Gail Ghere, PhDSpecial Education Department &Office of Leadership Development
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Learning Goals—To be able to:
Access and navigate the data on the referral system
Locate the data to answer student, team and school questions
Use the data for and with school processes Recognize the key district trends from 2010-
2011
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Think back…
Last year, who used the online referral system to look at student or school level data? For what purpose?
Last year, what special education referral data did you wish you could have accessed?
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What reports can be
generated through
the Online
Referral System?
Student Reports
School Reports
District Reports
Curriculum Based Measurements
Standardized Data (2 years)
Interventions (at least 2 eight-week)
Incomplete referrals open on the system (Quick Report)
Detailed information with all complete and incomplete referrals (School Report)
School & District
Process and Outcomes
Multi-year trends
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Who has rights to the data?
Student level –Based on Campus rightsCaveat—if someone is added to the
referral team
School level-Principals, APs, & Admin Interns should
have school-level rights Should see links to generate school
reports
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We don’t want you accidently creating a new referral today!
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Access the site:
Step 1: www.connect.spps.org
Step 2: Custom Websites (left side)
Step 3: Scroll to Referral for Special Education Evaluation
Step 4: Please bookmark the site
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Step 5: Sign in with Campus ID and Password
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QUICK REPORT Open SY 2012 Incomplete referrals
currently open on the system
What do you see? What are the uses for
this report?
School Data
Incomplete referrals open on the system (Quick Report)
Detailed information with all complete and incomplete referrals (School Report)
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QUICK REPORT Open SY 2012 Incomplete referrals
currently open on the system
What do you see? What are the uses for
this report?
SCHOOL REPORT Open SY 2011 Both complete and
incomplete referrals
School Data
Incomplete referrals open on the system (Quick Report)
Detailed information with all complete and incomplete referrals (School Report)
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Identify school trends & concerns
Copy and paste school report into Excel
Use sort and pivot table features to look for: What is working? What is not working?
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Student Data
Curriculum Based Measurements
Standardized Data (2 years)
Interventions (at least 2 eight-week)
Open a referral on a student who has one in progress Data: Curriculum based measures Data: Standardized testing—
System automatically pulls MCA strand data, MCA-M, MTAS and MAP over the in last two years (must be on our system)
How is the data presented When and why to access this data?
Data: Intervention data (baseline, intervention, results)
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District data- What have we learned?
District Data
School & District
Process and Outcomes
Multi-year trends
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Types of Initial Evaluations
Type of Initial Referral Count Percentage
Initial: No previous referral 816 87.8%
Initial: Out of state eval 77 8.3%
Initial: Previous IEP, over one year 36 3.9%
Grand Total 929 100.0%
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Racial Composition of the Students Referred
0%5%
10%15%20%25%30%35%40%45%
American Indianor Alsakan Native
Asian or PacificIslander
Black, notHispanic
Hispanic White, notHispanic
Per
cen
t o
f T
ota
l R
efer
rals
Who is being referred?
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Referral Source Count Percentage
Case Manager (if for re-evaluation) 47 5.1%
Child Care 1 0.1%
General Education Teacher 549 59.1%
Hospital 2 0.2%
Not Given 54 5.8%
Other Educational Source 53 5.7%
Parent 194 20.9%
Public Health 1 0.1%
Social Service Agency 1 0.1%
Supplemental Service Teacher 27 2.9%
Grand Total 929 100.0%
Who is referring?
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What are the outcomes?
Primary Disability for Students Found Eligible
American Indian Asian
African
Amer
Hispanic
Caucasian
Grand Total
Deaf-Hard of Hearing 18 5 1 1 25
Developmental Cognitive Disabilities:Mild-Moderate 1 3 8 12
Developmental Delay 1 2 9 12
Emotional/behavioral disorders 1 2 42 3 15 63
Other health disabilities 2 4 26 5 17 54
Specific learning disabilities 4 16 35 22 15 92
Speech/language impaired 1 46 44 18 60 169
Grand Total 10 91 169 49 108 427
Percentage of Total 1.1% 9.8% 18.2% 5.3% 11.6% 46.0%
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Teacher Decides to refer student
based on student data
Principal decides on the quality of the
referral:signs / does not sign
Child Study Team (CST) decides to proceed/ not
proceed with referral
For ELLs, CST refers to Assessment Team/
together decide evaluate / not evaluate
Parent signs / does not sign the
referral
Eligible / not eligible decided
SE Referral Process Data
Disability & placement
decided
= 0.4%
= 5.1%
= 1.3%
=7.1%
2010-2011
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Reports from the Online
Referral System
Student Reports
School Reports
District Reports
Curriculum Based Measurements
Standardized Data (2 years)
Interventions (at least 2 eight-week)
Incomplete referrals open on the system (Quick Report)
Detailed information with all complete and incomplete referrals (School Report)
School & District
Process and Outcomes
Multi-year trends
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Closing
What more do you want to know about?
What does your staff need to know about the system?
How will you use these data this year?