Online Rechartering

Online RecharteringOnline Rechartering

Golden Empire Council, Boy Scouts of AmericaGolden Empire Council, Boy Scouts of America


Online RecharteringOnline RecharteringEach unit recharters itselfEach unit recharters itself

Units provide more and better informationUnits provide more and better information

• Units enter and confirm their own dataUnits enter and confirm their own data

Effectively eliminates defective chartersEffectively eliminates defective charters

• Validates BSA rules at inputValidates BSA rules at input

• Submits charter only when it is correctSubmits charter only when it is correct


Online RecharteringOnline RecharteringEasy to UseEasy to Use• Tutorial available with on-screen instructionsTutorial available with on-screen instructions• Available from any internet connection with MS Available from any internet connection with MS

Internet Explorer, user controls inputInternet Explorer, user controls inputSaves You TimeSaves You Time• Finished charter is error-free, registrar only Finished charter is error-free, registrar only

confirms signatures and paymentconfirms signatures and paymentSaves Council MoneySaves Council Money• Eliminates data entry by the registrarEliminates data entry by the registrar


Online RecharteringOnline RecharteringThe unit can:The unit can:• Compare roster to unit management softwareCompare roster to unit management software– Packmaster, Troopmaster, othersPackmaster, Troopmaster, others

• Update individuals’ informationUpdate individuals’ information• Update “Boys’ Life” subscriptionsUpdate “Boys’ Life” subscriptions• Validate all information before submittingValidate all information before submitting– Calculated feesCalculated fees– All BSA membership rules are enforcedAll BSA membership rules are enforced


Checklist for RecharterChecklist for Recharter• Gather all information neededGather all information needed– Completed applications for new peopleCompleted applications for new people– Lists of youth and adults remainingLists of youth and adults remaining– List of youth and adults to removeList of youth and adults to remove– List of youth and adults wanting Boy’s LifeList of youth and adults wanting Boy’s Life

• Complete recharter process onlineComplete recharter process online• Click Submit and printClick Submit and print• Minimum 2 copies ( one unit, one council)Minimum 2 copies ( one unit, one council)


Checklist cont.Checklist cont.• Gather all required signaturesGather all required signatures– Applications and recharterApplications and recharter

• Collect fees that are dueCollect fees that are due• Bring or mail completed recharterBring or mail completed recharter– Packet, fees, new applicationsPacket, fees, new applications

• Due at council office on or before Dec 31Due at council office on or before Dec 31• If brought to office…If brought to office…– Sign the Log-In binder at the front deskSign the Log-In binder at the front desk


Recharter tipsRecharter tips• Use legal names only; no nicknamesUse legal names only; no nicknames• Do not change names onlineDo not change names online• Handwrite corrections on printout onlyHandwrite corrections on printout only• If deleting be sure it is correct personIf deleting be sure it is correct person– If deleted by accident enter on printout onlyIf deleted by accident enter on printout only– Do not re-enter onlineDo not re-enter online

• No one should be marked as a transferNo one should be marked as a transfer– No transfers at recharter timeNo transfers at recharter time


Recharter Tips cont.Recharter Tips cont.• There has to be at least 2 paying youth There has to be at least 2 paying youth • Check and confirm all multiplesCheck and confirm all multiples• Be sure to mark Boy’s Life if wantedBe sure to mark Boy’s Life if wanted• Only new members need applicationsOnly new members need applications– A list is printed on front page of printoutA list is printed on front page of printout

• Make sure all applications are completeMake sure all applications are complete– Signatures, birthdates, Social Security #Signatures, birthdates, Social Security #– Return with recharter packetReturn with recharter packet


More TipsMore Tips• Complete last step of online recharterComplete last step of online recharter– Submitting and printing the recharterSubmitting and printing the recharter

• Submit all paperwork togetherSubmit all paperwork together– Printed recharterPrinted recharter– Signatures (Executive Officer & Unit Leader)Signatures (Executive Officer & Unit Leader)– All new applications (completed)All new applications (completed)– Fees for recharter (invoice on recharter)Fees for recharter (invoice on recharter)– Update for Unit account (if applies)Update for Unit account (if applies)

• Be the first to return your packetBe the first to return your packet


More Tips Cont.More Tips Cont.• Make sure all youth that should be Make sure all youth that should be

registered are registered.registered are registered.• Youth are not removed after the fact Youth are not removed after the fact

unless transferredunless transferred• They will remain on your roster until next They will remain on your roster until next

recharter year.recharter year.


Multiple RegistrationsMultiple Registrations• Only the Charter Representative in unitOnly the Charter Representative in unit– May also be chairman or committee memberMay also be chairman or committee member– All others can only serve one position in unitAll others can only serve one position in unit

• No restriction for multiple in other unitsNo restriction for multiple in other units• Youth may multiple in other units asYouth may multiple in other units as– Boy Scout and Varsity team or Venture crewBoy Scout and Varsity team or Venture crew– Varsity and crew, ship, or troopVarsity and crew, ship, or troop– Troop member may not multiple in anotherTroop member may not multiple in another

• Fees paid only for primary positionFees paid only for primary position


Multiples cont.Multiples cont.• If registering as multipleIf registering as multiple– Indicate on application write MULTIPLEIndicate on application write MULTIPLE

• Receives certificate only for primary pos.Receives certificate only for primary pos.• Youth cannot multiple as adultYouth cannot multiple as adult• Adult cannot multiple as youthAdult cannot multiple as youth


The TimelineThe TimelineG. E. C. All DistrictsG. E. C. All DistrictsOctober:October: Training at RoundtableTraining at RoundtableNovember 1:November 1: Window opens for RecharterWindow opens for RecharterNovember RTs:November RTs: Follow up training at Roundtable orFollow up training at Roundtable or

Recharter events ?Recharter events ?December:December: Commissioners follow up with late unitsCommissioners follow up with late unitsDecember 1:December 1: Last day for On Time RechartersLast day for On Time RechartersDecember 2:December 2: Units are late and Units are late and ineligible to be a Quality ineligible to be a Quality

UnitUnitAll of December:All of December: Commissioners follow up with late unitsCommissioners follow up with late unitsDecember 31:December 31: The unit is dropped and no longer existsThe unit is dropped and no longer exists


The Six Step ProcessThe Six Step Process1.1. Get your unit access code (new every year)Get your unit access code (new every year)

2.2. Go to the council Web site gec-bsa.org and Go to the council Web site gec-bsa.org and select Online Recharteringselect Online Rechartering

3.3. Complete the rechartering processComplete the rechartering process

4.4. Print the recharter application (min. 3 copies)Print the recharter application (min. 3 copies)

5.5. Get necessary signatures on application (IH Get necessary signatures on application (IH and CM, SM, TC, CAand CM, SM, TC, CA

6.6. Bring or mail in the recharter application, new Bring or mail in the recharter application, new member applications, and payment checkmember applications, and payment check


ResourcesResources• Online Help is available while you are Online Help is available while you are

doing the Recharterdoing the Recharter

• Practice on the TutorialPractice on the Tutorial

• Your District Commissioner has access Your District Commissioner has access codes for all district unitscodes for all district units


Questions?Questions?


Let’s Get RecharteredLet’s Get Rechartered

By November 30By November 30

Online Rechartering

Documents

Transcript of Online Rechartering