Online Guide
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Transcript of Online Guide
Online Guide
http://libguides.nus.edu.sg/endnote
Installing EndNote for PC
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For installation issues, contact NUS IT Care Tel: 6516-2080, Email: [email protected]
http://libguides.nus.edu.sg/endnote
NUS LibrariesEndNote Team
Email: [email protected]: 6516-2029
Fundamentals of EndNote X5 with CWYW using MS Word 2007
OutlinePART I [presented by Winnifred Wong]Introduction to EndNote & workflowAdding references to your libraryManaging references: groups & duplicates
PART II [presented by Patrick Pu]Cite While You WriteBacking up and recovering EndNote vs. EndNote Web
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Introduction to EndNoteA software that:
• stores and organises references from many sources
• inserts these references into a Word document, and
• automatically formats your references according to a predefined citation style
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Workflow
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1. Create an EndNote Library
2. Add references to the EndNote Library
3. Manage references: using groups & finding duplicates
4. Insert references in MS Word (Cite While You Write)
5. Change citation style and edit preferences
Citations & BibliographyTwo places to cite the references you have used:• within a sentence (in-text citation)
• at the end of the document (bibliography/references)
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Bibliography/ReferenceHerring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459.
In-text CitationHerring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing.
The EndNote LibraryContains all your references. No limit to number of
references, but <100,000 is recommended
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Step 1: Create an EndNote Librarya. All programs > EndNote > EndNote Programb. File > Newc. Filename: Project (*.enl)d. Save
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Hands-on
Step 2: Add References to the Library
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DirectExport
Import .Txt File
Manual Inputtin
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EndNote Library
Cite While You Write
MS Word/Open Office
Import PDF
Online Search
Method 1: Direct ExportExport references directly from a database.
Steps: 1. At the database, select the records you want
2. Save, output, export or send to EndNote (The EndNote option may also be labeled as “RIS”)
3. Click “Open” to transfer records to your EndNote library
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Method 1: Direct ExportWOS
1. Mark the records
2. Click on EndNote
Method 2: Import .txt FileUsed when references cannot be exported to EndNote.
Steps:1. At the database, select the records you want2. Export file and save on desktop.
(File format is usually .txt, but for PubMed, it’s .nbib )3. In EndNote, go to File > Import4. Browse and select the .txt file5. Select Import option > Other filters e.g. PubMed (NLM)
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Which filter to use? http://bit.ly/zQ8LY5
Method 2: Use a Filter
1. Mark the records
2. Choose Citation manager
3. Create file
PubMed
Method 3: Online SearchSearch free databases and library catalogues (e.g. LINC,
Library of Congress)
Steps:1. Go to Online Search > More2. Select a free database or catalogue, e.g.
NATL U of Singapore3. In the online search pane, search by
exact title of book
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NATL
Method 3: Online Search
Select more
Search by the exact title
Method 4: Import PDF FilesExtracts references from PDF filesPDF must contain a Digital Object Identifer (DOI) and is
not a scanned document.
Steps:1. In EndNote, go to File > Import2. Choose either file or folder, and Import Option > PDF
Note: If the author, title, journal, etc, fields are not auto-populated, the PDF is of the wrong format
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Method 4: Import PDF Files
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Method 5: Manual Inputting
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Link to the video: http://youtu.be/30u5_b9d5D4
Add References to the Library (Re-Cap)
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DirectExport
Import Text File
Manual Inputtin
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EndNote Library
Cite While You Write
MS Word
Import PDF
Online Search
• Most major databases
• Google Scholar• FindMore@NUSL
• Some databasese.g. Factiva, BAS
• Only for PDFs with DOI no. and is OCRable
• Library catalogues e.g. NUS, LOC
• Use as last resort
Managing References: Custom GroupsCreate folders to group (categorise) references
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Go back to All References.Select references and drag into custom group. Alternatively, right click on the references > add references to.
Managing References: Smart GroupsAutomatically group references based on your search
criteria, e.g.: author/year/title contains/is/word begins with…
Note: Any references added to EndNote will be automatically filed in the group, with immediate effect
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Step 3: Duplicate References To find duplicates:• References > Find Duplicates
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Recap
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PART IIntroduction to EndNote & workflowAdding references to your libraryManaging references: groups & duplicates
PART II … coming up in 5 minsCite While You WriteBacking up and recovering EndNote vs. EndNote Web
Cite While You Write (CWYW)
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i. Use MS Word to insert citations into your paper
ii. Create a paper with properly formatted references, bibliography, figures & tables
iii. To differentiate citation and bibliography fields, change the MS Word’s Field Shading option.
iv. Do NOT edit the references in MSWord, but in EndNote Library only.
Setting for Field Shading in Word
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> Word Options > Advanced > Show document content
Field shading > change to “Always” [Word 2007]
EndNote Tab & Field ShadingIf EndNote is properly installed, you will see the EndNote
tab in Word
After you add references, Field shading shows up as text highlighted in grey.
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Inserting Citations
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Method 1: Find Citationa. EndNote X5 tab:
Insert citation > Find Citationb. Search for a word in any field (e.g. title, author)c. Select the references that you want to insert into your
paper
Method 2: Insert Selected Citation(s)a. In EndNote library, select a reference you wantb. Go to Word and place cursor at insertion pointc. Click on Insert Citation > Insert Selected Citation(s)
Editing Citations & Library References
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a
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a. This is where you remove a citation if you no longer want to cite it. Or, edit a reference instead of changing it manually on the Word document.
b. Use this to exclude author or year in the in-text reference, or add page number.
Which citation style to use?
To change the citation styleIn MSWord, EndNote X5 tab:Click on Style > Select Another Style…
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Please check with your lecturer or thesis supervisorOR ask the journal for their style guide
Change & Create a Bib SectionTo create bibliography section*a. Bottom right corner of Bibliography
group > Layout > Bibliography titleb. Type “References (or Bibliography)”
*The bibliography section appears only when you insert a citation
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Convert to Plain TextBefore sending documents to a publisher or IVLE,
strip the field codes used for EndNote citations because they may interfere with other software.
EndNote X5 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text.
A copy of the Word document will be created with no field codes.
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Backing Up Library (1)Method 1: Save a Copy
Creates an exact copy of the library xxx Copy.Data and xxx Copy.enl
• File > Save a Copy…
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Backing Up Library (2)Method 2: Compress Library
Saves the .enl file and .Data folder into a compressed file• File > Compressed Library (.enlx)• To restore: File > Open > Open Library…
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Export Travelling LibraryExports all the references used in your current Word
document to another (or new) library• EndNote X5 Tab > Tools Group > Export to EndNote
> Export Traveling Library
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EndNote vs EndNote Web
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Feature EndNote EndNote WebOrganize references Yes YesStore and cite images and objects Yes YesFind full text articles automatically Yes NoLink to PDF files Yes YesFormat bibliographies Yes YesOnline database searching Yes YesImport filters for online databases 700+ predefined; create your own 700+ predefinedOperating System Mac OS X & Win Win, Mac & LinuxAccess to references Desktop & Network Web browserMulti-user access (network or Web) No Yes# of output styles 5,000+ predefined; create your own 3,400+ predefinedDatabase size Unlimited UnlimitedMax # of References Unlimited 25,000Max # of fields 52 50Max # of Reference Types 46 39Create table and figure lists Yes NoSubject Bibliography Yes NoSpell Check Yes NoCreate a list of "favorite" styles Yes YesReference grouping Yes YesCreate Smart Groups for instant sorting Yes NoAdvanced searching capabilities Yes NoSearch across multiple databases Cite While You Write NoIntegrated in MS Word Cite While You Write Cite While You Write (optional installation)
http://www.myendnoteweb.com/
New in EndNote X6 • Sync your EndNote and EndNote Web libraries’ references,
attachments, and groups• Track references and find your favorites• See more with the expanded layout options• Email a reference, including file and figure attachments• Use PubMed direct export feature to import records in
fewer steps • Manage medical journal names and abbreviations with the
updated terms list covering over 13,000 journals • and more…
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More Information
NUS EndNote LibGuide – www.libguides.nus.edu.sg/endnote
Contact NUS Libraries’ EndNote team: [email protected]
Endnote Training YouTube Channel – http://www.youtube.com/user/EndNoteTraining
EndNote Updates – http://endnote.com/downloads/available-updates
Output Styles – http://endnote.com/downloads/styles
Import Filters
Connection Files
Microsoft Word Templates
Frequently Asked Questions
EndNote X5 Getting Started Guide (PDF)
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