Online Grade Changes - Amazon Web Services Grade Changes Session ID: 245 ... • As soon as grades...
Transcript of Online Grade Changes - Amazon Web Services Grade Changes Session ID: 245 ... • As soon as grades...
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Online Grade Changes
Session ID: 245
Susan EvelandUniversity of OregonAACRAO 2007 -- Boston
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About the University of Oregon• Eugene, Oregon• 4-year public, doctoral• 16,500 undergrads,
3,800 grad students• College of Arts and
Sciences plus six professional schools and a Law School
• AAU University
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About the University of Oregon• Banner since 1990 (heavily
modified)• Quarters (main campus)
AND Semesters (Law School)
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Some Background: Online Grades
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Online Grades• Main campus
implemented “cold turkey”Fall 2001
• Later added reports for departments and RO use
• Added Summer grading Summer 2002
• Added Law School Fall 2002
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Benefits of Online Grades• Faculty access to rosters
anytime/anyplace• Secure, controlled access• Tracking reports tell us
what is outstanding at any moment
• Running over 99% every term since inception
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Online Grade Annual CountTerm232,665 grades
11,843 rosters
Law School5,358 grades
196 rosters
Total238,023 grades
12,039 rosters
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Online Grade Change Annual Count
Total February 2006 to February 2007
10, 177
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Last Leg …• Online Grade Changes
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Considerations for Design• All faculty legislation must
be enforced**• All procedural rules must
be enforced**• Access – only the faculty
member who taught the course can change a grade
** examples coming
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More Considerations• Grading Options must remain
enforced (can’t change from a C to a Pass)
• System must record who made change, when and for what reason; audit reports needed
• Timing of grade change availability: when can changes begin?
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Faculty Legislation Examples• No grade changes
allowed 30 days after the award of the degree
• No Incompletes for Graduate Students allowed after one year
• No grade changes to grades coded AD (conduct cases)
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Procedural Rule Examples• No grade changes back to
“I” for Incompletes that were converted to “F”
• No grade changes for Audits or Withdrawals
• No grade changes for graduate student thesis or dissertation “I.”
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Timing of Availability• Online Grades that have
been submitted are rolled twice daily (7:30 a.m. and 4:30 p.m.) during the ten-day grading period.
• As soon as grades “roll,”the menus change in DuckWeb for Faculty and changes can be made.
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A Quick Demo
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Checked box means grades have been submitted.
Select Action and click “Go”
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Online Class List vs. Online Supplemental Grade Roster
• Class list provides snapshot of what was submitted at grade time
• Supplemental Grade Roster shows current grades for each student
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Grade Change Reports• Used by both Registrar and
Departments• Data by Department or by
Instructor• Qualify on Term and Start
Date
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Grade Change Reports• Registrar’s Office audits for
– changes made to grades of staff and student employees
– Anything out of the ordinary• Departments monitor
activity for their own faculty and courses
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Grade Change Reports• Reports include
– Term– CRN– Subject and course number, course title– Instructor– Student Name and ID– Old Grade and New Grade– Reason for Change– Grade mode (graded or P/NP)– Credits– User ID and date of change
• Sorted by term, then Subject/#
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Change Codes in Use Online• RI: Remove an Incomplete• LG: Late Grade• IC: Instructor Change
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Benefits of the Online System• Less risk of paper copies
getting misused• Fewer paper SGR forms
needed (save printing costs)
• Changes can only be made by the faculty member (system requires authentication)
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Benefits of the Online System• Faster (no campus mailing
of forms to Registrar’s Office for a human to process)
• No filing, filming, archiving grade changes to satisfy retention requirements (“Born electronic stays electronic.”)
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Benefits• On-demand auditing (no
more carbon copies to be mailed back, checked, retained for 1 year by departments)
• Instant update to Banner and Self-Serve: student can see new grade immediately; new degree audit runs overnight.
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Issues to Deal With• Ensuring Departmental
Partners run audit report regularly
• Ensuring Departmental Partners retain the few paper SGR forms they do receive
• Regular review of grade changes by faculty who are no longer with the university
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Questions?