ONGC Petro additions Limited th Floor, Nutan Bharat Co ...Etios/Liva/Indica Car Category In Spot...

__________________________ 2004C00290 (Sign & Stamp of Bidder) Hiring of Light Commercial Vehicles within Gujarat. of 15

To, Date: 09.06.2020

____________________________________

____________________________________

____________________________________

Subject:

1. Response/ Clarification to Bidders’ Queries.

2. Amendment – 1 to Tender Document No. 2004C00290.

Tender No: 2004C00290

Services: Hiring of Light Commercial Vehicles within Gujarat.

Dear Sir,

This is reference to our Tender Document no. 2004C00290.

Response/ clarification to bidder’s queries & Amendment-01 to tender document 2004C00290 are attached

herewith for your information. This document is part of tender document and must be submitted, duly self-

attested, along with the bid document.

Please note that closing date and time for bid submission is extended up to 15.06.2020, 1400 Hrs &

Prequalification bid Opening is extended up to 15.06.2020, 1500 Hrs.

This is for your information and necessary action.

For ONGC Petro additions Limited,

Materials Management

Enclosures:

Attachment 1: Response/ Clarification to Bidders’ Queries

Attachment 2: Amendment – 1 to Tender Document No. 2004C00290.

ONGC Petro additions Limited

4th Floor, Nutan Bharat Co-operative Housing Society Limited, R.C. Dutta

Road, Alkapuri, Vadodara-390007


Attachment 1

Response/ Clarification to Bidders’ Queries

Sr.

No.

Page No. &

Clause No.

of Bidding

Document

Full

complian

ce/ not

agreed

Changes/

modifications

proposed by the

Bidders

Remarks OPaL’s Response

1 BEC clause

no. B.1.5.1

Page No.

108-109

Category

III: In

case offer

vehicles

are under

lease

agreement

the

registered

owner:

Not

Acceptable

.

In this clause thee

modification

required that the

lease Agreement will

be accepted as in all

the others PSU are

accept the same in

their tender

indigo/Innova

outdated since 5

year ago So

Taxi/Maxi

Commercial vehicles

should also be

added.

NIL No change

2 B.B.1.

Monthly

Basis

Vehicles

Page No.

103,104

&105

Quantity

A: In the

entire

category

only Fig.

Shown

Shown the figure

cannot be

recognized properly

the vehicles

requirements on

monthly basis.

Clarify the total no.

of veh. Required as

categories.

NIL Refer Sl. No. A of

Amendment - 01

to Tender

Document.

3 B.B.1.

Monthly

Basis

Vehicles

Page No.

103,104

&105

Vehicle

category

Compact

Sedan

(Dzire eq)

Which Dzire to be

considered confirm

please as it proper

commercial it’s Dzire

and there is New

Dzire also.

NIL Dzire equivalent

can be considered

as: Ford Aspire,

Hyundai Ascent,

Honda Amaze,

Dzire petrol

variant. However,

as per Scope of

Work, basic vehicle

requirement to be

fulfilled is AC, 02

Air bags, FASTag.


4 Page no

105/

ANNEXURE

V-B.2

Full

Complianc

e

Etios/Liva/Indica Car

Category In Spot

Hire wherein they

are no more

available

thus seek inputs on

alternate car category

Segment wise

equivalent, based

on length of the

vehicle, shall be

provided.

However, as per

Scope of Work

basic vehicle

requirement to be

fulfilled is AC, 02

Air bags, FASTag.

5 Full

Complianc

e

Please confirm

whether the tender

value considered on

rates of BS6 vehicles,

since there is price

difference on all car

categories

BS6 vehicles are to

be provided.

(Refer Sl. No. C of

Amendment – 01

to Tender

Document)

6 Full

Complianc

e

The availability of BS6

- Dzire - Diesel -

Monthly basis - is not

available as on date,

thus suggest which car

model to be opted.

The BS6 petrol variant

is available in the

required car category,

and if OPaL approves

the pricing for the

mentioned car

category, then it can

be worked & shared

Dzire equivalent

can be considered

as: Ford Aspire,

Hyundai Ascent,

Honda Amaze,

Dzire petrol

variant. However,

as per Scope of

Work, basic vehicle

requirement to be

fulfilled is AC, 02

Air bags, FASTag.

7 Full

Complianc

e

Please confirm if OPaL

will accept OEM fitted

CNG vehicle - Dzire

NO


8 Page no 87-

ANNEXURE

IV point no

3

Full

Complianc

e

ESCALATION/DE-

ESCALATION OF

FUEL PRICES: The

vehicle

mileages in all

categories except of

Ertiga segment are

considered on higher

side, and need to

review as in remarks

No change

9 Full

Complianc

e

The Escalation/De-

escalation of Fuel

Prices should be

considered for cars

required under On

Call basis

The escalation/ de-

escalation on fuel

price for call basis

vehicles shall also

be provided.

(Refer Sl. No. H of

Amendment – 01

to Tender

Document).

10 Full

Complianc

e

The rate revision

under On-Call basis

is not clarified as

fuel price / minimum

wages / A&G

including rent and

other operational

cost will increase

year on year

Escalation/de-

escalation on fuel

price for all

vehicles shall be

provided.

(Refer Sl. No. H

of Amendment –

01 to Tender

Document).

Reimbursement

against escalation

in minimum

wages shall be

provided only for

vehicles to be

deployed on

monthly basis.

(Refer Sl. No. F of

Amendment – 01

to Tender

Document).


11 Page no-1

CLOSING

DATE &

TIME

FOR BID

SUBMISSIO

N:

Full

Complianc

e

Tender date should

be extended till 05th

June'20 due to

ongoing lockdown,

as during the

lockdown physical

submission of tender

will not be

possible/feasible

Bid submission

deadline for the

instant Tender is

extended till

15.06.2020.

12 BEC clause

no.B.1.5.1

Page

no.108-109

Category

III: In

case

offered

vehicles

are under

lease

agreement

from the

registered

owners:

Not

Acceptable

.

In this clause the

modification

required that the

lease Agreement will

be accepted as in all

the other PSU are

accepting the same

in their tender

Indigo/ Innova

outdated so

Taxi/Maxi

commercial vehicle

should also be

added.

No change

13 Page no.

103-104 -

105

Quantity

[A]

In all the

category

only figure

shown

Shown the figure

cannot be

understood the of

vehicle requirement

on monthly

basis. Clarify the

total no. of vehicle

category wise

requirement

Refer Sl. No. A of

Amendment - 01

to Tender

Document.

14 In the existing

lockdown conditions,

we have some

difficulties to complete

the process in time. It

is therefore requesting

to you that kindly

extend the closing

date and oblige.

Bid submission

deadline for the

instant Tender is

extended till

15.06.2020.


15 (1) We have owned 20

Nos of bolero & Sumo

gold 6+1 capacity as

per the model; (2)

tata indica and tata

bolt 4+1 capacity

vehicles as per the

model. We herewith

requesting to you that

kindly consider our

application and send

us the reply at the

earliest.

Under BEC Clause

B.1.2.2, segment

wise equivalent,

based on length of

the vehicle, is to

be considered for

Innova as well.

(Refer Sl. No. G of

Amendment - 01

to Tender

Document)

16 As per the government

notification diesal

vehicle is discontinue

by leading

manufacturer. In this

case patrol driven

vehicles are accepted

by OPAL or not?

Yes, it is accepted.

However, fuel

escalation/ de-

escalation will be

as per Sl. No. H of

Amendment – 01

to Tender

Document.

17 Workmen

compensation policy

accepted by opal

against ESI scheme.

WC policy shall be

accepted.

18 As per Special

condition of contract

page no 90 point 7.18

says that vehicle hired

from other sources by

contractors and deploy

on duty, an

undertaking on stamp

paper required.

While category 3 is

not acceptable also

mentioned in tender.

Request you to plz

clarify.

SCC Clause 7.18 is

only for call basis

vehicles. There is

no mismatch to

BEC Clause

B.1.5.1. Both the

categories are

different.


19 Minimum wages are

revised time to time

hence difference wage

will be reimbursed by

opal after submissions

of actual document.

Reimbursement

against escalation

in minimum wages

shall be provided

only for vehicles to

be deployed on

monthly basis.

20 Emd mention in tender

Rs. 26,95,400/- should

be return bfore

submiting bank

guarantee, due to

pandemic situation we

need to maintain our

liquidity .subject to l1.

No change.

EMD will be

released

immediately after

submission of

Security Deposit.

21

For new vehicle

purchase confirmation

we have approach all

car dealers due to

covid 19 they are not

in position to give any

writing commitments

for same, even though

once we received

confirmation letter

from their side we

submit for same.

NO CHANGE.

22 Another issue is legal

notary & stamp paper

for undertaking

subject to open due to

covid-19.

Bid submission

deadline for the

instant Tender is

extended till

15.06.2020.

23 Vehicle confirmation

certificate from R.T.O

is subject to open due

to covid-19.

No change

24 Kindly consider BS-VI

vehicle cost due to

which new vehicle cost

varies from 1 to 2 lakh

as per car models

requirement in tender.

BS6 vehicles are to

be provided.

(Refer Sl. No. C of

Amendment – 01

to Tender

Document)


25 We request you to

give extension date for

submitting tender bid

instead on 21/05/2020

to 05/06/2020.

Bid submission

deadline for the

instant Tender is

extended till

15.06.2020.

26 Point No 4

.8

, Concession

/Exemptions

Permissible

Under

Statutes

Query:- 1. Pls share us

information regarding

the same that any

vendor will get the

GST benefit for the

new purchased

vehicles or not.

Query:- 2. Pls update

us current benefit of

the SEZ for the Vehicle

bidder or Transporter

therefore we can bid

more Competitive

price for the tender.

Query 1: No

benefit.

Query 2: Refer

Annexure VI BEC

Clause D.5.

27 EMD:- As required by

you we need to

furnish Rs. 27 Lacs

EMD for the tender

bidding. If we are

awarded the work by

you, we would want to

give you Bank

Gurantee only after

we will get the EMD

amount Back. As in

current market senerio

we need more funds

to start work. it will be

very difficult for a

Vendor to give both at

the same time.

No change.

EMD will be

released

immediately after

submission of

Security Deposit.

28 Page no 57

Point B {

Bang

Guarantee

Format }

Request you to pls

guide us for SFMS

Mode Bank

Guarantee.

Refer ANNEXURE I

Instructions to

Bidders Clause 5.3

(b) of Tender

Document.


29 Page no 87

Point 3

( ESCALATI

ON/DE-

ESCALATIO

N OF FUEL

PRICES )

Sir Avg of the vehicles

taken here are

unrealistic. we request

you to pls change the

same.

No change

30 Vehicle Fuel Type:- Sir

you have taken all the

vehicles fuel type as

Diesel. where as

Dezire/ Sedan along

with Ertiga / MUV

category is not

available in Diesel any

more. As Maruti has

stopped all Diesel

vehicles from this

MArch-2020. This will

Impact on Fuel Avg

along with Vehicle

availability also. As BS-

6 has introduced from

1St April and no dealer

is committing any

certain time for the

delivery.

Equivalent vehicle

with minimum

requirements (as

per Sl. No. B of

Amendment – 01

to Tender

Document) to be

deployed.

Petrol vehicles

shall be accepted,

however fuel

escalation / de-

escalation shall be

as per Sl. No. H of

Amendment – 01

to Tender

Document.

31 Also Scorpio and

Bolero has not been

introduced in BS-6 till

now. So there is no

pricing as well as time

of delivery available.

As per the tender

guideline we have

been asked to provide

you the Dealer Letter

of confirmation of

brand new vehicles

delivery commitment

at the time of

submitting the tender

only. This cannot be

given by dealer as

mentioned above.

Refer Sl. No. D of

Amendment – 01

to Tender

Document.


32 we would like to

request you that pls

extend the Tender

timing therefore better

participation can

happen for the tender

as there are many

uncertainty related to

the

Vehicles availability

due to COVID 19.

Bid submission

deadline for the

instant Tender is

extended till

15.06.2020.

33 Page no 107

{Documents required

for supporting

B.1.2.1:}:- as per the

tender page no 107

point no B.1.2.1 we

need to submit RTO

letter as proof of

ownership of our

existing fleet. This

cannot be provided till

the time RTO starts

fully with all functions.

This may take further

Weeks time after

opening of the RTO.

We request you to pls

consider this point or

give us

reasonable time.

NO CHANGE.

34 Confusion of Usages

of KM :- as per page

no 84 point no 4, It is

mentioned in the

tender that KM will be

charged from garage

to garage . where as

@ page no 88 point no

7.1 it is mentioned

that usages km should

be charged from

reporting time and

reporting place.

pls clear this point as

The KM will be

charged from

Garage to Garage.


this will change entire

costing.

35 if vehicle use in 24 hrs

so how much driver

working duty 8hrs ,

12hrs or 24 hrs single

driver ( Eg.

>24hrs vehicle 8hrs

duty driver required 3

>24 hrs vehicle 12Hrs

duty driver required 2

Drivers may be

deployed for 12

hours duty in case

of 24 hours

vehicles. However,

bidders have to

ensure compliance

to overtime

payment as per

applicable labour

laws, motor vehicle

act and Motor

Transport Workers

Act 1961.

36 If wages increased so

is it possible company

given returns or rate

increases in wages

Reimbursement

against escalation

in minimum wages

shall be provided

only for vehicles to

be deployed on

monthly basis.

(Refer Sl. No. F of

Amendment – 01

to Tender

Document).

37 Why not considered

MSME examination For

Ernest manny deposit

because opal following

all sentral gov rool ,

Also all government

industry follows MSME

Giddiness of

government

notifications

EMD exemption to

MSMEs shall not

be provided.

38 BEC Clause

B.1.2.2

The

ownership

of the

vehicle

requireme

nt i.e

We have to say that

vehicles instead of

Innova & Indigo, as

this are vehicles are

outdated from the

market. So, it is to

be me mention that

Under BEC Clause

B.1.2.2, segment

wise equivalent

based on length of

the vehicle, is to

be considered for

Innova as well.


Indigo &

Innova.

the vehicle

requirement

should be Taxi, Maxi

or any other

commercial vehicle

should be taken into

consideration. This is

required to be

changed in bid for

the healthy

competition.

(Refer Sl. No. G of

Amendment - 01

to Tender

Document.)


Attachment 2

Amendment – 01 to Bid Document No. 2004C00290

Sl.

No

.

Addition

/

Revision

/

Deletion

Original Amendment

A. Addition - Annexure III (Scope of Work) Clause No. 33: Table

for Number of vehicles per deployment pattern

SR. NO.

Vehicle Category

Pattern

UOM

Quantity

[A]

Vehicles / Quantity for a

period of three years

1 Innova Crysta 12 hrs /

3000 km

EA 130 03 nos. vehicle plus extra 20% contingency

2 Innova Crysta

(higher end)

12 hrs /

3000 km


2.1

(applicable for both ‘Innova Crysta’ Categories enlisted under SR. NO. 1 & 2 above)

Extra KM EA 3,45,600

Extra km for three years plus extra 20% contingency

Extra Hrs EA 15,552 Extra hrs for three years plus extra 20% contingency

Night Halt EA 2,592 Night halt for three years plus extra 20% contingency

3

Compact Sedan (Dzire eq)

24 hrs /

3000 km


Extra KM EA 6,91,200 Extra km for three years plus extra 20% contingency

4

Scorpio

24 hrs /

3000 km

EA

43 01 nos. vehicle plus extra 20% contingency

Extra KM

EA

43,200 Extra km for three years plus extra 20% contingency


5

Utility

Vehicle

(Bolero

Camper eq)

24 hrs /

3000 km

EA


Extra KM

EA

2,59,200 Extra km for three years plus extra 20% contingency

6

Compact

MPV (Ertiga

eq)

24 hrs /

3000 km

EA


7

Compact

MPV (Ertiga

eq)

24 hrs /

4500 km

EA


B. Addition - Annexure III (Scope of Work) Clause 34

Basic Requirement for vehicles to be deployed on

monthly basis:

AC, FASTag, min. 2 air bags.

C. Addition - Annexure III (Scope of Work) Clause 35

The vehicles to be deployed on monthly basis shall be

compliant with BSVI emission standard.

D. Addition - Annexure III (Scope of Work) Clause 36

Equivalent vehicle for Scorpio to be defined as Xylo and

Mahindra Marazzo

E. Addition - Annexure III (Scope of Work) Clause 37

Drivers may be deployed for 12 hours duty in case of 24 hours

vehicles. However, bidders have to ensure compliance to

overtime payment as per applicable labour laws, motor vehicle

act and Motor Transport Workers Act 1961.

F. Addition - Annexure IV (Special Conditions of Contract) Clause 8

Reimbursement against escalation in minimum wages

(applicable only for vehicles to be deployed on monthly

basis):

The rates are firm during entire period of the contract.

However, reimbursement against actual manpower deployed

shall be paid to the Service Provider against the escalation in

minimum wages by Government time to time. Reimbursement

shall be the difference amount of base rate and revised

minimum wages and allied statutory compliances of PF, Bonus

& Leave Wages, etc. for scheduled employment and respective

category of workers. Base rate for revision in minimum wages

will be rate prevailing as on closing date of bid submission.

Reimbursement will be calculated against the actual manpower

deployed by the Service Provider for executing the work.


G. Revision As per Clause

B.1.2.2 of

ANNEXURE VI:

Bid Evaluation

Criteria

The bidder should be an owner of minimum of three nos. of

Innova eq. (Segment wise Equivalent based on length of

vehicle) or three nos. of Indigo eq. (Segment wise Equivalent

based on length of vehicle) or Two Innova eq. (Segment wise

Equivalent based on length of vehicle) and one Indigo eq.

(Segment wise Equivalent based on length of vehicle) or one

Innova eq. (Segment wise Equivalent based on length of

vehicle) and two Indigo eq. (Segment wise Equivalent based on

length of vehicle). The owned commercial vehicles shall not be

older than five years. The period will be considered from date

ending on last day of the month previous to the one in which

the applications are invited.

H. Revision As per Clause 3

of ANNEXURE IV: Special Conditions of Contract of Tender Document

ESCALATION/DE-ESCALATION OF FUEL PRICES:

No change in rates or any other claim on any account or

ground whatsoever, shall be permitted during the entire period

of Contract except for the increase/ decrease of Diesel/Petrol

prices by the order of the Government, as per following

formula:-

R = (X –Y)/ A

Where R = Increase or decrease of rate in Fuel per Km. run

(Rs.)

X =Revised rate of Petrol/HSD per litre (Rs.)

Y = Rate of Petrol / HSD as on date of pre-qualification bid

opening of the tender at Dahej (Rs.)

A =Mileage of the Vehicle

a. Compact Sedan (Dzire eq)– 24 km/ltr

b. Innova Crysta- 12 km/ltr

c. Utility vehicle eq - 12 km/ltr

d. Scorpio – 14 km/ltr

e. Compact MPV - (Ertiga eq)- 14 km/ltr

The Escalation/De-escalation as worked out above will be

applicable only if increase/decrease in price of diesel/petrol

from the prevailing rate on the date of pre-qualification bid

opening.

The escalation/de-escalation clause is applicable for monthly

basis and call basis vehicle.

A certificate from Govt. authorized petrol/diesel agency shall

have to be produced by the Contractor in respect of increase/

decrease of rate of petrol/diesel indicating effective date of

increased/decreased rates.

Petrol/ Diesel escalation/ de-escalation will apply for the total

actual Km run by Vehicle subsequent to the increase/decrease

of diesel rates.

ONGC Petro additions Limited th Floor, Nutan Bharat Co ...Etios/Liva/Indica Car Category In Spot...

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Transcript of ONGC Petro additions Limited th Floor, Nutan Bharat Co ...Etios/Liva/Indica Car Category In Spot...