OMT – UN REFORM PAKISTAN

UN REFORM – THE VISION

UN Agency UN AgencyUN Agency UN AgencyUN Agency

Agency Mandate

Agency Mandate

Agency Mandate

Agency Mandate

AgencyMandate

Joint Programme

Joint Programme

Joint Programme

Joint Programme

Joint Programme

WHEN: 2010WHO: All UN Agencies*WHERE: Diplomatic enclave, Section 2WHAT: Everything except units embedded with GoP and project office

UN Resident Coordinator

& UN Country Team

UNCG

HR

Finance

Procurement

ICT

Common Services

Facilities Management

Security

Host Country Relations

Operations

UN REFORM PAKISTAN - SYNOPSIS OF MARCH - JUNE 2007

• Planning Process that culminated in June Workshops improved understanding of what actions would reflect UN Reform in OMT respective working groups and how to get there.

• Through brainstorming process conceived for rolling out UN Reform in Pakistan. The process itself is a pilot activity.

• We were provided with activity planning tools that helped us focus on how to get where we want to.

• We were able to define common gains and common constraints.

• UNCT was able to select the activities that would represent real UN reform in Pakistan.

WORKSHOPS IN ACTION!

UN REFORM

RESULTS ORIENTED

INVESTING INCLUSIVE -PEER REVIEW

OMT – UN REFORM PAKISTAN – METHODOLOGY:

PROCESS APPROACH

PILOTING

BUSINESS CASE

FUNCTIONAL WORKING GROUPS

GOVERNANCE FRAMEWORK

EFFICIENCY

STAFF PRODUCTIVITY

INNOVATION

OMT UN REFORMS PAKISTAN – A DRIVE FOR EXCELLENCE:

UN (ITED) IMAGE

ENHANCED COMMUNICATION

ECONOMIES OF SCALE

ADVISORY SERVICES

OPTIMIZING RESOURCES

PROGRAMME

UN REFORM PAKISTAN – KEY PRIORITIES IN JUNE 2007

• Common Premises June 2007:– One Office by 2010

• Human Resources June 2007:– Harmonized Approach to Recruitment

• ICT June 2007:– Unified Radio Communication System– Common Approach to ICT: (1 email address list, 1 intranet portal, 1 set of standards, 1 helpdesk, 1 virtual

network, 1 VSat)

• Procurement June 2007:– Harmonized Approach to Procurement

• Budget & Finance June 2007:– 1 Finance Hub– 1 Admin Support Budget– Cluster staff

• General Administration June 2007:– Host Country Relations Unit– 1 Motor Pool

*Common Services group had not yet been constituted in June 2007

UN REFORM PAKISTAN - JUNE 2007COMMON DRIVES FOR EXCELLENCE

LINKAGES TO PROGRAMME

COMMON PREMISES

HUMAN RESOURCES

ICT PROCUREMENT BUDGET & FINANCE

GENERAL ADMIN

EFFICIENCY √ √ √ √ √ √

ECONOMIES OF SCALE √ √ √ √ √

INNOVATION √ √ √ √ √

ENHANCED COMMUNICATION √ √ √ √

OPTIMIZING RESOURCES √ √ √ √ √ √

UN(INTED) IMAGE √ √ √ √ √ √

STAFF PRODUCTIVITY √ √ √ √

ADVISORY SERVICES √ √

UN REFORM

RULES & PROCEDURES

STAFF TIME GLOBAL COORDINATION

OMT - UN REFORMS PAKISTAN – CONSTRAINTS & CHALLENGES:

AGENCY COMMITMENT

UN REFORM PAKISTAN - JUNE 2007COMMON CONSTRAINTS

CONSTRAINTS COMMON PREMISES

HUMAN RESOURCES

ICT PROCUREMENT BUDGET & FINANCE

GENERAL ADMIN

RULES & PROCEDURES √ √ √ √GLOBAL COORDINATION √ √ √

AGENCY COMMITMENT √ √ √ √ √STAFF TIME √ √ √ √ √ √

GOVERNING PRINCIPLESStill in place

Task Forceon Com m on Services

O perations M anagem ent TeamO M T

U N Country TeamU N CTDirections

DecisionsGuidance

TORsInstructions

Governance Framework

Decision Making

Assessment

Technical Input

ImplementationReports

Technical Results

Proposals ReportsAnalysis

and Management, Planning

UN REFORM PAKISTAN - SYNOPSIS AS OF OCTOBER 2007

• Progress continued in July, August and September at differing rates in the 7 Working Groups of OMT.

• A decision was taken for Working Groups to formally all meet once a month for half a day to share information, progress and elicit assistance and/or clarification where needed.

• OMT decided to meet twice a month – with one OMT meeting per month dedicated to UN Reform matters and decisions.

• OMT information overload overcome through use of Common Services Website, i.e. documents for review, information requests, reference documents are now loaded up weekly with an e-bulletin issued to all Working Group members.

• Information flow now progressing smoothly albeit backlog to overcome.

Common Services Website

• Access Common Services Management Website to review and update:

– Activity Planning Tool

– Work plan and Gantt chart

– Transformation fund Costed work plan draft

– Working Group presentations

• Access Common Services Management Website to review and update:http://www.csmanagementsystem.undg.org/Index.cfm?fuseaction=home.login User name: pakistanPassword: view

WAY FORWARD

• To access resources as needed in order to operationalize plans that have been reviewed, revamped and are inclusive

• Staff time taken for these activities is still number one constraint

• UNCT currently deliberating on:UN Village LoI, MoU and project proposal;MoU on internal staff;OMT Costed Workplan from Transformation Fund.

DOCUMENTS AVAILABLE:On the Common Services Management website