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STUDENT HANDBOOK 2019-2020

GGrraaddeess PPrreeKK -- 88 School Hours: 8:20 AM – 2:50 PM

20 Island Avenue

Madison, CT 06443

Telephone: #203-689-5101 Email: mainoffice@olmprep.com

www.olmprep.com

OLM PREPARATORY ACADEMY Creating Tomorrow’s Leaders Today!

Policy Non-Discrimination (Students) Our Lady of Mercy Preparatory Academy (OLM Prep) complies with all applicable federal, state and local laws prohibiting the exclusion of any person from any of its educational programs or activities because of race, creed, color, national origin, sex, sexual orientation, gender identity or expression, marital status, age or disability, subject to the conditions and limitations established by law. Policy Non-Discrimination (Employees) OLM Prep does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws.

OLM Prep Vision Statement

Our Lady of Mercy Preparatory Academy is a co-educational, private, independent school prek-8 dedicated to nurturing and challenging each

student- academically, physically and spiritually.

We believe children learn best when they engage in a variety of meaningful activities in a challenging, structured and positive environment. All members of the OLM Prep community collaborate to offer learning programs that enable all children to maximize their academic,

social, and emotional growth and promote their development into thoughtful, productive and responsible citizens.

OLM Prep is a Positive Behavioral Interventions & Supports (PBIS) school and

focuses on the whole child; mind, body, and spirit.

OLM Prep Mission Statement

The mission of the Our Lady of Mercy Preparatory Academy is to ensure the educational success of all students through high expectations and a commitment to excellence and to

empower them to reach their full potential as responsible, ethical, and productive citizens in a diverse and changing world.

OLM PREP STAFF & TEACHER 2019-2020

Email Name Position mainoffice@olmprep.comadmissions@olmprep.com

MainLineOfficeStaff

Office(203)689-5101

principal@olmprep.com AnnE.Knowles Principal

tlamothe@olmprep.com Mrs.TraceyLamothe DirectorofInstruction&EarlyChildhoodCoordinator

mainoffice@olmprep.com OfficeStaff Nurse/HealthOffice

ksoriero@olmprep.com MissKateElizabethSoriero

Prekindergarten

kscarice@olmprep.com Mrs.KerryScarice Kindergarten

jmonck@olmprep.com MissJillMonck 1stGrade

aderrico@olmprep.com MissAlexaD’Errico 2ndGrade

hheidtman@olmprep.com Mrs.HeatherHeidtman 3rdGrade

kspedding@olmprep.com Mr.KevinSpedding 4thhGrade

jzavorskas@olmprep.com Mrs.JenniferZavorskas 5thGrade

apanico@olmprep.com Mr.AnthonyPanico 6thGradeHomeroom&Science&ReligionGrades5,6,7&8

pkelly@olmprep.com Mr.PatrickKelly 7thGradeHomeroom&MathGrades6,7&8

semery@olmprep.com Mr.ShaneEmery 8thGradeHomeroom&Gr.6,7&8SocialStudies&Gr.7&8LanguageArts

ecappello@olmprep.com Ms.EliseCappello InstructionalSupport/Paraprofessional

lfinley@olmprep.com Mrs.LisaFinley Art&MakerSpace&OLMPrepPath

pattyhurlburt@gmail.com Mrs.PatriciaHurlburt Music&Band

tgeary@olmprep.com Mr.TimGeary DirectorofAthleticsPE/Health

ATTENDANCE Parents must call the school at (203 689-5101) t or email (mainoffice@olmprep.com) to report an absence. (Preferred time is between 7:45-8:15) If the parent has called each day, it is not necessary to write a note. If no call has been made, the student must bring a note when returning to school. The note should include: student’s name, date of absence(s), reason for absence(s), and parent signature. Parents will be called if contact to the school is not made by 8:30 am. At OLM Prep we recognize that daily attendance and punctuality are critical to student success; Please adhere to this policy. We are committed to ensuring that all students arrive on time at school and strictly enforce punctuality and attendance. Students with chronic tardiness, truancies and absences, (10% is defined as chronic), will be subject to State regulations. In addition to excessive tardiness and absences, a student may also be subject to repeating the academic grade level. Arrival The school day begins promptly at 8:20 AM for all students. No students are to be on campus, unattended before 8:10 AM. Before care is a contracted agreement and prior enrollment is needed. Before care is a paid service and time is accounted for prior to 8:10 AM and parents will be billed monthly. Tardiness A student is considered late to school if not present at 8:20 AM. When a student arrives late, he/she must report to the office to receive a late slip. It is imperative to pick up a slip, notify the office staff and give it to the teacher, otherwise a student is marked absent and a note home will follow. Student EARLY DISMISSAL “Early Dismissal” refers to a student leaving prior to dismissal. This is discouraged unless for serious reasons. Parents must sign their child out from the office if the child needs to be dismissed early for any reason. Office Hours 7:45 a.m. – 3:30 p.m., Monday-Friday on school days. Extended Absences An Independent Study Contract is required for students absent from school for 5 or more consecutive days. It is the parent’s responsibility to notify the teacher at least two weeks in advance of the absence so that school assignments may be obtained before leaving. It is the student’s responsibility to return all the assigned work to receive full credit for course work. Attendance at Physical Education Generally, a student who is present in school will not be excused from physical education classes. When needed, a written note from a doctor explaining the request for exemption from PE class is presented to the teacher and the office. Upon returning to any form of activity, a written release from the doctor treating the

Parent Teacher Conferences preK-8th October 24th & 25th and March 12th (12:30 PM – 7:00 PM)

Teachers will schedule directly with parents/guardians

Estimated Times & Schedule for OLM Prep Pre-k Kindergarten 1st – 4th 5th – 8th

Start Time 8:20 AM 8:20 AM 8:20 AM 8:20 AM Morning

Recess/Snack 9:45-10:15 10:10-10:30 10:15-10:30 10:15-10:30

As needed Half Day Dismissal

12:00 PM 12:10 PM 12:10 PM 12:10 PM

Full Day 2:50 PM 2:50 PM 2:50 PM 2:50 PM

student is required. If necessary, the doctor’s note must state any limitations that must still be monitored for the student in question. Parents need to question their child’s request to be excused from physical education classes. If a one-time excuse is absolutely necessary, a note from the parent/guardian is required. A restriction in physical education also extends to recess activities and the after-school sports program. Physical education is an important part of the school program, and satisfactory completion is required. DROP-OFF/PICK-UP POLICY ¨ Please drop off and pick up your children at the designated drop off location in the front of the school. ¨ If you are walking your child to their pre-k classroom, please park ONLY in the visitor parking areas. ¨ Please follow the directions of the parking assistant at all times. ¨ Do not come early to pick up your students. It is better to have your child waiting at the community area for a

few minutes, than to have cars circling and blocking the parking lot. ¨ Please remind your children to go directly to the car pick-up area after school. ¨ Have your car doors unlocked and ready for your child to enter. Be sure to buckle them up right away. ¨ Please do not use cell phones in car line as this can slow our arrival and departing procedures. EARLY DROP-OFF POLICY The safety of your child is our first priority. Please make sure your children are dropped off no earlier than 8:10 AM, unless accompanied by an adult. Please help us to keep all of the students safe! Thank you! OLM Prep PARENT/SCHOOL COMPACT The OLM Prep community is committed to excellence in the academic and social development of each child. In order to accomplish this goal, we agree to provide a setting in which: Students are to:

· Demonstrate their best efforts on all assignments whether in the classroom or on homework. · Arrive to class on time and ready to learn. · Ask for help on any schoolwork that is not fully understood. · Read every day. · Follow the school behavior plan and demonstrate good character with Cougar PRIDE.

Parents are to: · Communicate the importance of education and learning to their children.

· Assist their children with homework by monitoring assignments, providing a supportive environment, and giving guidance whenever possible.

· Attend parent-teacher conferences as required. · Participate in school activities for a minimum of four hours per year. These activities include volunteering in our

school community; such as lunch waves, attending PTO meetings, or helping at special events. · Read to their children aloud or have older children read quietly for a minimum of 20 minutes daily. · Make sure that children arrive at school on time and with adequate sleep and proper nutrition. · Obey all school traffic procedures. · Keep all contact information up-to-date with the mainoffice@olmprep.com.

Teachers are to: · Regularly communicate with parents regarding classroom activities, student progress, and support

Strategies. Teachers can use telephone, email, SeeSaw, and PowerSchool. · Provide a challenging curriculum that is relevant, experience-based, and complies with the Connecticut Core

Standards and National Next Generation Science Standards. · Provide a safe, supportive environment where students can develop their own strengths as well as develop a sensitivity and respect for diversity.

VOLUNTEER POLICY Welcome to OLM Prep! We would like to thank you for your willingness to share your time and talents. The work you do will have a positive influence on our students and assist us in providing a quality education for all students. Your participation in our schools should also provide a rewarding experience for you. Volunteer opportunities include:

• Assisting students with special projects • Assisting with special events • Providing classroom presentations • Assisting with clerical work such as word processing and/or preparing materials • Chaperoning field trips • Planning classroom celebrations • Helping in the library media center, computer lab, or specialists’ classrooms • Becoming involved in our Parent Teacher Organization (PTO).

Expectations for Volunteers As a volunteer, I agree to:

1. Sign-in at the front office. 2. Wear my volunteer identification whenever required. 3. Never be alone with individual students. 4. Keep classroom and student work confidential. I will not discuss a student with anyone other than

the teacher or principal. 5. Not compare children within the classroom. 6. Work positively for the good of the school.

DO’S AND DON’TS What a Volunteer Does

• Praises and encourages • Tells the child good things about their work or effort • Tries to understand how the child feels • Commits to regular attendance and arranges a parent substitute if needed • Builds caring and supportive rapport with adults in the school and students • Maintains control of the group • Speaks directly to the teacher about concerns regarding student behavior • Is considerate of the teacher’s time

What a Volunteer Does NOT DO

• Berates, belittles or uses sarcasm • Acts in a cold or indifferent manner toward students or adults in school • Criticizes the teacher or support staff • Fails to call to let the school know he or she is going to be absent • Is late to the classroom or school activity • Violates confidentiality by passing on sensitive information to the school community • Loses control and says something that is inappropriate or might be regretted • Uses a cell phone or text messages while volunteering • Disrupts the classroom or school teaching and learning environments.

*The principal as well as the classroom teacher reserves the right to restrict any volunteer from volunteering on the OLM Prep Academy campus. Telephones The OLM Prep telephone number is 203-689-5101. Parents, who wish to contact a teacher during school hours, may leave an email/phone message with the front office, but must not disturb the class. After-hour phone messages can be left on voicemail 24 hours a day. During school hours students may use the office phone with

permission. Of course, you are welcome to email the teacher at any time and to expect a response within 12-24 hours. Change of Address It is vital that parents report any address and telephone changes as they occur to the school office. It is very important for us to be able to get in touch with you. Please keep us informed of any changes ASAP. Visitors Visitors are welcome on our school campus. All visitors are required to sign in at the office. Birthday Celebrations Children like to share this special day with their classmates. His/her birthday celebration allows each child the joy of sharing some of life’s more exciting and meaningful moments. Please consult with your child’s teacher regarding the scheduling and the details of this special event. You may also include a special snack for the birthday celebration. We prefer a Healthy Choice but understand the “sweetness” of the celebration. Some suggestions for birthday snacks are seasonal fruit, cheese and crackers, cheese and fruit, fruit kabobs, fruit, muffins, cupcakes, or munchkins. Please check with your child’s teacher to find out the number of portions needed or if there are any ingredient restrictions due to allergies. MEDICATION If your child needs to take a medication at school, it is necessary to have a medication consent form filled out and signed by the doctor and parent. In accordance with local Town Education Code all medications taken at school must be supplied by the parent and be in a labeled container with the child’s name, medication and dose stated on the label. Parents are required to bring medications to either the nurse or the main office. Medications are not to be brought to school by students. If you have any questions, please call the school at (203) 689-5101. With the signed authorization form, an RN may administer acetaminophen (Tylenol) as needed to students in grades 5-8. We follow the Madison School requirements concerning examination of students we suspect with nits. We follow the CT Department of Public Health and Madison Public Schools Lice Policy.

1. We will continue to screen classes and siblings of suspected transmission cases. This is an important tool to limit the spread of lice.

2. We do our best to maintain the privacy of our students. Only if necessary, teachers may be involved in the process and checked by nurse at their request. This is in accordance to how the policy is written.

3. No children are excluded from class or activities unless an active infestation of live lice is discovered. 4. No one is sequestered, and OLM Preparatory Academy does not have a no-nit policy in place. No

students are held because of nits, information is sent home to limit the spread and provide information. In regards to the privacy issue, students and parents are asked to be discreet following school related incidents as to not inflame the issue. The health office staff and/or the teachers are asked the same. Health Information Sheet Each student receives a health questionnaire regarding medical, physical, and psycho-social and allergy information. This form will further assist the health office in offering each student an individualized plan of care based on specific health demands. Parents are responsible for emergency information, contacts and all health/safety related information concerns on their child. Insurance Coverage All insurance is handled by each parent/guardian under their selected plan. Physicals and Immunization Requirements Physical examinations are required by state law prior to the first day of school for incoming 3 and 4 year olds, kindergarten and sixth grade students. Also, children entering school from another state require a physical examination prior to the first day of school.

Health Screening Health screenings performed by the school nurse may include:

1. Vision testing – Grades PK through 6 if needed 2. Hearing testing – Grades PK, - 8 as determined, if necessary. 3. Scoliosis – Grades 5,6,7,8 if permission is granted.

Communicable Diseases Any child who has been absent from school because of, but not limited to, chicken pox, measles, conjunctivitis, head lice, ringworm, or Fifth Disease needs to report to the school nurse upon return to school. Exclusion from school may be based on a case by case assessment of symptoms and diagnosis. In some cases, a note from the child’s health care provider may be required to return to school stating that the child is no longer in a potentially infectious state, and indicating any required activity limitations. Immunization Requirements All new students must present a copy of their immunization and physical forms to the school nurse before they will be allowed to attend classes. State law mandates that each child be protected by adequate immunization. OLM Preparatory Academy school system. All findings and recommendations must be recorded by your child’s physician and presented to the school nurse before your child’s first day of school or he/she will not be allowed to enter school. Return to School after Sickness or Accident Policy Children are not allowed to come to school if they have a fever, are vomiting or have diarrhea. If a child arrives or becomes ill at school the child must be picked up immediately. While it may be difficult for parents who are working it is mandatory to make arrangements when your child is ill. As a school, we want to follow health guidelines on this matter. It is our goal to provide a healthy school environment for all of our students and teachers. Children become sick quickly and infections spread easily among children. Please look for any of the symptoms listed below that would require your children to remain home for the day or to be removed from the school setting. When in doubt please keep your child home. FEVER – Temperature of 100.5 orally. MUST be fever free for 24 hours. VOMITING – NO vomiting for 24 hours. Also nausea or severe stomachache. DIARRHEA – Frequent loose or watery stools. SORE THROAT – Keep home with fever. If Strep Throat, must be on antibiotic for 24 hours prior to returning to school. EARACHE – Children experience pain. COUGH – Congested or productive cough; constant hacking cough. RUNNY NOSE – Thick yellow or green discharge or needs frequent/constant wiping. PINK EYE OR DISCHARGE – Drainage or crust in AM. Doctor should be called. HEAD LICE – ALL nits must be removed with treatment and parent must accompany child to school and child is checked by school nurse. BODY RASH – Unexplained cause or fever. Call Doctor. RINGWORM – must be under treatment and be covered. Any questions please call the school or nurse. Thank you for your cooperation. Children who return to school after an accident or surgical procedure are required to report to the health office accompanied by a parent prior to attending class. Should medical equipment be necessary – crutches, walker, wheelchair, dental appliances – or any changes in baseline activity such a gym or recess, a note from a health care provider is necessary to indicate dated specific restrictions and a second note to have the student return to baseline activity once restrictions are no longer required. Any student absent from school for three or more days will require a note from a health care provider in order to return to school. Suicide / Abuse Statements by Students OLM Prep values the quality of life for all our students. We take seriously any threats /concerns of threats. Written or verbal threats of suicide will be reported to the Principal and school nurse immediately. The Principal will notify the parents to bring the child to his/her doctor or the emergency room. The Principal will follow-up with a phone call to the parents to assure the child is being treated by a doctor before returning to school. Failure to

bring the child for evaluation will result in notification to the Department of Children and Families. Follow-up documentation will be required from the M.D. completing the assessment indicating the child may return to school. Pursuant to Connecticut State Law, the Principal, school nurse, teachers, and staff are mandated to report any suspicious physical, mental, emotional, sexual abuse or negligence of any type to the proper authorities (DCF, police). Food Policy Parents are expected to notify the school and in particular, the school nurse, of any issues related to sensitivities/allergies to all food products which may include eggs, dairy, nuts, soy, fruit, food dye, gluten, or wheat. In an effort to avoid cross contamination, no food may be shared at any time during or after school hours. In the event of a curriculum-based activity in the classroom that may include food, the following guidelines will be enforced:

1. Parents will receive written prior notification from the teacher of any activities involving food products. A parent’s signature on the Student Information Form will be required in order for the child to participate.

2. Hard candies, including lollipops, are choking hazards and are strongly discouraged at OLM Prep. 3. The distribution of all food products is to be handled with utmost care and full disclosure at OLM Prep

for the sake of the entire school community. Peanut/Nut Allergy There may be some children at OLM Prep who are allergic to peanuts, peanut oil and/or tree nuts. These allergies can be serious and life-threatening. For this reason, no food items are to be sent in for any occasion without prior authorization from the classroom teacher. Strict avoidance, awareness, and education are the best ways to prevent a severe anaphylactic reaction. This policy pertains to every classroom at OLM Prep. Therefore, parents are responsible for educating/informing their child of dietary restriction. Lunch Room and Lunch Program Teachers provide the students with the equivalent of a ten-minute snack during the morning. This is permitted at the discretion of the classroom teacher. All students are given a minimum of 22 minutes for lunch. Additionally, there is a minimum 25 minute recess for all K-5 students. It is expected that all children will use proper manners when eating in the lunchroom. For health reasons, no food may be shared during the school day. Parents are encouraged to order milk, and discuss snack and lunch with their child to avoid waste. Lunch may be purchased or brought to school. Emergency Information The family Information Form lists the names and telephone numbers of the people other than a parent/guardian(s) who can be contacted and have the ability to respond if a child becomes ill or an emergency arises when a parent cannot be reached. The form should list at least two parental contact numbers and two emergency contact numbers. If changes become necessary throughout the school year related to the contact numbers, it will be the responsibility of the parent/guardian(s) to update this information through the main office as soon as possible. It is absolutely critical that we have the most current information to contact someone who can make a decision when we cannot get in touch with the parent/guardian. Forms will be filed in the health office, with copies in the main office, Principal’s office and with the classroom teacher. Due to the timeliness of this information, parents are asked to take full responsibility for notifying the office at any time during the school year to keep records current and accurate TECHNOLOGY ACCEPTABLE USE POLICY Overview and Intent Technology is an important enhancement to the rigorous academic curriculum taught at the school. Our objective is to provide the most appropriate tools available to support higher-level learning and instruction in and out of the classrooms. OLM Prep community members are expected to contribute to a stable and productive computing environment using good and ethical judgment at all times. The rules and guidelines that govern the use of OLM Prep technology and network resources are outlined below.

For purposes of this policy, the term “technology” or “network” or “devices” includes, but is not limited to: hardware (computers, printers, document and other cameras, projectors, interactive boards, network, iPads, coding tools and all related materials), software, and internet-based programs (OLM Prep website, social media sites, email system, and any other school-owned or school-based internet programs). Goal Technology is ever present in the 21st century and beyond. OLM Prep will provide an academic atmosphere where technology is transparently utilized, in conjunction with best practices and to prepare students for active ethical engagement in our global society. OLM Prep will implement a program for the utilization of current technologies across the curriculum to enhance and support student learning; and to provide professional service, assistance and continual staff development. Expected results will provide that: All OLM Prep students will gain knowledge and 21st Century skills essential to be successful productive citizens and members of the global community. OLM Prep is committed to the use of technology in the academic program as a tool to expand learning opportunities. Our goal is to promote educational excellence by sharing, communication, collaboration, and innovation. All network access is expected to support education consistent with the mission statement of OLM Prep. The school’s goal is to prepare its members for life in an electronic, global community. To this end, the school will:

• Provide a variety of technology-based tools • Teach technology skills • Integrate technology with curriculum • Encourage critical thinking and problem-solving skills • Facilitate evaluation and synthesis of information • Encourage ethical practices and provide education for internet safety and digital responsibility

ACCEPTABLE USE The use of OLM Prep’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by OLM Prep is not transferable or extendible by students to people or groups outside the school and terminates when a student is no longer enrolled at OLM Prep. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school technology resources may be denied, and the appropriate disciplinary action shall be applied. The OLM Prep Student Code of Conduct shall be applied to student infractions. Violations may result in disciplinary action up to and including suspension/expulsion of student. When applicable, law enforcement agencies may be involved. Parent/Guardian Responsibilities Talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, video games, movies and radio. Parents are encouraged to continue to monitor the use of mobile devices, computers and Internet use when students are at home and completing homework assignments. School Responsibilities are to:

• Provide Internet and Email access to its students in grades 5-8 • Provide Internet Filtering of inappropriate materials as necessary • Provide network data storage areas. These will be treated similar to school lockers. OLM Prep reserves

the right to review, monitor, and restrict information stored on or transmitted via OLM Prep owned equipment and to investigate inappropriate use of resources.

• Provide staff guidance to aid students in doing research and help assure student compliance of the acceptable use policy.

Students are Responsible for:

• Using computers/devices/iPads/printers, etc. in a responsible and ethical manner. • Obeying general school rules concerning behavior and communication that apply to technology use • Using all technology resources in an appropriate manner so as to not damage school equipment. This

“damage” includes, but is not limited to, the loss of data resulting from delays, non-deliveries, mis-deliveries or service interruptions caused by the student’s own negligence, errors or omissions. Use of any information obtained via OLM Prep’s designated Internet System is at your own risk. OLM Prep specifically denies any responsibility for the accuracy or quality of information obtained through its services.

• Helping OLM Prep protect our computer system/device by contacting an administrator about any security problems they may encounter.

• Monitoring all activity on their account(s) online • Students should always turn off and secure their iPad/Computer after they are done working to protect

their work and information • If a student should receive email containing inappropriate or abusive language or if the subject matter is

questionable, he/she is asked to take a screen shot and report it to the teacher or principal. Authorized User Individuals who have been granted and hold an active and authorized user of OLM Prep school computer (Chromebook) or network or who access and use an OLM Prep school computer or network and abide by the policy are considered an authorized user. Any current enrolled student or employee can be an authorized user of OLM Prep school computer or network resources. Accounts and the files associated with that account are deleted upon termination of employment or when a student is no longer enrolled. Authorized Use Authorized use is predicated on access by an authorized user to their assigned # device. Authorized use is that which is consistent with the academic, research and service goals of OLM Preparatory Academy. Responsibilities of User Our schools will make every effort to provide a safe environment for learning with technology including Internet safeguards. The students, faculty, administrators, staff, and school community are granted the privilege of using the computer hardware and software, peripherals, and electronic communication tools including the Internet. With this privilege comes the responsibility to use the equipment correctly, respect the name and intellectual property of others, and follow the policies outlined in this document. Network Users IDs and Passwords It is a violation of policy to use a computer user ID (or any computer resource) that is not assigned to OLM Prep or to share user ID passwords with others. A computer user ID is granted to OLM Prep and OLM Prep is responsible for any use of the account. Remember that the OLM Prep password is the first line of defense against unauthorized access to the OLM Prep account. Unauthorized Access You must not attempt to guess or break another user’s password. Attempts to gain access into OLM Prep computers, networks, or other students’ passwords to which you are not authorized are prohibited. You may not use OLM Prep school facilities to login or attempt to login to computers outside of OLM Prep to which you are not authorized. If you suspect that your account has been compromised, you should contact the Technology Contact or the Principal’s office. E-Mail Users are assigned unique email and login usernames and passwords to protect the information on the network. All users are to respect the need for this security and confidentiality. Do not access or use other people’s accounts, computers or folders, nor borrow computers or computer accessories without express permission from the owner.

• Passwords must not be shared with any person. OLM Prep faculty, staff, and parents are the only

exceptions • If a student suspects that his/her password has been discovered, that student must immediately report

this concern to a faculty member • Students are responsible for all actions taken under a student’s username and password • Students should always use their OLM Prep email address and user name when utilizing online

resources for digital storage or collaboration • Electronic communication between faculty, staff and students through email must utilize the OLM Prep

email system

Educational Purpose / Appropriate Use All technology use and Internet access at schools for all faculty, staff and students is provided solely for educational purposes. Educational sites and teacher created assignments are to be used to enhance student learning. Students must not access entertainment sites, for example social networking sites or gaming sites, except for educational purposes under teacher supervision. Expressed permission to use the Internet and hardware/software in any area of the school must always be obtained. The OLM Prep community should only use printers for school related materials and not in excess with permission from a teacher or staff member. Students should back up their work often. Do not use technology as an excuse for not having your work. If your computer fails at home, do your work on paper or in some other way. The use of a Google Drive account for Grades 5-8 backup is required. Students are required to take responsibility for regularly checking their OLM Prep school email account and their teachers’ websites to stay updated on information that has been shared by the school or their teachers. All student files are deleted at the end of each school year from computers, iPads and the school network. Login and email accounts are deleted for graduated students and students who leave the school. Game Playing: Student game playing on OLM Prep computers and networks without permission and supervision is not allowed. The intended purpose of OLM Prep computer resources is to further the academic mission of OLM Preparatory Academy. Copyright / Intellectual Property All sources obtained for teacher and student work should be properly cited. Users are to respect the rights of and the intellectual property of others in accordance with Federal Copyright Law. Transferring copyrighted material to or from a school without expressed permission of the owner is a violation of Federal Law. The network will be used for educational purposes first and foremost and should be handled with care and consideration. Playing games, online chatting, using “AirDrop” and watching entertainment videos are not allowed during the school day unless associated with a class and permission from a teacher is explicitly given. The network is to be used to store school-related files only. The network may not be used to store or download music, videos, game files or personal photos. Using unlicensed software or pirating audio or visual materials may not use the network to break copyright law. Assessing “pirated” materials is not only a violation of this policy; it may also be a criminal act punishable by law. Students are not to use electronic resources to plagiarize. Using the work of others without giving them the credit, even if they say it is okay, is plagiarizing.

• Do not ask others for their homework. • Do not cut and paste from the web without a full citation.

Sanctions • Violation of the above rules will be dealt with by the administration of the school. • Violation of these rules may result in any or all of the following;

o Loss of use of the school network, computers and software, including Internet access. The student will be expected to complete work on a non-networked, stand-alone computer system.

o Issuance of demerits /suspensions, if applicable. o Disciplinary action including, but not limited to, dismissal and/or legal action by the school, civil

authorities, or other involved parties.

THE ABOVE LIST IS NOT INTENDED TO REPRESENT ALL THE SANCTIONS. ADDITIONAL SANCTIONS, SUCH AS SCHOOL SUSPENSION, ETC. MAY ALSO APPLY AS OUTLINED IN THE HANDBOOK AND THE

FACULTY HANDBOOK.

School principal’s right to amend acceptable technology use policy The Principal in conjunction with the faculty and School Board retain the right to amend this policy for just cause. Faculty members/parents will be given prompt notification if changes are made.

IN COMPLIANCE WITH THE OFFICE OF EDUCATION, THE FOLLOWING SHOULD BE READ AND C0MPLETELY UNDERSTOOD.

“While these resources can provide students with a vast array of educational and informational opportunities, they can also be windows through which students could access information that is neither pertinent to nor appropriate for an educational setting. The availability of such electronic information does not imply endorsement by OLM Prep of its content nor of the use of such electronic information by students and staff. It is important to give students assistance and guidance in accessing information that is beneficial to their education and equally important to recognize that total monitoring of students’ access to the Internet/Intranet would be impossible. Therefore, individual users of the resources addressed here are responsible for their proper use, and it is our expectation and policy that they will be used responsibly.’ The school administration at any time may add additional rules and restrictions. The school has the right to monitor both student and employee use of school computers. Disclaimer OLM Prep may utilize an internet filtering system. Providing a filter generally can significantly reduce access to offensive and pornographic materials. Unfortunately, no filtering system is foolproof. While OLM Prep’s intent is to make internet access available for educational goals and objectives, account holders may have the ability to access other materials. Therefore, we expect users to act responsibly in their searches and to immediately disengage from any materials that are inappropriate and to report the situation to the faculty member or administrator in charge of the activity. We expect students to obey the Acceptable Technology Use Policy when using the internet and all network resources. Receiving Your Device Check-in Receiving your Device: Devices will be distributed each fall to students in grades 5-8. Parents and students must sign and return the Acceptable Technology Use Policy/Device Protection Plan before the device can be issued to their child. Taking Care of your Device Students are responsible for the general care of the device they have been issued by the school. Devices that are broken or fail to work properly must be taken to the teacher or principal for an evaluation of the equipment. General Precautions

• The device is school property and all users will follow this policy and the OLM Prep Acceptable Technology Use Policy.

• Only use a clean, soft cloth to clean the screen, provided by the teacher, no cleansers of any type. • Cords and cables must be inserted carefully into the device to prevent damage.

• Devices must remain free of any writing, drawing, stickers, or labels that are not the property of OLM Prep.

• Students are not allowed to add additional skins. Carrying Devices

• The protective cases provided with iPads have sufficient padding to protect the iPad from normal treatment and provide a suitable means for carrying the device within the school. iPads should always be within the protective case.

• Students must carefully carry and return Chromebooks to their correct storage locations located within their homerooms.

Screen Care The Device screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.

• Do not lean on the top of the device when it is closed. • Do not place anything near the device that could put pressure on the screen. • Clean the screen with a soft, dry cloth or anti-static cloth. • Do not “bump” the device against lockers, walls, etc.

Screensavers/Background photos

• Inappropriate media may not be used as a screensaver or background photo. • Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang

related images or pictures, or anti-Christian media will result in disciplinary actions. • Passwords are not to be used.

Sound, Music, Games or Programs

• Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.

• Internet Games are not allowed on the devices unless for instructional use as directed by the teacher. • All software/Apps must be school provided. Data storage will be through apps on the device and

through school provided email and Google Drive. • Earphones or ear buds are encouraged when teacher permits sound.

Managing your Files and Saving your Work Saving to the iPad/Home Directory/Google Drive. Students must be responsible for backing up his/her own files. It is required that students upload documents to Google Drive for storage and backup. Storage space will be available on the iPad—BUT it will NOT be backed up in case of re-imaging. It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. Device malfunctions are not an acceptable excuse for not submitting your work. Network Connectivity OLM Prep makes no guarantee that their network will be up and running 100% of the time. In the rare case that the network is down, OLM Prep will not be responsible for lost or missing data. Software on Devices Originally Installed Software. The software /Apps originally installed by OLM Prep must remain on the device in usable condition and be easily accessible at all times. From time to time the school may add software applications for use in a particular course. The licenses for this software require that the software be deleted from iPads at the completion of the course. Periodic checks of devices will be made to ensure that students have not removed required apps. Additional Software: Students are not allowed to load extra software/Apps on their devices. OLM Prep will synchronize the devices so that they obtain the necessary apps for schoolwork. Synching devices to personal accounts is not allowed.

Procedure for re-loading software: If technical difficulties occur or illegal software, non-OLM Prep installed apps are discovered, the device will be restored from backup. The school does not accept responsibility for the loss of any software or documents deleted due to a re-format and re-image. Device Care Students will be held responsible for maintaining their individual devices and keeping them in good working order. Devices that malfunction or are damaged must be reported to the teacher. The school will be responsible for repairing devices that malfunction. Devices that have been damaged from student misuse, neglect or are accidentally damaged will be repaired. Legal Propriety

• Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity, if you are unsure, ask a teacher or parent.

• Plagiarism is a violation of the OLM Prep Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.

• Use or possession of hacking software is strictly prohibited and violators will be subject to punishment. Violation of applicable state or federal law will result in criminal prosecution or disciplinary action by the school.

Student Discipline If a student violates any part of the above policy, he/she will be put on the following disciplinary steps:

• 1st offense – Student(s) will receive applicable disciplinary action as per Handbook policies. • 2nd offense – Ten calendar days of device privilege suspension (student still responsible for all required

work) • 3rd offense – Disciplinary action will be determined by administration.

Protecting and Storing your device Device Identification: Student devices will be labeled in the manner specified by the school. Devices can be identified in the following ways:

• Record of serial number • OLM Prep Label

Repairing or Replacing your Device OLM Prep Device Protection Plan: OLM Prep recognizes that with the implementation of the device initiative there is a need to protect the investment by both the School and the Student/Parent. The following outlines the various areas of protection: warranty, accidental damage protection and associated cost. Any device that malfunctions due to any internal issues not caused by the student’s usage, such as internal device issues or problems such as a malfunctioning batteries, USB cable, and adaptors, are covered by Program Care selected. Any unit that is damaged or destroyed by the student, including; accidental damage (drops or spills), cracked screens, fire, flood, liquid submersion, natural disasters, power surge by lightening, theft, or vandalism, will be covered by the Program Care selected. Please report all malfunctions or damage to any unit immediately to the teacher and/or principal. They will make a determination as to what the problem is and what the next recourse will be. Cell Phones Students are not permitted to use cell phones during the academic school day. All cell phones are to be kept in the student’s backpack or lockers in the off position as designated by the teacher.

If a parent needs to contact a student during school time, such communication shall be through the school’s office number 201-689-5101 or email mainoffice@olmprep.com. Those who violate this policy regarding cell phones will have their phone confiscated and a parent will have to pick it up from the Principal. Continued disregard of this policy will result in further disciplinary action. Usernames and Passwords The website and the code to access PowerSchool parent portal are most important. Please never compromise the safety and security of our students and teachers by sharing access codes to the parent portal. These codes are exclusively for the use of OLM Prep parents, teachers, and staff. Information needs to be safeguarded and entrusted to those directly responsible for our students and them alone. Conduct & Discipline Policies

A. Overview With the cooperation of both student and parents, we can maintain an environment that will permit all students to learn. When a child causes a disruption in a classroom, that student is infringing on the rights of the other students to learn and also on the teacher’s right to teach. Students may be disciplined for conduct off school grounds if such conduct is disruptive of the educational process, violates a policy of the school, or negatively impacts the school or school community. (Example like the impact of social media postings in harmful ways about other students within our community).

SCHOOLWIDE DISCIPLINE PLAN In order to provide our students with a consistently safe and productive learning environment, a school-wide PRIDE team with teacher, student and parent/guardian representation, developed the following general discipline standards. All teachers and support staff at OLM Prep have agreed to consistently teach, acknowledge and appropriately correct violations of these discipline standards throughout the school grounds.

SCHOOLWIDE PRIDE BEHAVIORAL EXPECTATIONS:

B. Bullying Any behavior deemed by the school administration to be considered as bullying shall result in disciplinary actions, which may include detention, suspension and expulsion from school. Any student who retaliates against another student for reporting bullying may be subject to disciplinary actions, which may include detention, suspension and expulsion from school. “Bullying is defined as an overt act by a student or a group of students directed against another student with the intent to ridicule, humiliate or intimidate the other student while on school grounds or at a school sponsored activity, which acts are repeated against the same student over time. Bullying includes physical intimidation or assault; extortion; oral, written or electronic threats; teasing; putdowns; name-calling; threatening looks, gestures or actions; cruel rumors; false accusation; and social isolation.” This policy includes cyberbullying or the use of electronic devices to undermine a student via mean and hurtful forms of communication. C. Harassment “All individuals are to be treated with dignity and respect. Harassment in any form is prohibited. The prohibition against acts of harassment applies to all individuals involved in the school.

• Sexual harassment includes unwelcome sexual advances and requests for sexual favors and other verbal or physical conduct of a sexual nature.

• Verbal harassment includes derogatory comments, jokes, or slurs; it also can include belligerent or threatening words spoken to another individual.

• Physical harassment includes unwanted physical touching, contact, assault, and deliberate impending or blocking movements, or any intimidating interference with normal work or movement.

• Visual harassment includes derogatory, demeaning, or inflammatory posters, cartoons, written words, drawings, novelties, or gestures.

A student who harasses another student shall be disciplined and may be expelled from the school.

D. Detention Detention will be issued for infractions at the discretion of the teacher or Principal. In most cases, students are given twenty-four hours’ notice of a detention period. Notification explaining the reason for detention is issued to the parents of the student. Communication from the school to parent(s) explaining the incident will take place prior to scheduling the detention.

Three detentions per year may result in suspension.

The following are infractions of school rules that could result in detention;

1. Inappropriate conduct or behavior 2. Cheating or plagiarism on any assignment or test. 3. Inappropriate language 4. Disrespect for faculty members, classmates or visitors at OLM PREP 5. Destructive behavior toward any school property or property of others 6. Unauthorized use of electronic devices in the classroom setting 7. Three dress code violations 8. Repeated unexcused tardiness to class (Grades 6-8) 9. Multiple missing assignments

E. Serious Infractions

The following violations of school policy are considered serious infractions and may result in suspension or expulsion: 1. Stealing of any nature and vandalism of school property 2. Fighting, bullying, or harassment 3. Truancy or leaving school grounds without permission 4. Forgery of any kind, i.e. a student signing a parent’s or teacher’s name on any school document 5. Possession or use of any illegal drug, alcohol, tobacco product, weapon 6. Written or verbal threat of violence 7. Cyberbullying 8. Taking pictures of a student with or without permission but without the permission of the school 9. Use of electronic devices to discredit the student The Principal and/or their designee may search student desks and personal belongings, lockers, including but not limited to, handbags, briefcases, purses, backpacks, clothing and other items in a student’s possession when deemed necessary for the overall safety of the student body. When suspension or expulsion is deemed appropriate, a conference will be called with parents. The length of the suspension will be determined by the Principal. Suspension may be in-school or out-of-school as determined by the Principal. During the period of any suspension, the student is denied the privilege of attending all school functions and activities. Classwork/homework/tests missed during suspension will be made up according to the teacher’s guidelines.

SCHOOL NUTRITION BREAK AND LUNCH Every student will receive a morning snack break. Please make sure that a snack is packed for that extra bit of energy that our students need mid-morning. Students are allowed and encouraged to bring refillable water bottles to school. Programs Physical Education

All students receive direct instruction at a minimum of twice a week. PE instruction includes: social development, movement skills & movement knowledge, self-image, personal development and health.

Fine Arts

All preK through eighth grade students receive weekly formal art instruction. Students will enjoy this creative time to design, create and share their artwork.

Technology

• One-to-Three technology in all classrooms K through 4th. • One-to-One technology in 5th grade through 8th grade classrooms • A Mobile Chrome Book Computer Lab for the lower school grades prek-4th. • Personalized learning programs including Lexia, IXL, and possibly Dreambox Math • Every Kindergarten-6th grade classroom is equipped to support student engagement with a ipad tablet.

Field Trips (Expeditions) • Field trips provide students with experiential learning aligned with the academic standards. Field trip

(expeditions) are designed by the school, individual grades and/or teachers. Our community provides various enriching opportunities for our students to experience in-the-field and first-hand learning.

Music

• All preK-8th grade students receive weekly formal music instruction. All 3rd grade students are taught how to play the recorder once a week. Students in grades 4-8 are eligible for Band instruction provided through the music teacher.

PRESCHOOL

• Preschool Programs: Hours: Half-Day 8:20 a.m.– 12 p.m. or Full Day 8:20 a.m.-2:50 p.m. The Preschool Program is for 3 and 4-year-old children and follows a 10-month academic calendar. Contact: Mrs. Tracey Lamothe, Early Childhood Coordinator (tlamothe@olmprep.com) for more information.

OLM Prep After School Program An OLM Prep supported program that focuses on providing safe, enriching and educationally sound environment that supplements and supports the regular school day. This extended day program provides activities and homework help for OLM Prep students who require supervision beyond the regular school hours. Extended day is available for any OLM Prep student prek through grade 8 Monday through Friday 2:55 p.m. to 5:30 p.m. Parents will be required to pick-up their child as no bus transportation is provided. An afterschool snack should be sent to school with your child. There is an additional fee for this program and parents will be billed on a monthly basis. SUPPORT SERVICES

• Planning and Placement Team (PPT) The Planning and Placement Team (PPT), comprised of administrator, teachers, parents, and support staff, meets as required to assess and develop a comprehensive intervention plan for students who need emotional, social or academic support. Students are referred to PPT either by teachers or parents. Parents are required to attend their child’s PPT meeting.

• Nurse

The site nurse maintains student health records, attends to minor injuries and refers students to the doctor when necessary. School District/Town nurse supervise site nurses and provide special health-related services, such as referrals and screenings.

DRESS CODE The School Board believes that appropriate dress and grooming contribute to a productive learning environment. The Board expects students to give proper attention to personal cleanliness and to wear uniforms and clothing that are suitable for the school activities in which they participate. Students' clothing must not present a health or safety hazard or a distraction which would interfere with the educational process. (Dress and Grooming) (Freedom of Speech/Expression) Students and parents/guardians shall be informed about dress and grooming standards at the beginning of the school year and whenever these standards are revised. A student who violates these standards shall be subject to appropriate disciplinary action. (Discipline) Shoes Any comfortable, close-toed shoes may be worn. Sandals and platform shoes are unacceptable. Please remember that your child needs to be prepared to walk and play outdoors at recess. Physical education days students are to wear gym uniform and sneakers. PARENT INVOLVEMENT

• Homework Homework is only assigned as needed for purposeful instructional assignments. Students are expected to complete homework on a regular basis. Parents are expected to monitor that homework is completed correctly. It is expected that a student’s homework assignments vary according to the grade level and the individual student and will increase in length, difficulty and variety as he/she progresses through the grades. It is the practice of OLM Prep to assign purposeful homework that averages approximately: Kindergarten – Second Grade: 15 minutes per day Third Grade – Fifth Grade: 20 minutes per day

Sixth Grade – Eighth Grade 30-45 minutes per day In addition to doing homework assignments, all students are expected to read nightly for a minimum of 15-20 minutes or as assigned by each teacher and use our online learning software (e.g., Lexia, IXL, Dreambox, Fast ForWord) which can be found on our website, olmprep.com.

• Parent-Teacher Organization (PTO)

OLM Prep PTO is an organization consisting of parents, teachers, families of the school and administrators. The PTO significantly strengthens and enriches the academic and social programs at OLM Prep. All parents are invited to join the PTO. Everyone is encouraged to participate in PTO meetings. Parents support the school in a variety of ways:

- Volunteering in classrooms - Raising funds through annual events - Volunteering at school community events - Participating on school committees - Supervising students at recess and lunch time

All students at OLM Prep benefit directly from the extensive fund-raising efforts of the PTO through field trips, classroom materials, and grade-level projects. PTO meetings are held on the last Thursday evening of every month at 7 PM in the Community Room space.

Field Trips

A. Overview Field trips are scheduled during the school year. Field trips scheduled by teachers are deemed to be of educational or service value. If your child is not attending a field trip, he/she will spend the day with another class in the building. Written parental consent is required for a child to participate in any field trip. Parents sign an official school permission slip at the beginning of the school year. This form serves as the parents’ consent for all field trips for the year unless the parent tells the teacher otherwise. Field trips are considered student privileges and students can be denied participation if they fail to meet academic and/or behavioral requirements. Field trips are approved under the following conditions; • The trip has some clear educational and/or cultural value • It has the approval of the Principal • The teacher has submitted the proper initial paperwork for approval to the office before sharing with the

parents and students • The trip has been thoroughly planned and closely coordinates with class work; students are prepared

for specific goals; parents have been notified well in advance and their permission has been obtained in writing; and the cooperating agencies are prepared

• Adequate adult supervision is assured. Teachers will accompany their students to ensure that the purpose of the trip is attained. All chaperones are obliged to follow the directives of the teacher in charge and the supervisors or persons in charge of the site being visited

• The trip is evaluated, and follow-up experiences take place in class. B. Field Trip/Chaperone Expectations: • Siblings and/or relatives are not allowed to accompany chaperones on field trips unless the teacher

allows such • Cell phone use is limited to emergencies only; parents cannot conduct business if contrary to the

responsibilities as a chaperone • Everyone remains as a group unless otherwise directed by the teacher in charge of the trip • Students are never to be left alone anywhere, including restrooms. Chaperones escort their group to

restrooms and wait until the group is together again • Chaperones understand and accept full responsibility for the well-being of each students on the trip

• Report any injuries, illnesses, lost students, etc. immediately to the teacher in charge and in turn to the nurse within a reasonable time and nature of the injury

• All out-if-state trips require that a call be placed to the Principal upon returning to OLM Prep • An adult must remain at OLM Prep until all students have been picked up upon return from a field trip, if

after school hours.

LOST AND FOUND The school is not responsible for personal objects lost at school. Students are prohibited from bringing any personal items to school with the exception of school-related materials, such as books, binders, and writing utensils. All personal objects, including jackets, sweaters, and sweatshirts should be marked with students first and last names. Lost and found box of items can be located near the community room area. Anything that is not claimed by the end of every month will be donated to charity. Please check behind the main office area regularly. Toys Toys are not permitted at school, unless the classroom teacher gives special permission to students. Toys will be confiscated by the classroom teacher and relinquished to parents. Skateboards Skateboards and inline skates are not permitted at any time on campus. The riding or use of skateboards and inline skates on OLM Prep campus property is prohibited at any time of the day or night whether school is in session or not. Violation of this policy is an infraction punishable by fines

• 1st Offense: student pick-up after school (2:50 PM) • 2nd Offense: parent pick-up • 3rd Offense: parent pick-up plus meeting with Principal

Additional Offenses: parent pick-up, meeting with Principal and possible suspension for defiance Student Council Elections for student council are held in the fall. Any 7th and 8th grader is eligible to be an officer, but there is also a 4th & 6th grade representative to represent lower grades as well. The council meets monthly with their Advisor, Mr. Shane Emery. Events Mandatory Back to School Night- Principal Knowles and her team of educators provides the mission and vision for the school year. The teachers discuss curriculum and class goals for the school year. The meeting or meetings (if you have more than one child) should last about 25 minutes each. Picture Day – October, 2019 Your child’s individual and class picture will be taken in early fall. Information is sent home, and parents are able to purchase photo packages. Spring Open House -This is an opportunity to visit your child’s classroom and see the work he or she has been doing at the end of the year. It is also a time to visit classrooms of the next grade level up so that you can anticipate the type of environment your child will be in the following fall.

Our Lady of Mercy Preparatory Academy School Board Meetings- The meetings are currently held every first Tuesday of the month at 6:00 p.m. Relevant information from board meetings is discussed at PTO meetings, and parents are encouraged to attend PTO meetings. DISASTER PLAN OLM Prep Emergency Plan has been developed to provide a framework for the protection of students and staff. In the event of a serious disaster, please do not telephone the school. Phone lines must be kept open for emergency use. During the initial evacuation of the building, students will assemble with their classes. All

students will be cared for in the supervised area until they are properly checked out. According to state law, a student will only be released to a parent or person designated on the emergency release file in the office. Please follow these guidelines to maintain a safe and calm climate in the event of a disaster. You must keep all the information current.

1. Remain calm. 2. Do not telephone the school. 3. Use your battery-operated radio for updated reports. 4. Upon arrival at school, report to the “Communication Center” to properly check out your child.

Fire Drills Fire drills are conducted monthly. Students are taught to follow the teacher or find the nearest means of exit and to silently evacuate the school via that exit as quickly as possible. If and when possible, the last person is to close the door leaving “stuff” behind with the greatest efforts made in protecting the school community members by getting everyone out of the building. Student Release and School Closure Release of students may be advised by local law enforcement, or authorized by the OLM Preparatory Academy Administration whenever the conditions exist that warrant such action (e.g., fire, severe storms). Students must be picked up and signed out by a parent or an authorized representative of the parent listed on the Student Emergency Contact Information System. When the decision has been made to release students, parents will be notified on all of their contact numbers within minutes. If your contact information changes during the year, please let us know immediately. Students who are not picked up will be kept at school or at a school-designated alternative shelter. Information as to the location of the shelter will be posted at the school. Weather related Cancellation, Delay and/or Early Dismissal of School OLM Prep follows the announcements of the Madison Public School System. Radio/Television station broadcast school closings, late openings and early dismissals are sometimes made for OLM Prep on “as needed” basis. Those who live outside of Madison are asked to arrive at school as quickly as possible but with safety being of primary importance. Madison has adopted a two-hour delayed opening schedule for inclement weather days. We use PowerSchool to inform parents of weather related issues via voice and text messaging for delays or school closings if made before school begins. Information will also be posted on the OLM Prep website and Facebook page. Early dismissals: Parents will be notified through PowerSchool. Early dismissals are determined on the basis of developing weather conditions, and are announced on radio/television stations. Please listen to one of the following stations for school delays or cancellations:

• Television: (Channel 30) WFSB (Channel 3) WTNH (Channel 8) • WFSB – Channel 3 reports school closings and delays on television and on their website, wfsb.com. In

addition, they will send instant notifications of school closings or delays to subscribers’ phones or computers. Just go to wfsb.com and sign up. www.wfsb.com/closingalerts/index.html.

Students will never remain at school unaccompanied by an adult. However, we expect all parents to come to OLM Prep within a reasonable amount of time if there is an announced weather-related closing. There is no Extended Care Service on inclement weather days. Fire Drills/Lockdown Drills Fire and Lockdown drills are held throughout the school year to ensure a calm, well-rehearsed response to an emergency. Madison Fire Department staff occasionally monitors these drills and makes recommendations. The fire drill begins when the alarm sounds. All classes execute the “leave building” procedure. Classes gather at their specified assembly point, attendance is taken, and all children are accounted for, by their teacher. COMMUNICATION

Stay Informed

• Daily Folder: All students have a daily folder that has two pockets: Leave at Home & Return to School sides. Please look for this folder daily. Notices will be placed in this folder.

• Principal Newsletter: is a bi-weekly newsletter. You will find upcoming events here, and other important information.

• Email Communications: We will send messages to all families as needed. • Website & Facebook postings: Updates will remain current for accurate information. • Powerschool: Powerschool will alert your cellphone and/or email of any important school

happenings and/or alerts. Please be sure to check these notices! How to solve school-related problems: The important thing is that we are all here to work together for the benefit of your children/our students. Please follow this process:

• ASSUME POSITIVE INTENTIONS, then, follow this chain of command: • Step 1: Talk to the Teacher FIRST, • Step 2: If not solved, make an appointment with the Principal • Step 3: Follow-up with the Principal to ensure appropriate actions have been taken for

resolution of the concern. Parent Conferences Communication between parents and faculty is of vital importance, and an essential aid in the development of the child, so CONFERENCES ARE STRONGLY ENCOURAGED TWICE A YEAR. Your child is encouraged to participate with you in the Spring conference in March. Specific conference periods have been set-aside during the Fall and Spring. Please make every effort to keep your conference appointment. Members of the faculty are available to discuss any concerns you may have. By leaving a message with the office, or a simple email, your child’s teacher will contact you ASAP. Parent – Teacher partnerships are necessary for overall success of your child/our student. Phone Calls Teachers often do not have the time to check their messages during the school day. If you have an urgent need to contact the teacher during the day, please call the office and your message will be relayed. Please DO NOT call the front office to make a change in your child’s transportation to and from school for a non-emergency reason. It is the parent’s responsibility to inform the classroom teacher at least one day in advance of any schedule or transportation changes. Volunteer Hours OLM Prep relies on parent volunteers. All families are given the opportunity to assist the school in the ways that are most consistent with their time and talents. The principal reserves the right to ask any parent to leave the classroom and campus at any time due to disruption in behavior. Campus Grace and Courtesy Campus “Grace and Courtesy” suggests ways of interacting and communicating that not only help each of us feel comfortable on campus, but also helps us model the behaviors that we foster in the classroom. The following list reflects a community built on caring, respect, and consideration of others. We greatly appreciate your desire to be such a positive role model and thank you for supporting the extensions of the lessons we teach in the classroom and our community.

• Use a respectful tone of voice when speaking and writing to others. • Speak softly in all areas where adults and children are working. • Patiently wait your turn until you are acknowledged; if you need prompt assistance and the

person you need is busy, leave a note requesting immediate action. • Be on time. • Communicate in a clear and timely manner. • Communicate requests for assistance in a patient, respectful manner. • Communicate dissatisfaction in a respectful way.

• Encourage respect by treating others respectfully. • Follow direct lines of communication and communicate clearly; for example, speak to the

person/s who can directly address your concerns, can supply the information that you need, and/or can offer support. Go directly to the person with whom you are having a problem, rather than discussing the problem with another person, thereby creating an unhealthy triangle.

• If another person comes to you to complain about a problem they are having with another person in the OLM Prep community, PLEASE help guide them back to the person they are having the problem with rather than engaging in intrigue and gossip. Possibly offer to facilitate the conversation, or role-play with them to practice solving the problem. Be part of the solution, not the problem.

• Suggest positive actions or resolutions. • Support our natural environment by reducing, reusing, and recycling.

Conclusion

A. To the Student The rules and regulations contained in this manual are designed to make your time at OLM Prep a pleasant and rewarding educational experience. An atmosphere of mutual respect is essential for the learning process. Therefore, you will be expected to respect and obey the policies and programs of the school. We all belong to a community larger than ourselves and are asked to be and become responsible members of that community.

B. To the Parents

The handbook is designed to inform you of the policies and regulations of the school. We ask that you assist us in creating a pleasant, learning environment in the school by adhering to these policies. Only in this type of environment can your child realize their potential.

Note: The Family Permission and Signature Form must be signed by both the parent/guardian and the student indicating understanding and agreement to adherence of all school policies.

C. Parent Cooperation as a Condition of Enrollment

The education of a student is a partnership between the parents and the school. The parent has the right to withdraw their child if desired. The administration may require the withdrawal of a student only in extreme cases and with probable cause.

If a parent fails to adhere or comply with the handbook contents, or to any prescribed discipline action as outlined, this partnership is considered broken.

D. School/Principal’s Right to Amend Handbook

The Principal retains the right to amend the handbook at any time during the academic year for just cause. Parents will be given notification if changes are made during the academic year.