Oklahoma Republican Party - County Chair Packets 34pages

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OKIAHOMA REPUBLICAN}>ARTY

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THE OFFIC IAL CALL

FOR THE

2011 OKLAHOMA REPUBLICAN STATE

CONVENTION

SATURDAY, M AY 7, 2011

C LA RIO N MER ID IA N HOTE L a CONVENT ION CEN TER

737 S. M ERIDIAN AV ENU E

O KLAH OM A CITY, O KLAHOMA

Precinct Elections Tuesday, February 1, 2011

County Conventions (no later than) Saturday, March 12, 2011

District Meetings (no later than) April 23, 2011

State Convention Saturday, May 7, 2011

4031 N. Lincoln Boulevard Oklahoma City, OK 73105

Phone 405~528·3501 Fax 405-521·9531



OKLAHOMA REPUBLICAN PARTY

November 29,2010

Dear County Chairman:'.,

It's time to start thinking about precinct meetings and the county and state conventions.

Enclosed is your packet of information that you will need to follow during the delegation

process for the 2011 conventions. As county chairman, it is your responsibility to begin this

grassroots process. Please read the enclosed forms carefully.

Enclosed you will find instructions, information, forms and sample press releases which should

be of assistance as you begin organizing these events.

As you will note,. ALL PINK FORMS ARE TO BE RETURNED TO STATE

HEADQUARTERS BY MARCH 22. 2011. It's imperative that you send these in by the

specified dates.

Also remember that proxies are not allowed at any point in the process as stated in Rule 19 (c) of

the State Party Rules.

WE WILL NEED YOUR COMMITTEE APPOINTMENTS FAXED TO 405/521-9531 BY

MARCH 22.

Please note the PLATFORM COMMITTEE MEETING schedule. The dates for the meetings

are: April 16 and April 30 . It is very important that allforms are processed swiftly so that every

delegate and committee member can receive adequate notice of events, meetings, etc. Your

prompt attention to this is greatly appreciated.

Thank you for your cooperation. If you have any questions, please call Jay Mandraccia at

405/528-3501.

Sincerely,

Matt Pinnell

State Chairman

4031 NORTH LINCOLN BLVD. OKLAHOMA CITY, OKLHOMA

PHONE: 405.528.3501 FAX: 405.521.9531



r,



FORM A-I

Page 2

APPORTIONMENT OF DELEGATES

r,

Latimer 1610 5

2010 State

leFlore 7040 22

County Vote Delegates lincoln 6976 22

logan 8848 28

Love 1554 5

Adair 3023 10Major 2221 7

Alfalfa 1301 4Marshall 2528 8

Atoka 2231 7Mayes 6992 22

Beaver 1564 5McClain 7248 23

Beckham 3471 11McCurtain 4312 14

Blaine 2061 6Mcintosh 3244 10

Bryan 6115 19Murray 21776 7

Caddo 3723 12Muskogee 9405 31

Canadian 24964 79Noble 2782 9

Carter 8478 28 Nowata 1981 6

Cherokee 5850 18Okfuskee 1619 5

Choctaw 2227 7Oklahoma 111614 352

Cimarron 734 2Okmulgee 5393 17

Cleveland 42797 135Osage 7938 25

Coal 1052 3Ottawa 3985 13

Comanche 10827 34Pawnee 3030 10

Cotton 818 3Payne 11633 37

Craig 2470 8Pittsburg 6808 21

Creek 13377 42Pontotoc 5365 17

Custer 5061 - 16 Pottawatomie 11832 37

Delaware 7304 23Pushmataha 1901 6

Dewey 1307 4 Roger Mills923 3

Ellis 1105 3Rogers 18874 59

Garfield 11515 36Seminole 3637 11

Garvin 5254 17Sequoyah 5659 18

Grady 10031 32Stephens 6458 20

Grant 1199 4Texas 3545 11

Greer 892 3Tillman 1083 3

Harmon 420 1Tulsa 105060 331

Harper 899 3Wagoner 14314 45

Haskell 1901 6Washington 11548 36

Hughes 1881 6Washita 2265 7

Jackson 3950 12Woods 20426 6

Jefferson 881 3

Woodward 4082 12

Johnston 1713 5

Kay 8656 27Young Republicans 20

Kingfisher 3504 11College Republicans 10

Kiowa 14240 4625,506 2000



FORMA-3

Page 3

'.COUNTY CHAIRMAN:

Registration at the Clarion Meridian, located at 737 S. Meridian Avenue, Oklahoma City,

will be done on an individual basis. If you are arriving on Friday, May 6 for the meetings or

the Convention Gala, you may also register on Friday.

Please be reminded that you are responsible for picking up your own registration badge

containing all of your credentials beginning at 8:00 a.m. on May 7.

REGISTRATION CLOSES AT 10:30 A.M.



FORMA-3

Page 2

5. Be sure to mail or drop off press releases to all newspapers in the county listing meeting

places of precinct caucuses (FORMS P-l, P-2 and P-3 are enclosed).

e,COUNTY CONVENTIONS:

You and your Executive Committee have the responsibility of setting up and organizing the

County Convention. The purpose of the convention is to elect delegates to the 2011 State

Convention, elect county officers to two year terms and' to conduct any other appropriate

business.

PREPARATION BEFORE PRECINCT CAUCUS CALLS ARE SENT:

1. Set a Convention meeting place and time.

2: Set earlier time for the County Executive Committee meeting (FORM A-3 Page 1,

Paragraph 2a)

3. Invite a keynote speaker if desired.

PERMANENT ORGANIZATION OF THE CONVENTION is the main business' of the

meeting of the County Executive Committee. It is generally recommended to the Convention

that the minutes of the County Executive Committee be read. The recommendations 'of the

County Executive Committee shall be read to the County Convention by the County Chairman

or the County Secretary for the following convention positions:

1. Convention Chairman (mayor may not be the County Chairman).

-

2. Chairman and members of the following committees:

a. Credentials: Reports to the convention the total number of votesregistered at the convention and submits a correct list of names to the

Convention Secretary.

b. Rules and Order of Business: Recommends the. order in which the

business of the convention shall be conducted and rules under which

voting and other business shall take place.

c. Platfonn: Studies resolutions submitted by precincts and submits

recommendations to the convention.

3. Other convention officials:

a. Parliamentarian is appointed by the Convention Chairman and should besomeone familiar with Roberts Rules of Order.

b. Convention Secretary should take all the minutes of the convention.

He/she may be "officially" appointed by the county committee or by the

Convention Chairman,



FORMA-3

Page 1

CAUCUSES AND CONVENTIONS

PRECINCT ELECTIONS:

'.

Your responsibility as County Chairman is to set up a meeting place in every precinct in yourcounty. The purpose of the precinct elections to be held on Tuesday. February 1. 2011 is to

elect delegates to your County Convention and elect precinct officials for two-year terms.

Other business may also be conducted as precinct chairmen wish, or as you direct.

PREPARATION:

1. Notify precinct officers of the precinct meetings date and request that they set a meeting

place and notify you of the place, host's name, address, and telephone number.

2. Set a County Executive Meeting at least two weeks prior to precinct elections to

a. Determine delegate apportionment to the precincts. The County Executive Committee of

each county shall determine the number of delegates each precinct is entitled to be represented

by at the County Convention. These are apportioned among the precincts of the county

according to the number of votes cast for the Republican nominee for Governor in 2010. Each

precinct shall be entitled to at least one delegate. (Party Rules, Rule 16e).

b. Recommend to the County Chairman, permanent organization of County Convention.

(Rule 16£).

3. Type or print a list of precincts and numbers of votes allocated to include in the precinct

packets. "Such County shall specify the number of delegates each precinct is entitled in the

County Convention." (Party Rules, Rule 16e).

4. Mail or deliver to Precinct Chairmen their precinct packets. All the forms you need are

included in this mailing, except the precinct delegate allocation list referred to in #3, above.

Be sure to fill in the information required on (FORMS B-1 and B-2). Also fill in the

following:

a. On the Official Caucus Call (FORM B-3)

1. Your name, address, and phone number

2. Time and place of your County Convention

b. On the Precinct Caucus Report (FORM B-8)1. Precinct name or number

2. Your name, address, and phone number

c. On the Elected Delegates to County Convention Report (FORM B-9)

1. Precinct name or number

2. County Convention location

3. Authorized delegate votes



FORMA-2

Page 4

Convention Committee Meetings

The Clarion MeridianOklahoma City, Oklahoma

'. May 6. 2011

2:30 PM

2:30 PM

3:00 PM

3:00 PM

4:00 PM

4:00 PM

4:30 PM

7:00 PM

Platform Committee

Budget Committee

Rules Committee.

District Committee Training

Credentials Committee.

Executive Committee

State Committee Meeting.

Gala Banquet (details wil l fo ll ow in Trunkliney

State Convention

The Clarion Meridian

Oklahoma City, Oklahoma

May 7.2011

8:00 AM

10:00 AM

10:30 AM

12:00 noon

1.:30PM

5.:00PM·

Registration opens

State Convention convenes

Registration closes

Luncheon

Convention reconvenes

Convention adjourns



G

January 7,2011

January 7,2011

January 7-11, 2011

January 15. 2011

February 1,2011

February 11, 2011

Februarv 11, 2011

(No later than)

March 12, 2011

March 22, 2011

March 22, 2011

FORM A-2

Page 3

IMPORTANT DATES FOR COUNTY CHAIRMEN

Mail (FORM P-I) to all newspapers and radio stations in the county

(including college newspapers).

Mail (FORM B-1) to Precinct Chairman.

Call a County Executive Committee meeting around January

7-11, 2011

County Executive Committee meets to:

1. Allocate number of delegates from each precinct to the County

Convention. 2. Recommend the permanent organization for the

County Convention.

Mail (FORMS B-2, 3,4,5,6,7,8,9, 10) to Precinct Chairman.

Compile a list of Precinct Meeting Places.

Mail (FORi\1 P-:2) to all newspapers and radio stations in the county

(including college newspapers) and to the State Headquarters

7:00 PM Precinct Elections

Mail (FORM C-I) to State Headquarters.

Precinct reports should be in the hands of the County Chairman

(FORMS B-6, 7,8,9 and 10).

Mail (FORM P-3) to all newspapers and radio stations in the

county (including coIIege papers).

County Conventions (Time set by the County Executive Committee)

Appointments Report (FORM C-5) faxed to State Headquarters,

405/521-9531. I

The County Convention Report of Delegates elected to the State

Convention (FORM C-2 & C-2a) should be mailed to the State

Headquarters, along with County Contact Report (FORM C-4), your

State Convention Committee), County Convention Party Officials

Report (FORM C-6) and Page Applications (FORM C-7)



GFORMA-2

Page 2

COUNTY CONVENTION:

«

-Forward all pink pages (FORMS C2, C4, C6) in this packet, to the Oklahoma Republican Party

at 4031 N, Lincoln, OKC, OK 73105 no later than March 22, 2011.

1. County Convention Confirmation (FORM C-I) - Pink Form Return to St. Headquarters by

January 22, 2011.

2. Delegates to State Convention Report (FORM C~2) and additional page (FORM C~2a),

Your delegate vote allocation to the State Convention is shown on (FORM A-I Page 2).

3. FOR1vfC~3 is to be returned to State Headquarters by March 22,2011..

4. State Convention Committee Appointments (FORM C-5) must be FAXED to 405/521-9531

by March 22, 2011 so proper notification of the meeting dates can be given,

5, County Contact Report (FORM C-4)

6, County Convention Party Officials Report (FORM C~6)

7, Press Releases (FORM P-l, P~2, P-3)

* * * VERY IMPORTANT * * * ABSOLUTELY NO CHANGES OR CORRECTIONS IN

YOUR LIST OF DELEGATES can be made without written notice to the State Chairman and

must be signed by the Chairman orSecretary of the County Convention,

THESE ADDITIONS, DELETIONS OR CHANGES MUST BE REPORTED TO STATE

HEADQUARTERS BY April 20, 2011, ANY CHANGES AFTER April 20, 2011 WILL

HAVE TO BE APPROVED BY THE CREDENTIALS COMMITTEE THE MORNING OF

THE CONVENTION.

If you have any questions call Jay Mandraccia at 405/528-3501.



FORMA-2

Page 1

TO: Republican County Chairman and Vice-Chairman

It is time to set in motion the process of electing delegates to the 2011 Republican State

Convention. We are giving you as much notice as possible for setting up your precinct

meetings and conventions, so that they may be well organized and publicized in your

county. A brief review of "Caucuses and Conventions" (FORM A-3) is enclosed to aid you.in this task. Also a detailed calendar can be found on (FORM A-2 Pages 3&4). PLEASE BE

SURE ALL REPORTS ARE PROPERLY COMPLETED AND SIGNED, BY EITHER

TYPING OR PRINTING LEGIBLY IN BLACK INK.

PINK FORMS

GREEN FORMS

LT. BLUE FORMS

PINK FORM

Co. Convention Forms *Retum to St. Headquarters by March 22,2011 *

Information Sheets

Press Releases

Co. Convention Confirmation *Retum to State Headquarters by Jan. 22,

2011*

Precinct MeetingsYELLOW FORMS

PRECINCT ELECTIONS:

Please remember to retain all (B FORMS) in your County Records. DO NOT MAIL BACK

TO STATE HEADQUARTERS!

1. Memo to Precinct Chairman (FORM B-1)

2. Cover letter to go with call (FORM B-2)

3.2011 Official Call for Precinct Meeting and County Convention (FORM B-3)

4. Instructions to Caucus Secretary and calendar of meetings and conventions (FORM B-3)

5. Suggested agenda for the caucuses with points ofinfonnation (FORM B-4)

6. Instructions for the election of delegates to the County Convention (FORM B-5)

7. Precinct Caucus Attendance Sheet, on which all persons attending sign as a registered

Republican voter, or as a visitor (FORM B-6)

8. Precinct Contact Report for recording efforts to encourage attendance (FORM B-7)

9. Precinct Caucus Report (FORM B-8)

10. Delegates elected to County Convention (FORM B-9)

11. Stewardship (FORM B-IO)

12. Press releases (FORMS P-I, P-2, & P-3)

Your County Executive Committee determines the delegate allocation to each precinct

based on the vote for the Republican Gubernatorial Candidate Mary Fallin in 2010. You

should fill in the proper blank on the Precinct Caucus Report with your name and address

for receiving the completed forms after the meeting. Notice to your precinct Chairmen

(FORM B-2) should go out by January 11, 2011. All meeting places should be set by

January 11, 2011. Meeting places should be listed in your newspapers so that any

registered Republican who desires will feel free to attend. Simple press releases for both the

Precinct Caucuses and the County Convention are enclosed for your convenience. 2011

Official Caucus Calls (FORM B-3) should be mailed to precincts by January 11~2011.



FORM B-1

TO: All Republican Precinct Chairmen

"

, FROM; __' COUNTY CHAIRMAN

The precinct elections will be held on Tuesday, February 1,2011 at 7:00 p.m,

Please arrange the meeting place for your precinct as soon as possible and send me the information on

the form provided below. I need the meeting places for all precincts by January 10, 2011 in order to

prepare a list for the media.

The 2011 precinct elections for Precinct # will be held at 7:00 p,m. on Tuesday,

February 1, 2011.

at __

(Address) (City)

(Host's Name) (Telephone Number)

PLEASE RETURN INFORMATION TO:

(County chairman's name)

(Street)

(City) (Zip)

(Precinct chairman's name)

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FORMB-7

PRECINCT CONTACT REPORT FOR PRECINCT #'.

(Type or Print legibly in BLACK INK)

To be completed by Precinct Secretary and delivered or mailed to County Chairman along with other caucus

papers by February 11, 2011.

CHECK BELOW ALL METHODS USED TO NOTIFY REPUBLICAN VOTERS IN YOUR PRECINCT OF

THE DATE, TIME, AND PLACE OF YOUR 2011 PRECINCT CAUCUS.

TYPE OF CONTACT DOCUMENTATION ATTACHED

_Press Release to Newspapers Newspaper clipping with top of page

showing newspaper date

_Newspaper Ads Newspaper clipping with top of page

showing newspaper date

Press Release to Radio Stations

Postcards or Notes Sample Sent To:

__ All Registered Republicans

__ All Republicans Who Have Shown

. Interest

Phone Calls Copy ofInstructions to Callers Contacted:

__ All Registered Republicans

__ All Republicans Who Have Shown

Interest

List Other Types of Contact:

Approximate number of Republican voters who were contacted directly:__

Caucus. Secretary

Precinct or Name

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FORM: B-5

INSTRUCTIONS FOR ELECTION OF PRECINCT DELEGATES

i',,.Carefully Read Instructions before electing delegates:

1. Your precinct must elect delegates in order to cast the votes allocated to your precinct at the County

Convention.

2. No person may be elected to fill more than one delegate position. If delegates are not elected at the

precinct caucus to fill the authorized number of delegate positions the votes will be lost to that precinct.

3. Persons not attending the precinct caucus may be elected as delegates, provided they are legal

registered Republicans in the precinct.

4. Precinct Chairman and Vice Chairman are not automatically delegates.

5. The precinct may have alternate delegates, or have an open delegation.(Rule 16h)

6. If a precinct wishes to elect more delegates than it has delegate votes, it may apportion its votes into

fractional votes, providing that all delegates from the precinct possess an equal vote. (Example; if your

precinct is allocated four votes and five people are to be delegates, then each person has four-fifths of a

vote.)

7. At the County Convention, votes shall be announced in one-half or whole only, and shall not be

announced in any other fraction.

•8. In most counties, it is customary but not mandatory for a person to be elected as a delegate to the

County Convention and seated at the Convention inorder to be elected a delegate to the State

Convention.



FORMB-4

Page 2

POINTS OF INFORMATION OF PRECINCT MEETINGS

r, There is no such thing as a "quorum" at a precinct caucus. If only one person attends, he conducts all

business, including the election of delegates. Each caucus must convene for at least one hour.

There is only one requirement to be eligible to vote at a caucus or to serve as a delegate-g person must

be a registered Republican voter of the precinct.

TO BE ELIGmLE TO SERVE ON ~ COMMITTEE OF THE COUNTY CONVENTION.A PERSON MUST BE ELECTED ASA DELEGATE TO THE CONVENTION BYTHE

PRECINCT CAUCUS.

DUTIES OF PRECINCT CHAIRlVIANAND SECRETARY

Precinct Chairman and Secretary, together, areresponsible for completing all forms and forwarding

them to the County Chairman by February 11, 2011.

Be sure all [anTIs are signed and precinct number or name is noted. The secretary takes minutes of the

meeting and performs other normal duties of a Secretary. The minutes of the meeting or a copy, should

be attached to the CAUCUS REPORT, especially if the precinct elects alternate delegates, or if any

resolutions are passed. Be sure to enclose receipts and money collected with Stewardship Report

(FORM B-IO) and other fOnTISyou are returning to the County Chairman,



FORMB-4

Pagel

SUGGESTED AGENDA-FOR REPUBLICAN PRECINCT MEETINGS

1. CALL TO ORDER by Precinct Chairman, other precinct official or host.

2. OPENING PRAYER.

3. PRECINCT CHAIRMAN READS OFFICIAL CALL stating the purpose of the meeting.

PRECINCT SECRETARY PASSES THE CAUCUS ATTENDANCE SHEETJor everyone to

sign, making it clear Republican voters only should sign in the upper part and visitors should

sign the lowerpart.Have additional attendance sheets available.

4. ELECTION OF PRECINCT OFFICIALS: Chairman, Vice-Chairman, Secretary, Treasurer,

Youth Coordinator*, Senior Republican Coordinator", for a two year term.

5. DISCUSS CURRENT ISSUES AND VOTE ON ANY OUESTIONS that may be presented by

your county chairman or members of the caucus.

6. STEWARDSHIP. Encourage contributions to the Republican Party, with a reminder that

.Republican dollars are kept in Oklahoma working to elect Oklahoma Republican candidates.

Make checks payable to your local County Republican Party.

7. VOTE ON THE TYPE OF DELEGATION the precinct will take to the county convention. The

two types are delegate-alternate, or open. (Rule 16h)

8. ELECTION OF DELEGATES TO THE COUNTY REPUBLICAN CONVENTION. (Read the

enclosed Instruction sheet for Election of Delegates before electing delegates.) The number of

delegate votes your precinct is allocated is indicated at the top of the PRECINCT CAUCUS

REPORT (FORM B-9).

9. PASS SUCH RESOLUTIONS OR ENDORSEMENTS as may be desired.

10. ANNOUNCEMENTS AND OTHER BUSINESS. All upcoming dates, discuss transportation

to conventions, etc.

11. ADJOURN.

*Optional (potential of increased volunteer effort in the precinct).



FORM B-3·

2011OFFICIAL CAUCUS CALL

(Type o r Prim legibly in BLACK INK)

'.

10: All Republican Precinct Chairmen

FROM: Republican County Chairman

__________________ Address

City, zip--------------------~-------

___________ ~------- Telephone

At the call of the Republican State Committee, you are requested to hold Precinct Elections on

February 1, 2011 at 7:00 pm for the purpose of electing precinct officials and selecting delegates fromyour precinct to the Oklahoma County Republican Convention. The number of delegates that your

precinct is allocated is indicated on the PRECINCT CAUCUS REPORT attached.

The County Republican Convention, to which you will elect delegates,

will be held on (no later than March 12, 2011) at o'clock.

Registration begins at _ .m.. The Convention convenes at .m.

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

INSTRUCTIONS TO CAUCUS SECRETARY:

After the meeting, the Precinct Caucus Report should be filled out, signed by the Caucus Chairman and

Caucus Secretary and mailed or hand carried to the County Chairman, along with the Precinct Officialsand Delegates to the County Convention Form, and resolutions adopted by the meeting, minutes,

contributions, and other pertinent papers. The County Chairman should receive your report and other

papers no later than 5:00 pm, February 11, 2011. Returns received after February 11, 2011 may be

declared invalid.

Precinct Caucus Reports must be completed prior to forwarding to your County Chairman. They may

not be altered after being received by himlher. Any corrections of the Report must be made in writing

and signed by both the Caucus Chairman and the Caucus Secretary.

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

CALENDAR

Tuesday, February 1, 2011 Precinct Elections, 7:00 pm

No later than March 12, 2011 . County Convention

No later than April 23, 2011 District Meeting

Saturday, May 7,2011 Oklahoma Republican State Convention



FORM B-2

Dear Precinct Chairman:

'. Enclosed is the Official 2011 Call for Precinct Caucuses together with all instructions and forms to be

filled out.

Your first responsibility is to see that every Republican voter in your precinct is notified of the meeting.

It is suggested that you enlist several of the precinct members to do this.

A form has been added to record each precinct's efforts to publicize its meeting.

Please read all instructions carefully ahead of the precinct meeting, so you will be familiar with the

meeting procedure as well as the forms to be completed and returned .. PLEASE RETURN FORMS

B-6 THROUGH B-ll TO THE COUNTY CHAIRMAN.

Sincerely,

(County chairman's name)

(Telephone & e-mail)

(Address)

(City & zip)



'.

s

5 1



FORM C-I

COUNTY CONVENTION CONFIRMATION


Our County Convention will be held on , 2011 at

(time) (place)

(address) (city)

I have referred the responsibility of setting up caucuses and convention to:

(name)

(address) (zip) (phone and e-mail»

eturn by: January 22,2011

ax or mail to:

lahoma Republican Party

N. Lincoln Blvd. Oklahoma

ity, OK 73105

: 405/521-9531

Chairman

County



FORMC-6Page 3

2011 ELECTED PARTY OFFICIALS

CONGRESSIONAL DISTRICT COMMITTEEWOMAN

'.

(PRINT FULL NAME)

(MAILING ADDRESS) (BOX, STREET ADDRESS, ETC.)

(TOWN / CITY) (ZIP)

(AREA CODE) (RESIDENCE PHONE)(BUS. PHONE)

(AREA CODE) (FAX PHONE) (EIvlAIL)

*Ifyour county has more than one Congressional District within its borders, elect a

District Committeeman and woman for each Congressional District. List the additionalofficers on the back if your County falls in this category.



FORMC-6. Pag e 2

2011 ELECTED PARTY OFFICIALS

STATE COMMITTEEMAN

«,

W R I N T FULL NAME)

(MAUJNG ADDRESS) (BOX, STREET ADDRESS, ETC.)

(TOWN / CITy) (ZIP)

(AREA CODE) (RESIDENCE PHONE) . . (BUS. PHONE)

(AREA CODE) (FAX PHONE) (EMAIL)

STATE COMMITTEEWOMAN

(PRINT FULL NAME)

(MAlLING ADDRESS) (BOX; STREET ADDRESS, ETC.)

(TOWN / CITy) (ZIP)

(AREA CODE) (BUS. PHONE)(RESIDENCE PHONE)

(AREA CODE) (EMAIL)(FAX PHONE)

CONGRESSIONAL DISTRICT COMMITTEEMAN

(PRINT FULL NAME)


(TOWN / CITY) (ZIP)

(AREA CODE) (RESIDENCE PHONE) (BUS. PHONE)




FORMC-6

Page 1

2011 COUNTY CONVENTION PARTY OFFICIALS REPORT.

'.


~AMEOFCOUNTY) ~ _

RETURN TO STATE HEADQUARTERS BY MARCH 22,2011

At our 2011 County Convention, the following party officials were duly elected to each of the

following offices, to serve for a two year term.

(Date) SIGNATURE, CHAIRMAN OF COUNTY CONVENTION

COUNTY CHAIRMAN

(PRlNT FULL NAME)


(TOWN / CITY) (ZIP)



COUNTY VICE CHAIRMAN

(PRINT FULL NAME)


(TOWN / CITY) (ZIP)


(AREA CODE) (FAX PHONE) (EMAJI,)



FORMC-4

Page of

COUNTY CONTACT REPORT

'.

T obe sent to file Oklahoma Republican Party, 4031 N. Lincoln Blvd., Oklahoma City, OK,

73105

Return by: March 22. 2011.

PRESS RELEASES, LISTING DATE, TIME AND PLACE OF REPUBLICAN CAUCUSES

IN THIS COUNTY WERE SENT TO THE FOLLOWING NEWSPAPERS AND RADIO

STATIONS ONTHE FOLLOWING DATES:

(Attach a copy of releases and newspaper clippings, include the top of each newspaper showing

name of paper and date.)

LIST OTHER CONTACTS MADE AND ATTACH COPIES OR OTHER INFORMATION:

(newspaper ads, radio ads, TV, public service announcements requested, flyers', etc.)

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FORM P-I

'.

FOR IMMEDIATE RELEASE

ASAP

FOR MORE INFORMATION

CONTACT NAME:

CONTACT PHONE:

REPUBLICAN PRECINCT ELECTIONS WILL BE HELD THROUGHOUT

OKLAHOMA ON TUESDAY NIGHT,FEBRUARY 1, 2011

(County)

__________ COUNTY CHAIRMAN ANNOUNCED TODAY.

(Name) SAID, "PRECINCT MEETINGS ARE AN

OPPORTUNITY FOR EVERY REGISTERED REPUBLICAN TO PARTICIPATE

(Name)

FIRST HAND IN GRASSROOTS POLITICS. THESE MEETINGS ARE OPEN TO

ALL REGISTERED REPUBLICANS, AND WE ENCOURAGE ALL REPUBLICANS

TO PARTICIPATE." "IN OKLAHOMA, ATTENDING A PRECINCT CAUCUS IS

THE FIRST STEP IN THE ELECTION OF DELEGATES TO THE OKLAHOMA

REPUBLICAN STATE CONVENTION TO BE HELD IN OKLAHOMA CITY ON

SATURDAY, MAY 7,2011 "WE ARE WORKING TO DETERMINE LOCATIONS

FOR EACH PRECINCT :MEETfNG. ANY REGISTERED REPUBLICAN WHO

DESIRES TO HOST A PRECINCT MEETING IN THEIR HOME, SHOULD

CONTACT ME AT, (Phone) SO WE CAN

FINALIZE ALL THE NECESSARY DETAILS PRIOR TO JANUARY 15,2011.

-END



FORM P-3


i'JANUARY_,20ll


CONTACT NAME:CONTACT PHONE:

PLANS FOR THE COUNTY REPUBLICAN

CONVENTION WERE ANNOUNCED TODAY BY

COUNTY CHAIRMAN. THE MEETING WILL BE HELD AT O'CLOCK,

ON AT IN--------- ------------- ---------

DELEGATES TO THE COUNTY CONVENTION, ELECTED AT THE PARTY'S

PRECINCT MEETINGS HELD FEBRUARY 1, 2011, WILL IN TURN ELECT

COUNTY OFFICIALS AND SELECT DELEGATES TO THE STATE REPUBLICAN

CONVENTION, WHICH IS TO BE HELD IN OKLAHOMA CITY ON MAY 7, 2011.

IN ANNOUNCING PLANS FOR THE COUNTY CONVENTION,

________ SAID, "VISITORS ARE WELCOME TO ATTEND, BUT

ONLY THOSE PERSONS ELECTED AS DELEGATES BY THE PRECINCTS MAY

TAKE PART IN THE MEETINGS."

-END-



FORM P-2

t,


~ANVARY _,2011


CONTACT NAME:

CONTACT PHONE:

REPUBLICAN PRECINCT MEETINGS WILL BE HELD TIIROUGHOUT

OKLAHOMA ON TUESDAY NIGHT, FEBRUARY 1, 2011. THE MEETINGS

WILL BEGIN AT 7:00 PM. PARTY OFFICIALS EXPECT A GOOD TURNOUT

STATEWIDE. THE MAIN BUSINESS OF THE MEETING WILL BE TO ELECT

PRECINCT OFFICIALS AND SELECT DELEGATES TO THE COUNTY

REPUBLICAN CONVENTION, WHICH WILL TAKE PLACE ON _

THE COUNTY CONVENTION WILL IN TURN ELECT DELEGATES TO THE

STATE CONVENTION SCHEDULED FOR MAY 7, 2011.

IN ANNOUNCING THE MEETINGS TO BE HELD ON FEBRUARY 1, 2011,

______ (Name) (County), _

COUNTY CHAIRMAN SAID, "A PERSON MUST BE A REGISTERED

REPUBLICAN VOTER OF THE PRECINCT TO TAKE PART IN A PRECINCT

MEETING OR TO SERVE AS A DELEGATE TO ANY REPUBLICAN

CONVENTION. OTHERS ARE MOST WELCOME TO ATTEND THE MEETING,

BUT MAY NOT VOTE. THESE MEETINGS ARE INFORMATIVE WITH TIME

ALLOWED FOR DISCUSSING PROBLEMS AT THE LOCAL, STATE, AND

NATIONAL LEVELS."

FOLLOWING IS A LIST OF MEETING PLACES IN-------

COUNTY, AND A TELEPHONE NUMBER WHICH INTERESTED PERSONS MAY

CALL FOR FURTHER INFORMATION.

-END-

Oklahoma Republican Party - County Chair Packets 34pages

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