OFFICE OF THE DEAN OF STUDENTS STUDENT SERVICESstudents.nust.na/sites/default/files/DOS Activities...

OFFICE OF THE DEAN OF STUDENTS The Office of the Dean of Students provides institutional leadership for the development and delivery of a broad range of student services, essential to the achievement of the educational goals of the institution. Student Services are designed to contribute to the health, social, academic, career, sports, cultural, moral, intellectual, and physical well-being of students. It creates an environment that complements the central teaching and research mission of the Polytechnic, while building within each student a sense of personal worth, self-confidence and sense of community.

STUDENT SERVICES

SECTION: HEALTH SERVICES Provides primary health care services and ensures a good quality of life of all students. It focuses on the prevention of illnesses, promotion of a healthy life style and general hygiene. Health Development Workshops focuses on family planning, First Aid, Sexually Transmitted Infections (STI’s) and HIV and AIDS.

SECTION: SOCIAL WELFARE SERVICES Focuses on social problems and promotes good mental health amongst students. Social Welfare Development Workshops focuses on issues related to violence against women and children, alcohol and substance abuse, World-NO-tobacco day, relationships, date rape and stress management.

SECTION: STUDENT COUNSELING & HIV/AIDS COORDINATION SERVICES Provide comprehensive academic & social counselling. It features both individual and group counselling. Student Academic Development Workshops focuses on study skills, note taking, time management, exam preparation, test anxiety, concentration and procrastination as well as student leadership workshop.

SECTION: JOB PLACEMENT SERVICES

Provide students with career guidance counselling. Career Guidance Development Workshops focuses on job-hunting/search skills, CV writing, interview preparation, cover/thank you letter writing.

SECTION: ACCOMMODATION, SPORT AND CULTURE Provide quality living quarters. There are three (3) hostels with a capacity of 440 beds. There are two (2) female hostels and one (1) male hostel. The three (3) hostel Superintendents are assisted by ten (10) Housing Committee (HC) members. Sport activities provide students with a well balanced and stimulating extra-curricular environment. It provides a platform for students to participate in a variety of sport codes. Students are encouraged to explore sports talent. The trophy award ceremony recognizes both sport and cultural achievements. Cultural activities provide students with a platform to express their cultural heritage. Extra-curricular activities are vital to each student’s education. The Cultural Festival is a weeklong event of fun and entertainment, which culminates the crowning of Miss and Mr Polytechnic.

SECTION: HOSTEL AND KITCHEN SERVICES Provide students with a wide range of nutritional meals, served at breakfast, lunch and dinner. The menu is planned in conjunction with the menu committee. Hostel and Kitchen services ensure a clean living environment, while auxiliary services are responsible for repair and maintenance of hostel facilities.

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SECTION: HEALTH SERVICES

SECTION: SOCIAL WELFARE SERVICES

SECTION: STUDENT COUNSELLING & HIV/AIDS COORDINATION SERVICES

SECTION: JOB PLACEMENT SERVICES

SECTION: ACCOMMODATION, SPORT AND CULTURE

SECTION: HOSTEL AND HITCHEN SERVICES

IMPORTANT TELEPHONE NUMBERS

STUDENT AFFAIRS

1. Office of the Dean of Students

Dean of Students: Ms Frieda Shimbuli Secretary: Ms Susan Morkel

Tel: 207-2165 E-mail Address: [email protected]

2. Section: Health Services

Mrs Martie Petersen Tel: 207-2115 E-mail Address: [email protected]

3. Section: Student Counseling & HIV/AIDS Coordination Services

Mrs Alta McNally Tel: 207-2453 E-mail Address: [email protected]

4. Section: Social Welfare Services Ms Lizelle Miller Tel: 207-2270 E-mail Address: [email protected]

5. Section: Job Placement Services Mr Michael Kisting


6. Section: Accommodation, Sport & Culture Mr Franklin Green


7. Section: Hostel & Kitchen Services Mr Eugene Brown Tel: 207-2061 E-mail Address: [email protected]

STUDENT REPRESENTATIVE COUNCIL (SRC)

HOUSE COMMITTEE (HC)

1. SRC: President...................................................................... 207-2457 2. SRC: Vice-President.............................................................. 207-2313 3. SRC: Secretary General..........................................................207-2460 4. SRC: Finance..........................................................................207-2706 5. SRC: Gender, Health & Social Welfare...................................207-2454 6. SRC: External Affairs...............................................................207-2454 7. SRC: Internal Affairs................................................................207-2466 8. SRC: Academic Affairs............................................................207-2466 9. SRC: Information & Publicity...................................................207-2460 10. SRC: Culture & Development:.................................................207-2455 11. SRC: Sports & Recreation.......................................................207-2455

1. HC: Chairperson (Ladies Hostel)........................................207-2109 2. HC: Secretary......................................................................207-2385 3. HC: Law & Order.................................................................207-2133 4. HC: Gender.........................................................................207-2130 5. HC: Accommodation & Maintenance..................................207-2127 6. HC: Chairperson: (Men’s Hostel)........................................207-2403 7. HC: Finance........................................................................207-2294 8. HC: Law & Order.................................................................207-2311 9. HC: Sports & Recreation......................................................207-2375 10. HC: Accommodation & Maintenance...................................207-2332

JANUARY 2014CALENDAR

WEEKSEMESTER

WEEK DATE DAYACTIVITY

1 1 We New Years Day (Public Holiday)

2 Th Administrative Staff Resume Office Duties

3 Fr

4 Sa

5 Su

2 6 Mo Library Opens at 08:00; Library Hours : 08:00 - 17:00

7 Tu

8 We

9 Th Day 1: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)

10 Fr Day 2: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)

11 Sa Day 3: Student Leadership Workshop (Student Counsellor & HIV/AIDS Coordinator)

12 Su

3 13 Mo Essential Kitchen Staff Resume Duties Day 1: First Aid Training HC Members (Nurse) Online Registration Begins - Off Campus

14 Tu Day 2: First Aid Training HC Members (Nurse)

15 We

Hostel and Kitchen Officially Open Day 3: First Aid Training HC Members (Nurse) Academic Staff Resume Office Duties Namibian Schools Open : First Term

16 Th Registration Begins : Senior Students and COLL Academic Welcome Hostel Registration Begins: Senior Students

17 Fr Last Day for Applications for Special Rector’s Examination: November 2013 Examinations Last Day for Applications for Remarking and Rechecking: November 2013 Examinations

18 Sa

19 Su

4 20 Mo

21 Tu Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres for Review (PD&R, QA, CTL)

22 We Meeting: Superintendents & HC Members Hostel Registration Ends: Senior Students Registration Ends: Senior Students

23 Th

Meeting: DOS with SRC Hostel Registration Begins: First Year Students Registration Begins: First Year Students Executive Management Committee Meeting

24 Fr

25 Sa

26 Su

5 27 Mo COLL Vacation School Begins: Windhoek - Information Administration 1A, 2A, 3A

28 Tu

29 W Agenda Closes: Institutional Research and Publications Committee Meeting

30 Th

31 Fr

Registration Ends: First Year Students Hostel Registration Ends: First Year Students COLL Vacation School Ends: Windhoek Information Administration 1A, 2A, 3A Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curricullum) Documentation

FEBRUARY 2014CALENDAR

WEEKSEMESTER

WEEKDATE DAY ACTIVITY

5 01 SaDay 1: New Student Orientation Begins: All First Year StudentsBBQ for New Students

02 Su

6 03 Mo

Submission Hostel Statistics for January ( Officer: Accommodation, Sport & Culture)Submission Meal Statistics for January (Hostel Manager)Day 2: New Student Orientation : All First Year Students Late Registration Begins

04 TuDay 3: New Student Orientation Ends: All First Year StudentsLectures Begin (First Semester)Library Hours Change to 08:00 - 22:00

05 WeOfficial Opening of Academic YearAgendas Close: All Boards of Studies

06 Th Executive Management Committee Meeting

07 FrPolytechnic Management MeetingResearch Day: School of Natural Resources and Tourism Late Registration Ends: All Programmes and COLL

08 Sa

09 SuMaster of International Business Programme: International Trade and Logistics Specialisation - Block VIII A Begins

7 10 Mo Polytechnic Choir Auditions Begin

11 Tu Meeting: All Sport Coaches (Officer: Accommodation, Sport & Culture)

12 We

13 ThGeneral Meeting: All Student Societies (Officer: Accommodation, Sport & Culture) Meeting: Institutional Research and Publications Committee

14 Fr

Valentines Dinner and Miss Mr ValentinePolytechnic Choir Auditions EndsCentre for Cooperative Education; Industry BreakfastMaster of Leadership and Change Management Programme: Research Methods BeginsMaster of Leadership and Change Management Programme: Thesis Revisions Confirmed

15 Sa

16 Su

8 17 Mo Master of Leadership and Change Management Programme: Research Methods Ends

18 Tu

19 WeWorkshop: Family Planning (Nurse)Meeting 1: Menu Committee Meeting (Hostel Manager)

20 ThNew Hostel Student Orientation (Officer: Accommodation Sport & Culture)Executive Management Committee Meeting

21 Fr

Student Welcoming Bash (SRC)SENEX: April Promotion and GraduationSubmission to COLL of 1st Tutorial Letter with Assignments for 2014: Second Semester CoursesSubmission to COLL of New and Revised Study Material for 2014: Second Semester CoursesSubmission to COLL of all Courses to be Revised/Developed for 2015Research Day: School of Humanities

22 Sa

23 Su

9 24 MoMeeting: BOS - EngineeringLast Day for Course/Programme Amendments/Cancellations with 100% Credit: All Courses and Programmes

25 Tu Meeting: BOS - Management

26 WeWorkshop: Self-esteem (Social Worker)Meeting: Superintendents & HC MembersMeeting: BOS - Economics and Finance

27 Th Movie Night (HC Members)Meeting: BOS - Information Technology

28 Fr

Polytechnic Student Prayer Day 133% of Total Fees Payable: Semester Courses12% of Total Fees Payable: Year CoursesLast Day for Application for Credit / Exemption of Courses

MARCH 2014CALENDAR

WEEKSEMESTER

WEEK DATE DAY ACTIVITY

9 4 1 Sa

2 Su Master of International Business Programme: International Trade and Logistics Specialisation - Block VIII A Ends

10 5 3 Mo Submission Hostel Statistics for February (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for February (Hostel Manager) Meeting: BOS - Health and Applied Sciences

4 Tu Meeting: BOS - Humanities

5 We Workshop: Study Skills (Student Counsellor & HIV/AIDS Coordinator) Meeting: BOS - Natural Resources and Tourism

6 Th Papsmear & Breast Examination Clinic (Nurse) Executive Management Committee Meeting

7 Fr Pool Competition (SRC) Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

8 Sa City Sight-Seeing Tour (HC Members)

9 Su Master of International Business Programme: Block V Begins Master of International Business Programme: Financial Management and Specialisation Block VIIB Begins

11 6 10 Mo Master of Leadership and Change Management Programme: Sustainable Strategy Begins

11 Tu Cultural Festival Meeting 1: Establish Ad Hoc Cultural Festival Committee

12 We

Day 1: Career Fair 2014 Meeting 2: Menu Committee (Hostel Manager) Centre for Cooperative Education: Work Readiness Programme WRP Workshop Agenda Closes: Senate

13 Th Day 2: Career Fair 2014 Centre for Cooperative Education: Students Awareness Campaign

14 Fr General Student Assembly (GSA [SRC]) Master of Leadership and Change Management Programme: Sustainable Strategy Ends

15 Sa

16 Su Master of International Business Programme: Block V Ends

12 7 17 Mo Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) Begins

18 Tu Cultural Festival Meeting 2: Miss & Mr Poly Application Submission Start

19 We Meeting: Superintendents & HC Members Workshop: STI (Nurse)

20 Th Polytechnic Management Meeting Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) Ends

21 Fr Namibia Independence Day (Public Holiday)

22 Sa

23 Su Master of International Business Programme: Block I Begins

13 8 24 Mo

25 Tu

26 We Tetanus Vaccination Clinics (Nurse) Young Women Young Men Forum (Superintendents & HC Members)

27 Th Movie Night (HC Members) Executive Management Committee Meeting

28 Fr Planning Meeting 1: Office of the Dean of Students Meeting: Senate

29 Sa

Miss & Mr First Year 2014 (SRC) Master of International Business Programme: Block I Ends Master of International Business Programme: Financial Management and Specialisation Block VIIB Ends

30 Su

14 9 31 Mo

Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop Last Day for Submission of Names for Inclusion in the Graduation Booklet : April 2014 - Faculty Officers only - Closing of ITS Cycles for Entry of Marks 66% of Total Fees Payable: Semester Courses 26% of Total Fees Payable: Year Courses

APRIL 2014CALENDAR

WEEKSEMESTER


14 1 Tu Submission Hostel Statistics for March (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for March (Hostel Manager) Cultural Festival Meeting 3: Planning Cultural Festival Programme

2 We

Meeting 3: Menu Committee (Hostel Manager) Violence Against Woman & Children Programme [Part 1] (Social Worker) Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL) for Review (June Senate)

3 Th Centre for Cooperative Education: Workshop with Work Integrted Learning (WIL) Coordinators

4 Fr First Friday Leadership Training (Student Counsellor & HIV/AIDS Coordinator) Prof. Tjama Tjivikua Interschool Sport Festival

5 Sa Prof. Tjama Tjivikua Interschool Sport Festival

6 Su Master of International Business Programme: Entrepreneurship Specialisation Block VIIIC Begins

15 9 7 Mo8 Tu Tetanus Vaccination Clinics (Nurse)

9 We Violence Against Woman & Children Programme [Part 11] (Social Worker) Awards Ceremony Agenda Closes: Council

10 Th

Papsmear & Breast Examination Clinic (Nurse) Executive Management Committee Meeting Last Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in March)

11 Fr

Graduation Ceremony Master of Leadership and Change Management Programme: Sustainable Strategy Begins Namibian Schools Close : First Term Library Closes at 17:00

12 Sa13 Su

16 1014 Mo

Master of Leadership and Change Management Programme: Sustainable Strategy Ends Mid Semester Break Begins COLL Vacation School Begins

15 Tu Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation

16 We Agenda Closes: Timetabling Committee Agenda Closes: All Boards of Studies

17 Th Mid Semester Break Ends COLL Vacation School Ends

18 Fr Good Friday (Public Holiday)19 Sa20 Su

17 11 21 Mo Easter Monday (Public Holiday)

22 Tu

Cultural Festival Meeting 4: Planning Cultural Festival Programme Submission to Examinations of Draft Question Papers: June Examination Session Library Opens at 08:00 Institutional Evaluation Process Begins Lectures Begin: All Schools

23 We Meeting: Superintendents & HC Members Institutional Timetabling: Timetabling Committee Meeting, Commencement of Timetabling Process, Semester 2, 2014

24 Th Movie Night (HC Members) Institutional Evaluation Process Ends Executive Management Committee Meeting

25 Fr Tour: Hostel Students (Superintendents & HC Members) Meeting: Council Last day for Course Cancellation of Any Nature

26 Sa Tour: Hostel Students (Superintendents & HC Members)

27 Su Tour: Hostel Students (Superintendents & HC Members) Master of International Business Programme: Entrepreneurship Specialisation Block VIIIC Ends

18 12 28 Mo29 Tu

30 We Workshop: CV Writing (Job Placement Officer) 100% of Total Fees payable: Semester Courses 38% of Total Fees payable: Year Courses

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MAY 2014CALENDAR

WEEKSEMESTER


18 12 1 Th Workers Day (Public Holiday)

2 Fr Institutional Holiday

3 Sa4 Su Cassinga Day (Public Holiday)

19 13 5 Mo Public Holiday (Cassinga Day) Master of International Business Programme: Sustainable Development Specialisation Block VIIID Begins

6 Tu

Submission Hostel Statistics for April (Officer: Accommodation Sport & Culture) Submission Meal Statistics for April (Hostel Manager) Cultural Festival Meeting 5: 1st Draft Cultural Festival and Miss & Mr Polytechnic Programme Meeting: BOS - Information Technology

7 We

Meeting 4: Menu Committee (Hostel Manager) Meeting: BOS – Health and Applied Sciences Submission to Examinations of Final, Moderated Question Papers: June Examination Session

8 Th

Papsmear & Breast Examination Clinic (Nurse) Movie Night (HC Members) Meeting: BOS – Economics and Finance Executive Management Committee Meeting

9 Fr

First Friday Leadership Training ( Student Counsellor & HIV/AIDS Coordinator) Cultural Festival Meeting 6: Miss & Mr Poly Application Submission End Polytechnic Management Meeting Institutional Timetabling: Due Date of Report 1 on Timetabling Progress

10 Sa Master of Leadership and Change Management Programme: Governance Begins

11 Su Master of Leadership and Change Management Programme: Governance Ends

20 14 12 Mo MIB (Sustainable Development) Contact Sessions Begin (2012/13 Cohort) Meeting : BOS - Natural Resources and Tourism

13 Tu

Cultural Festival Meeting 7: 2nd Draft Cultural Festival and Miss & Mr Polytechnic Programme Meeting : BOS - Engineering Namibian Schools Open : Second Term Submission to Examinations of Semester Marks: COLL

14 We Day 1: Polytechnic HIV/AIDS Peer Counselling Training Meeting : BOS - Humanities Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

15 Th Meeting : BOS - Management Day 2: Polytechnic HIV/AIDS Peer Counselling Training

16 Fr Planning meeting 2: Office of the Dean of Students Last day for Submission to the Library and the Official Bookseller of the lists of Prescribed Text Books for Semester 2, 2014

17 Sa Student Sports Day (Officer: Accommodation, Sport & Culture)18 Su

21 15 19 Mo20 Tu Cultural Festival Meeting 8: Planning Cultural Festival Meeting Programme

21 We

Workshop: Study Skills [Exam Preparation] (Student Counsellor & HIV/AIDS Coordinator) Meeting: Superintendents & HC Members Institutional Writing Retreat Begins Agendas Close: Senate

22 Th Student Night (HC Members) Executive Management Committee Meeting Centre for Cooperative Education Work Readiness Programme (WRP) Workshop

23 Fr Miss & Mr Polytechnic Preliminary Rounds Institutional Writing Retreat Ends Lectures End: First Semester - All Schools

24 Sa

25 Su Master of International Business Programme : Sustainable Development Specialisation Block VIIID Ends Africa Day (Public Holiday)

22 16 26 Mo Public Holiday (Africa Day)

27 Tu Last Day for Submission of Semester Marks: Semester Courses Information Administration Practical Examinations Begins

28 We Meeting 5: Menu Committee (Hostel Manager) Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop 50% of Total Fees Payable: Year Courses

29 Th Ascension Day (Public Holiday)

30 Fr

Institutional Timetabling: Submission of Semester 2, 2014 Timetable to Institutional Timetabler Information Administration Practical Examinations End Research Day: School of Health and Applied Sciences

31 Sa

JUNE 2014 CALENDAR

WEEKSEMESTER


22 16 1 Su

23 17 2 Mo Submission Hostel Statistics for May (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for May (Hostel Manager) Hostel Cancellations Begin Examinations Begin: June Session - Semester Courses

3 Tu4 We5 Th Executive Management Committee Meeting

6 Fr Meeting Senate

7 Sa Master of International Business Programme : Block V Begins

8 Su Master of International Business Programme : Block V Ends Master of International Business Programme : Block VI Begins

24 18 9 Mo10 Tu11 We Agenda Closes: Council

12 Th Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

13 Fr Institutional Timetabling: Submission of Semester 2, 2014 to Printers Polytechnic Management Meeting

14 Sa Master of Leadership and Change Management Program : Thesis Workshop 1 Begins

15 Su Master of Leadership and Change Management Progrimme : Thesis Workshop 1 Ends Master of International Business Programme : Block II Begins

25 16 Mo Mid Year Recess Begins Centre for Cooperative Education: Service Learning Begins

17 Tu18 We


20 Fr Last Day for Submission of NQF Applications to PD&R (all new/revised programmes approved by Senate in June)

21 Sa

Master of International Business Programme : Block II Ends Master of International Business Programme : Block VI Ends Examinations End : June Session - Semester Courses Hostel Cancellations Ends

22 Su Hostel and Kitchen Officially Close

26 23 Mo Last Day for Submission of Final Marks and Result Codes: CASS Courses Library Hours Change to 08:00 - 17:00

24 Tu

25 We Last Day for Submission of Examination Marks to Examination Department: June Session

26 Th

27 Fr

62% of Total Fees Payable: Year Courses Last Day for Course Cancellations with 50% Credit: Year Courses SENEX: June Examination Results (am) Release of June Examination Results (pm)

28 Sa Library Closed

29 Su Hostel and Kitchen Officially Open

27 30 Mo

Hostel Registration Begins: Second Semester Great Teachers Workshop Begins Registration Begins: Second Semester Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL) for Review (August Senate)

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JULY 2014CALENDAR

WEEKSEMESTER


27 1 Tu Submission Hostel Statistics for June (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for June (Hostel Manager)

2 We3 Th Executive Management Committee Meeting

4 Fr

Hostel Registration Ends: Second Semester Great Teachers Workshop Ends Meeting: Council Registration Ends: Second Semester COLL Vacation School Ends: Windhoek Information Administration Mid Year Recess Ends

5 Sa Library Closed

6 Su Library Closed

28 1 7 Mo Library Hours Change to : 08:00 - 22:00 COLL Vacation School Begins: Windhoek Information Administration 1B, 2B, 3B Lectures Begin: Second Semester – All Schools

8 Tu Cultural Festival Meeting 9

9 We Meeting 6: Menu Committee (Hostel Manager) General Student Assembly (GSA [SRC]) Centre for Cooperative Education: Student Awareness Campaign

10 Th Joint Cultural Festival Planning Meeting: Polytechnic & CPUT Last Day for Application for Special Rector’s Examination: June Examinations Last Day for Application for Remark and Rechecking: June Examinations

11 Fr

Last Day for Deans/HODs to Submit Fees Analysis to Finance Submission of Action Plans for 2015 Academic Year COLL vacation School Ends: Windhoek Information Administration 1B, 2B, 3B Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation Research Day: School of Natural Resources and Tourism

12 Sa Hostel Fun Day (HC Members)13 Su

29 2 14 Mo Miss & Mr Poly Practice Session 1

15 Tu Miss & Mr Poly Practice Session 2 Cultural festival Meeting 10

16 We Miss & Mr Poly Practice Session 3 Alcohol & Substance Abuse Programme (Social Worker) Centre for Cooperative Education: Service Learning Ends

17 Th Miss & Mr Poly Practice Session 4 Executive Management Committee Meeting

18 Fr Meeting 7: Menu Committee (Hostel Manager) Research Day: School of Engineering

19 Sa

20 Su

30 3 21 Mo Miss & Mr Poly Practice Session 5 Academic Promotion of Students Begins

22 Tu Cultural Festival Meeting 11

23 We Workshop: Job Hunting Skills (Job Placement Officer) Agenda Closes: Senate

24 Th Miss & Mr Poly Practice Session 6 Centre for Cooperative Education: Seminar for Student Research Development Team

25 Fr Polytechnic Management Meeting Last Day for Course Amendments/Cancellations with 100% Credit: Semester Courses Last Day for Submission to Finance of Budget Estimates and Motivations Research Day: School of Humanities

26 Sa

27 Su

31 4 28 Mo Miss & Mr Poly Practice Session 7

29 Tu Miss & Mr Poly Practice Session 8 Cultural Festival Meeting 12

30 We Workshop: Relationships (Social Worker) Meeting: Superintendents & HC Members

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AUGUST 2014CALENDAR

WEEKSEMESTER


31 4 1 Fr Submission Hostel Statistics for July (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for July (Hostel Manager)

2 Sa

3 Su

32 5 4 Mo Miss & Mr Poly Practice Session 10 Day 1: Activities Calendar 2015 Planning HC & SRC Election Road Map Meeting for 2014/2015

5 Tu Miss & Mr Poly Practice Session 11 Day 2: Activities Calendar 2015 Planning SRC Election: Interviews Electoral Commission

6 We Miss & Mr Poly Practice Session 12 Day 3: Activities Calendar 2015 Planning

7 Th Miss & Mr Poly Practice Session 13 SRC Election: Establish Electoral Commission

8 Fr Miss & Mr Poly Practice Session 14 Meeting: Senate

9 Sa

10 Su

33 6 11 Mo Day 1: Cultural Festival Begins Miss & Mr Poly Practice Session 15

12 Tu Day 2: Cultural Festival: Official Openuing Miss & Mr Poly Practice Session 16

13 We Day 3: Cultural Festival: International Cuisine Day Agendas Close: All Boards of Studies

14 Th

Day 4: Cultural Festival Miss & Mr Poly Complete Dress Rehearsel Namibian Schools Close : Second Term Meeting: Institutional Research & Publication Committee

15 Fr

Day 5: Cultural Festival: Miss & Mr Polytechnic Beauty Pageant Cultural Festival Ends Approval of Polytechnic Action Plan for 2015 Academic Year Centre for Cooperative Education: Industry Breakfast Executive Management Committee Meeting Research Day: School of Business and Management (Schools of Economics and Finance, Office Management and Harold Pupkewitz Graduate School of Business) Day 5: Cultural Festival : Mr and Ms Polytechnic Beauty Peagant Cultural Festival Ends Master of Leadership and Change Management Programme : Sustainable roject Management Begins

16 Sa

17 Su Master of Leadership and Change Management Programme : Sustainable Project Management Ends Master of International Business Programme : Block III Begins

34 18 Mo19 Tu

20 We Workshop: Date Rape & Sexual Harassment (Social Worker) Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva, Oshakati) Begins

21 Th Agenda Close: Council

22 Fr

Outreach Programme: Leprosy Kavango Region (SRC) Submission to COLL of 1st Tutorial Letter With Assignments for 2013: First Semester and Year Courses Submission to COLL of New and Revised Study Material for 2013 SENEX : October Promotion and Graduation Lectures End Last Day for Submission of Applications: Mature Age Entry

23 Sa Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva, Oshakati) Ends Master of International Business Programme : Block III Ends

24 Su

35 7 25 Mo

Mid Semester Break Begins COLL Vacation School Begins: Windhoek Meeting BOS - Management Last Day for Submission of NQF Applications to PD&R (all new/revised programmes approved by Senate in August)

26 Tu Heroes Day (Public Holiday)

27 We Meeting BOS : - Engineering

28 Th Executive Management Committee Meeting Meeting : BOS - Economics and Finance Mature Age Entry Testing Begins

29 Fr

Meeting : BOS - Harold Pupkewitz Graduate School of Business66% of Total Fees Payable: Semester Courses86% of Total Fees Payable: Year CoursesMid Semester Break EndsCOLL Vacation School Ends: Windhoek

30 Sa Mature Age Entry Testing Ends

31 Su

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SEPTEMBER 2014CALENDAR

WEEKSEMESTER


36 8 1 Mo

Submission Hostel Statistics for August (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for August (Hostel Manager)

SRC Election: Manifesto Submission Day 1 Meeting: BOS – Humanities Library’s Donate-A-Book Month Lectures Begin

2 Tu SRC Election: Manifesto Submission Day 2 Namibian Schools Open: Third Term Meeting: BOS – Natural Resources and Tourism

3 We SRC Election: Manifesto Submission Day 3 Meeting: BOS – Information Technology

4 Th

SRC Election: Manifesto Presentation Day 1 Meeting: Superintendents & HC Members Papsmear & Breast Examination Clinic (Nurse) Meeting: BOS – Health and Applied Sciences

5 Fr Polytechnic Student Prayer Day 2 Meeting: Council Last Day for all Course Cancellations with 50% Credit: Semester Courses

6 Sa7 Su

37 9 8 Mo SRC Election: Manifesto Presentation Day 2

9 Tu SRC Election: Manifesto Presentation Day 3

10 We Workshop: CV Writing [Repeat] (Job Placement Officer)

11 Th Day 1: HIV/AIDS Awareness Campaign Begins Executive Management Committee Meeting

12 Fr

Day 2: HIV/AIDS Awareness Campaign Ends Polytechnic Management Meeting Master of Leadership and Change Management Programme: Marketing and Customer Relationship Begins

13 Sa

14 Su Master of Leadership and Change Management Programme: Sustainable Project Management Ends Master of of International Business Programme : Block VII Begins

38 10 15 Mo SRC Election Day 1

16 Tu SRC Election Day 2

17 We

SRC Election Day 3 Agenda Close: Senate Agenda Closes: Timetabling Committee Official International Education Day

18 Th SRC Election Day 4: Counting of Votes Meeting 7: Menu Committee (Hostel Manager)

19 Fr SRC Election Day 5: Announcement of SRC Election Results20 Sa21 Su Master of International Business Programme : Block VII Ends

39 11 22 Mo HC Election: Establish Electoral Committee

23 Tu HC Election: Manifesto Submission Day 1 Submission to Examinations of Draft Question Papers & Memoranda: November Examination Session

24 We HC Election: Manifesto Submission Day 2 Workshop: Stress Management (Social Worker) Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

25 Th HC Election: Manifesto Submission Day 3

26 Fr

Planning Meeting 3: Office of the Dean of Students End of Year Bash (SRC)Last Day for Submission of Names for Inclusion in the Graduation Booklet: October 2013 Ceremony – Faculty Officers only - Closing of ITS for Entry of Marks

27 Sa28 Su

29 Mo HC Election: Manifesto Presentation Day 1 Last Day for Submission of Applications for 2014 Last Day for Course Cancellations of Any Nature

30 Tu HC Election: Manifesto Submission Day 2

31 We

OCTOBER 2014CALENDAR

WEEKSEMESTER


40 12 1 WeSubmission Hostel Statistics for September (Officer: Accommodation, Sport & Culture)Submission Meal Statistics for September (Hostel Manager)HC Election: Manifesto Presentation Day 3

2 Th HC Election: Manifesto Presentation Day 4

3 Fr First Friday Leadrship Training (Student Counsellor & HIV/AIDS Coordinator) Sectional Annual Report Submission to DOS Office Meeting: Senate

4 Sa5 Su

41 13 6 Mo HC Election Day 1Submission to Examinations of Final, Moderated Question Papers & Memoranda: November Examination

7 Tu HC Election Day 2

8 We HC Election Day 3: Counting of Votes

9 Th HC Election Day 4: Announcement of HC Election Results Papsmear & Breast Examination Clinic (Nurse) Executive Management Committee Meeting

10 Fr

Last Day for Submission of Semester Marks: COLL GRADUATION CEREMONYInstitutional Timetabling: Submission of Rport 1 on Timetabling process to Institutional TimetablerMaster of Leadership and Change Management Programme: Entrepreneurship and Innovation Begins

11 Sa

12 Su Master of Leadership and Change Management Programme : Sustainable Project Management Ends

42 14 13 Mo

14 Tu Day 1: Mock Interviews (Job Placement Officer)

15 We

Day 2: Mock Interviews (Job Placement Officer) Tetanus Vacination Clinics (Nurse) Polytechnic Trophy Award Ceremony Last Day for Submission to the Library and the Official Bookseller of the lists of Prescribed Textbooks for the 1st Semester 2015 Polytechnic Trophy Award Ceremony

16 Th Institutional Research Day Deadline for Submission of Notice of Expectation to Graduate: April 2015 Ceremony

17 Fr

Christmas in October & Introduction of New HC Members 2015 Lectures End: Second Semester – All Schools Agenda Closes: Council Student Affairs: All Student Activities End

18 Sa19 Su

43 15 20 Mo

Day 1: New SRC & HC Induction Last Day for Submission of Semester Marks: Second Semester Courses Information Administration Practical Examinations BeginLast Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in October)

Institutional Writing Retreat Begins

21 Tu Day 2: New SRC & HC Induction22 We Institutional Writing Retreat Ends

23 Th Training of New HC Members 2015 Executive Management Committee Meeting

24 Fr Polytechnic Management Meeting Information Administration Practical Examinations End

25 Sa26 Su

44 16 27 Mo Hostel Cancellations Begins Examinations Begin: November Session Last Day For External Purchase Orders

28 Tu Annual Report: DOS Submission to Rector’s Office Centre for Cooperative Education: Road Show (Katima Mulilo and Rundu) Begins

29 We30 Th

31 Fr

STUDENT AFFAIRS: ALL STUDENT ACTIVITIES END Last Day for Processing of Applications of Prospective Students for 2015 Centre for Cooperative Education: Road Show (Katima Mulilo and Rundu) EndsInstitutional Timetabling: Submission of Semester 1, 2015 Timetable to Institutional Timetabler

NOVEMBER 2014CALENDAR

WEEKSEMESTER


44 16 1 Sa

2 Su

45 17 3 Mo

Submission Hostel Statistics for October (Officer: Accommodation, Sport & Culture) Submission Meal Statistics for October (Hostel Manager) Sectional Planning Selection of New Students for 2014 Begins

4 Tu Sectional Planning

5 We Sectional Planning

6 Th Sectional Planning

7 Fr Master of Leadership and Change Management Programme : Finance and Accounting Begins Meeting: Council

8 Sa

9 Su Master of Leadership and Change Management Programme : Finance and Accounting Ends

46 18 10 Mo Sectional Planning

11 Tu Sectional Planning

12 We Sectional Planning

13 Th Sectional Planning

14 Fr Sectional Planning Institutional Timetabling: Submission of Semester 1, 2015 Timetable to Printers

15 Sa Hostel Cancellations End Examinations End: November Session

16 Su Hostel & Kitchen Officially Close

47 17 Mo Hostel and Kitchen Officially Close

18 Tu Selection of New Students for 2014 Ends All Library Items must be Returned for Stocktaking

19 We Last Day for Submission of Final Marks and Result Codes : CASS Courses

20 Th Comprehensive Planning: All Sections

21 Fr Submission of Contributions for Annual Report 2014

22 Sa

23 Su

48 24 Mo Institutional Research Week Begins Master of International Business Programme : Block IV Begins

25 Tu Dispatch of Letters of Admission/Rejection

26 We Last Day for Submission to Examinations of all Examination Marks

27 Th

Institutional Research Week Ends Awards: Research and Teaching Executive Management Committee Meeting Last Day for Internal Purchases from Stores

28 Fr Polytechnic Year-End Function Polytechnic Management Meeting Academic Promotion of Students Begins

29 Sa

30 Su Master of Leadership and Change Management Programme: Thesis Workshop 2 Begin Master of International Business Programme: Block IV Ends

DECEMBER 2014CALENDAR

WEEKSEMESTER


1 Mo Master of Leadership and Change Management Programme: Thesis Workshop 2 Ends

49 2 Tu3 We

4 Th Office of the DOS Closed Executive Management Meeting Academic Promotion of Students Ends

5 Fr

Office of the DOS Closed SENEX: November 2014 Examination Results (am) Release of November 2014 Examination Results (pm) Namibian Schools Close : Third Term End of Academic Activities

6 Sa7 Su

8 Mo Office of the DOS Closed

50 9 Tu Office of the DOS Closed

10 We International Human Rights Day (Public Holiday)

11 Th Office of the DOS Closed

12 Fr Library Closes: 17:00

13 Sa

14 Su



17 We Office of the DOS Closed

18 Th Office of the DOS Closed

19 Fr Office of the DOS Closed

20 Sa

21 Su



24 We Institution Closes: 16:30

25 Th Christmas Day (Public Holiday)

26 Fr Family Day (Public Holiday)

27 Sa Institution Closed

28 Su Institution Closed

29 Mo Institution Closed

1 30 Tu Institution Closed

31 We Institution Closed

JANUARY 2015CALENDAR

WEEKSEMESTER


1 1 Th New Years Day (Public Holiday)

2 Fr Administrative Staff Resume Office Duties

3 Sa

4 Su

2 5 Mo Library Opens at 08:00; Library Hours: 08:00 - 17:00

6 Tu

7 We

8 Th

9 Fr

10 Sa

11 Su

3 12 Mo Online Registration Begins: Off Campus

13 Tu

14 We Namibian Schools Open : First Term

15 Th Registration Begins: Senior Students and COLL Academic Staff Resume Office Duties

16 Fr Last Day for Applications for Remark & Recheck: November 2014 Examinations Last Day for Applications for Special Rectors Examination: November 2014 Examinations Academic Welcome

17 Sa


4 19 Mo

20 Tu Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments / Centres for Review (PR&R, QA, CTL)

21 We Registration Ends: Senior Students

22 Th Registration Begins: First Year Students

23 Fr

24 Sa

25 Su

5 26 Mo COLL Vacation School Begins: Windhoek - Information Administration 1A, 2A, 3A

27 Tu

28 We

29 Th

30 Fr COLL Vacation School Ends: Windhoek Information Administration 1A, 2A, 3A Registration Ends: First Year Students

31 Sa

2014 CORE DATESDATE DAY ACTIVITY

JANUARY 20141 We New Years Day (Public Holiday)2 Th Administrative Staff Resume Office Duties6 Mo Library Opens at 08:00:Library Hours: 08:00 - 17:00

13 Mo Online Registration Begins - Off Campus

15 WeHostel and Kitchen Officially OpenNamibian Schools Open : First TermAcademic Staff Resume Office Duties

16 Th Registration Begins: Senior Students and COLLAcademic Welcome

17 Fr Last Day for Applications: Special Rector’s Examination: November 2013 ExaminationsLast Day for Applications for Remark and Recheck: November 2013 Examinations

21 Tu Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R,QA, CTL) for Review (March Senate)

22 We Registration Ends: Senior Students

23 Th Registration Begins: First Year Students Executive Management Committee Meeting

27 Mo COLL Vacation School Begins (pm): Windhoek - Information Administration 1A, 2A, 3A.29 We Agenda Closes: Institutional Research and Publications Committee Meeting

31 FrRegistration Ends: First Year StudentsCOLL Vacation School Ends (pm): Windhoek - Information Administration 1A, 2A, 3A.Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation

FEBRUARY 2014

1 Sa Day 1: New Student Orientation Begins: All First Year StudentsBBQ for New Students

3 Mo Late Registration BeginsDay 2: New Student Orientation: All First Year Students

4 TuDay 3: New Student Orientation Ends: All First Year Students Lectures Begin (First Semester)Library Hours Change to : 08:00 - 22:00

5 We Official Opening of Academic Year Agendas Close: All Boards of Studies


7 FrLate Registration Ends: All Programmes and COLLPolytechnic Management MeetingResearch Day: School of Natural Resources and Tourism

9 Su Masters of International Business Programme: International Trade and Logistics Specialisation: Block VIIIA Begins13 Th Meeting: Institutional Research and Publications Committee

14 FrCentre for Cooperative Education: Industry BreakfastMaster of Leadership and Change Management Programme: Research Methods BeginsMaster of Leadership and Change Management Programme: Thesis Revisions Confirmed

17 Mo Master of Leadership and Change Management Programme: Research Methods Ends20 Th Executive Management Committee Meeting

21 Fr

SENEX: April Promotion and GraduationSubmission to COLL of 1st Tutorial Letter with Assignments for 2014: Second Semester CoursesSubmission to COLL of New and Revised Study Material for 2014: Second Semester CoursesSubmission to COLL of All Courses to be Revised/Developed for 2014Research Day: School of Humanities

24 MoMeeting: BOS – EngineeringLast Day For Course/Programme Amendments/Cancellations With 100% Credit: All Courses & Programmes

25 Tu Meeting: BOS – Management26 We Meeting: BOS – Economics and Finance27 Th Meeting: BOS – Information Technology

28 Fr

Polytechnic Student Prayer Day133% of Total Fees Payable: Semester Courses12% of Total Fees Payable: Year CoursesLast Day for Application for Credit / Exemption of Courses

MARCH 20142 Su Master of International Business Programme: International Trade and Logistics Specialisation Block VIIIA Ends3 Mo Meeting: BOS - Health and Applied Sciences4 Tu Meeting: BOS – Humanities5 We Meeting: BOS – Natural Resources and Tourism6 Th Executive Management Committee Meeting7 Fr Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

9 Su Master of International Business Programme: Block V BeginsMaster of International Business Programme: Financial Management and Specialisation Block VIIB Begins

10 Mo Master of Leadership and Change Management Programme: Sustainable Strategy Begins

12 WeCentre for Cooperative Education: Work Readiness Programme (WRP) WorkshopAgenda Closes: SenateDay 1: Career Fair 2014

13 Th Day 2: Career Fair 2014Centre for Cooperative Education: Students Awareness Campaign

14 Fr Master of Leadership and Change Management Programme: Sustainable Strategy Ends16 Su Masters of International Business Programme: Block V Ends17 Mo Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) Begins

20 Th Centre for Cooperative Education: Road Show (Keetmanshoop and Luderitz) EndsExecutive Management Committee Meeting

21 Fr Namibia Independence Day (Public Holiday)23 Su Master of International Business Programme: Block I Begins28 Fr Meeting: Senate

29 Sa Master of International Business Programme: Block I EndsMaster of International Business Programme : Financial Management and Specialisation Block VIIB Ends

31 Mo

Last Day for Submission of Names for Inclusion in the Graduation Booklet : April 2014 [Faculty Officers only] Closing of ITS Cycles for Entry of Marks66% of Total Fees Payable: Semester Courses26% of Total Fees Payable: Year CoursesCentre for Cooperative Education: Work Readiness Programme (WRP) Workshop

APRIL 2014

2 We Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, QA, CTL) for Review (June Senate)

3 Th Centre for Cooperative Education: Workshop with Work Integrated Learning (WIL) Coordinators 6 Su Masters of International Business Programme: Entrepreneurship Specialisation Block VIIIC Begins

9 We Agenda Closes: CouncilAwards Ceremony

10 ThExecutive Management Committee MeetingLast Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in March)

11 FrMaster of Leadership and Change Management Programme: Sustainable Strategy BeginsNamibian Schools Close : First TermGraduation Ceremony

14 Mo Mid Semester Break BeginsCOLL Vacation School BeginsMaster of Leadership and Change Management Programme: Sustainable Strategy Ends

15 Tu Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) Documentation

16 We Agenda Closes: Timetabling CommitteeAgenda Closes: All Boards of Studies

17 ThMid Semester Break EndsCOLL Vacation School EndsLibrary Closes at 17:00

18 Fr Good Friday (Public Holiday)21 Mo Easter Monday (Public Holiday)

22 Tu

Lectures Begin: All SchoolsSubmission to Examinations of Draft Question Papers: June ExaminationLibrary Opens at 08:00Institutional Evaluation Process Begins

23 We Timetabling Committee Meeting, Commencement of Timetabling Process, Semester 2, 2014

24 Th Institutional Evaluation Process EndsExecutive Management Committee Meeting

25 Fr Last Day for Cancellations of any NatureMeeting : Council

27 Su Master of International Business Programme: Entrepreneurship Specialisation Block VIIIC Ends

30 We 100% of Total Fees payable : Semester Courses38% of Total Fees payable: Year Courses

MAY 20141 Th Workers Day (Public Holiday)2 Fr Institutional Holiday

4 Su Cassinga Day (Public Holiday)Masters of International Business Programme: Sustainable Development Specialisation Block VIIID Begins

5 Mo Public Holiday (Cassinga Day) 6 Tu Meeting: BOS – Information Technology

7 We Meeting: BOS – Health and Applied SciencesSubmission to Examinations of Final, Moderated Question Papers: June Examination Session

8 Th Meeting: BOS – Economics and FinanceExecutive Management Committee Meeting

9 Fr Due Date: Report 1 - Timetabling Progress ReportPolytechnic Management Meeting

10 Sa Master of Leadership and Change Management Programme: Governance Begins11 Su Master of Leadership and Change Management Programme: Governance Ends12 Mo Meeting: BOS – Natural Resources and Tourism

13 TuMeeting: BOS – EngineeringNamibian Schools Open : Second TermSubmission to Examinations of Semester Marks: COLL

14 WeMeeting: BOS – HumanitiesCentre for Cooperative Education: Work Readiness Programme (WRP) WorkshopDay 1: Polytechnic HIV/AIDS Peer Counselling Training

15 Th Meeting: BOS - ManagementDay 2: Polytechnic HIV/AIDS Peer Counselling Training

16 Fr Last Day for Submission to the Library and the Official Bookseller of the Lists of Prescribed Textbooks for the 2nd Semester, 2014

21 We Institutional Writing Retreat Begins Agendas Close: Senate

22 Th Centre for Cooperative Education: Work Readiness Programme (WRP) WorkshopExecutive Management Committee Meeting

23 Fr Lectures End: First Semester - All SchoolsInstitutional Writing Retreat Ends

25 Su Africa Day (Public Holiday)Master of International Business Programme: Sustainable Development Specialisation Block VIIID Ends

26 Mo Public Holiday (Africa Day)

27 Tu Last Day for Submission of Semester Marks: Semester CoursesInformation Administration Practical Examinations Begin

28 We Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop50% of Total Fees Payable: Year Courses

29 Th Ascension Day (Public Holiday)

30 FrSubmission of Semester 2, 2014 Timetable to Institutional TimetablerResearch Day: School of Health and Applied SciencesInformation Administration Practical Examinations Ends

JUNE 20142 Mo Examinations Begin: June Session – Semester Courses5 Th Executive Management Committee Meeting6 Fr Meeting: Senate7 Sa Master of International Business Programme: Block V Begins

8 Su Master of International Business Programme: Block VI BeginsMaster of International Business Programme: Block V Ends

11 We Agenda Closes: Council12 We Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

13 Fr Submission of Semester 1, 2015 Timetable to PrintersPolytechnic Management Meeting

14 Sa Master of Leadership and Change Management Programme: Thesis Workshop 1 Begins

15 Su Master of Leadership and Change Management Programme: Thesis Workshop 1 EndsMaster of International Business Programme: Block II Begins

16 Mo Mid Year Recess BeginsCentre for Cooperative Eduction: Work Readiness Programme (WRP) Workshop


20 Fr Last Day for Submission of NQF Applications to DP&R (all new/revised qualifications approved by Senate in June

21 SaMasters of International Business Programme: Block II EndsMasters of International Business Programme: Block VI EndsExaminations End: June Session - Semester Courses

22 Sun Hostel and Kitchen Officially Close

23 Mo Last Day for submission of Final Marks and Result Codes: CASS CoursesLibrary Hours Change to : 08:00 - 17:00

24 Tu Last Day for Submission of Examination Marks: June Session

27 Fr

62% of Total Fees Payable: Year CoursesLast Day for Course Cancellations with 50% Credit: Year CoursesSENEX: June Examination Results (am)Release of June Examination Results (pm)

28 Sa Library Closed

29 Su Hostel and Kitchen Officially OpenLibrary Closed

30 Mo

Registration Begins: Second SemesterCOLL Vacation School Begins (pm): Windhoek Information AdministrationLast Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres (PD&R, ZA, CTL) for Review (August Senate)Great Teachers Workshop Begins

JULY 20143 Th Executive Management Committee Meeting

4 Fr

Meeting: CouncilRegistration Ends: Second SemesterMid Year Recess EndsGreat Teachers Workshop Ends

7 MoLibrary Hours Change to : 08:00 - 22:00COLL Vacation School Begins : Windhoek Information Administration 1B, 2B, 3B Lectures Begin: Second Semester – All Schools

9 We Centre for Cooperative Education: Student Awareness Campaign

10 Th Last Day for Application for Remark: June 2014 ExaminationsLast Day for Application for Special Rector’s Examinations: June 2014 Examinations

11 Fr

Last Day for Departments/Centres (PD&R, QA, CTL) to Comment on Draft Programme (Curriculum) DocumentationSubmission of Action Plans for 2014 Academic YearResearch Day: School of Natural Resources and TourismLast Day for Deans/HOD’s to Submit Fees Analysis to FinanceCOLL Vacation School Ends : Windhoek Information Administration 1B, 2B, 3B

16 We Centre for Cooperative Education: Service Learning Ends17 Th Executive Management Committee Meeting18 Fr Research Day: School of Engineering21 Mo Academic Promotion of Student Begins23 We Agenda Closes: Senate24 Th Centre for Cooperative Education: Seminar for Student Research Development Team Students

25 Fr

Polytechnic Management MeetingResearch Day: School of HumanitiesLast Day for Course Amendments/Cancellations with 100% Credit: Semester CoursesLast Day for Submission to Finance of Budget Estimates and Motivations

31 We

Academic Promotion of Students EndsAgenda closes: Institutional Research & Publication Committee33% of Total Fees Payable: Semester Courses74% of Total Fees Payable: Year Courses

AUGUST 20141 Fr Research Day: School of Information Technology8 Fr Meeting: Senate11 Mo Day 1: Cultural Festival Begins12 Tu Day 2: Cultural Festival - Official Opening

13 We Day 3: Cultural Festival : International Cuisine DayAgendas Close: All Boards of Studies

14 ThDay 4: Cultural FestivalNamibian Schools Close : Second TermMeeting: Institutional Research & Publication Committee

15 Fr

Day 5: Cultural Festival: Mr & Ms Polytechnic Beauty PageantCultural Festival EndsApproval of Polytechnic Action Plan for 2014 Academic YearLectures EndMaster of Leadership and Change Management Programme: Sustainable Project Management BeginsCentre for Cooperative Education: Industry BreakfastExecutive Management Committee MeetingResearch Day: School of Business and Management (Schools of Economics and Finance, Office Management and Harold Pupkewitz Graduate School of Business)

16 Sa Master of International Business Programme:Block III BeginsMaster of Leadership and Change Management Programme: Sustainable Project Management Ends

2o We Centre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva, Oshakati) Begins

21 Th Agenda Closes: Council

22 Fr

Submission to COLL of 1st Tutorial Letter with Assignments for 2014: First Semester and Year CoursesSubmission to COLL of New and Revised Study Material for 2014Last Day for Applications: Mature Age EntrySENEX: October Promotion and Graduation

23 SaCentre for Cooperative Education: Road Show (Swakopmund, Walvis Bay, Otjiwarongo, Ondangwa, Omusati, Ongwediva, Oshakati) EndsMaster of International Business Programme: Block III Ends

25 Mo

Mid Semester Break BeginsCOLL Vacation School Begins: WindhoekMeeting: BOS - ManagementLast Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate in August)

26 Tu Heroes Day (Public Holiday)

27 We Meeting: BOS – Engineering

28 ThMeeting: BOS – Economics and FinanceMature Age Entry Testing BeginsExecutive Management Committee Meeting

29 Fr Polytechnic Management MeetingMature Age Entry Testing

29 Fr66% of Total Fees Payable: Semester Courses86% of Total Fees Payable: Year Courses Mid Semester Break Ends

30 Sa Mature Age Entry Testing EndsSEPTEMBER 2014

1 MoMeeting: BOS – HumanitiesLectures BeginLibrary’s Donate-A-Book Month

2 Tu Namibian Schools Open : Third TermMeeting: BOS – Natural Resources and Tourism

3 We Meeting: BOS – Information Technology4 Th Meeting: BOS – Health and Applied Sciences

5 FrPolytechnic Student Prayer Day IILast Day for all Course Cancellations with 50% Credit: Semester Courses Meeting: Council

11 Th Day 1: HIV/AIDS Awareness Campaign BeginsExecutive Management Committee Meeting

12 FrDay 2: HIV/AIDS Awareness Campaign EndsPolytechnic Management MeetingMaster of Leadership and Change Management Programme: Marketing and Customer Relationship Begins

14 Su Master of Leadership and Change Management Programme: Marketing and Customer Relationship EndsMaster of International Business Programme: Block VII Begins

17 WeOfficial International Education DayAgenda Closes: SenateAgenda Closes: Timetabling Committee

21 Sa Master of International Business Programme: Block VII Ends22 Mo Submission to Examinations of Draft Question Papers & Memoranda: November Examination Session23 Tu Centre for Cooperative Education: Work Readiness Programme (WRP) Workshop

24 We Institutional Timetabling: Timetabling Committee Meeting: Commencement of Timetabling Process, Semester 1, 2015


26 Fr Last Day for Submission of Names for Inclusion in the Graduation Booklet: October 2014 Ceremony – Faculty Officers only - Closing of ITS for Entry of Marks

30 TuLast Day for Submission of Applications for 2014 Last Day for Course Cancellations of Any Nature100% of Total Fees Payable: Semester and Year Courses

OCTOBER 20143 Fr Meeting: Senate6 Mo Submission to Examinations of Final, Moderated Question Papers & Memoranda: November Examination 9 Th Executive Management Committee Meeting

10 Fr

Last Day for Submission of Semester Marks: COLL Graduation CeremonyInstitutional Timetabling: Submission of Report 1 on Timetabling Progress to Institutional TimetablerMaster of Leadership and Change Management Programme: Entrepreneurship and Innovation Begins

12 Su Master of Leadership and Change Management Programme: Entrepreneurship and Innovation Ends

15 We Last day of Submission to the Library and the Official Bookseller of the Lists of prescribed Textbooks for the 1st Semester 2015Polytechnic Trophy Award Ceremony

16 Th Deadline for Submission of Notice of Expectation to Graduate: April 2014 Ceremony

17 FrLectures End: Second Semester – All SchoolsAgenda Closes: CouncilStudent Affairs: All Student Activities End

20 Mo

Institutional Writing Retreat BeginsLast Day for Submission of Semester Marks: Second Semester CoursesInformation Administration Practical Examinations BeginLast Day for Submission of NQF Applications to PD&R (all new/revised qualifications approved by Senate)

22 We Institutional Writing Retreat Ends

23 Th Executive Management Committee MeetingInstitutional Research Day

24 Fr Polytechnic Management MeetingInformation Administration Practical Examinations End

27 Mo Examinations Begin: November SessionLast Day For External Purchase Orders

28 Tu Centre for Cooperative Education: Road Show (Katima Mulilo and Rundu) Begins

31 Fr

Centre for Cooperative Education: Road Show (Katima Mulilo and Rundu) EndsLast day for Processing of Applications of Prospective Students for 2014Submission of Semester 1, 2015 Timetable to Institutional TimetablerStudent Affairs: All Student Activities End

NOVEMBER 20143 Mo Selection of New Students for 2015 Begins

7 Fr Meeting: Council Master of Leadership and Change Management Programme: Finance and Accounting Begins

9 Su Master of Leadership and Change Management Programme: Finance and Accounting Ends13 Th Executive Management Committee Meeting14 Fr Institutional Timetabling: Submission of Semester 1, 2015 Timetable to Printers15 Sa Examinations End: November Session1617

SuMo

Hostel & Kitchen Officially CloseLibrary Hours Change to 08:00 - 17:00

18 Tu Selection of New Students for 2014 EndsAll Library Items must be Returned for Stocktaking

19 We Last Day for Submission of Final Marks and Result Codes: CASS Courses21 Fr Submissions of Contributions for Annual Report 2013

24 Mo Institutional Research Week BeginsMaster of International Business Programme: Block IV Begins

25 Tu Dispatch of Letters of Admission/RejectionLast Day for Submission to Examinations of all Examination Marks

27 Th

Institutional Research Week EndsAWARDS: Teaching and ResearchExecutive Management Committee MeetingLast Day for Internal Purchases from Stores

28 FrPolytechnic Year-End FunctionPolytechnic Management MeetingAcademic Promotion of Students Begins

30 Su Master of Leadership and Change Management Programme: Thesis Workshop 2 BeginsMaster of International Business Programme: Block IV Ends

DECEMBER 20141 Mo Master of Leadership and Change Management Programme : Thesis Workshop 2 Ends

4 Th Executive Management Committee MeetingAcademic Promotion of Students Ends

5 Fr

SENEX: November Examination Results (am)Release of November Examination Results (pm)Namibian Schools Close : Third TermEnd of Academic Activities

10 We International Human Rights Day (Public Holiday)12 Fr Library Closes at 17:0024 We Institution Closes: 16:3025 Th Christmas Day (Public Holiday)26 Fr Family Day (Public Holiday)27 Sa Institution Closed28 Su Institution Closed29 Mo Institution Closed30 Tu Institution Closed31 We Institution Closed

JANUARY 20151 Th New Years Day (Public Holiday)2 Fr Administrative Staff Resume Office Duties

5 Mo Library Opens at 08:00Library Hours: 08:00 - 17:00

12 Mo Online Registration Begins: Off Campus14 We Namibian Schools Open : First Term

15 Th Registration Begins: Senior Students and COLLAcademic Staff Resume Office Duties

16 FrAcademic Welcome Last Day for Applications for Remark and Recheck: November 2014 ExaminationsLast Day for Applications for Special Rector’s Examination: November 2014 Examinations


20 Tu Last Day for Submission of Draft Programme (Curriculum) Documentation to Relevant Departments/Centres for Review (PD&R,QA, CTL)

21 We Registration Ends: Senior Students22 Th Registration Begins: First Year Students26 Mo COLL Vacation School Begins: Windhoek – Information Administration 1A, 2A, 3A

30 Fr Registration Begins: First Year Students COLL Vacation School Ends: Windhoek - Information Administration 1A, 2A, 3A

Semester 1 (Semester Weeks: 16; Lecturing Days: 74)Mid Semester Break

04 • 02 - 23 • 0514 • 04 - 17 • 04

Good FridayEaster Monday

18 • 04 • 201321 • 04 • 2013

Mid-year Recess 16 • 06 - 04 • 07

Semester 2 (Semester Weeks: 16; Lecturing Days: 75)Mid-Semester Break

07 • 07 - 24 • 1025 • 08 - 29 • 08

2014 PUBLIC HOLIDAYSDATE MONTH DAY HOLIDAY

01 January Wednesday New Year’s Day21 March Friday Independence Day18 April Friday Good Friday21 April Monday Easter Monday01 May Thursday Workers Day02 May Friday Institutional Holiday04 May Sunday Cassinga Day05 May Monday Public Holiday09 May Thursday Ascension Day25 May Saturday Africa Day26 August Monday Heroes Day10 December Monday International Human Rights Day25 December Tuesday Christmas Day26 December Wednesday Family Day

SEMESTER DATES 2014

BOARDS OF STUDIES

SCHOOL DAYFEB/

MARCHMAY AUG/SEPT

Economics and Finance We 26/2 Th 08/05 Tu 28/08

Engineering Mo 24/2 Tu 13/05 We 27/08

Health and Applied Sciences Mo 03/03 We 07/05 Th 04/09

Humanities Tu 04/03 We 14/05 Mo 01/09

Information Technology Th 27/02 Tu 06/05 We 03/09

Management Tu 25/02 Th 15/05 Mo 25/08

Natural Resources and Tourism We 05/03 Mo 12/05 Tu 02/09

MEETINGS 2014

INSTITUTIONAL RESEARCH AND PUBLICATION COMMITTEE

SENEX

SENATEMarch28 (Friday)

June06 (Friday)

August08 (Friday)

October03 (Friday)

COUNClLApril

25 (Friday)July

04 (Friday)September05 (Friday)

November07 (Friday)

POLYTECHNIC MANAGEMENT MEETINGSFebruary

15 (Friday)

March

20 (Friday)

May

09 (Friday)

June

13 (Friday)

July

25 (Friday)

August

29 (Friday)

September

12 (Friday)

October

17 (Friday)

November

21 (Friday)

February13 (Thursday)

August14 (Thursday)

EXAMINATION PROMOTION AND GRADUATION

June27 (Friday)

December05 (Friday)

February21 (Friday)

August22 (Thursday)

EXECUTIVE MANAGEMENT COMMITTEE MEETINGSJanuary February March April May June July August September October November December

Thursday Thursday Thursday Thursday Thursday Thursday Thursday Thursday Thursday Thursday Thursday Thursday

23 6 20 6 27 10 22 5 19 3 17 11 25 9 23 13 27 04

INSTITUTIONAL TIMETABLING COMMITTEE April

23 (Wednesday)September

24 (Wednesday)

DOS PLANNING MEETING DATES 2014

March May September Friday, 28 Friday, 16 Friday, 26

DEPARTMENT OF FINANCEHOSTEL EVICTION DATE

Semester 1 Monday 12 May 2014 Semester 2 Monday 13 October 2014

NOTES:

27

CALENDAR 2011

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