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Office of the Controller General of Patents, Designs and Trademarks

NO: POK/Architect Consultant/2017

Request for Proposal (RFP) For Empanelment of Architects/ Consultants

For Construction, Maintenance and Renovation Work of the premises of The Patent Office, Kolkata

SCHEDULE OF TENDER

Date of Publication of Tender Document : 23/10//2017 to 03/11/2017; 1:00 PM

Last Date of receipt of Tenders : 03/11/2017; 1.00 PM

Date & time for opening of bid : 03/11/2017; 4.00 PM

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TENDER FORM

To The Controller General of Patent, Design and Trademarks, Boudhik Sampada Bhawan New Delhi

Sir,

I/We have read and examined the following Tender Documents relating to the “Request for Proposal (RFP) For Empanelment of Architects / Consultants for Construction, Maintenance and Renovation Work” of the premises of The Patent Office, Kolkata.

1. Annexure – I, Form – A, General Information 2. Form - B, Organization setup of the company 3. Form - C, Details of Specialist / Associate Consultants working on regular basis with

firm 4. Form - D, Details of Office Space and infrastructure with firm 5. Form - E, Details of Architectural & Structural work completed during the last 10 years 6. Form - F, Details of on-going Architectural & Structural work 7. Form - G, Turn over for last three years 8. Form - H, AFFIDAVIT 9. A N N E X U R E - I I ( only for Institution) 10. A N N E X U R E - I I I 11. A N N E X U R E - I V 12. Part- I, (Technical Bid) 13. Part – II, (Financial Bid) 14. Payment Schedule

I/We hereby offer to execute the work complete in all respects as specified in the and in accordance with the specifications instructions in writing referred to in the conditions of tender.

(Seal & Signature of Contractor)

1. GENERAL INFORMATION

Sealed item rate Tenders in 2 parts ( Part – I: Technical Bid & Part – II: Financial Bid ) are invited by the

Controller General of Patents, Designs and Trademarks (CGPDTM) on behalf of the President of India for

“Request for proposal (RFP) for Empanelment of Architect / Consultant for Construction, Maintenance and renovation Work of the premises of The Patent Office, Kolkata” from approved and

eligible Architect / Consultant at the addresses mentioned in paragraph 2 (d) below on the terms and

conditions mentioned in the tender document and the contract agreement.

2. GENERAL CONDITIONS

(a) NAME AND ADDRESS OF THE AUTHORITY

The Controller General of Patents, Designs and Trademarks, Bouddhik Sampada Bhawan, S. M. Road, Antop Hill, Mumbai - 400037.

(b) ADDRESS FOR THE DISTRIBUTION OF TENDER DOCUMENT

The soft copy of the tender document can be obtained from the cash section of the Patent Office, Kolkata situated at the address given in para 2 (d) below or alternatively the same can be downloaded from the following websites:

http://www.ipindia.nic.in http://www.tenders.gov.in

(c) CONTACT PERSONS :

Sri T.P. Soren, Administrative Officer Tel:033 2367 1353

(d) ADDRESS OF THE OFFICE:

The Patent Office, Bouddhik Sampada Bhavan, CP – 2, Sector – V, Salt Lake City, Kolkata – 700 091 Phone: 033-2367 1353 Fax No. 033-2367 1988 E-mail:kolkata-patent@nic.in

(e) However, the Office of the Controller General of Patents, Designs and Trade Marks reserves the right to cancel, amend or withdraw the tender at any stage, without assigning any reasons whatsoever.

3. SCOPE OF WORK

The scope of work , at the discretion of authority, may include –

1. Technical survey of the works, i.e. construction, maintenance and renovation work of the premises of the Patent Office, Kolkata including (a) Complete re-orientation of the air conditioning system of the building floor-wise with parity to altered

seating layout of the officials and preferably adoption of VRF system for efficient energy measure.

(b) Modifications of the firefighting system in accordance to the provisions of the Codes and/or observations of appropriate Authority / Nabadiganta Industrial Township Authority. (c) Repairing and construction of ground floor of the Eastern side of the building as damaged due to sinking and breaking of the floor. (d) Any other work of construction, maintenance and renovation of the IPO Building (e) Solar Power System (f) Sewerage and waste disposal (g) Pump and plumbing works (h) Any other work deemed necessary related to construction and maintenance of The Patent Office, Kolkata.

2. Preparation of requisite specifications. 3. Preparation of Detailed Project Report (DPR), Preparation of tender document and assisting this Office in

finalizing the bidder according to GFR, 2017, followed by periodic supervision of the work and certification required, if any.

4. To suggest a realistic action plan for way ahead. 5. Any other related works requiring Consultancy of Architects to get NOC from competent authorities

whenever required.

4. ELIGIBILITY CRITERIA

This invitation to submit Proposal to the RFP is open to those Architect / Consultants who meet the following criteria:

Eligibility of Architect / Consultants for Empanelment

Architect / Consultants, registered under the requisite act can apply for this assignment. (Document

proof is required to attach, e.g. registration certificate by competent authority like central and State Govt. authorities)

Architect / Consultants with good governing practices will be given importance in the selection process (The Board Members should not be affiliated to any political and religious groups; the entity should not be black listed by any government departments or funding agency)

Architect / Consultants should have at least 5 years’ experience in similar areas that involve construction work including HVAC, Fire Fighting, electrical installations

Architect / Consultants having similar work experience with Government will be added advantage

Architect / Consultants must have necessary infrastructure (software and hardware facilities) that will be required for this assignment.

Architect / Consultants should enclose the list of the core team members as the specified Performa given in Annexure–III

Architect / Consultants having relevance of Education & Experience of Core team members to applied area is preferred.

Core team members of Architect / Consultants should have at least 5 years of work experience and also be able of Reading, writing & speaking Knowledge of English & Bengali.

Organization should have average annual turnover of 20 lakhs for last three financial years, (2014-15, 2015-16, 2016-17) duly supported by balance sheet certified by Chartered Accountant. Common Information for all Subject Architect / Consultants:

The Subject Specialists / Consultants shall be empanelled by The Patent office, Kolkata. Empanelment shall be initially for a period of 3 years, which may renewed for further, if required, on

the basis of the performance review only Consortium or Joint Venture application is not eligible for this purpose The Patent office, Kolkata reserves right to accept / reject all or any offer without assigning any

reason thereof.

5. SUBMISSION OF PROPOSAL:

Proposal should be in clearly sealed and marked envelope with following identification: “Application For Empanelment of Architects / Consultants for Construction, Maintenance and Renovation Work”. Envelope should contain all the detail mentioned in Annexure –II & III. The proposal must also contain a covering letter duly signed by the authorized person as per format of this tender. The Patent Office, Bouddhik Sampada Bhavan, CP-2, Sec-V, Salt Lake Kolkata-700091 shall accept the proposal through Speed / Registered Post and hand delivery within stipulated time of receiving. The proposal received after due date and time shall not be entertained by The Patent Office, Kolkata and no communication shall be done by The Patent Office, Kolkata in this regard. The Patent Office, Kolkata will not be responsible for loss or delay in postal transit. An Architect / Consultant is eligible to submit only one Proposal. An architect / Consultant applying individually or as a member of a consortium shall not be entitled to submit another proposal either individually or as a member of any consortium, as the case may be. The bidders are advised to visit the site, i.e., the details of the premises in every relevant aspects before tendering. It shall be presumed that while quoting, the tenderer has taken due note of the working conditions

6. TERMS OF PAYMENT :

The terms of payment will be as per the Payment Schedule mentioned in Financial Proposal : Financial Offer enclosed herewith. Necessary tax/duty will be affected at prevailing Govt. rates at the time of payment.

7. PROCESS OF SELECTION :

i. The Patent Office, Kolkata will constitute a Screening Committee for evaluation of the proposals. On the occasion of conflict in selection method, the decision made by the Screening Committee shall be final and no communication in this regard shall be entertained.

ii. Screening Committee shall open the Proposals at a time, date and venue specified in the tender document and in the presence of the bidders who choose to attend.

iii. The final selection of the Architect / Consultants shall primarily be based on data and documents submitted along with the bid. Any canvassing and malpractices will lead to disqualification of the tenderer.

iv. After selection, a Letter of Award (the “LOA”) shall be issued, in duplicate, by The Patent Office, Kolkata to the Selected Architect / Consultants and the Selected Architect / Consultants will sign and return the duplicate copy of the LOA in acknowledgement thereof, within15 (Fifteen) days of the receipt of the LOA.

v. If successful Architect / Consultant thus fails to sign the contract as stipulated, The Patent Office, Kolkata reserves the right to offer the contract to the next lowest bidder.

vi. O/o The CGPDTM does not bind itself to accept the lowest or any tender and reserves the right to reject any or all tenders without assigning any reason.

vii. O/o The CGPDTM will not pay any expense, whatsoever incurred by tenderer for the preparation and submission of tenders.

ix. This notice inviting tender, will form part of the contract agreement to be executed by the successful tenderer with The Patent Office, Kolkata.

x. All the correspondence on the tender shall be addressed to The Administrative Officer, Patent Office, Bouddhik Sampada Bhawan, CP – 2, Sector – V, Salt Lake City, Kolkata – 700 091 and any communication addressed to anyone else shall not in any manner to be binding upon The Patent Office, Kolkata.

xi. Even though the applicants may meet the above criteria, they are subject to be disqualified at any stage if they have:

a) Made misleading or false representation in the form, statement and attachments submitted at any stage and/ or

b) Record of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures, etc.

c) Found to have been black listed in any other work

8. RIGHT TO REJECT ANY OR ALL PROPOSALS:

Notwithstanding anything contained in this RFP, The Patent Office, Kolkata reserves the right to accept or reject any Proposal and to annul the Selection Process and reject all Proposals, at any time without any liability or any obligation for such acceptance, rejection or annulment, and without assigning any reasons thereof.

The Patent Office, Kolkata reserves the right to reject any Proposal if:

- The application is not covered in proper sealed cover with superscription as indicated in section - 5 - Not in prescribed form and not containing all required details or containing wrong information - Not properly signed & stamped - Proposal is sent by fax, telegram or email - Not received by office of The Patent Office, Kolkata on / before last date of submission

9. CONFIDENTIALITY

The information supplied by The Patent Office, Kolkata and/or, the data collected during given assignment and final report shall remain the sole property of The Patent Office, Kolkata and the Subject Specialists/Consultant is not authorized to divulge the information or publish findings in any form without the prior written permission from The Patent Office, Kolkata. If any non-compliance is found, The Patent Office, Kolkata may take action against the Subject Specialists/Consultant. All drawing(s) / Design(s) made by the specialists/consultants during the assignment will be the sole property of The Patent Office, Kolkata

10. RESTRICTION ON TRANSFER OF RIGHTS

The rights and liabilities will not be assigned or transferred (fully or partially) by the Subject

Specialists/Consultant, without the consent in writing to The Patent Office, Kolkata to any other persons, firm or organization. Transfer of assignment or subletting of assignment as above without prior written approval of The Patent Office, Kolkata shall be void. The Patent Office, Kolkata may transfer its rights and obligations to any other person, firm or organization as and when deemed fit and necessary by the authority.

If it is found that the Subject Specialists/Consultant (Individual/Institutes) has assigned particular work to some other Subject Specialists/Consultant/sub-contractor, without approval and prior notice to The Patent Office, Kolkata then The Patent Office, Kolkata reserves a right to reject any such work carried out at anytime and will not make any payment.

11. AMENDMENT OF RFP

At any time prior to the dead line for submission of Proposal, The Patent Office, Kolkata may, for

any reason, whether at its own initiative or in response to any clarifications requested by a Subject Specialists/Consultant, modify the RFP document by the issuance of Amendment.

All such amendments will be notified in writing through fax or e-mail to all architect / Consultants who have been issued the RFP document or who have already submitted bid. The amendments will also be posted on the website along with the revised RFP containing the amendments and will be binding on all Subject Specialists/Consultants.

In order to afford the Architect /Consultants a reasonable time for taking an amendment into account, or for any other reason, The Patent Office, Kolkata may, in its sole discretion, extend the Proposal Due Date.

12. PENALTY & TERMINATION OF CONTRACT (Will be levied when assignment/work shall be given to Subject Specialists/Consultant/s and the contract value will be decided)

Penalty: Penalty on the empanelled Subject Specialists/Consultant can be imposed by The Patent Office, Kolkata concerned at the rate of 1% of the awarded contract value per month of the delayed period and maximum to10% of the total work allotted by The Patent Office, Kolkata.

Termination: The Contract of the Empanelled Subject Specialists/Consultant with the The Patent Office, Kolkata will be terminated in the following ways: i. The term of Contract expires; ii. Termination of Contract by The Patent Office, Kolkata due to non-performance during

the execution of Project: 1. Performance is below expected level. 2. Non adherence to the time lines of the Project. 3. Quality of work is not satisfactory.

The Patent Office, Kolkata shall terminate the contract on evidence of persistent non-

performance by the Subject Specialists/Consultant by giving one month notice. In emergent situation, if arisen, the notice period may be shorter in duration and will be at the sole discretion of the Patent Office.

The Patent Office, Kolkata also reserves the right to assign the assignment/work to other

empanelled Subject Specialist/Consultant and split the work among more than one empanelled Subject Specialists/Consultants.

13. DIFFICULTIES AND DISPUTES:

Any difficulties or disputes that may arise on account to interpretation or implementation of this agreement shall be referred to Controller General of Patent Design and Trademark, Mumbai. If amicable solution could not be arrived at then the dispute or difficulties shall be placed before High level Authorities whose decision shall be final and binding to both the parties to this agreement. This entire contract is subject to competent court at Kolkata Jurisdiction only.

DISCLAIMER

The purpose of this RFP document is to provide the information to eligible Architect / Consultants for the formulation of their proposals.

Each Architect/Consultants should conduct its own investigations and analysis and should examine the accuracy, reliability and completeness of the information in this RFP document and wherever necessary, may obtain independent advice from appropriate sources.

The Patent Office may select Architect/Consultants from the proposals received in response

to the RFP as per the objectives laid down.

Architect / Consultants shall bear all costs associated with the preparation and submission of their proposals and contract negotiations. The Patent Office, Kolkata is not bound to accept any proposal and reserves the right to terminate the selection process without assigning any reasons at any time prior to contract award, without thereby incurring any liability to the Architect /Consultants.

Architect / Consultants must submit its detailed information in the prescribed form mentioned 7

in the Annexures.

A meeting with shortlisted Architect /Consultants may be conducted prior to finalization of the contract, in the office of Deputy Controller of Patents & Designs and HO (The Patent Office, Kolkata) for clarifications to the written queries and also present the expectations.

It may be noted that The Patent Office, Kolkata is neither bound to respond to all the queries raised by a prospective respondent nor to assign any reason thereof. No written reply to the queries will be made by The Patent Office, Kolkata.

The Patent Office, Kolkata reserve right to accept all or one or more offer for var ious work s as required t im e to t im e and the same way The Patent Office, Kolkata reserves right to reject such offer/s without assigning any reasons thereof.

If any payment is made for Preparation and submission of Contract Drawings, Tender BOQ with schedule of rates & amount with rate analysis covering all items of works, specifications etc.in respect of the defined services required and the same tender is not carried out in the same financial year, the documents submitted thereof may be considered for floating the same tender document subsequently without awarding any further subsequent payment in this regard to the party for which the payment has already been made previously..

Annexure-I

Form –A GENERAL INFORMATION

1. Name of Applicant/Company

2. Address for correspondence

3. Contact Person:

Telephone Nos.

Fax Nos.

Mobile

4. Type of Organization: a) An individual

b) A proprietary firm

c) A firm in partnership (Attach copy of Partnership)

d) A Limited Company (Attach copy of Article of Association)

e) Any other (mention the type)

5. Place and Year of Incorporation

6. Name of Proprietor/ Director/Partners in the organization and their status along with their qualifications.

7. Name(s) of the persons along with their qualification and designation, who is Authorized to deal with Patent Office (Attach copy of power of Attorney)

8. Organization Chart of Key Personnel

9. Details of Awards/Appreciations supported with document to be submitted.

10. Registration(attach copy) Number:

11 Functioning From No. of Years

12 PAN & GST

13 Audit Report (for the last three financial years ( 2014-15, 2015 – 16, 2016 – 17 ) (attach copy) certified by CA

YEAR Rs.

[SIGNATURE OF APPLICANT]

Form–B

Organization setup of the company.

(Details to be furnished in the following format)

S. No.

Name Designation Qualification Professional Experience and details

Of work Carried out

Years with firm

Remarks

Note: 1. Certificates of qualification are required to be attached.

[SIGNATURE OF APPLICANT]

Form C

Details of Specialist / Associate Consultants working on regular basis with firm:

S.No. Specialization Name of Associate / Specialist

No. of Joint Works Undertaken

A. HVAC Services

B. Fire Fighting

C. Land scapping

D. Electrical Services

E. Structure Services

F. Any other relevant information.

[SIGNATURE OF APPLICANT] 10

Form-D

Details of Office Space and infrastructure with firm:

S.

No. Criteria Details

1. Office Space (Sqm)

2 Computers, Plotters etc.

3. Software

[SIGNATURE OF APPLICANT]

Form–E

Details of Architectural &Structural work completed during the last 10 years (Details to be furnished in the following format)

S.No. Name of work

Scope of Services

Value of Construction

Date of start/ completion

Name & Address of the client

Remarks

Note:

1. The scope of services means whether the consultancy job included completed

architectural planning, structural design and drawings, preparation of estimates, tender documents planning and designing of various E and M, HVAC services or any other services (Please specify) or only design and drawing.

2. The following documents are to be enclosed for each of the above work:

i) Copy of Award letter

ii) Other relevant documentary evidence, if any.

[SIGNATURE OF APPLICANT]

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Form –F

Details of on-going Architectural &Structural work (Details to be furnished in the following format)

S.No. Name of work

Scope of Services

Value of Construction

Date of Start/ %completion

Name & Address of the client

Remarks

Note:

1. The scope of services means whether the consultancy job included completed architectural

planning, structural design and drawings, preparation of estimates, tender documents planning and designing of various E&M, HVAC services or any other services (Please specify) or only design and drawing.

2. The following documents are to be enclosed for each of the above work:

i) Copy of Award letter ii) Other relevant documentary evidence, if any.

[SIGNATURE OF APPLICANT]

Form G Turn over for last three years:

S. No. Financial Year Turn Over

1 2014 - 2015

2015 - 2016

2016 - 2017

Note: In addition to the above the applicant has to submit the following documents/ Information:

1. Copy of Balance Sheet(s). 2. Copy of valid GST Number. 3. Copy of PAN/ TAN card. 4. Copy of registration with other organization. 5. Details of litigations, if any. 6. Other relevant details, if any.

Signature of Chartered Seal and Signature of Accountant with Seal Applicant

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Form H A F F I D A V I T

(TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF MINIMUM RS.10/- DULY CERTIFIED BY NOTARY PUBLIC)

Affidavit of Mr.………………………………….S/o………………………R/o ………………………………….

I, the deponent above named do hereby solemnly affirm and declare a under:

1. That I am the Proprietor / Authorised signatory of M/s………………………….having its Head

Office/Regd. Office at……………………………………………………

2. That the information/ documents/ Experience certificates submitted by M/s………………………. along with this „ EMPANELMENT OF ARCHITECTS to Patent Office are genuine and true and nothing has been concealed.

3. I shall have no objection in case Patent Office verifies them from issuing authority (ies). I shall

also have no objection in providing the original copy of the document(s), in case CGPDTM demand so for verification.

4. I hereby confirm that in case, any document, information and/or certificate submitted by me

found to be incorrect/false/fabricated, Patent Office at its discretion may disqualify/reject my application for prequalification out rightly and also debar me / M/s………………… from participating in any future tenders/ PQ.

DEPONENT

I,…………………………………., the Proprietor / Authorised signatory of M/s…………………………., do hereby confirm that the contents of the above Affidavit are true to my knowledge and nothing has been concealed there from and that no part of it is false.

Verified at…………….this……. day of……………...

DEPONENT

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Annexure-II

Submission of PROPOSAL: The respondent shall submit the PROPOSAL, giving details as indicated below in hard copy in clearly sealed cover, and marked envelope with following identification: “ Proposal for Empanelment of Architects / Consultants for Construction, Maintenance and Renovation Work”

Format for Institution

Sl. No

Name of the Item (Proof/Copy to be enclosed wherever

necessary)

Details to be filled

1.

Name of the institution Full Address (Regd .Office): E- mail ID: Telephone No & Fax No: Website :

2.

Name of the Contact Person Designation: E- mail ID: Telephone & Mobile No:

3. Type of institution (Public Sector/Partnership/Proprietary/ Society/Trust/University/Research Institute)

4. Registration(attach copy) Number: Date:

5. Renewal (attach copy) if any Number: Date:

6. Functioning From: No. of years: 7. PAN & GST (attach copy)

8 Audit Report (for the last three financial years ( 2014-15, 2015 – 16, 2016 – 17 ) (attach copy) certified by CA

Year Rs.

9. Details of the team

As per Given format in Table 1in Annexure-III

10. Individuals Details of Team (at least 2

members) Note: CV should be attached herewith

As per given Format of C.V in Annexure–III

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Annexure-III

1. Details of key Team Strength:

Table:1

2. Format of Curriculum Vitae for proposed Key Team Members

(i) Name of Person :

(ii) Designation :

(iii) Date of Birth :

(iv) Language Known :

(v) Qualification (Graduation & onwards) :

(vi) Total No. of Years of Experience :

(vii) Employment Record (Starting with present position):

(viii) Publication (Book, Research paper, Article etc. at National or International level), if any:

(ix) Certification

I, the undersigned, certify that to the best of my knowledge and behalf, this Biodata correctly describes myself, my qualifications and my experience.

Signature of Team Member Date:

Note: The CV must be signed by the person. Only those CVs would be considered, which are signed by the concerned persons. 15

Sr. No.

Name Designation Total experience

Sectorial Specialization

Highest Qualification

Publication, If any

1.

2.

Annexure- IV

Checklist for Institution

Sl. No. Name of the Particulars Documents Required Attached

(Yes/No)

1. Proof of the registration of the organization Copy of Registration Certificate

2. Proof of PAN, GST Copy of Certificate

3. Organization average annual turnover for last three Financial years ( 2014-15, 2015 – 16, 2016 – 17 )

Copy of Audit Reports certified by CA

4. Credentials Work Order / Completion Certificate

5. Strength of the team As per given format in Annexure-III

6. Professional/Experts (3 are desirable) CVs As per Annexure-III

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PART I (TECHNICAL BID)

Controller General of Patents, Designs and Trademarks (CGPDTM) Boudhik Sampada Bhavan, CP- 2, Sector- V, Salt Lake City, Kolkata – 700091

NOTICE INVITING TENDER

Controller General of Patents, Designs and Trademarks (CGPDTM), invites sealed Request for Proposal (RFP) for Empanelment of Architect I Consultants for Consultancy Services for design of different services for Construction, Maintenance and Renovation work of The premises of IPO, Kolkata

Sl. No. Tender No. Name of Project Average Annual

Financial Turnover during last three years ending March 2017.

Successfully completing similar works during the last ten years ending March 2017

Consultancy Services for design of different services for Construction, Maintenance and Renovation work of The premises of IPO, Kolkata

For the purpose of the above criteria, construction and maintenance works of Buildings I Office etc. with sanitary, plumbing, electrical & allied works carried out by bidder (for Government I Semi-Governments I Undertakings I Autonomous I Statutory Bodies I Local Bodies I Private Bodies) shall be considered for Technical & Financial Bids.

Following minimum documents should accompany along with the sealed offer for qualifying the eligibility criteria :

1. Basic information about the organizations, viz. contact person, name, designation, address,

contact no. etc. 2. Proof of experience justifying the qualifying criteria i.e. Work Order etc. duly self-attested. 3. Copies of valid Trade License, PAN Card, GST etc. 4. Balance Sheets & Profit and Loss Account/ Audit Reports for last three years. 5. List of competent personnel employed with the organization. 6. The tender documents issued to the bidders duly signed and sealed in each page along with all

the above documents shall be put in a sealed envelope superscribing – Tender Notice No. and Technical Bid(Part-I). Price Bid(Part-II): Tender of the bidders found eligible in Part-I (Technical Bid) only will be opened.

7. The soft copy of the tender document can be obtained from the cash section of the Patent Office, Kolkata. The tender document can also be downloaded from the Website: http://ipindia.nic.in and http://www.tenders.gov.in

Interested parties should submit their complete details as mentioned above on or before 03/11/2017 by 1:00 P.M. at the IPO Office Kolkata . The applicant should apply for the work as noted in the table, indicating name of the work, etc.. on the body of the envelope. CGPDTM reserves the rights accept or reject any or all bids received, or terminate the entire process at any stage without assigning any reason whatsoever & without paying any compensation.

The Controller General of Patents, Designs and Trademarks (CGPDTM) 17

"Request for Proposal (RFP) for Empanelment of Architect I Consultants for Consultancy Services for design of different services for Construction, Maintenance and Renovation work of The premises of IPO, Kolkata"

Financial Proposal: Financial Offer

PART- II (FINANCIAL BID) 18

"Request for Proposal (RFP) for Empanelment of Architect I Consultants for Consultancy Services for design of different services for Construction, Maintenance and Renovation work of The premises of IPO, Kolkata"

Financial Proposal: Financial Offer

FINANCIAL BID

Sl. No. Schedule of Consultancy Consultancy Fees in percentage basis(to be written both in figure and words) inclusive of GST

1. Consultancy Services for design of different services for Construction, Maintenance and Renovation works of the Patent Office, Kolkata including Air-conditioning System, Fire Fighting System, Repairing and Construction of Ground Floor of the Eastern side of the building, any other works of Construction, Maintenance and Renovation of the Patent Office, Kolkata with preparation of requisite specification, and ANY OTHER RELATED WORK AS ASSIGNED & ENTRUSTED BY AUTHORITY

……………………….. (Signature of Architect I Consultants)

19

"Request for Proposal (RFP) for Empanelment of Architect I Consultants for Consultancy Services for design of different services for Construction, Maintenance and Renovation work of The premises of IPO, Kolkata"

Financial Proposal: Financial Offer

PAYMENT SCHEDULE

Stage Delivering of Services Payment (% of consultancy fees)

1. Preparation and submission of Contract Drawings detailed estimate , Tender

BOQ with schedule of rates & amount with rate analysis covering all items of works, specifications etc. in respect of the defined services.

25

2. Finalization of tender procedure, selection of vendor, Start of Work. 20

3. Regular monitoring including revision of working drawings consequent

to site requirement during construction stage, as and when required, up to successful completion of work in respect of the assigned works.

40

4. (a)Obtaining NOC from concerned Departments, if required.

(b) On compliance of modifying and revising architectural/structural/working drawings or for any other specific requirement relating to services of the consultant.

(c) On completion of the scope of work as provided in the contract to the satisfaction of the Patent Office, Kolkata.

(d) Providing Completion certificate of the assigned work.

15

NOTE: If the services under clause (a) and (b) of Sl. No. 4 of the Payment Schedule is not required for any

specific work/job, the corresponding payment (for Sl. No. 4) will be made on compliance of clause (c) and (d) of Sl. No. 4

20