Office of Sponsored Programs All rights reserved GTRC Working with the NSF An Overview of the...
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Office of Sponsored Programs
All rights reserved GTRC
Working with the NSF
An Overview of the National Science Foundation and NSF
Fastlane
Office of Sponsored Programs
All rights reserved GTRC
NSF: A HistoryCreated by the National Science Foundation Act of 1950– “To promote the progress of science, to
advance the national health, prosperity, and welfare by supporting research and education in all fields of science and engineering.”
Receives about 40,000 proposals annually– 11,000 are funded
Office of Sponsored ProgramsAll rights reserved GTRC
Introduction to Sponsored Programs
The NSF and Georgia Tech
Office of Sponsored ProgramsAll rights reserved GTRC
Introduction to Sponsored Programs
The NSF and Georgia TechContracting Officers– Stacey Oliver-Johnson: COE (except MSE),
ARCH, Ivan [email protected]
– Tanya Blackwell: COC, COS, GTRI and others
Office of Sponsored Programs
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NSF Organizational StructureDirector, Cora Marrett
National Science Board
Office of the Inspector General
Offices and Directorates– Offices– Directorates
Office of Sponsored Programs
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DefinitionsGrants– Standard Grant: NSF provides a specific level of
support for a specified period of time, no intent to provide add’l support w/o submission of another proposal
– Continuing Grant: Support provided at a specific level for an initial period (1 year) statement of intent to provide add’l support of add’l periods, provided funds are available and results warrant add’l funding
Office of Sponsored Programs
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DefinitionsPeople– Grantee: Organization that receives a grant and assumes legal
and financial responsibility for awarded funds and performance of grant-supported activity.
– Authorized Organizational Representative (AOR): Administrative official who on behalf of the proposing organization is empowered to make certifications and assurances and can commit the organization to the conduct of a project that NSF is supporting.
– Principal Investigator/ Project Director (PI/PD): Individual designated by Grantee and approved by NSF responsible for the scientific and technical direction of the project.
Office of Sponsored Programs
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Proposal Preparation and Submission
Proposals must be submitted through NSF Fastlane– Proposal Preparation, File Update,
Submission and Status Checking, Project Reporting, and Post-award Administrative Activities
Grant Proposal Guide for Guidance
Office of Sponsored Programs
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Proposal Preparation and Submission
Types of Submissions: Letter of Intent– Some programs request this prior to
submitting a full proposal, non-binding, helps NSF gauge the size of competition. Contains PIs names, proposed title, list of possible participating orgs, synopsis. Can be submitted via Fastlane.
Office of Sponsored Programs
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Proposal Preparation and Submission Types of Submissions: Preliminary Proposal – Requested by NSF to:
1. Reduce proposers unnecessary effort when chance to advance is small
2. Increase overall quality of the full submission
– Prepared in Proposal Preparation Module in FastlaneOn Cover Sheet, PI clicks “Preliminary Proposal” check box
– A decisionsInvite/ Not Invite- decision is final
Encourage/ Discourage- decision is advisory
Office of Sponsored Programs
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Proposal Preparation and Submission
Types of Submissions: Full Proposal– Should present
Objectives and scientific, engineering, or educational significance
Suitability of methods
Qualifications of PI and Grantee
Effect on infrastructure of science, engineering, and education
Amount of funding required
Office of Sponsored Programs
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Rules of ThumbNo double jeopardy– Same work/proposal cannot be funded twice
Biological Sciences Directorate (ONLY)– No duplicates to any other Federal agency at the
same time
Special Instructions for High-resolution graphics– Cannot produce proposals containing color
Fastlane cannot be accessed without NSF ID
Allow 6 months for review
Office of Sponsored Programs
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Proposal BasicsUse GPG for pagination instructions
Typefaces– Arial, Courier New, or Palatino Linotype 10 points or
larger– Times New Roman, Computer Modern (family) 11
points or larger– Font size of 10 points or less for formulas, equations,
figures, tables, and captions
No more than 6 lines within 1 inch
Margins must be at least 1 inch
Single column format
Office of Sponsored Programs
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Project SummaryThree text boxes in FastLane
Total of 4600 character maximum
If using special characters, you can upload a one page document under Supplementary Documents
Office of Sponsored Programs
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Project Summary– Overview: self-description of activity written in 3rd person– Intellectual Merit: importance to advancing knowledge and
understanding within its own field or across different fields, qualifications of the proposer, suggest and explore creative, original, or potentially transformative concepts, conception and organization is the proposed activity, access to resources
– Broader Impacts: advance discovery, promote teaching, training, and learning, broaden the participation of underrepresented groups, enhance the infrastructure for research and education, results be disseminated broadly to enhance scientific and technological understanding, benefits of the proposed activity to society
Office of Sponsored Programs
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Project DescriptionClear statement of work including period, methodology, and long-term goals
15 page limit (visual materials included)
Self-Contained URLs should not be used
Office of Sponsored Programs
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NSF Data Management Plan Requirement
All proposals submitted to NSF on or after January 18, 2011.
Purpose: Address how proposed research will meet NSF Policy on Dissemination and Sharing of Research Results
DMP tool available through the GT Library
Office of Sponsored Programs
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Data Management Plan (DMP)
Supplementary document entitled Data Management Plan (no more than 2 pages)
Not included in 15-page limit for proposal bodies
What if it won’t fit into 2 pages?– May use part of 15-page Project Description for
additional DMP information– DMP may not be used to circumvent Project
Description 15-page limitation
Office of Sponsored Programs
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Biosketches2 page limit
Required for each individual identified as senior personnel – Professional Preparation– Appointments (in reverse chronological order)– Products: 5 most closely related, 5 other significant – Synergistic Activities: 5 examples to demonstrate broader impact
of individuals’ professional activities– Collaborators & Other Affiliations (if none please indicate)
Collaborators and Co-Editors
Graduate Advisors and Postdoctoral Sponsors
Thesis Advisor and Postgraduate Scholar Sponsor
Office of Sponsored Programs
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Current and Pending SupportThe proposed project and all other projects requiring a portion of PI time– Total award amount– Source – Number of person months– Includes ongoing projects and continuing
grants
Office of Sponsored Programs
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NSF 1030 and Budget RequirementsVoluntary Committed Cost Share is Prohibited!!!!!
Salaries– Senior Personnel: 2 month cap– Administrative: Usually indirect cost
Equipment– An item of property ≥ $5000 – Excluded from indirect cost base
Foreign Travel – Fly American Act– Domestic Travel: US, its possessions, Puerto Rico, Canada,
and Mexico
Office of Sponsored Programs
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NSF 1030 and Budget RequirementsParticipant Support– Participants and Trainees (NOT employees)– Transportation, per diem, stipends, and other related
costs to attend NSF-sponsored conferences, meetings, symposia, training and workshops
– Excluded from indirect cost base
Materials and Supplies
Publication/ Documentation/ Dissemination
Office of Sponsored Programs
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NSF 1030 and Budget RequirementsConsultant Services
Computer Services
Subawards– Identified in the proposal, along with a description of
work, and basis of selection– Include indirect cost on first $25000
Other– Tuition Remission– Interdivisional Transfers
Office of Sponsored Programs
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NSF Post Award See Award Administration Guide for guidance
Office of Sponsored Programs
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NSF Post Award DefinitionsEffective Date: date specified in grant notice on or after which (except for fixed amount awards) expenditures may be charged. Once an award is made this date cannot be changed, but awardees have the authority to incur pre-award costs.
Expiration Date: Date where after expenses may not be charged except to satisfy commitments made on or before that date. Can be changed through No Cost Extension.
Office of Sponsored Programs
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ExtensionsNo-Cost Extension (Grantee-Approved)– Grantee may authorize a 1 time extension of up to 1
year to assure adequate completion of original scope of work. Grantees cannot extend an award with a zero balance. Submitted via Fastlane.
NSF-approved Extension– Additional time beyond the NCE. Formal request
submitted via Fastlane at least 45 days prior to expiration date.
Office of Sponsored Programs
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Additional SupportRenewed Support (Standard Grants)– Add’l funding for a support period following the period
of a standard grant. Renewals funded in form of a new grant (new grant number).
Continuing Support (Continuing Grants)– High priority, not considered in competition w/ new
grants or renewed support for a standard grant– Each increment funded at level indicated in the
original award
Office of Sponsored Programs
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Additional SupportSupplemental Support– Small amounts of supplemental funding up to 6
months of additional support may be requested to assure completion of original scope of work
– Submitted via Fastlane
Summary of proposed work
Justification for need to supplemental funds
Budget, highlighting use by budget category of add’l funds
Office of Sponsored Programs
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Project ChangesScope– Requires NSF approval– Proposed by PI/PD with approval from AOR
Changes in PI/PD– Short term absence (< 90 days)
Grantee to notify NSF of arrangements for conduct of the project
Office of Sponsored Programs
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Project ChangesChanges in PI/PD– Long term absence
Plans to return- Arrangements for oversight sent to NSF for approval
30 days before departure
If not approved, grant may be terminated
– Change in Person MonthsReduction of 25% time
Consult with CO and NSF Program Officer
Office of Sponsored Programs
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Project ChangesChanges in PI/PD– Withdrawal PI/PD
Notify NSF through Notification and Request Module in Fastlane
Initiate transfer of the grant
Nominate a substitute (Provide PI/PD name, qualifications, and current and pending support)
Initiate grant closeout through submission of final reports
Office of Sponsored Programs
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Budget ChangesGrantees may transfer funds from budget category to another .– AAG Exhibit II-1, highlights changes that may require
approval
When a change requires approval, request made via Fastlane
If Federal funds authorized by NSF exceed the requirements of project by more than $5000 or 5% grantee will notify NSF
Office of Sponsored Programs
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Cost SharingVoluntary committed cost sharing is prohibited
Mandatory cost sharing– Legally binding and subject to audit– Failure to meet obligation by grantee my
result inTermination of NSF award
Disallowance of award costs/ refund of award to NSF
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Reporting via Research.govAnnual RPPR– Due at least 90 days prior to end of current budget
period
Final RPPR– Due 90 days following the expiration date
Project Outcomes Report– Due 90 days following the expiration date– Brief summary prepared for the public, no personal
confidential information, data that may negative impact publication and copyright activity
Office of Sponsored Programs
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Questions or Requests for NSF IDCandice Ferguson– [email protected]– 404-894-0410
Thomas Capitano– [email protected]– 404-385-2542