Fun Exchange Abroad Prepared by: Office of International Affairs.
Office of International Affairs Study Abroad Office of International Affairs Presentation to Senate...
-
Upload
grace-cornish -
Category
Documents
-
view
215 -
download
1
Transcript of Office of International Affairs Study Abroad Office of International Affairs Presentation to Senate...
Office of International AffairsStudy Abroad
Study AbroadOffice of International Affairs
Presentation to Senate Fiscal Committee
Grace Johnson, Director of Study AbroadLinda Montaño, Director of Business Operations
Dieter Wanner, Associate Provost for Global Strategies and International Affairs
Office of International AffairsStudy Abroad
Presentation Outline
I. Mission & Objectives of Study AbroadII. Program Overview
i. Programs and Participationii. Servicesiii. Operations
III. CIC Benchmark InformationIV. ModelsV. Needs and IssuesVI. ExchangesVII. Conclusion
2
Office of International AffairsStudy Abroad
Vision
An International Educational Experience (“Study Abroad”) is academically meaningful, financially accessible, and integrated into a standard time-to-degree framework for all Ohio State students.
Foundations • President’s goal of a globally engaged institution
– Passport initiative, 50% participation target for study abroad• President’s and Provost’s Council on Strategic Internationalization
– Goals of June 2009 Report• Vice Provost for Global Strategies and International Affairs
– Internationalization Strategies• Ohio Board of Regents’ and national priorities
Ohio State’s Vision and Goals
3
Office of International AffairsStudy Abroad
• Two dimensions of institutional global engagement– Internationalizing the learning experience– Global Gateways strategy
• Internationalizing the learning experience – Education Abroad– Study Abroad, Student Exchanges, Internships, Service Learning,
Individual Research Projects, and collaborative degree opportunities
• Making education abroad possible– Academic integration in curriculum– Structures to carry it out– Resources to sustain efforts– Requires constructive and forward-looking cooperation
Ohio State International Strategy
4
Office of International AffairsStudy Abroad
Study Abroad Unit MissionThe Study Abroad Unit in the Office of International Affairs provides access for all Ohio State students to high quality international learning experiences of academic relevance.
The Study Abroad Unit accomplishes this mission by providing
University-wide – Access– Efficient and compliant administration– Program quality and sustainability– Risk oversight
5
Office of International AffairsStudy Abroad
Number and Type of Programs Managed/Coordinated by Study Abroad(Summer 2011 – May 2013)
Ohio State sponsored (institutional) programs 134+
Third-Party Provider/Direct Enroll/and Individualized study abroad in locations worldwide
70+
Active Student Exchange Agreements 50+
Total programs 254+
6
Office of International AffairsStudy Abroad
Student Participation by Program Type
1,775
170
Ohio State Sponsored/Institutional Programs and Ex-changes_x000d_Third Party Provider/Direct Enroll/Individual-ized Study Abroad
7
Institute for International Education2009-10 Open Doors Report
Total: 1,945 Students
Office of International AffairsStudy Abroad
Planned Ohio State Sponsored (Institutional) Programs by College (Summer 2011 – May 2013)
82
2
10
7
22113
24
Arts and Sciences
Fisher College of Business
Engineering
Education and Human Ecology
Nursing
Law
Pharmacy
Public Health
Medicine
Food, Agricultural, and Environmental Sciences
8Total: 134+ Programs
Office of International AffairsStudy Abroad
Historical Student Participation by Major/College
834
112
201164
369
158
53 12 42Arts and Sciences
Education and Human Ecology
Engineering
FAES
Fisher College of Business
Health Sciences
Law
Veterinary Medicine
OtherInstitute for International Education2009-10 Open Doors Report
Total: 1,945 Students9
Office of International AffairsStudy Abroad
Participation by Class Rank
199
204
308
753
333
44104
FreshmanSophomoreJuniorSeniorMastersDoctorateProfessional
Institute for International Education2009-10 Open Doors Report
Total: 1,945 Students10
Office of International AffairsStudy Abroad
Office of International Affairs
Director Study Abroad
(1 FTE)
Business Services
(2.8FTE)
Coordinator and Advising Services
(9.6 FTE)
Administrative Services
(3.5 FTE)
Study Abroad Organizational Chart
11
Office of International AffairsStudy Abroad
Staffing and Core Functions
Coordinating and Advising Services Managerial budgets
Source and coordinate program travel arrangements/ in-country services
Third Party Provider Programs
Direct Enroll Programs
Individualized Study Abroad Programs
Student Exchange Programs
Independent student travel programs
Program recruitment and promotion
Study Abroad Expo
Health and safety pre-departure orientation
Risk management training
Advising services for students
Budgets for Student Financial Aid
Final grades processing
Consulting services/ best practices for academic units
Risk assessment
Emergency response
Administrative Services Manage and maintain study abroad
application on SIS
Study abroad registration in placeholder course
Batch file program fees
Supplemental insurance registration
Disciplinary clearance with Office of Student Conduct
Emergency data base
Statistics and reporting
Business Services Travel and cash advance processing; provide
financial orientation to resident directors
Travel expense reconciliation and reimbursement processing
Program purchasing and payments
Managerial Accounting
Financial Accounting
12
Office of International AffairsStudy Abroad
Study Abroad Funding
Sources* AmountPBA 4,019,107Application Fees 220,787Program Fees 3,150,787Total 7,390,681
Uses AmountSalaries 728,698Benefits 237,462Operating 96,510Exchange Tuition 555,756Emergency/Contingency/Reserve 691,260Programs * 5,080,995Total 7,390,681
* Does not include restricted funds, cash carryforward, or encumbrances. Revenues and expenses for programs may cross up to three fiscal years.
13
Office of International AffairsStudy Abroad
PBA54%
Application Fees3%
Program Fees43%
Sources
Salaries10%
Benefits3%
Operating1%
Exchange Tuition8%
Emergency/Contingency/
Reserve9%
Programs *69%
Uses
14
Office of International AffairsStudy Abroad
Office of International AffairsStudy Abroad
CIC Benchmark Survey(7 of 11 responded)
Services• Most universities provide central consulting, risk
management and reporting• Most universities provide both central and local
administration of scholarships and subsidies• There is no clear majority for advising or program
management
Funding• Only Ohio State using credit hours as a distribution
mechanism• Most universities are breaking even overall, but not
necessarily on any one type of program; same for Ohio State16
Office of International AffairsStudy Abroad
Study Abroad Services
Study Abroad Unit (Service provided
Centrally)
Advising and Outreach
Consulting on Industry Best Practices
Risk Management
Reporting and Statistics
Program Management (most programs managed
centrally)
Academic College/Department (Service provided
Locally)Academic Advising
Scholarships and
Subsidies
17The major contribution provided by the
colleges/departments to study abroad is academic content
Office of International AffairsStudy Abroad
Funding Models
Model Revenues Expenses
Centralized Centralized Centralized
Mixed Decentralized Centralized
Decentralized Decentralized Decentralized
Office of International AffairsStudy Abroad
Revenue-Expenditure Flow Model 1
19
Model 1 Flows Pro Con
Centralized
Revenues centralized Revenues flow directly to Study Abroad Office Expenditures centralized Services and payments provided by Study Abroad Office
Sustainability Cost efficiency Processing efficiency Economy of scale Flexibility Academic unit control
of curriculum Quality program
management and compliance
Safety and risk management
Requires diligence in costing instruction
Exception to the flow of credit hour generated revenues to colleges
Office of International AffairsStudy Abroad
Salaries Benefits Operating
Exchange Tuition Emergency/Contingency/Reserve Programs
PBA .54 .
Fees.46
Sources
$1
0
The Study Abroad Dollar -- Source & Uses
1Uses
1
Model 1: Centralized Revenues & Expenditures
20
Office of International AffairsStudy Abroad
Revenue-Expenditure Flow Model 2
21
Office of International AffairsStudy Abroad
Salaries Benefits Operating
Exchange Tuition Emergency/Contingency/Reserve Programs
PBA Fees
Sources
$1
0
1Uses
1
Business MedicineOptometryLaw
Pharmacy
Mansfield
LimaEngineering
Dentistry
FAES Social Work Public Health
Nursing
Newark
Veterinary Medicine
Arts and Sci-ences
Marion
Education and Human Ecology
John Glenn School
MODEL 2: Decentralized PBA, Centralized Fees and Expenses
22
Office of International AffairsStudy Abroad
Revenue-Expenditure Flow Model 3
23
Office of International AffairsStudy Abroad
Arts and Sci-encesMODEL 3: DECENTRALIZED Rev-
enues & Expenses
FAES
Law
MODEL 3: DECENTRALIZED Rev-enues & Expenses
Veterinary Medicine
Optometry
Business
Pharmacy
DentistryEducation and Human Ecology
Mansfield LimaJohn Glenn School
Medicine
Nursing
Engineering
Newark
Social Work
Marion
Public Health
Office of International AffairsStudy Abroad
PBA54%
Application Fees3%
Program Fees43%
Sources
Salaries10%
Benefits3%
Operating1%
Exchange Tuition8%
Emergency/Contingency/
Reserve9%
Programs *69%
Uses
25
Office of International AffairsStudy Abroad
Addressing Issues
• Program design, curriculum oversight, outsourcing decisions
– By faculty in academic departments
• Program Revenue Sharing
– All funds support creation, delivery and administration of programs
– No excess revenues available to share
• Instructional and development costs
– May be included in budget worksheet (variably used by units)
– Will increase cost of the program to students (shared expenses)
– Full cost recovery mandatory at institutional level
26
Office of International AffairsStudy Abroad
Student Exchanges
Office of International AffairsStudy Abroad
Student Exchanges• Calibrated exchanges provide few students with a
long-term, deep international learning experience • Reciprocal, one-on-one balancing, program specific,
contractually regulated• Students pay tuition at their respective home
institution only• Instructional effort at each institution is covered by
standard tuition payment by outbound student• No funds transferred between institutions
28
Office of International AffairsStudy Abroad
Current Model• Funds use
– OIA is charged in-state tuition for all inbound exchange students
• Source of funding (in theory)– IS 697 (NMR – Tax) from outbound exchange students
• Exchanges deplete PBA funds used for study abroad but affect only a small number of students– 7% participation for 14% of PBA use
• Exchanges are cumbersome for departments, onerous to administer and fund for OIA
29
Office of International AffairsStudy Abroad
Proposed Modified Model
• Eliminate tuition charge to OIA for inbound exchange students
• All outbound exchange students pay in-state tuition (Board of Regents authority)
Issues• OIA and academic unit budgets are intact• Exchanges can freely be started and expanded• Central funds forgo internal revenue from outbound
students (approx. $150,000)30
Office of International AffairsStudy Abroad
In Summary
Office of International AffairsStudy Abroad
OIA Central Study Abroad Unit
Services currently in place:• Expertise and experience available to all units• Full-range operational management of programs• Professional education abroad services for all
students• Risk management within institutional parameters• Support of academic mission through
internationalization• Cooperation with academic units and faculty
Efficient – Effective – Secure
32
Office of International AffairsStudy Abroad
Revenue-Expenditure FlowModel Options
Model Revenues Expenses
Centralized Centralized Centralized
Mixed Decentralized Centralized
Decentralized Decentralized Decentralized
Office of International AffairsStudy Abroad
Going Forward
Necessary Dimensions
• Commitment by all programs to integrate Education Abroad into their curricula
• Cost containment to assure student economic access
• Deliberate integration of Education Abroad services between colleges and OIA
34
Office of International AffairsStudy Abroad
How can we approach this goal with combined efforts?