Office of Facilities and Grounds 15 May 2015 UHM Office of Facilities and Grounds 1 UH Manoa Faculty...

Office of Facilities and Grounds

April 18, 2023 UHM Office of Facilities and Grounds 1

UH Manoa Faculty Senate

January 2012

1. Upcoming Projects2. Campus Space Analysis 3. Campus Energy Report


Some Facility Definitions


Term Definition

AIM The computerized Work Order maintenance management and space management system used to track work orders and manage available campus space

CRDM Capital Renewal and Deferred Maintenance – The amount of capital dollars needed to repair the backlog of deferred maintenance and a forecast of future required capital maintenance needs

FCA Facilities Condition Assessment – A physical assessment of the actual condition of campus buildings used to validate life-cycle models

FRRM Facilities Renewal and Resources Model – A computerized life-cycle modeling system for tracking and forecasting campus capital requirements

GF General Funded Buildings (i.e. Classrooms, Lab, Offices, etc.)

GSF Gross Square Feet

NASF Net Assignable Square Feet – The space you can actually assign to an activity (i.e. Classroom, Lab, Office, etc.)

PM and RM Preventative Maintenance and Reactive (Repair) Maintenance


Upcoming Projects(March 2012 – August 2013)


Edmondson Hall 15,000,000Gartley Hall, Structrual Retrofit and Renovation 12,500,000Campus Lighting Upgrades - Design/Build RFP 10,000,000Clarence T.C. Ching Athletic Complex 8,697,941Art, Biomed, Kennedy, Moore, Sakamaki, St. Johns - 5,500,000Hamilton Library Phase 2 - R/R Central Plant Sys, HVAC 4,500,000Biomedical Sciences Bldg, Stabilization Improvements 4,230,000Various Buildings, Elevator Modernization Phase I 4,100,000Women's Locker Room & Nagatani Academic Center 3,863,500HPER/A - Upgrades to HVAC, plumbing, equipment, 3,751,752Biomed R/R HVAC Equip, Reheat h2o sys, bldg air bal & 3,400,000Loop D - Extend secondary piping, R/R Central Plant Sys 2,987,966Stan Sheriff Center, R/R HVAC Equipment, and 2,500,000Bilger Addition, R/R HVAC - Central Plant Equipment 2,100,000Bilger Hall - General Mechanical Repairs & Upgades to 2,083,000Coconut Island, Code & Safety Improvements - Marine 2,054,000Art Building, Electrical Distribution System 1,993,000Music Complex, R/R bldg HVAC equipment & controls 1,800,000Queen Liliuokalani Student Svcs Center, General exterior 1,650,000

Kennedy Theatre, Repaint/Repair Exterior 782,000Auxiliary Services Building, Health Services Building, and 728,000Upgrade Metering, Phase I 700,000Marine Sciences Building, Repaint/Repair Exterior 661,000Watanabe Hall, General Repairs and Repainting 554,000Pope Laboratory (Head House) Reroof 525,000Shidler College of Business (SCBA), Electrical Distribution 525,000Everly Hall, Reroof 390,000PRI Building #1 Reroof 380,000Holmes Hall, Upgrade Lighting 349,000Law School & Law Library Reroof 340,000Fire Safety Improvements -- Music Complex, Replace Fire 300,000Keller Hall, Electrical Distribution System Improvements 250,000George Hall, Electrical Distribution System 218,000Lyon Arboretum Cottage Demolition 200,000Institute for Astronomy, Replace Fire Alarm System 164,000Architecture Building, Lighting Upgrades 120,000Spaulding Hall, Lighting Upgrade 104,000TOTAL CONSTRUCTION 102,301,159


How Projects Are Created


UH System Issues a Capital Renewal Report based on OFG

Inputs

Annually

BOR Legislature UH System

Facilities Prioritizes

CFPB Review

Project List


Campus Space Analysis Update



Overview

• Goal to provide an accurate management tool for space management and space costing

• Sources of information for the creation of data sets:– Space

• AIM Space Management Data– Annualized 10-year CRDM Requirement

• FRRM and FCA– Annual PM, RM, Materials and Electrical Expenses

• FCA, AIM Actual, and imputed for null data• Labor Cost data based on external shop rates



Status

• AIM Space Survey 90% complete– 188 GF buildings– 8,245 individual spaces– 3.8 million GF Net Assignable Square Feet (NASF)– Major challenges to keep current

• We can now report Net Assignable Square Feet by type, building, and room

• Building Cost Data set 90% complete• We have now have the ability to understand expenses

by individual building GSF



The Top 80% of all GF NASF Uses


OFFICE 1,121,305.37 28.23%RESEARCH/NONCLASS LABORATORY 478,853.35 12.05%STACK 277,604.37 6.99%CLASSROOM 225,761.43 5.68%CLASSROOM LABORATORY 166,855.50 4.20%ATHLETIC FACILITIES SPECTATOR SEATING 134,255.96 3.38%OFFICE SERVICE 123,446.03 3.11%CENTRAL STORAGE 117,550.89 2.96%RESEARCH/NONCLASS LABORATORY SERVICE 95,303.31 2.40%CONFERENCE ROOM 80,225.13 2.02%ATHLETIC OR PHYSICAL EDUCATION 68,360.68 1.72%SHOP 65,036.47 1.64%SLEEP AND STUDY WITH TOILET OR BATH 51,014.70 1.28%OPEN LABORATORY 46,805.78 1.18%ATHLETIC OR PHYSICAL EDUCATION SERVICE 43,297.06 1.09%GREENHOUSE 42,873.29 1.08%CENTRAL COMPUTER OR TELECOMMUNICATIONS 31,272.73 0.79%TOTAL 3,169,822.04 79.79%


Classrooms


CLASSROOMS COUNT NASFKuykendall Hall 27 20,357Shidler College of Business 22 19,756Moore Hall 38 14,192Webster Hall 12 10,079Law School 11 9,415Art Building 8 8,915Bilger Hall 5 8,531Architecture Building 7 8,361Keller Hall 11 8,135Saunders Hall 11 7,669Biomedical Sciences Building 9 7,596George Hall 8 6,490Sakamaki Hall 16 6,354


Building Data

• There are 212 Total GF On-Campus Buildings comprising 4.6 M GSF

• 51 GF Buildings have actual electricity data– 69% of the GSF and 80% of the kWh used on-campus

• 58 GF Buildings have FCA PM cost data• 139 GF Buildings have AIM RM cost data• By employing linear approximation for the buildings

without PM and electricity data we created a list of 139 GF Buildings (4.4 M GSF 90% of Operating Costs) joined with CRDM to create an annual cost per GSF per building



Ranked by Actual kWh


bildingname fy2011__kWh annual_elect_exp %Hamilton Library 12,417,350 3,476,858 11.9%POST 8,361,600 2,341,248 8.0%Holmes Hall 6,861,120 1,921,114 6.6%Biomedical Sciences 6,626,850 1,855,518 6.3%St. John Laboratory Complex 5,084,800 1,423,744 4.9%Bilger Addition 5,027,800 1,407,784 4.8%Agricultural Sciences 3,018,413 845,156 2.9%HIG 2,961,920 829,338 2.8%Saunders Hall 2,886,125 808,115 2.8%HPER 2,514,000 703,920 2.4%Campus Center 2,357,600 660,128 2.3%Keller Hall 2,324,310 650,807 2.2%Astronomy 2,231,400 624,792 2.1%


Ranked by Total Cost per GSF

buildingname gsf total_Ops annual_crdm total_annual per_gsfSnyder Hall 18,030 495,435 433,995 929,431 51.55Holmes Hall 88,546 2,281,941 1,903,768 4,185,709 47.27St. John Laboratory Complex 125,796 1,820,105 2,877,780 4,697,884 37.35Bilger Addition 73,330 1,701,517 987,596 2,689,113 36.67Biomedical Sciences Building 184,592 2,453,790 4,111,695 6,565,485 35.57Environmental Health and Safety Office 3-Dive Safety 528 13,665 3,110 16,776 31.77Pacific Ocean Science & Technology (POST) 225,000 2,957,952 4,167,663 7,125,615 31.67Keller Hall 49,143 811,112 655,270 1,466,382 29.84Hawaii Institute of Geophysics 126,708 1,118,073 2,523,760 3,641,833 28.74Marine Sciences Building 95,500 940,390 1,796,685 2,737,075 28.66Wist Hall 24,591 522,099 181,725 703,824 28.62Watanabe Hall 66,167 585,797 1,289,032 1,874,829 28.33Sherman Laboratory 49,042 547,892 841,697 1,389,588 28.33Pacific Biomedical Research Center (PBRC) 16,294 134,971 295,792 430,763 26.44Physical Science Building 42,873 608,954 510,367 1,119,321 26.11Krauss Hall 1,540 29,312 9,071 38,383 24.92University Avenue #4 1,540 29,312 9,071 38,383 24.92Army ROTC #3 1,400 25,954 8,247 34,200 24.43Softball Field - Restroom Facilities 735 12,635 4,330 16,965 23.08Fiscal Services (Financial Management Office) 1,303 21,953 7,675 29,628 22.74Agricultural Engineering Institute 15,689 133,066 198,695 331,761 21.15Bachman Annex #9 1,700 25,743 10,014 35,757 21.03



Ranked by Total Cost per NASFCampus Average $2.71


Building Annual OpEx Annual CapEx NASF Monthly Cost/NASF

Softball Field - Restroom Facilities 12,635 4,330 148 9.57Lab School Lockers (University High School Lockers) 27,474 14,349 419 8.33Multipurpose Bldg. (Univ. High) 70,984 72,563 2,231 5.36St. John Laboratory Complex 1,820,105 2,877,780 74,281 5.27Bilger Addition 1,701,517 987,596 47,065 4.76Biomedical Sciences Building 2,453,790 4,111,695 116,308 4.70Hawaii Institute of Geophysics 1,118,073 2,523,760 64,560 4.70Watanabe Hall 585,797 1,289,032 36,603 4.27Environmental Health and Safety Office 3-Dive Safety 13,665 3,110 341 4.10Pacific Ocean Science & Technology (POST) 2,957,952 4,167,663 150,321 3.95Sherman Laboratory 547,892 841,697 29,999 3.86Keller Hall 811,112 655,270 31,989 3.82Korean Studies, Center for 103,745 126,140 5,091 3.76Speech Pathology/Audio Laboratory 65,909 79,722 3,234 3.75Marine Sciences Building 940,390 1,796,685 61,699 3.70Holmes Hall 2,281,941 1,903,768 95,318 3.66Agricultural Science Facility 1,191,861 886,922 47,883 3.62Art Building 948,258 2,086,942 70,132 3.61Wist Hall 522,099 181,725 16,656 3.52Law School 588,525 461,144 24,882 3.52


Sustainability



© 2008 UHM Facilities Management 15

FY 2007 Energy Usage Reduction Plan

Baseline Electrical Usage 2006 2007 2008 2009 2010 2011 2012 2013 2014

Baseline Annual kWh 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873

Engergy Program Savings kWh

Mechanical Systems kWh 8,500,000 9,000,000 12,400,000 13,000,000 15,000,000 17,000,000 19,000,000 21,000,000 23,000,000Conservation kWh 2,000,000 6,000,000 8,000,000 8,000,000 8,000,000 8,000,000Perfornace Contracting kWh 2,000,000 8,000,000 12,000,000 16,000,000 20,000,000RCx kWh 200,000 800,000 2,000,000 2,000,000 2,000,000 2,000,000PV Systems kWh 1,000,000 2,000,000 2,000,000 2,000,000 4,000,000Tota Program Savings kWh 8,500,000 9,000,000 12,400,000 15,200,000 24,800,000 37,000,000 43,000,000 49,000,000 57,000,000

Net Requirement kWh 112,850,873 112,350,873 108,950,873 106,150,873 96,550,873 84,350,873 78,350,873 72,350,873 64,350,873

Percent Reduction Targets

Mechanical Upgrades 7.4% 10.2% 10.7% 12.4% 14.0% 15.7% 17.3% 19.0%Conservation 0.0% 0.0% 1.6% 4.9% 6.6% 6.6% 6.6% 6.6%Perfornace Contracting 0.0% 0.0% 0.0% 1.6% 6.6% 9.9% 13.2% 16.5%RCx 0.0% 0.0% 0.2% 0.7% 1.6% 1.6% 1.6% 1.6%PV Systems 0.0% 0.0% 0.0% 0.8% 1.6% 1.6% 1.6% 3.3%Total Reduction 7.0% 7.4% 10.2% 12.5% 20.4% 30.5% 35.4% 40.4% 47.0%


Sustainability Program: Energy Retrofits

Art Building HVAC Replacement $5,035,130 Bilger Addition Prelinary Repairs $7,909,125 Bilger Hall, Mechanical Repairs, Upgrade Chilled Water sys. & controls $119,883 BioMed, Laboratory Animal Services, HVAC System Upgrades $90,253 Biomedical Sciences Bldg HVAC Repairs $3,856,000 Coconut Island, HIMB, A/C and Misc. upgrades $3,650,000 Campus Wide EMCS Upgrades - Phase 1 $804,543 George Hall, Air conditioning and ventilation modifications $34,686 Gilmore Hall HVAC Repairs - Phase 1 $2,742,802 Hamilton Library $7,576,079 IFA Manoa HVAC Repairs $541,000 Kennedy Theatre HVAC Repairs $228,000 Moore Hall HVAC - Phase 1 $466,000 Moore Hall HVAC - Phase 2 $2,117,187 Music Building Complex (Orvis) HVAC Repairs $840,000 PE Athletic Complex Hot Water System $10,776 Sakamaki Hall HVAC Replacement -Phase 1 and 2 $5,688,220 SCBA Mechanical Repairs-Chilled Water Plant Improvements $2,683,246 St. John Laboratory Complex HVAC Repairs $695,000 Stan Sheriff Center HVAC Repairs $1,297,000 Watanabe Hall HVAC Repairs $2,612,672 Campus Wide Water Conservation Upgrades - Phase 1 $1,099,941 TOTAL $50,097,543

Over 20 Projects Implemented since FY2008


Sustainability Program: Distributed Chill Water Loops

• The key success factor has been UHM designed chill-water “Smart Water” Systems that permits the sharing of interconnected building chill-water plants so that on cooler days a single building chill water system – operating at higher efficiency – can provide chill water to multiple buildings


April 18, 2023 © 2008 UHM Facilities Management 18

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1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Annual Net Usage kWh

Annual Exp ense

Average Cost/kWh

Energy Usage and Expense Trends 1Q FY2008 – 1Q FY2012


Mānoa Campus Energy Sustainability Program

GF Total usage has decreased 13.5%Total Campus usage has decreased 9.4%


Annual Mānoa Campus Energy Expenses

FY2007 FY2008 FY2009 FY2010 FY2011

Classrooms, Labs, and Athletics $16,313,577 $19,006,153 $18,999,335 $16,872,090 $17,798,432

New Classrooms and Labs $345,330

Housing and Campus Center $2,870,567 $3,580,285 $3,434,611 $3,147,387 $3,784,775

Total Electrical Expense $19,184,144 $22,586,437 $22,433,946 $20,019,477 $21,928,537


TOTAL Utility Cost Trends FY 2011 vs. FY 2012



Electrical Cost Trends FY 2011 vs. FY 2012



Cumulative Annual Variance by Cost Element



Mānoa Energy BTU per GSF



Mānoa Energy Cost Comparison per GSF



Cost per Student FTE



Sustainability Program: Mānoa Green Days

• Over twenty main campus buildings currently participate in the program representing nearly 1,000,000 GSF of campus floor space.

• July 2009 pilot “power-downs” were implemented on selected buildings.

• In November 2010 the program was expanded to all participating buildings during the weekends, Thanksgiving break, and Christmas breaks.

• As a result of the MGD program the campus has experienced a reduction of over 900,000 kWh or 1% of its annual usage in addition to allowing UHM Facilities to gain critical experience exercising real-time control over its chill water and electrical distribution system.


Lighting Retrofit, Photovoltaic Power, Demand Response

• Campus-Wide Lighting Retrofit Design-Build Project currently pending RFP release– RFP for Campus-wide lighting retrofit of up to 4.5 million GSF– Estimated 10-15% energy reduction

• UHM Facilities is currently teamed with energy consultants Newcomb, Anderson, and McCormick (NAM) to acquire 5 MW of Photovoltaic Electricity– Estimated 7-10% energy reduction

• New Energy Management Systems enable Demand Response– Estimated 10-15% energy reduction


Proposed On-Campus Photovoltaic Roof-top and Car Canopy Sites


Conclusions

• Manoa currently has more campus than it can afford• Student Tuition as a source of utility funds is limited

– $1,665 per Student FTE FY2011– $2,265 per Student FTE FY2012

• UH Manoa Must Rationalize its Facility Expenses to match available Tuition resources– Increased reliance on debt financing of projects– Increased reliance on new sources of revenues– New Cost Allocation Model

• We need to work together to develop a new Campus


Office of Facilities and Grounds 15 May 2015 UHM Office of Facilities and Grounds 1 UH Manoa Faculty...

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