OFFICE OF CHILDREN’S AFFAIRS PEAK PERFORMANCE · OFFICE OF CHILDREN’S AFFAIRS PEAK PERFORMANCE...

OFFICE OF CHILDREN’S AFFAIRSPEAK PERFORMANCE

2016 Performance ReviewJuly 21, 2016

1

2016 Budget Highlights

2

$4,098,177.88

$4,500.00

$3,293,903.26

$799,774.62

$9,041,815.14

$8,127,776.41

$914,038.73

$5,134,466.28

$24,168.85

$3,710,198.78

$1,400,098.65

TOTAL BUDGET

SRF

GRANTS

OPERATING/ADMIN BUDGET

MOCA – OVERALL BUDGETSpend YTD Encumbered/Committed Remaining

2016 Budget Highlights

3

• $30,000 donated to MBK from City agencies

• Vacancy savings used to fund a shared on-call position with Denver Media Services

• No anticipated supplemental requests

$1,767,000

.00

$879,874.0

0

$164,707.0

0

$130,150.0

0

$84,083.00

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Total 2016 Budget

$1,073,239.53

$414,410.26

$77,364.55

Spend YTD

Services -Computer/SoftwareInternal Services

Training

Computer Equipment

Other

Supplies

Travel

Grants

Services - Food/Events

Professional Services

Personnel -Benefits/WellnessPersonnel - Pension/SS

Personnel - Payroll

OST Programs/2A

MOCA - 2016 Budget vs. Actual*

$3,142,580.85

55% to Budget

Budget Highlights

*Actual spend includes posted transactions and encumbered funds as of 5/31/16

HR Vital Signs:Diversity

4

3

2

5300,089

13 114

300,069

IndividualContributor

C. MiddleManager

F. AppointingAuthority

All MOCAEmployees

Residents ofDenver

MOCA Gender Diversity

Female

Male

37,7937

2

9 190,965

51

658,388

4 4313,012


C. MiddleManager


All MOCAEmployees

Residents ofDenver

MOCA Ethnic Diversity

White

African-Amer

Hispanic

All Other

124,34541

5176,169

8 1 9183,398

41

5 116,246


C. MiddleManager


All MOCAEmployees

Residents ofDenver

MOCA Generation Diversity

Boomer

GenX

GenY

Mature/Other

• Diversity within MOCA reflects the community we serve and is in line with the City population

• Fostering a diverse team provides unique perspectives and high cultural competencies, which are key skills for the work we do

Diversity Highlights

HR Vital Signs:Turnover & Employee Engagement

5

13.70% 11.70% 9.40% 8.30% 0%

24.30%

10% 10% 11% 11% 11% 11%

0%5%

10%15%20%25%30%

Citywide* MOCA HighPerformerCitywide

HighPerformer

MOCA

TurnoverBefore 2

Years MOCA

TurnoverBefore 2

YearsCitywide*

Turnover – MOCA vs. Citywide

2015 Actual Goal

13.1 15.1 17.7

56.3

0

20

40

60

2011 2013 2015

Employee Engagement Index

Citywide* MOCA Linear (Citywide*)

• The MOCA turnover rate is lower than the City average, with only one departure since 2014.

Turnover

• Technology• Training• Feedback from

Management

Areas for Action

HR Vital Signs:Time to Fill Positions

6

26.6

106.0

50.1

25.0

60.0

30.0

020406080

100120

Avg. Time to Post Referral Avg. Time ATF to Start Avg. Time for AgencyReview, Intvw & Offer

Talent Acquisition Citywide

2015 Actual Goal

21.0

107.5

66.5

25.0

60.0

30.0

020406080

100120

Avg. Time to Post Referral Avg. Time ATF to Start Avg. Time for AgencyReview, Intvw & Offer

Talent Acquisition MOCA Only

2015 Actual Goal

• Post to referral is controlled by the OHR recruiting team.

• ATF to Start involves OHR, the candidate, and the hiring manager as key components.

• Agency Review, Interview & Offer are dependent on the agency hiring manager. This is an area targeted for improvement in 2016.

• Some elements of the process are out of OHR and city agency control (e.g., putting in notice with employer, relocating, etc.)

• MOCA employees tend to need specialized experience and all Head Start positions must be approved by Policy Council, which increases the time to review candidates and make offers.

Talent Acquisition

Mayor’s Five Goals for Youth

7

Child Well-Being Index

8

OCA: Mission Level MetricsKindergarten Readiness

9

51%

58%

47%53%

45%

29%

85% 87%

69%

84%78%

64%

94% 94%

84%

92% 92%

83%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Social- Emotional Physical Language Cognitive Literacy Mathematics

DGKHS Checkpoint Ratings – TS Gold®

Fall 2015 Winter 2015 Spring 2016

OCA: Mission Level MetricsKindergarten Readiness

10

51

95

49

92

2030405060708090

100

Fall 2015 Spring 2016

Social-Emotional

Hispanic Non-Hispanic

59

96

55

92

2030405060708090

100


Physical


42

80

47

88

2030405060708090

100


Language


50

94

54

90

2030405060708090

100


Cognitive


33

89

56

92

2030405060708090

100


Literacy


21

82

39

84

2030405060708090

100


Mathematics


OCA: Mission Level MetricsHealthy Meals Program

11

71,500

132,966149,615 149,420

74,298

0

50,000

100,000

150,000

200,000

Meals Served

Total Meals Served

2012 2013 2014 2015 2016 (YTD)

3,374

9,836

6,109

2,332

1,566

11,599

8,980

2,546

breakfast

lunch

snack

supper

0 5,000 10,000 15,000

Summer Meals by Type

Jun-16

Jun-15

OCA: Mission Level MetricsOut of School Time Programs

12

11741373

1091

20002113

1330 1250 1250

0

500

1000

1500

2000

2500

2013 2014 2015 2016

MOCA – OST Programs

Youth served by 2ASummer Programs

Youth served by 2Aafterschool programs

73%

67%

71%

70%

85%

83%

78%

80%

60% 70% 80% 90%

"Marijuana use can lead tolower grades in school."

"Smoking marijuana makes ithard to breathe."

"Eating an edible can be just asdangerous as smoking

marijuana."

Marijuana use can lead topermanent harm to your body

and mind."

Middle School Attenders – “Yes” ResponsePost-Intervention Pre-Intervention

• Completed Healthy Lifestyles summer pilot

• 14 new contracts implemented

• Focused on 4th-8th grade students in target neighborhoods

• Searching for sustainable funding for OST programs

• Contract compliance process improvement

• Shared position with Nutrition Program to administer contracts

OCA: Mission Level MetricsMY Denver

13

12000

22000

32000

42000

52000

62000

72000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

MY Denver Usage

2015 2016

37,260

64,241 65,957 69,753

2013 2014 2015 2016

MY Denver Enrollment

• MY Denver monthly usage increased an average of 33% over 2015

• More than 30,000 youth enrolled via DPS school registration in 2015

• 12 Cultural Partners in 2016• Enrollment is on trend to surpass the

2016 goal of 70,000 youth

MY Denver

OCA: Mission Level MetricsMY Denver

14

• Usage has increased citywide

• Students in low opportunity areas are the most frequent users of MY Denver

MY Denver

OCA: Mission Level MetricsOutreach and Community Education

15

Presentations118Events

50

Trainings38

Innovation HighlightFood Waste Reduction

16

Costs of Waste• Cost per wasted meal: $3.97• Average annual cost of waste: $10,284• 75% reduction in staff time spent

tracking, from 260 hours to 65 hours

Strategies• Redistribute leftover meals• Utilize shelf-stable meals• Develop trending data to guide weekly

ordering

131,595

149,612 149,423151,500

6.30%

1.04%1.45%

0.65% 0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

120,000

125,000

130,000

135,000

140,000

145,000

150,000

155,000

2013 2014 2015 2016 (est)

Meals Served vs. Waste Rate

Meals Served Waste Rate

Innovation Highlight:Data & Mapping

17

Innovation HighlightFiscal Mapping Project

18

Basic Needs19%

Access to ECE45%

Healthy Weight12%

Post-secondary Pathway

8%

Decrease # Disconnected

Youth11%

3rd Grade Reading

Level3%

Other2%

CHILDREN AND YOUTH FUNDING BY GOAL

$38,766,455

$18,896,795

$4,558,586

$4,398,396

$3,542,188

County/Municipal

Federal

State

Private/Other

Non-City

CHILDREN AND YOUTH FUNDING BY SOURCE

• Fiscal resource “map” re-categorizes spending focused on children rather than agency-specific budgets• Enables city leaders to identify and align spending with priorities• 22 City agencies completed the exercise, identifying more than $70 million in direct youth-specific

investments

Fiscal Mapping Standard Work

Innovation HighlightMY Denver VSA

19

• 3 value streams identified:• DPS Enrollment Process• Standard communication• Consistent Messaging

• Partnership between OCA, DPR, DPL and DPS

MY Denver VSA

Innovation Planning

20

Low Impact, High Effort• Fiscal Mapping Project (will

transition to become High Impact in 2017)

High Impact, High Effort• OCA Data Dashboard• Complete MY Denver

innovation plan• Expand Abriendo Puertas

Low Impact, Low Effort• Further automate IPR process• Streamline budget tracker

process

High Impact, Low Effort• Standard work for DGKHS

enrollment and onboarding

IMPACT

EFFO

RT

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