Office of Animal Welfare - University of...
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Office of Animal Welfare Research Support Services Oh No! The IACUC is Coming! What to Expect When You’re Inspected J. Preston Van Hooser Review Scientist & Senior Scientific Liaison July 22, 2014 @ HR&T July 24, 2014 @ SLU3.1 July 25, 2014 @ HSB UNIVERSITY of WASHINGTON Office of Animal Welfare
Transcript of Office of Animal Welfare - University of...
Office of Animal Welfare Research Support Services
Oh No! The IACUC is Coming!
What to Expect When You’re Inspected
J. Preston Van Hooser Review Scientist &
Senior Scientific Liaison
July 22, 2014 @ HR&T
July 24, 2014 @ SLU3.1
July 25, 2014 @ HSB
UNIVERSITY of WASHINGTON Office of Animal Welfare
Overview
Pre-/Post-Inspection
Jeopardy
Mock IACUC Inspection – What to Expect Role Play*
“Top Ten” Deficiency List & Fun Facts
Helpful IACUC Site Visit Hints!
Final Jeopardy
Q&As
UNIVERSITY of WASHINGTON Office of Animal Welfare
Timeline for site visit schedule
Pre-IACUC Site Visit Site Visit
Two months prior to
site visit
• Send Scheduling
Request email
• Reminder email to
group if Doodle
not complete
within a week
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
Timeline for site visit schedule
Pre-IACUC Site Visit Site Visit
Two months prior to
site visit
• Send Scheduling
Request email
• Reminder email to
group if Doodle
not complete
within a week
Finalize
Schedule
• Send
Schedule
Confirmation
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
Timeline for site visit schedule
Pre-IACUC Site Visit Site Visit
Two months prior to
site visit
• Send Scheduling
Request email
• Reminder email to
group if Doodle
not complete
within a week
Finalize
Schedule
• Send
Schedule
Confirmation
1 day prior to
IACUC site visit
• Send
Reminder
email with
attached
time frame
of arrival
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
“This body consists of at
least 5 members and must
include a veterinarian, a
practicing animal
researcher, a person
whose primary concerns
are in non-scientific areas,
and a public member”
UNIVERSITY of WASHINGTON Office of Animal Welfare
What is….
the IACUC (Institutional Animal Care and Use Committee)?
Protocol Life Cycle
Review and approve all vertebrate animal use protocols
UNIVERSITY of WASHINGTON Office of Animal Welfare
“This office manages
communications between
the iacuc and pi
regarding protocols and
site visits”
UNIVERSITY of WASHINGTON Office of Animal Welfare
What is….
the OAW (Office of Animal Welfare)?
Also responsible for
Ensuring grant/funding proposal is congruent with animal use
protocol
Submits updates to regulatory agencies on the UW
performance
Ensures that training is up to date for all personnel working
with animals
UNIVERSITY of WASHINGTON Office of Animal Welfare
Oh No! The IACUC is Coming!
Reason for Visit
The IACUC will designate any deficiency as Minor, Major
or Significant
UNIVERSITY of WASHINGTON Office of Animal Welfare
Role Play: Mock IACUC Inspection
PI: Drs. Jane and John Doe
Protocol Number: 1234-56
Species: TBD
Procedures: anesthesia, drug admin, euthanasia, blood
collection, survival surgery, potentially painful procedure,
tumor growth
UNIVERSITY of WASHINGTON Office of Animal Welfare
What to
Expect
Animal Use & Procedures
Record Keeping / Documentation
Facility / Environment / Equipment
Labeling / Storage / Disposal
Animal Husbandry, Health & Housing
Personnel Precautions
Pest Control
UNIVERSITY of WASHINGTON Office of Animal Welfare
Record Keeping / Documentation
Please be prepared to show any of the following:
Protocol Files
Medical records from animals on which procedures were
performed
Anesthesia records
Surgical records
Post-operative care records
General health records
Drug logs
REMEMBER: if it’s not documented it didn’t happen!
UNIVERSITY of WASHINGTON Office of Animal Welfare
Timeline for site visit schedule
Post-IACUC Site Visit Site Visit
Two months prior to
site visit
• Send Scheduling
Request email
• Reminder email to
group if Doodle
not complete
within a week
Finalize
Schedule
• Send
Schedule
Confirmation
1 day prior to
IACUC site visit
• Send
Reminder
email with
attached
time frame
of arrival
After site visit
• Send site visit
report w/ or
w/out
deficiencies
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
Timeline for site visit schedule
Post-IACUC Site Visit
Deficiencies?
Corrections are due within 2 weeks to several months
depending on the deficiency
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
“Top Ten” Deficiency List
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
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UNIVERSITY of WASHINGTON Office of Animal Welfare
Fun Facts: Analysis of Deficiencies Found
Major Deficiencies:
UNIVERSITY of WASHINGTON Office of Animal Welfare
Arena PI Labs DCM WaNPRC Grand Total
Animal Health 2 2
Occupational Health 1 1
Drug Storage/Expiration/Documentation 1 1
Grand Total 1 3 0 4
Fun Facts: Analysis of Deficiencies Found
Minor Deficiencies:
UNIVERSITY of WASHINGTON Office of Animal Welfare
Arena PI Labs DCM WaNPRC Grand Total
Sanitation 57 4 6 67
Facility 34 16 13 63
Drug Storage/Expiration/Documentation 38 16 5 59
Occupational Health 40 10 5 55
Husbandry 11 16 2 29
Animal Health 12 2 5 19
Equipment 8 7 15
Protocol 3 1 4
Environment 2 1 3
Pest Control 1 1 2
Grand Total 206 72 38 316
Helpful IACUC Site Visit Hints!
Before the facility inspection
Emphasize non-confrontational approach
Encourage positive interactions
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
“point of contact
IN OAW for
scheduling IACUC
site visits”
UNIVERSITY of WASHINGTON Office of Animal Welfare
Who is….
Tony Nguyen?
UNIVERSITY of WASHINGTON Office of Animal Welfare
Contact us
IACUC Site Visit Support:
Tony Nguyen [email protected]
OAW Main:
Sarah Starr [email protected]
http://depts.washington.edu/oawhome/
Protocol Life Cycle & Post-Approval Monitoring Support:
J. Preston Van Hooser [email protected]
Animal Use Training Program Support:
Jennifer Linton [email protected]
http://depts.washington.edu/auts
UNIVERSITY of WASHINGTON Office of Animal Welfare
UNIVERSITY of WASHINGTON Office of Animal Welfare
