Office layouts and working conditions
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Transcript of Office layouts and working conditions
What is an Office?
How important is Office Layout
Types of Office Layout
Working Conditions
Work Practices
A location, usually a building or portion of abuilding, where company conducts its
business.
a room, set of rooms, or building used as aplace for commercial, professional, orbureaucratic work
Office layouts are arranged so that staff canwork together in departmental and teamgroupings, providing the best opportunity forefficient work flow, communication andsupervision.
Must be adoptable to meet volume changes
Provides enough working and storage space
Take account of flow of work
Allow easy access for employees
Easy access to services
Easy access to equipment
Provide security for equipment and information
Cellular Office layout
Open or flexible Office Layout
Collection of rooms in which employees work on their own or in small groups
It has permanent
Partitions
Doors
windows
Rooms can be locked
Less distraction for employees
Offices can be used for meetings
Each room designed for employee
Noisy office equipment can be housed elsewhere
Injections and illnesses less easily spread
Employees can personalise their environment
Harder for manager to supervise staff
Communication may be more difficult
Time lost moving from room to room
Employees may feel isolated
Overheads are higher due to individual rooms
Harder to change work area layout
Less friendly or relaxed atmosphere
Also known as Flexible Office
A large are where manyemployees work together
Activities are grouped so toreduce time being wasted
Employees may Share workingareas
The office space can bedivided through the use ofscreens, filing cabinets andothers
Easier for managers to supervise staff
Easier to organize meeting of groups of workers
Less time wasted passing information/work
Work area size can be changed
Equipment can be shared more easily
Employees may find it hard to concentrate
Employees may be distracted
Difficult to restrict access
Fewer areas for confidential meetings
Infections and illnesses can be more easily spread
Less wall space for departmentsal information
Lighting, heating and ventilation may not suit everyone
Suited to type of workMaximize space availableAllow for changing needsAttractive working
environmentSafe working conditionsKeep noise and distraction
to minimumGood use of heating,
lighting & ventilation
It can be easy to overlook the impact of proper lighting in theworkplace. With many businesses seeking to save money on electricitybills, lighting that is too dim or too harsh may be more cost-effective intheory but detrimental to employee productivity.
Divided working areas to maximize space but still convenient for working
Hot desk is a spare desk/ workstation which may be booked advancefor use by any employee. They are most likely to be used by employeesvisiting from another branch or staff who normally work from home.
Each hot-desk will have a standard layout and equipment – usually alarge work area with a computer, chair and phone
Similar idea to hot-desking. A carrel is a small booth which can bebooked to work in
Carrels provide more privacy and fewer distraction for employees
A touchdown area may be provided for employees who require tomake a brief visit to the office – to send faxes/emails
Two or more employees share ONE full-time job between them. Eachemployee is paid in proportion to the number of hours they work.
Suitable for employees who do not wish to take on a permanent full-time job.
If one job share partner is ill or holiday then the other employeemight be available to cover the hours
This system allows employeesto start work early/late andfinish early/late
Employees must be in theoffice working during CORETIME.
If Employee builds up extrahours (by coming early andworking late) they may be ableto take the time off at a laterdate.
Flexi time allows employees toavoid rush hour traffic and beable to take children to andfrom school, etc.
The employee will be able to fitin appointments.
The company may be able tocut down on overtimepayments
This system allows employees to work from home some or allof the time
Information and communication technology is required by theemployee to carry out the tasks and communicate with theoffice.
It is suitable for employee live far from the office.
Employees save time andmoney on travelling to work
The employee may be able tolook after their children andwork at the same time.
Employees can work in relaxedenvironment and have greaterflexibility about their hours ofwork
Employers lose control over employees There are purchase and maintenance costs associated with
the IT Employees will miss out on the social aspects of work It is more difficult for the employer to ensure that the
employee is following the rules and regulations of thecompany.
Any changes in an office layout must meet health and safety requiremnts, eg. Ventilation, Lighting , Spacing, etc...
Staff must kept in mind staff must:•Feel that they have been consulted•Be able to work efficiently•Be able to use the correct equipment and facilities
Managers must maintain good communication as staff may feel insecure during times of change. Isecurity may result in illness and increased abdentism.
When changing office layout, managementmust consider the cost of change. This may include the cost of new buildings, training, new equipment and furniture