OF THE INTERIOR INTRODUCTION OFFICE OF SELF …...U.S. DEPARTMENT OF THE INTERIOR –OFFICE OF SELF...
Transcript of OF THE INTERIOR INTRODUCTION OFFICE OF SELF …...U.S. DEPARTMENT OF THE INTERIOR –OFFICE OF SELF...
U.S. DEPARTMENT OF THE INTERIOR –OFFICE OF SELF GOVENANCE
SELF GOVERNANCE FINANCIAL TRAINING 101
OFFICE OF SELF GOVERNANCE
INTRODUCTION
TO
SELF GOVERNANCE FINANCE
RUFINA VILLICAÑA, FINANCIAL SPECIALIST OFFICE OF SELF GOVERNANCE
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• FUNDING ADVANTAGES
• CONTRACTING V. COMPACTING
• SELF GOVERNANCE DATABASE
[SGDB]
• SGDB REPORTS
• AUTHORITY TO OBLIGATE [ATO’S],
ASAP & PAYMENT REQUESTS
OFFICE OF SELF GOVERNANCE FINANCIAL
OVERVIEW
Funding Advantages
CONTRACTING
• Eliminates paperwork –Mods.
• Progressive payments
• Scheduled program reporting
• Unavailable access to Financial information
COMPACTING
• One time processing –FA (Funding Agreements)
• Obligation is processed and available in total
• No reoccurring Financial reporting
• Access to SGDB (Self Governance Database)
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Self Governance Database [SGDB]
http://64.58.34.34/OSG
No User ID Needed
Headline News
One Login per Tribe –
Tribal SG Coordinators,
CFO’s, Tribal
Administrators
Reports – Fund Status,
Cumulative Obligations
and Outstanding Funds
Prior Year Info. Available
– i.e. Negotiation
Guidance, ATOs
Authority to Obligate)
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SGDB Report5
Cumulative Obligation
Tabs available for Overview
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Outstanding Funds Report
Items to Consider:
• Not all Funds noted are guaranteed - Footnotes need to be reviewed on RP [Reprogramming] Request
• Current “Clean-Up” project on-going
• Funds older than FY 2015/2016 are no longer valid
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Reprogramming Request8
Reprogramming Request9
Reprogramming Request10
Reprogramming Request11
Authority to Obligate [ATO]
Fiscal Year
Award No. -
corresponds with
ASAP Acct. ID
DUNS No.
Detailed description
of obligation
“Roll Up” accts. &
funded Programs
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Automated Standard Application for Payments [ASAP]
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TRIBAL PRIORITY ALLOCATIONS [TPA] BASE FUNDS
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Flow of Self Governance Base Funds
CONGRESS
- AppropriatesBureau of Indian Affairs (BIA) Funds.
OMB
- Apportions funds to Indian Affairs-Office of Budget Management (IA-OBM).
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Flow of Funds [cont’d]
BUREAU OF INDIAN AFFAIRS (BIA)
- BIA-OBM prepares sub-allotment document (FED) to transfer the base funds to the Office of Self Governance (OSG) according to the President’s Budget Request (if no changes occurred through the Congressional Appropriation).
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ASAP RETURNS
Any BOC’s (Bill of Collection) or CSC (Contract Support Costs) overpayment can be returned through ASAP within 30 days of distribution.
On the 31st day, the return needs to be processed back to ASAP by working through your bank institution.
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Federal Finance System [FFS] to Financial and Business Management System [FBMS]
FFS
Bureau Fiscal Services encoded obligations
SG had 2 major roll-up accounts to reconcile
Program Codes were 5 character alpha/numeric
FBMS
OSG has the responsibility to encode all obligations
Bureau Program match –reconcile up to 100 accts.
15 character Functional Area/Program Code
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• D A N N Y . S A N T I A G O @ B I A . G O V – F I N A N C E M A N A G E R P H :
2 0 2 - 2 1 9 - 0 2 4 5
• R U F I N A . V I L L I C A N A @ B I A . G O V – F I N A N C E S P E C I A L I S T
P H : 2 0 2 - 2 0 8 - 5 0 7 3
• C E L E S T E . E N G L E S @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :
2 0 2 - 2 0 8 - 5 9 5 5
• L A N C E . F I S H E R @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :
2 0 2 - 5 1 3 - 7 7 0 9
• F I O N A . T E L L E R @ B I A . G O V – F I N A N C E S P E C I A L I S T
• P H : 2 0 2 - 5 1 3 - 7 7 0 7
• O S G - F I N A N C E @ B I A . G O V
OFFICE OF SELF GOVERNANCE FINANCE
Contacts:
QUESTIONS20